MAUMEE CITY COUNCIL
November 4 and 18, 2019
MINUTES

7:30 p.m. Monday, November 4, 2019

COMMITTEE OF THE WHOLE

MINUTES

Monday, November 4, 2019 at 7:00 p.m.

 

President Pauken asked if there were any questions relative to items on the agenda.  There being none, he asked for a motion to adjourn to Executive Session.

 

Mrs. ELMORE moved to adjourn to Executive Session at 7:03 p.m. to discuss pending litigation.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

Mr. BOELLNER moved to return from Executive Session at 7:17 p.m.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

There being no further business to discuss, the meeting adjourned at 7:18 p.m.

 

MAUMEE CITY COUNCIL

MINUTES

Monday, November 4, 2019 at 7:30 p.m.

 

The Council of the City of Maumee, Ohio, met on the above date with the following members present: John Boellner, Brent Buehrer, Tracey Elmore, Scott Noonan, Timothy Pauken and Thomas Wagener, Jr. (6); Dave Kissinger (1) excused.

Mayor Richard Carr presiding.

 

Mr. PAUKEN moved to approve the minutes of the October 21, 2019 meeting and approve the Minutes Journal.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

Peyton Farless, Maumee City Schools student, opened the meeting as the Mayor’s guest.

 

A letter from the Mayor appointing Austin R. Moore as Patrolman was read.

Mrs. ELMORE moved to confirm the appointment of Austin R. Moore as Patrolman, Division of Police, Department of Public Safety, effective November 5, 2019.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

The Police Chief introduced Patrolman Moore and welcomed him to the Police Division.

The Mayor administered the Oath of Office.

 

A letter from the Law Director requesting additional appropriation relating to the purchase of chairs for the Law Department was read.

Mr. NOONAN moved to authorize additional appropriation in the amount of $34.88 for the purchase of chairs authorized in Ord. No. 213-2019.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Finance Director requesting approval of the issuance and sale of Special Obligation Bonds relative to Mingo TIF financing was read.

Mr. WAGENER moved to order emergency legislation authorizing engagement of Squire Patton Boggs relative to bond services in an amount not to exceed $4,500.00 for the Mingo Drive project.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. WAGENER moved to order all  emergency legislation necessary to authorize issuance and sale of bonds for the Mingo Drive extension project with a principal amount not to exceed $306,000.00.  Roll call:  All members present voting yea, the Chair declared the motion carried.


A letter from the Finance Director requesting amendment to the Maumee Codified Ordinances, Section 194.03, relative to Maumee Income Tax was read.

Mr. BUEHRER moved to order legislation amending the Maumee Codified Ordinance, Section 194.03 to be compliant with code amendments from the State Income Tax ordinance.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Police Chief requesting approval of a contract with the Criminal Justice Coordinating Council for NORIS computer services was read.

Mr. BOELLNER moved to order legislation approving a contract with the Criminal Justice Coordinating Council at a cost not to exceed $21,025.00 for 2020 NORIS services.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Operations Lieutenant requesting the allocation of funds for the purchase of tactical body armor for the Police Division was read.

Mrs. ELMORE moved to order emergency legislation approving an agreement with Lawft Law Enforcement Specialties in the amount of $51,000.00 relative to the purchase of tactical body armor for the Police Division.   Roll call:  All members present voting yea, the Chair declared the motion carried.

 

President Pauken stated that the Committee of the Whole met and adjourned to Executive Session to discuss pending litigation.

 

Mrs. Elmore read the following report from the Parks & Recreation Committee meeting:

 

Parks & Recreation Committee Meeting

November 1, 2019

 

                The Parks and Recreation Committee met at 8:00 am on November 1, 2019 in council chambers after proper notice was given to the public.  In attendance were Tracey Elmore, chair; Scott Noonan and Tom Wagener, members; Joe Camp, Service Director/Acting City Administrator; Debra Cartledge, Finance Department; Brent Buehrer, council member; Bud Thomson and Gabriel Barrow, citizens.

·                   Matter of the upkeep of City Parks

                This meeting is a continuation of the previous meeting held on September 6, 2019 regarding the maintenance of the parks.  Prior to today’s meeting Howard Brebberman, Commissioner of Public Service, provided a maintenance proposal listing recommendations for seven of the city parks (list attached). 

                Mr. Camp noted that the majority of the estimated $875,583 in repairs and upgrades is in poured rubber matting, which would cost $747,783.   He also reported that it would not be cost effective to install this rubber matting on playgrounds that had surpassed more than half of their expected life span of 25-30 years since it would need to be destroyed when the playground equipment is ready to be replaced.  Rolf Park has the newest playground and would be the only park eligible for this upgrade based on that criterion.  Currently mulch is used at all our parks and is the most cost effective.  As for weed control, the City currently sprays around the playground equipment and lets it set for 24 hours before applying mulch.  Scheduling the application in the past has been difficult since it is not recommended that children play on the equipment for at least 24 hours after the mulch has been applied.  Mrs. Elmore recommended that a sign be fabricated and posted several days in advance explaining the chemical application and the dangers it presents to children and pets.  It was also suggested that the City Facebook page and City website also announce the chemical application schedule so that parents can refrain from bringing their children and pets to the park on those days.

                Mr. Camp also reported that rubber matting under the swings has been used in the past; however, they have been regularly moved, taken or destroyed.  He will look into a safe and cost effective method to anchor them in the ground for use in the upcoming season.


            As for creating a new position of Park Commissioner, Mr. Camp suggested that an inspector from Ohio Plan Insurance visit the City each spring and inspect the parks for suggested maintenance, repair or replacements options.  Mr. Camp also suggested that a partnership with the schools be looked into for use of their facilities and/or personnel.  Mrs. Elmore also mentioned that we will be appointing members to the inactive Parks Commission in 2020 and those members will be valuable in making recommendations about repair, maintenance, improvements and safety to this committee.  Therefore, a park commissioner would not be needed at this time.

                A lengthy discussion then began regarding the possibility of a summer recreation plan next year.  Several opinions both for and against were shared by all.  However, since this was not the matter to be addressed at this meeting it will be addressed at a future meeting.

                Mrs. Cartledge recommended that two seasonal workers be hired next year to assist in the duties of landscaping, weeding, etc. both in the uptown area and in the parks.  This will be addressed during budgeting.

                We then went over recommendations for each park on the list provided by Mr. Brebberman and made recommendations for the following projects to proceed in the upcoming budget discussions for 2020 and beyond:

·                     Anderson Park:  Repaint benches and shelter house, power wash the tennis courts and repaint the lines.  May add alternate color for pickle ball lines.

·                     Valley Grove Park:  Remove tennis court, fencing and playground equipment.  Keep vacant for one year until input is received from public during Master Plan discussions (this was already in the                        2019 budget and could still be completed in 2019).

·                     Dudley Park (Library):  Resurface tennis court and get an estimate on shelter house repair and drinking fountain replacement.

·                     Fairfield Park:  Painting of skate park.

·                     Monclova Park:  Power wash and paint the shelter house.  Budgeting for 2021 should include paving the parking lot and installing a vinyl fence surrounding it.

·                     Ford Park:  Asphalt overlay for a half-court basketball court and a new backboard.

·                     Rolf Park:  Minor repairs on the playground equipment.

·                     Mulch for all parks.

                A motion by Scott Noonan was made to refer the summary of these micro items for 2020 and beyond to be included in the upcoming budget discussions.  Passed 3-0.

                The meeting adjourned at 9:03 am

Respectfully submitted,

Tracey Elmore, Chairman

Scott Noonan, Member

Thomas Wagener, Jr., Member

 

Mrs. ELMORE moved to accept the report.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

Mr. Buehrer commented on the end of September 2019 financials.

 

Mayor Carr, President Pauken and Mrs. Elmore congratulated Mr. Noonan on receiving the “20 under 40” award.

 

The Mayor spoke about family violence, especially with regard to the recent murder-suicide.  He stated that they have reached out to the family to assist them with any needed aid.

 

The Law Director read a memo concerning the City’s process and work to reduce domestic violence (see attached Memo).


Legislation was considered at this time.

 

ORDINANCE NO.                   253 – 2019                                           APPROVING AND AUTHORIZING AN ENGAGEMENT LETTER WITH SQUIRE PATTON BOGGS FOR BOND COUNSEL SERVICES RELATING TO THE MINGO DRIVE EXTENSION BOND ISSUANCE, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. WAGENER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Noonan, Pauken and Wagener (6) voting yea; nays, none.

Mr. WAGENER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Noonan, Pauken and Wagener (6) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                   254 – 2019                                           AN ORDINANCE PROVIDING FOR THE ISSUANCE AND SALE OF SPECIAL OBLIGATION BONDS IN THE AGGREGATE PRINCIPAL AMOUNT OF $306,000 FOR THE PURPOSE OF PAYING THE COSTS OF THE CONSTRUCTION, RECONSTRUCTION, EXTENSION, OPENING, IMPROVING, WIDENING, GRADING, DRAINING, CURBING OR CHANGING OF THE LINES AND TRAFFIC PATTERNS, NEW STREETS, INCLUDING CONSTRUCTION OF AN EXTENSION OF MINGO DRIVE FROM THE CITY SAFETY TRAINING FACILITY SOUTHERLY FOR APPROXIMATELY 1,000 FEET AND RELATED ENGINEERING COSTS, THE CONSTRUCTION OF STORM SEWERS, STORM WATER DRAINAGE AND SIDEWALKS (INCLUDING NECESSARY SITE GRADING THEREFORE) ALONG MINGO DRIVE, TOGETHER WITH ALL OTHER APPURTENANCES THERETO, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BOELLNER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Noonan, Pauken and Wagener (6) voting yea; nays, none.

Mr. BOELLNER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Noonan, Pauken and Wagener (6) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                   255 – 2019                                           AMENDING THE MAUMEE CODIFIED ORDINANCES RELATIVE TO INCOME TAX AND REPEALING CERTAIN SECTIONS.

The Clerk read the Ordinance by title only.

Mr. BUEHRER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Noonan, Pauken and Wagener (6) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                   256 – 2019                                           AUTHORIZING CONTRACT WITH CRIMINAL JUSTICE COORDINATING COUNCIL, FOR NORIS COMPUTER SERVICES FOR THE DIVISION OF POLICE, CITY OF MAUMEE.

The Clerk read the Ordinance by title only.

Mr. PAUKEN moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Noonan, Pauken and Wagener (6) voting yea; nays, none.

So the Ordinance was passed.


ORDINANCE NO.                   257 – 2019                                           AUTHORIZING AN AGREEMENT WITH LAWFT LAW ENFORCEMENT SPECIALTIES FOR THE PURCHASE OF BODY ARMOR FOR THE DIVISION OF POLICE OF THE DEPARTMENT OF PUBLIC SAFETY, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mrs. ELMORE moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Noonan, Pauken and Wagener (6) voting yea; nays, none.

Mrs. ELMORE moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Noonan, Pauken and Wagener (6) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                   258 – 2019                                           CREATING AND AMENDING JOB DESCRIPTIONS FOR THE DEPARTMENT OF PUBLIC SERVICE FOR THE CITY OF MAUMEE, OHIO.

The Clerk read the Ordinance by title only.

Mr. NOONAN moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Noonan, Pauken and Wagener (6) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                   259 – 2019                                           APPROPRIATING AND TRANSFERRING FUNDS FOR VARIOUS PURPOSES.

The Clerk read the Ordinance by title only.

Mr. WAGENER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Noonan, Pauken and Wagener (6) voting yea; nays, none.

So the Ordinance was passed.

 

Mr. PAUKEN moved to adjourn at 8:05 p.m. until 7:00 p.m. Monday, November 18, 2019.  Motion carried v.v.

 

 

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7:30 p.m. Monday, November 18, 2019

COMMITTEE OF THE WHOLE

MINUTES

Monday, November 18, 2019 at 7:00 p.m.

 

President Pauken asked the Law Director to explain the procedure for Council letters being submitted prior to Staff meetings, specifically regarding questions from Council members relating to Items 4-A-3 and A-4.

Mr. Kissinger requested that the most current Council Rules be placed in Council notebooks.

 

Mr. Boellner asked for clarification on how Council letters are to be handled, specifically with regard to whether or not to use the Mayor’s signature stamp.

The Law Director responded that she will continue to work on a procedure with the Secretary and the Mayor.

 

Mr. Boellner asked why his letter requesting stipends be paid to the Acting Administrator and Acting Safety Director was referred to the Finance Committee since the September financials showed a huge surplus.

President Pauken replied that he had no problem with the stipends, only that he felt it would be better to have this request approved in a committee rather than by a letter from a single council member.

Mr. Boellner agreed and asked that the Finance Committee meet as soon as possible so that this can be discussed and approved before the end of the year.

Mr. Buehrer agreed and stated that he would try to hold a Finance Committee meeting before Thanksgiving.

 

President Pauken asked if there were any questions relative to items on the agenda.

 

Mr. Buehrer commended Mr. Bellner, who was retiring from the City as an Operator in the Water Division.  He asked that Mr. Bellner’s retirement letter be read into the record during the regular meeting.

 

Mr. Buehrer asked whether he needed to abstain on Item I relative to the purchase of salt brine from ODOT.

The Law Director responded that this is state term pricing, which the City is buying collectively, so she does not feel he needs to abstain.

Mr. Buehrer asked a procedural question with regard to Mr. Boellner’s request to make changes to the Charter relative to term limits.

Discussion was held.

Mr. Boellner responded that the intent of his letter was to make sure that they did not forget that the Board of Elections asked the City to change the Charter so we could have our primary in May instead of September to make it cheaper for the county to conduct the primary elections.  He wanted to be sure, since he and Mr. Kissinger would no longer  be on Council in January, that this did not get forgotten.

Discussion was held.

 

The Finance Director requested that the matter of water and sewer rates be added back on the Committee Activity Report under the Finance Committee, to be held jointly with the Water & Sewer Committee.  She explained that it had previously been removed from the Finance Committee and needed to be returned.

 

There being no further business to discuss, the meeting adjourned at 7:20 p.m.

 

MAUMEE CITY COUNCIL

MINUTES

Monday, November 18, 2019 at 7:30 p.m.

 

The Council of the City of Maumee, Ohio, met on the above date with the following members present: John Boellner, Brent Buehrer, Tracey Elmore, Dave Kissinger, Scott Noonan, Timothy Pauken and Thomas Wagener, Jr. (7).

Acting Mayor Timothy Pauken presiding.

 


Mrs. ELMORE moved to approve the minutes of the November 4, 2019 meeting and approve the Minutes Journal.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Mayor appointing Sam Johnson as Paramedic was read.

Mr. WAGENER moved to confirm the appointment of Sam Johnson as Paramedic, Division of Fire, Department of Public Safety, effective December 2, 2019.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Mayor promoting Lieutenant Dan Williams to Captain of Fire was read.

Mr. WAGENER moved to confirm the promotion of Lieutenant Dan Williams to Captain of Fire, Division of Fire, Department of Public Safety, effective November 18, 2019.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Mayor promoting Donna Helle as Assistant Finance Director / Municipal Clerk was read.

Mr. BUEHRER moved to declare that it is in the best interest to fill the promotional position from within and waive posting of the position.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. BUEHRER moved to confirm the promotion of Donna Helle as Assistant Finance Director / Municipal Clerk, effective November 19, 2019.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. BUEHRER moved to allow filling the vacant position of Assistant Tax Commissioner / Accountant II.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Mayor accepting the retirement of Stephen Bellner, Operator, was read.

Mr. BOELLNER moved to confirm the retirement of Stephen Bellner, Operator, Division of Water, Department of Public Service, effective at 3:00 p.m. January 20, 2020.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. BOELLNER moved to approve filling the position of Operator, Division of Water, Department of Public Service, per the Civil Service guidelines.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from Councilman Boellner requesting the Mayor convene the Charter Review Commission.

Mr. BUEHRER moved to empanel a Charter Review Commission so that they can convene and submit amendments for the November 2020 election.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from Councilman Boellner requesting stipends for the Acting Administration.

Mrs. ELMORE moved to refer the matter of lump sum stipends to the Acting Administrator and Acting Safety Director to the Finance Committee and to report out on December 2, 2019.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Law Director declaring certain equipment as surplus and authorize sale to the Wauseon Fire Department.

Mr. WAGENER moved to order legislation declaring a Zoll X Series Monitor as surplus equipment and authorize its sale to the Wauseon Fire Department in the amount of $7,500.00.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Law Director requesting permission for request for proposals for new camera system for the Division of Police.

Mr. NOONAN moved to authorize issuance of a request for proposals for new camera system for the Division of Police.  Roll call:  All members present voting yea, the Chair declared the motion carried.


A letter from the Law Director requesting referral of matters to the Code Committee.

Mr. KISSINGER moved to refer the matters of Police Towing Procedures and Property Maintenance Complaint Process to the Code Committee.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Law Director requesting authorization of amendments to the Administrative Support ordinance relative to 2020 wages.

Mr. BUEHRER moved to order emergency legislation authorizing amendments to the Administrative Support ordinance relative to 2020 wages.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Finance Director requesting approval of agreements with CMI relative to software and equipment maintenance was read.

Mrs. ELMORE moved to order legislation approving various contracts with CMI relative to the City’s licensed software and equipment maintenance.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Commissioner of Public Service requesting approval of a contract with the Ohio Department of Transportation (ODOT) relative to the purchase of salt brine for ice and snow removal was read.

Mr. BOELLNER moved to order emergency legislation approving a contract with ODOT relative to purchase of salt brine for ice and snow removal for the 2019-2020 season.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Clerk of Court requesting approval of a contract with the Criminal Justice Coordinating Council (CJCC) for NORIS software application and maintenance was read.

Mr. NOONAN moved to order legislation approving a contract with the Criminal Justice Coordinating Council in the amount of $32,833.00 relative to NORIS software application and maintenance.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Clerk of Court requesting approval of a contract with the Criminal Justice Coordinating Council (CJCC) for NORIS Hi-Speed Data Transmission was read.

Mr. KISSINGER moved to order legislation approving a contract with the Criminal Justice Coordinating Council in the amount of $3,300.00 relative to NORIS Hi-Speed Data Transmission.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Clerk of Court requesting approval of a contract with Civica CMI for the data extraction services needed for the Court’s new Case Management System (CLIP) through NORIS was read.

Mr. WAGENER moved to order emergency legislation approving a contract with Civica CMI in the amount of $16,000.00 relative to data extraction services needed for the Court’s new Case Management System (CLIP) through NORIS. 

Discussion on the extraction process as well as the budget was held.

Mr. Kissinger stated that there seems to be a lot of questions on this matter and he suggested it be referred to committee to try and resolve some of the questions beforehand.

Discussion continued.

Mrs. Elmore called the question.

Roll call on Calling the Question:  Boellner, Buehrer, Elmore, Noonan, Pauken and Wagener (6) voting yea; Kissinger voting nay;  the Chair declared the motion carried by a vote of 6-1.

Mr. Boellner suggested the next time there is a request from the Court, that the Clerk be present to handle any questions or their request.

Roll call on original motion to order emergency legislation:  Buehrer, Elmore, Noonan, Pauken and Wagener (5) voting yea; Boellner and Kissinger voting nay; the Chair declared the motion carried by a vote of 5-2.


President Pauken stated that the Committee of the Whole met and reviewed items on the agenda including Items A-3 and 4 relative to promotions and retirement; discussed unsigned letters from the Mayor; discussed Council Rules; discussed the Mayor’s signature stamp; discussed Item C relative to stipends for the Acting Administration; discussed Mr. Bellner’s retirement;  Mr. Buehrer asked whether he would have to abstain on Item I relative to ODOT and purchase of salt brine; discussed Item B relative to term limits; and the Law Director requested that the water and sewer rates be heard by just the Water & Sewer Committee.

 

Mr. Kissinger read the following report from the Public Utilities Committee meeting:

 

MAUMEE CITY COUNCIL

PUBLIC UTILITIES COMMITTEE REPORT

Friday, October 29, 2019, at 8:00 a.m.

 

                The Public Utilities Committee of Maumee City Council met on October 29, 2019 at 8:00 a.m. in open session in the conference room adjacent to council chambers after proper notice was given to the public.  Present at the Committee meeting were Dave Kissinger, Committee Chair; and John Boellner, Committee member; (Committee member Tim Pauken was absent); Clerk Amber Rathburn; Finance Director Deb Cartledge; Utility Supervisor Linda Bourgeois; Utility Clerk Lorrie Parry; Council member Tracey Elmore; and member of the public Bud Thomson.  A quorum of Committee members was present.

                The only item on the agenda was to discuss the establishment of Monthly Utility Billing. 

                An in-depth discussion was conducted in which extensive input was received, from all individuals present who desired to provide it, regarding the needs of the Utility Department related to the implementation of Monthly Utility Billing.

                The following motions were made, and the Committee members voted unanimously to recommend to Council the authorization of:

1.                   Monthly Utility Billing to be effective July 1, 2020.

2.                   Hiring of one (1) additional Utility Billing Clerk to the Utility Department to accommodate the increased workload of the Utility Department due to the implementation of Monthly Utility Billing.

3.                   Administration to develop and implement a Transition Plan to modify the current Delinquent Payment Plan program as appropriate to accommodate Monthly Utility Billing.

                The meeting was adjourned at 8:46 a.m.

Respectfully submitted,

David Kissinger, Chair

John Boellner, Member

Timothy Pauken, Member

 

Mr. KISSINGER moved to accept the report. 

 

Discussion held on the new position and what fund would pay for it.

Mrs. Elmore suggested this matter be sent to the Personnel Committee as there are a lot of issues to be worked out.

Mr. BOELLNER called the question.  Roll call:  Elmore, Noonan and Boellner (3) voting yea; Buehrer, Kissinger, Pauken and Wagener (4) voting nay; the Chair declared the motion failed by a vote of 3-4.

Mr. Buehrer stated that as he understands it, Council members would like the opportunity to vote on all three items separately with the second item being sent to Water & Sewer Committee, who will be looking at the rates so they can figure in the cost of the additional clerk while doing the rate study.

Mr. KISSINGER moved to withdraw his original motion.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. KISSINGER moved to recommend to Council the authorization of monthly utility billing to be effective July 1, 2020.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. KISSINGER moved to refer the hiring of one (1) additional Utility Billing Clerk to the Utility Department to accommodate the increased workload of the Utility Department due to the implementation of monthly Utility Billing to the Water & Sewer Committee.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. KISSINGER moved to recommend that the Administration develop and implement a Transition Plan to modify the current Delinquent Payment Plan Program as appropriate to accommodate monthly Utility Billing.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

Mrs. Elmore read the following report from the Public Information Committee meetings:

Public Information Committee Meetings

 

                The Public Information Committee met on Friday, October 11, 2019 in council chambers at 8:05 a.m. after proper notice was given to the public.  In attendance were Tracey Elmore, chair; Brent Buehrer and Dave Kissinger, members; Curt Smith, IT Director; Helen Good, Administrative Secretary; Amber Rathburn, Municipal Clerk; Leslie Lipper, Service Division Secretary; Amy Clocksin, Police Department Administrative Secretary.

·            Matter of the city website design

                After awarding Revize the contract for the city webpage redesign this committee was given a worksheet to gather ideas regarding Colors, Branding, Layout, Style, Logo, Tagline, Homepage content, photos and videos.

                Discussion ensued regarding the elements of other city’s webpages that were ones we would like to see in ours and other elements we wished to either eliminate or improve upon.  Curt suggested engaging an intern from the University of Toledo or BGSU to contribute the photos and videos to the project.  The committee decided on several points so that Revize could provide a mock up at the kick off meeting to be determined at a future date.  This issue remains in committee.  Meeting adjourned at 8:47 a.m.

 

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                This committee met again on Tuesday, November 12, 2019 at 8:09 am in Council Chambers after proper notice was given to the public.  In attendance were Tracey Elmore, chair; Dave Kissinger, member; Curt Smith, IT Director; Deb Cartledge, Finance Director and Gabe Barrow, council member elect.  Brent Buehrer was excused.

·             Matter of the design of the city website

                In a continuation of the previous meeting Curt Smith presented this committee with a quote from both Madhouse Creative LLC and North that included Branding, Photography, Videography and Project Management.  Madhouse’s quote was $47,750 and North’s was  approximately $40,000. 

                To begin the meeting Curt showed this committee several photos of places around Maumee that had been taken by Patrolman Derek Sanderson.  We all agreed that they were of exceptional quality and should be used by Revize on the website.  There were also pictures provided the Maumee Chamber of Commerce of community events that could also be included.  It was the consensus of all in attendance that additional photos could be procured in the same manner with cooperation with the police department to add to the website over time.  Curt will discuss this possibility with Chief Tullis since it would involve company time.  As for obtaining an intern from one of the local universities to do the videography, Curt found it a difficult process and not one worth pursuing at this time.  Mrs. Elmore suggested contacting Nancy Gagnet at the Mirror who coordinates the Annual Film Festival and perhaps she would know of a young entrepreneur who would be interested in doing drone footage and padding their resume.


                Mr. Kissinger then pointed out that branding is a valuable service but not one that the city can afford to pay $50,000 for and suggested that we go back to Madhouse and North and get a quote for only their branding and/or editing services.   After some discussion it was pointed out that there are several items that could be negotiated in the planning of this website, and for the sake of expediency, Mr. Kissinger made a motion to give Curt a budget of $10,000 to negotiate obtaining services from whatever sources necessary for branding, video, design, etc. for the website design project.  This would alleviate the necessity of this committee meeting to decide the minutiae of these items until the mock up design is ready for presentation from Revize.

Motion passed 2-0.    Meeting adjourned at 8:30 am.

Respectfully submitted,

Tracey Elmore, Chairman

Scott Noonan, Member

Thomas Wagener, Jr., Member

 

Mrs. ELMORE moved to accept the report.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

James MacDonald, 2222 Linden Court, commented about the water and sewer rates suggested that the City consider streamlining the process by utilizing software rather than hiring additional employees and additional paper.  He also asked that the City consider reduced rates for senior citizens.

 

The Service Director announced that Jim Walter, Great Eastern Theaters, will be attending next month’s Council meeting and plans to introduce Mr. Sam Johnson’s replacement during Committee of the Whole.

 

Mrs. ELMORE moved to refer the matter of the summer recreation program to the Parks & Recreation Committee.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

Mr. Wagener stated they need to schedule a Code Committee to discuss the Police Towing matter and will do that soon.

 

Mr. BOELLNER moved to withdraw the matter of water and sewer rates from the Finance Committee.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

Mr. Boellner offered two names for the Mayor to consider for the Charter Review Commission; Bud Thomson and Jonathan Fiscus.  He stated that he felt their input would be immensely helpful.

 

Legislation was considered at this time.

 

ORDINANCE NO.                   260 – 2019                                           DECLARING CERTAIN MONITOR FROM THE EMS DIVISION TO BE SURPLUS; AUTHORIZING SALE OF SAME TO THE WAUSEON FIRE DEPARTMENT.

The Clerk read the Ordinance by title only.

Mr. WAGENER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.


ORDINANCE NO.                   261 – 2019                                           ESTABLISHING SALARIES AND COMPENSATION OF ADMINISTRATIVE SUPPORT EMPLOYEES OF THE CITY OF MAUMEE, ESTABLISHING TIMES AND MANNER OF PAYMENT THEREOF, AND OTHER EMPLOYEE BENEFITS AND RELATED MATTERS, REPEALING CERTAIN ORDINANCES AS APPLIED TO EMPLOYEEES OF THE CITY OF MAUMEE, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BOELLNER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

Mr. BOELLNER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                   262 – 2019                                           AUTHORIZING CONTRACT WITH CREATIVE MICROSYSTEMS, INC., RELATIVE TO 2020 ANNUAL SOFTWARE FEE FOR THE CITY OF MAUMEE, OHIO

The Clerk read the Ordinance by title only.

Mr. BUEHRER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                   263 – 2019                                           AUTHORIZING CONTRACT WITH CREATIVE MICROSYSTEMS, INC., RELATIVE TO HARDWARE MAINTENANCE CONTRACT FOR THE CITY OF MAUMEE, OHIO

The Clerk read the Ordinance by title only.

Mrs. ELMORE moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                   264 – 2019                                           AUTHORIZING MEMORANDUM OF AGREEMENT WITH THE STATE OF OHIO DEPARTMENT OF TRANSPORTATION FOR USE OF ODOT SALT BRINE FOR ICE AND SNOW REMOVAL, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. NOONAN moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

Mr. NOONAN moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                   265 – 2019                                           AUTHORIZING CONTRACT WITH CRIMINAL JUSTICE COORDINATING COUNCIL, FOR NORIS SOFTWARE APPLICATION AND MAINTENANCE FOR THE MAUMEE MUNICIPAL COURT, CITY OF MAUMEE.

The Clerk read the Ordinance by title only.

Mr. KISSINGER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                   266 – 2019                                           AUTHORIZING CONTRACT WITH CRIMINAL JUSTICE COORDINATING COUNCIL, FOR NORIS HI-SPEED DATA TRANSMISSION FOR THE MAUMEE MUNICIPAL COURT, CITY OF MAUMEE.

The Clerk read the Ordinance by title only.

Mr. WAGENER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                   267 – 2019                                           AUTHORIZING CONTRACT WITH CIVICA CMI FOR THE DATA EXTRACTION NECESSARY TO IMPLEMENT THE NEW CASE MANAGEMENT SYSTEM (CLIP) FOR THE MAUMEE MUNICIPAL COURT, CITY OF MAUMEE, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BOELLNER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

Mr. BOELLNER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                   268 – 2019                                           APPROPRIATING AND TRANSFERRING FUNDS FOR VARIOUS PURPOSES.

The Clerk read the Ordinance by title only.

Mr. BUEHRER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

Mr. NOONAN moved to adjourn at 8:45 p.m. until 7:00 p.m. Monday, December 2, 2019.  Motion carried v.v.