MAUMEE CITY COUNCIL
June 3 and 17 (Regular), 24, 2019 (Special)
MINUTES

7:30 p.m. Monday, June 3, 2019

COMMITTEE OF THE WHOLE

MINUTES

Monday, June 3, 2019 at 7:00 p.m.

 

President Pauken asked if there were any questions relative to items on the agenda.

 

Mr. Buehrer inquired about the ownership of Seminole Warehouse, referred to in Item J, to determine if he had a conflict of interest.  Mr. Camp and Ms. Tischler could not readily identify the owner.

 

The Law Director reviewed a development agreement with Coexcell to finalize terms relative to improvements to Mingo Drive, which she sent to Council members on Friday.  She requested that Council Rules be waived in order to add this matter to the agenda for consideration tonight.

 

There being no further business to discuss, the meeting adjourned at 7:15 p.m.

 

MAUMEE CITY COUNCIL

MINUTES

Monday, June 3, 2019 at 7:30 p.m.

 

The Council of the City of Maumee, Ohio, met on the above date with the following members present: John Boellner, Brent Buehrer, Tracey Elmore, Dave Kissinger, Timothy Pauken and Thomas Wagener, Jr. (6); Scott Noonan (1) excused.

Mayor Richard Carr presiding.

 

Mr. PAUKEN moved to approve the minutes of the May 20, 2019 meeting and approve the Minutes Journal.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Mayor appointing an Operator in the Division of Sewer was read.

Mrs. ELMORE moved to confirm the appointment of Raymond Kozina to the position of Operator in the Division of Sewer, Department of Public Service, effective June 10, 2019.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Mayor requesting referral of a request from Maumee City Schools for changes to the Zoning Code relative to illuminated signs in a residential district to the Municipal Planning Commission was read.

Mr. Todd Cramer, Maumee City Schools, spoke requesting that Council allow the matter to be reviewed.

Mr. BOELLNER moved to allow Mr. Buehrer and Mr. Wagener to abstain due to conflicts of interest. Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. BOELLNER moved to refer the matter of changes to the Zoning Code relative to illuminated signs in a residential district to the Municipal Planning Commission.  Roll call:  Boellner, Elmore, Kissinger and Pauken (4) voting yea; nays none; Buehrer and Wagener abstaining; the Chair declared the motion carried by a vote of 4-0.

 

A letter from the Service Director requesting approval of a contract for geotechnical investigation at the Elizabeth Street Pump Station was read.

Mr. KISSINGER moved to allow Mr. Buehrer to abstain due to a conflict of interest.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. KISSINGER moved to order emergency legislation approving a contract with TTL Associates, Inc. in the amount of $4,995.00 relative to geotechnical investigation at the Elizabeth Street Pump Station.  Roll call:  Boellner, Elmore, Kissinger, Pauken and Wagener (5) voting yea; nays none; Buehrer (1) abstaining; the Chair declared the motion carried by a vote of 5-0.

 

A tabulation of bids received by the Service Director relative to the Loch Haven Water Main Replacement project was read.

Mr. WAGENER moved to order emergency legislation to declare he bid of Vernon Nagel, Inc. as the lowest and most responsive and to authorize a contract in the amount of $814,075.50 for the Loch Haven Water Main Replacement project.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. WAGENER moved to authorize the Service Director to approve amendments up to an aggregate maximum amount of $50,000.00.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Service Director requesting approval of a contract for floor replacement in the basement at the Senior Center was read.

Mrs. ELMORE moved to order emergency legislation approving a contract with Dibling Floor Covering & Interiors in the amount of $13,565.00 relative to floor replacement in the basement at the Senior Center.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Commissioner of Public Service requesting certain vehicles be declared surplus was read.

Mr. BUEHRER moved to order emergency legislation declaring two GMC dump trucks as surplus.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Finance Director requesting approval of a system upgrade to the City’s current phone system was read.

Mr. BOELLNER moved to order emergency legislation approving a contract with Executone at a total cost of $824.84 relative to system upgrade to the City’s current phone system.   Roll call:  All members present voting yea, the Chair declared the motion carried.

A letter from the Finance Director requesting approval of a server support and maintenance agreement with CMI was read.

Mr. KISSINGER moved to order emergency legislation approving a server support and maintenance agreement with CMI in the amount of $483.87.   Roll call:  All members present voting yea, the Chair declared the motion carried.

A letter from the Law Director requesting referral of the matter of HB 62 Permissive Fee to the Finance Committee for review and consideration was read.

Mr. PAUKEN moved to refer the matter of HB 62 Permissive Fee to the Finance Committee for review and consideration.   Roll call:  Boellner, Buehrer, Elmore, Kissinger and Wagener (5) voting yea; Pauken (1) voting nay; the Chair declared the motion carried by a vote of 5-1.

A letter from the Zoning & Community Improvement Assistant requesting approval of recommendations by the Municipal Planning Commission at their May 28, 2019 meeting was read.

Mr. WAGENER moved to order legislation approving the re-zoning of Parcel #36-84961 located at 369 West Dussel Drive from M-1 to C-M.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. WAGENER moved to order legislation approving the re-zoning of the eastern portion of Parcel #36-04282 located at 528 Illinois Avenue from M-1 to C-2.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Police Chief requesting approval of a contract for the purchase of an unmarked Police vehicle was read.

Mr. PAUKEN moved to order emergency legislation approving a contract with Mathews Ford Oregon in the amount of $29,940.20 for the purchase of an unmarked Police vehicle.   Roll call:  All members present voting yea, the Chair declared the motion carried.

A letter from the Police Chief requesting authorization of a support service agreement for the radio and telephone recording system at the Maumee Police/Fire Communications Center was read.

Mrs. ELMORE moved to order emergency legislation authorizing a support service agreement with Sound Communications in the amount of $5,347.92 for the radio and telephone recording system at the Maumee Police/Fire Communication Center.  Roll call:  All members present voting yea, the Chair declared the motion carried.

A letter from the Commissioner of Human Resources requesting authorization of a contract for Workers’ Compensation Administration services was read.

Mr. BUEHRER moved to order emergency legislation authorizing a contract with CareWorksComp in the amount of $3,910.00 relative to Workers’ Compensation Administration services.  Roll call:  All members present voting yea, the Chair declared the motion carried.

A Notice from the Ohio Division of Liquor Control on an application by Qusra of Ohio LLC for transfer of a permit from S and G DT LTD (dba S&G #16), 732 Conant Street, Maumee, Ohio, was presented.  There were no issues with the Police Division.

Mr. WAGENER moved to place the application on file.   Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. BUEHRER moved to waive Council Rules to add the matter of authorization of a Development Agreement with U.S. Coexcell to the agenda.  Roll call:  All members present voting yea, the Chair declared the motion carried.
Mr. BUEHRER moved to order emergency legislation authorizing a Development Agreement with U.S. Coexcell relative to infrastructure improvements in the City of Maumee.  Roll call:  All members present voting yea, the Chair declared the motion carried.

President Pauken stated that the Committee of the Whole met and reviewed items on the agenda including Item J (Seminole Warehouse) relative to a question by Mr. Buehrer regarding ownership and a possible conflict of interest; and the request to add the matter of a development agreement with Coexcell to finalize terms relative to improvements to Mingo Drive.

 

Mr. Boellner read the following report from the Land Use & Zoning Committee meeting:

 

LAND USE & ZONING COMMITTEE

 

               The Land Use and Zoning Committee met on Thursday, May 30th, at 4:00 PM.  Proper public notice was provided for the meeting.  Present for the meeting were Committee members Scott Noonan, Chair, Tracey Elmore and John Boellner, Members.  Also present at the meeting were Amber Rathburn (Municipal Clerk),  Joseph Camp (Public Service Director/Acting City Administrator), Beth Tischler (Law Director/Acting Safety Director), Debra Cartledge (Finance Director), Nathan Warner, Jason Peters, Jason Sieminksi, Anne Miller Ruggiero, and Nancy Gagnet. The topic of discussion for this meeting was encroachments in City right-of-ways in the Maumee uptown business district. 

               Mr. Camp started the meeting by explaining that certain businesses with benches, decorations, signage, etc. that encroaches into the right-of-way without permission could create liability for the City.  In addition, ADA accessibility (36 inches) and interference with snow removal become difficult due to encroachments and should be considered before allowing such items to be placed in the right-of-way.  Mr. Camp notified several businesses and asked them to submit encroachment request forms for council approval, which then places liability on the business.  Mr. Camp suggested that going forward a new encroachment request method be implemented.  The suggestion would be to create a policy and procedure whereby a MUBA sub-committee, would formally review the encroachment plan of any uptown business and then recommend action to Council.  Mr. Camp explained that a similar process is conducted by the Arrowhead Park district association.  The timeline of particular encroachments can be analyzed on a case-by-case basis.  Mr. Camp indicated that 4 encroachment forms have been submitted and awaiting approximately 3 more from businesses whom are currently encroaching into the right-of-way without proper approval.

               Councilmember Elmore made a motion to accept the submitted encroachment forms and conditionally accept the remaining forms from the businesses that Mr. Camp approached. Motion passed 3-0. Councilmember Boellner made the motion to direct the administration to draft a policy and procedure that is consistent with what was presented by the Service Director. Motion passed 3-0.

               Meeting was adjourned at 4:24 PM.

Respectfully submitted,  

Scott Noonan, Chairman

John Boellner, Member

Tracey Elmore, Member

 

Mr. BOELLNER moved to allow Mr. Buehrer to abstain due to a conflict of interest.  Roll call:  All members present voting yea, the Chair declared the motion carried.
Mr. BOELLNER moved to accept the report.  Roll call:  Boellner, Elmore, Kissinger, Pauken and Wagener (5) voting yea; nays none; Buehrer (1) abstaining; the Chair declared the motion carried by a vote of 5-0.

Mrs. Elmore read the following report from the Public Information Committee meeting:

 

PUBLIC INFORMATION COMMITTEE

 

               The Public Information Meeting met on Friday, May 31, 2019 at 8:30 a.m. in Council Chambers with proper notice given to the public.  In attendance were Tracey Elmore, Chairman; Brent Buehrer and David Kissinger, members; Deb Cartledge (Finance Director), Helen Good (Administration-Finance Department Secretary), Curt Smith (IT Director), Amber Rathburn (Municipal Clerk), Amy Clocksin and Josh Sprow (Police Division).

·      Matter of the City website design

               After the expiration of the current website contract with Revize earlier this year, our IT Director, Curt Smith, contacted a few other website designers to get their price on redesigning the City website.  We received a quote from our most recent provider, Revize, along with one from CyberPro911 Website Design & SEO as well as Toledo Web Designs. 

               Each proposal included the three criteria given to them which were ease of use and visualization on mobile devices, having a user-friendly search engine as well as being ADA compliant.  Revize, a company out of Troy, Michigan, quoted a 5-year plan including site map development, content management, training and a free website re-design in five years plus an annual maintenance contract including web hosting.  The initial cost would be $4,710 with total costs after five years being $14,310.

               Toledo Web Designs, a small Maumee-based company, provided a quote based on a 3-year plan which included a content management system, tracking systems and web hosting free for the first 3 years.  In lieu of an annual maintenance contract support would be billed at $65 an hour (under 15 minutes would be free).    Total cost for the first three years would be $3,800.  The cost for web hosting after year three is unknown.

               CyberPro 911, a Toledo-based company, quoted $10,000 for the initial website design plus additional costs of website hosting ($599.40/yr), purchase of SSL Certificate ($79.99/yr), purchase of Sucuri for website security ($119.88/yr) and website maintenance of $60/hr as needed.  This proposal was ruled out as the least responsive of the three.

               Ms. Elmore pointed out that each proposal addressed slightly different items that were included such as number of users, integrating with the city Facebook page, training for users, cost of web hosting after the free three years and tracking report.  Mr. Kissinger stated that until we do an “apples to apples” spreadsheet on each item, we would not be able to make a final decision.  Curt stated that he would be able to compile such a spreadsheet and have it available for Council to address at a future Committee of the Whole for approval.

               Ms. Elmore then motioned to table this issue until all above items were addressed and compiled into a spreadsheet that would compare all costs/services for a period of five years.  Motion passed 3-0.

Respectfully submitted,

Tracey Elmore, Chair

Brent Buehrer, Member

Dave Kissinger, Member

 

It was pointed out that Ms. Lipper did not attend the meeting.  The report was amended to state that Amy Clocksin from the Police Division was in attendance.

Mrs. ELMORE moved to accept the amended report.  Roll call:  All members present voting yea, the Chair declared the

motion carried.

Mr. Pauken explained that he voted “No” on the request (Item I) to refer the matter of HB 62 Permissive Fee to the Finance Committee because he did not support the fee.

 

Mr. Gabe Barrow spoke about his ride-along with Patrolman Fritz from the Police Division.

 

The Finance Director stated that the directors would be meeting with bond counsel and financial advisor regarding a bond issue.

 

The Law Director said she was going to attend a meeting with Mr. Camp in regards to First Energy bailout legislation.

 

The Service Director stated that Republic Services requested a meeting concerning recycling.

 

Mr. Buehrer had a question on the encroachment issue regarding awnings and signs on buildings discussed at the last Land Use & Zoning Committee meeting on May 30, 2019.

The Service Director responded that awnings and signs are addressed by the Design Review Board.

 

Mr. Wagener reported that the Fire Annual Awards Banquet was at 7:00 p.m. tomorrow, June 4th.

 

Mrs. Elmore stated that the Master Plan presentations were very informative.  She also announced that there was going to be a fundraiser for Maumee Scouts with the Mayor and Officer Wendy on June 15, 2019 from 1-5 p.m.

 

Legislation was considered at this time.

 

ORDINANCE NO.                 108 – 2019                                        AUTHORIZING A CONTRACT WITH TTL AND ASSOCIATES TO PROVIDE GEOTECHNICAL INVESTIGATION FOR THE IMPROVEMENTS TO THE ELIZABETH STREET PUMPING STATION IN THE CITY OF MAUMEE, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. WAGENER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Elmore, Kissinger, Pauken and Wagener (5) voting yea; nays, none; Buehrer (1) abstaining.

Mr. WAGENER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Elmore, Kissinger, Pauken and Wagener (5) voting yea; nays, none; Buehrer (1) abstaining.

So the Ordinance was passed by a vote of 5-0.

 

ORDINANCE NO.                 109 – 2019                                        ACCEPTING BID FOR THE LOCH HAVEN WATER MAIN REPLACEMENT PROJECT; AUTHORIZING EXECUTION OF CONTRACT WITH VERNON NAGLE, INC., AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BOELLNER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Pauken and Wagener (6) voting yea; nays, none.

Mr. BOELLNER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Pauken and Wagener (6) voting yea; nays, none.

So the Ordinance was passed.


ORDINANCE NO.                 110 – 2019                                        AUTHORIZING CONTRACT WITH DIBLILNG FLOOR COVERING & INTERIORS RELATIVE TO FLOOR REPLACEMENT AT THE SENIOR CENTER, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BUEHRER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Pauken and Wagener (6) voting yea; nays, none.

Mr. BUEHRER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Pauken and Wagener (6) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 111 – 2019                                        DECLARING CERTAIN PROPERTY OF THE CITY OF MAUMEE, SERVICE DEPARTMENT, TO BE SURPLUS; AUTHORIZING DISPOSAL OF SAME, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. PAUKEN moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Pauken and Wagener (6) voting yea; nays, none.

Mr. PAUKEN moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Pauken and Wagener (6) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 112 – 2019                                        AUTHORIZING CONTRACT WITH EXECUTONE RELATIVE TO PHONE SYSTEM UPGRADE FOR THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mrs. ELMORE moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Pauken and Wagener (6) voting yea; nays, none.

Mrs. ELMORE moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Pauken and Wagener (6) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 113 – 2019                                        AUTHORIZING CONTRACT WITH CREATAIVE MICROSYSTEMS, INC., RELATIVE TO SERVER SUPPORT AND MAINTENANCE FOR THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. KISSINGER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Pauken and Wagener (6) voting yea; nays, none.

Mr. KISSINGER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Pauken and Wagener (6) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 114 – 2019                                        CHANGING THE BOUNDARIES OF USE DISTRICTS M-1 AND C-M AND THE DISTRICT MAP ATTACHED TO THE ZONING CODE OF THE CITY OF MAUMEE, OHIO, SO AS TO CHANGE THE ZONING REGULATIONS APPLICABLE TO CERTAIN TERRITORY.

The Clerk read the Ordinance by title only.

Mr. WAGENER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Pauken and Wagener (6) voting yea; nays, none.

So the Ordinance was passed.


ORDINANCE NO.                 115 – 2019                                        CHANGING THE BOUNDARIES OF USE DISTRICTS M-1 AND C-2 AND THE DISTRICT MAP ATTACHED TO THE ZONING CODE OF THE CITY OF MAUMEE, OHIO, SO AS TO CHANGE THE ZONING REGULATIONS APPLICABLE TO CERTAIN TERRITORY.

The Clerk read the Ordinance by title only.

Mr. BOELLNER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Pauken and Wagener (6) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 116 – 2019                                        AUTHORIZING PURCHASE OF VEHICLES FOR THE DIVISION OF POLICE, DEPARTMENT OF PUBLIC SAFETY, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BUEHRER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Pauken and Wagener (6) voting yea; nays, none.

Mr. BUEHRER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Pauken and Wagener (6) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 117 – 2019                                        AUTHORIZING EXECUTION OF CONTRACT WITH SOUND COMMUNICATIONS RELATIVE TO RENEWAL OF SUPPORT SERVICE AGREEMENT FOR THE POLICE AND FIRE COMMUNICATION CENTER OF THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. PAUKEN moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Pauken and Wagener (6) voting yea; nays, none.

Mr. PAUKEN moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Pauken and Wagener (6) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 118 – 2019                                        AUTHORIZING A WORKERS’ COMPENSATION ADMINISTRATION SERVICE CONTRACT WITH CAREWORKSCOMP ON BEHALF OF THE CITY OF MAUMEE, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mrs. ELMORE moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Pauken and Wagener (6) voting yea; nays, none.

Mrs. ELMORE moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Pauken and Wagener (6) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 119 – 2019                                        AUTHORIZING EXECUTION OF A DEVELOPMENT AGREEMENT WITH U.S. COEXCELL, INC. RELATIVE TO INFRASTRUCTURE IMPROVEMENTS IN THE CITY OF MAUMEE, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. KISSINGER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Pauken and Wagener (6) voting yea; nays, none.

Mr. KISSINGER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Pauken and Wagener (6) voting yea; nays, none.

So the Ordinance was passed.


ORDINANCE NO.                 120 – 2019                                        APPROPRIATING AND TRANSFERRING FUNDS FOR VARIOUS PURPOSES.

The Clerk read the Ordinance by title only.

Mr. WAGENER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Pauken and Wagener (6) voting yea; nays, none.

So the Ordinance was passed.

 

Mr. PAUKEN moved to adjourn at 8:24 p.m. until 7:00 p.m. Monday, June 17, 2019.  Motion carried v.v.

 

 

***********************************************************

7:30 p.m. Monday, June 17, 2019

COMMITTEE OF THE WHOLE

MINUTES

Monday, June 17, 2019 at 7:00 p.m.

 

Mr. Jeff Holdman, V-P and General Manager of U.S. Coexcell, and Ms. Holly Henn, Rudolph Libbe, spoke about the Mingo Drive facility project.

 

President Pauken announced that Mayor Richard Carr, Councilmember John Boellner, Law Director Beth Tischler and Service Director Joseph Camp will not be attending tonight’s meeting.

 

President Pauken asked if there were any questions relative to items on the agenda.

 

President Pauken stated that regarding Item C, a request by the Law Director to consent to allow Squire Patton Boggs to represent the City of Toledo in regional water matters, he feels this is a conflict of interest and asked for Council discussion on the request.

Discussion followed as to whether to table the matter until the Law Director was present and could give an opinion of the request.

 

President Pauken stated that regarding Item A, there are two individuals who are retiring.  The first is Thomas King as Fire Inspector, who has 32 years with the City.  The second is the Chief Building & Zoning Official, Bruce Wholf, who plans to retire on August 30, 2019 and has over 18 years with the City.

Mr. Buehrer asked that both retirement letters be read into the minutes.

 

President Pauken explained Item K relative to appropriation for a possible demolition of nuisance property.

The Chief Building & Zoning Official explained that they put this out to bid and ironically both came back with the exact same bid so they needed to go back out for a second round.

The Municipal Clerk added that regarding Item K, there will need to be a change to the motion, since Council will not be ordering legislation for approval of a contract, as Mr. Wholf is only asking for a $12,000 appropriation.

 

Mr. Buehrer asked to continue discussion relative to Item C and the conflict of interest relative to Squire Patton Boggs.

Mr. Kissinger asked the Finance Director whether there was urgency relative to the bond issue.

The Finance Director responded that they plan to start one of the projects involved in the bond issue next month, so she felt there was an urgency to get the request for the bond issue passed tonight.

Mr. Kissinger agreed stating that he was reluctant to vote against the bond issue.

Mrs. Elmore stated that she did not feel there would be a problem passing the bond issue and that the issue in question was whether or not to allow the City of Toledo to have Squire Patton Boggs represent them in regional water agreements, which is a definite conflict of interest.

Mr. Buehrer agreed and added that they should wait to see how the vote goes on Item C.

 

President Pauken reminded everyone that there will be no Council meeting on July 1st and the next meeting is scheduled for July 15, 2019.

 

There being no further business to discuss, the meeting adjourned at 7:25 p.m.

 

MAUMEE CITY COUNCIL

MINUTES

Monday, June 17, 2019 at 7:30 p.m.

 

The Council of the City of Maumee, Ohio, met on the above date with the following members present: Brent Buehrer, Tracey Elmore, Dave Kissinger, Scott Noonan, Timothy Pauken and Thomas Wagener, Jr. (6); John Boellner and Mayor Richard Carr (2) excused.

Acting Mayor Timothy Pauken presiding.

 

Mrs. ELMORE moved to approve the minutes of the June 3, 2019 meeting and approve the Minutes Journal.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Mayor accepting the retirement of Thomas King as Fire Inspector was read, along with the retirement letter from Mr. King.

Mr. WAGENER moved to confirm the retirement of Thomas King as Fire Inspector, Division of Fire, Department of Public Safety, effective January 5, 2020, and to authorize the administration to fill the anticipated vacancy.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Mayor accepting the retirement of Bruce Wholf as Chief Building & Zoning Official was read, along with the retirement letter from Mr. Wholf.

Mr. BUEHRER moved to confirm the retirement of Bruce Wholf as Chief Building & Zoning Official, Division of  Building & Zoning, Department of Public Safety, effective August 30, 2019.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Law Director regarding a TIF agreement for Mingo Drive improvements was read.

Mr. KISSINGER moved to allow Mr. Buehrer to abstain due to a conflict of interest.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. KISSINGER moved to order all emergency legislation creating a Tax Increment Finance (TIF) district along Mingo Drive and to authorize all implementing agreements with U.S. Coexcell, Inc.  Roll call:  Elmore, Kissinger, Noonan, Pauken and Wagener (5) voting yea; Buehrer (1) abstaining; the Chair declared the motion carried by a vote of 5-0.

 

A letter from the Law Director requesting consent to allow Squire Patton Boggs to represent the City of Toledo in regional water matters was read.

Mr. NOONAN moved to authorize emergency legislation granting consent to allow Squire Patton Boggs to represent the City of Toledo in regional water agreements.  Roll call:  Wagener (1) voting yea; Buehrer, Elmore, Kissinger, Noonan and Pauken (5) voting nay; the Chair declared the motion failed by a vote of 1-5.

 

A letter from the Finance Director requesting approval of a server support and maintenance agreement with CMI was read.

Mrs. ELMORE moved to order emergency legislation approving a server support and maintenance agreement with CMI in the amount of $470.97.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

Letters from the Finance Director relative to bond issuance for various water and sewer projects were read.

1.            Letter to engage Squire Patton Boggs.

Mr. WAGENER moved to order emergency legislation authorizing the engagement of Squire Patton Boggs for bond services not to exceed $17,500.00.  Roll call:  All members present voting yea, the Chair declared the motion carried.

2.            Letter to engage Financial Advisor services.

Mr. WAGENER moved to order emergency legislation to authorize engagement of Baker Tilly Municipal Advisors LLC for the next three (3) years.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. WAGENER moved to order emergency legislation to authorize engagement of Baker Tilly Municipal Advisors LLC for Bond Series 2019 for an amount not to exceed $20,000.00.  Roll call:  All members present voting yea, the Chair declared the motion carried.

3.            Letter to authorize issuance of various purpose bonds, Series 2019.

Mr. WAGENER moved to order all emergency legislation necessary to authorize issuance and sale of bonds for water and sewer projects with a principal amount not to exceed $2,170,000.00.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Commissioner of Public Service requesting approval of a contract for the purchase of a truck lift utilizing the State Purchase Program was read.

Mr. BUEHRER moved to order emergency legislation approving a contract with Mohawk Resources utilizing State Purchase Program in the amount of $68,935.53 for the purchase of a truck/vehicle lift and associated appurtenances for the Construction Division.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Police Chief requesting approval of an agreement for Police training was read.

Mrs. Elmore asked whether employees would be given an incentive to participate in the training.

The Police Chief responded that he would be making such training mandatory and it would be reflected in both the employee’s evaluation as well as in their personnel files.

Mr. KISSINGER moved to order emergency legislation approving a one-year service agreement with Savant Learning Systems, Inc. in the amount of $3,726.00 relative to Police training.   Roll call:  All members present voting yea, the Chair declared the motion carried.

A letter from the Police Chief requesting approval of a maintenance agreement for vehicle fleet and detective bureau interview room cameras was read.

Mrs. Elmore stated that she noticed the term of this agreement is only through December 2019 and asked if a renewal would be coming to Council again at the end of the year.

The Police Chief responded that they were just recently notified by Coban that the agreement had expired and that she is correct in that Council would need to approve a renewal again in December.

Mr. NOONAN moved to order emergency legislation approving a maintenance agreement with Coban Technologies, Inc. in the amount of $4,414.43 relative to the cameras for the Police marked vehicle fleet and detective bureau interview rooms.  Roll call:  All members present voting yea, the Chair declared the motion carried.

A letter from the Police Chief requesting certain abandoned vehicle salvaged by Police to be declared as surplus was read.

Mrs. ELMORE moved to order emergency legislation to declare a 2002 Buick Century (VIN #2G4WS521421158481) as surplus.  Roll call:  All members present voting yea, the Chair declared the motion carried.

A letter from the Chief Building & Zoning Official requesting passage of a Resolution relative to the Lucas County 2019 Hazard Mitigation Plan was read.

Mr. WAGENER moved to order emergency legislation approving the Lucas County 2019 Hazard Mitigation Plan.  Roll call:  All members present voting yea, the Chair declared the motion carried.

A letter from the Chief Building & Zoning Official requesting appropriation for the demolition of a nuisance property was read.

Mr. Buehrer pointed out that the second bid was lower than the one received on Friday, as discussed during Committee of the Whole.

Mr. BUEHRER moved to make an appropriation in an amount not to exceed $12,000 relative to potential demolition of a nuisance property located at 1317 Birch Street, Maumee, Ohio.  Roll call:  All members present voting yea, the Chair declared the motion carried.

A letter from the Clerk of Court requesting approval of an extension to the agreement with Lucas County relative to the City’s participation in the Correctional Treatment Facility RAD Program was read.

Mr. KISSINGER moved to order emergency legislation approving an extension to the agreement with the Lucas County Board of Commissioners relative to the City’s participation in the Lucas County Court of Common Pleas Correctional Treatment Facility RAD Program.  Roll call:  All members present voting yea, the Chair declared the motion carried.

President Pauken stated that the Committee of the Whole met and reviewed items on the agenda including a presentation by representatives from Coexcell, Inc. and Rudolph Libbey regarding Item B, TIF agreement for Mingo Drive improvements; lengthy discussion on Item C, request to authorize consent to allow Squire Patton Boggs to represent the City of Toledo in regional water matters; Item K changing motion from a contract approval to just an appropriation of funds; discussion on Item E relative to the bond issue; and a reminder that there would not be a Council meeting on July 1, 2019 with the next meeting being July 15, 2019.

 

Mrs. Elmore read the following report from the Personnel Committee meeting:

 

Personnel Committee Report

April 30, 2019 and June 11, 2019

 

               The Personnel Committee met on Tuesday, April 30, 2019 at 11:00 a.m.  In attendance were Committee members John Boellner, Timothy Pauken and Tracey Elmore.  Also attending were various members of the administration and staff representatives for those positions before the Committee.

               Law Director Tischler presented a memo crafted based on input from the Director of Finance, Director of Public Service/Acting Administrator, Commissioner of Human Resources and the various Division Heads.  Extensive discussion among the Committee, the administration and the impacted positions took place.  The recommendations contained in the memo were reviewed one by one with the following action:

 

1)      Motion to adopt the recommendation to re-classify the Service Department Secretary as an Administrative Assistant and follow the steps to internally post and fill effective July 8, 2019.  Motion passed 3- 0.

2)      Motion to adopt the recommendation of creating the position of Administrative Assistant to the Police Chief for the Clerk/Secretary position workstation on the second floor and to internally post and fill.  Motion passed 3-0.

3)      Motion to rename the Paralegal as an Administrative Assistant /Paralegal/Legal Secretary and to internally post and fill the position effective July 8, 2019. Motion passed 2-1.

 

               Other motions were made, however, based on information received after the April 30, 2019 meeting the Administration modified the recommendations relating to the balance of the AFSCME Clerk/Secretary positions in Tax, Utility Billing, Police and Building & Zoning.

               The Personnel Committee met again to continue this discussion on Tuesday, June 11, 2019 at 1:00 p.m.  Committee members Timothy Pauken and Tracey Elmore were present with Committee Chair Boellner not in attendance due to a medical emergency.

               The Administration relayed a slight modification to the recommendation regarding Tax, Utility and the two remaining Clerks within the Police Division and in the Inspection Division.  The request was to treat all current Clerk Secretaries within those positions as “Clerk 2” and essentially be placed in the comparable Step within the wage column previously reserved for the union Administrative Assistant position. 

               This would address the true concern of wage disparity without creating collateral issues relative to re-classification to accomplish shrinking the gap in pay.

               Committee reviewed administration recommendation to create a Low/Middle/High wage for any new hires in the non-bargaining positions of Department Secretary and Administrative Assistant.  This would enable better control over future wage gaps. 

               Motion to approve the up-dated job descriptions and the amended administrative recommendation.  Motion passed 2-0.

               The memo of April 30, 2019, Job Descriptions for the impacted positions and projected cost estimates provided to the Committee shall be made a part of this report.

Respectfully submitted,

John Boellner, Chair

Tracey Elmore, Member

Timothy Pauken, Member

 

Mrs. ELMORE moved to order emergency legislation amending various job descriptions.  Roll call:  All members present voting yea, the Chair declared the motion carried.
Mrs. ELMORE moved to order emergency legislation to amend the Schedule of Permanent Positions.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mrs. ELMORE moved to order emergency legislation amending the Administrative Support ordinance.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mrs. ELMORE moved to accept the report.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Paul Lehmann, 405 East Broadway, spoke about recycling of plastic, which is causing massive problems around the world and affecting large numbers of people.

 

Pat McCauley, 609 Winterberry Drive, Findlay, Ohio, Public Affairs Liaison for State Treasurer Robert Sprague, on behalf of the Treasurer, wanted to thank the City of Maumee for joining the OhioCheckbook.com.  He stated that with the help of the City Finance Director, they were able to get up on the system and demonstrate the City’s devotion to transparency.  He stated that this was very important to the Treasurer and he presented the City with a Proclamation in gratitude for their efforts.

 

Dan Calverley, 315 East Harrison, representing The Heating and Air Conditioning Contractors Association (THACA)    hoping to raise awareness pertaining to the amount of unlicensed contractors illegally performing mechanical work in the City of Maumee.

 

Scott Taylor, 1735 Cambridge, spoke about “Liberty and Freedom.” 

 

The Finance Director reported that the OhioCheckbook.com link has been added to the main page on the City’s website.

 

Mr. BUEHRER moved to refer to the Code Committee the matter of unlicensed contractors.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mrs. Elmore suggested posting a link to licensed contractors on the City website as well as the City Facebook page.

 

Mrs. Elmore asked about the new units being built across from Rolf Park stating she thought approval was for six units with two families in each unit for a total of 12 families.  She stated that there are now 7 or 8 buildings built and she wondered when the additional construction was approved.

 

Mrs. Elmore asked about dates for the items listed in the Admin Notes stating that it’s hard to follow the chronological order of when they occurred.  She suggested this report be updated.

 

Legislation was considered at this time.


ORDINANCE NO.                 121 – 2019                                        DECLARING THE IMPROVEMENT TO CERTAIN PARCELS ALONG THE MINGO DRIVE UNIMPROVED STONE ROAD FROM THE CITY SAFETY TRAINING FACILITY HEADING SOUTHERLY FOR APPROXIMATELY 1,000 FEET WITHIN THE CITY TO BE A PUBLIC PURPOSE AND EXEMPT FROM TAXATION; PROVIDING FOR THE COLLECTION AND DEPOSIT OF SERVICE PAYMENTS AND SPECIFYING THE PURPOSES FOR WHICH THOSE SERVICE PAYMENTS MAY BE EXPENDED; AUTHORIZING MAKE-WHOLE COMPENSATION PAYMENTS TO THE MAUMEE CITY SCHOOL DISTRICT AND THE PENTA JOINT VOCATIONAL SCHOOL DISTRICT, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. WAGENER moved the ordinance be passed as an emergency measure.  Roll call:  Elmore, Kissinger, Noonan, Pauken and Wagener (5) voting yea; nays, none; Buehrer (1) abstaining.

Mr. WAGENER moved the ordinance be placed on its final passage and passed.  Roll call:  Elmore, Kissinger, Noonan, Pauken and Wagener (5) voting yea; nays, none; Buehrer (1) abstaining.

So the Ordinance was passed by a vote of 5-0.

 

ORDINANCE NO.                 122 – 2019                                        AUTHORIZING A TAX INCREMENT FINANCING AGREEMENT WITH U.S. COEXCELL, INC. FOR THE CONSTRUCTION OF CERTAIN ROAD, WATER, SANITARY SEWER AND STORMWATER IMPROVEMENT TO CERTAIN PARCELS LOCATED ALONG MINGO DRIVE UNIMPROVED STONE ROAD, AND DECLARING AN EMERGENCY.

 

The Clerk read the Ordinance by title only.

Mrs. ELMORE moved the ordinance be passed as an emergency measure.  Roll call:  Elmore, Kissinger, Noonan, Pauken and Wagener (5) voting yea; nays, none; Buehrer (1) abstaining.

Mrs. ELMORE moved the ordinance be placed on its final passage and passed.  Roll call:  Elmore, Kissinger, Noonan, Pauken and Wagener (5) voting yea; nays, none; Buehrer (1) abstaining.

So the Ordinance was passed by a vote of 5-0.

 

ORDINANCE NO.                 123 – 2019                                        AUTHORIZING CONTRACT WITH CREATIVE MICROSYSTEMS, INC., RELATIVE TO SERVER SUPPORT AND MAINTENANCE FOR THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BUEHRER moved the ordinance be passed as an emergency measure.  Roll call:  Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (6) voting yea; nays, none.

Mr. BUEHRER moved the ordinance be placed on its final passage and passed.  Roll call:  Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (6) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 124 – 2019                                        APPROVING AND AUTHORIZING AN ENGAGEMENT LETTER WITH SQUIRE PATTON BOGGS FOR BOND COUNSEL SERVICES, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. NOONAN moved the ordinance be passed as an emergency measure.  Roll call:  Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (6) voting yea; nays, none.

Mr. NOONAN moved the ordinance be placed on its final passage and passed.  Roll call:  Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (6) voting yea; nays, none.

So the Ordinance was passed.


ORDINANCE NO.                 125 – 2019                                        APPROVING AND AUTHORIZING A MASTER ENGAGEMENT LETTER WITH BAKER TILLY MUNICIPAL ADVISORS, LLC, FOR FINANCIAL ADVISOR SERVICES, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. KISSINGER moved the ordinance be passed as an emergency measure.  Roll call:  Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (6) voting yea; nays, none.

Mr. KISSINGER moved the ordinance be placed on its final passage and passed.  Roll call:  Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (6) voting yea; nays, none.

So the Ordinance was passed.

 

There was NO Ordinance No. 126-2019 – Ordinance No. 125-2019 was read twice.

 

ORDINANCE NO.                 127  – 2019                                       APPROVING AND AUTHORIZING A SUPPLEMENTAL ENGAGEMENT LETTER WITH BAKER TILLY MUNICIPAL ADVISORS, LLC, FOR FINANCIAL ADVISOR SERVICES RELATED TO BOND SERIES 2019, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BUEHRER moved the ordinance be passed as an emergency measure.  Roll call:  Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (6) voting yea; nays, none.

Mr. BUEHRER moved the ordinance be placed on its final passage and passed.  Roll call:  Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (6) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 128 – 2019                                        AN ORDINANCE PROVIDING FOR THE ISSUANCE AND SALE OF BONDS IN THE MAXIMUM AGGREGATE PRINCIPAL AMOUNT OF $1,335,000, FOR THE PURPOSE OF PAYING THE COSTS OF IMPROVING THE MUNICIPAL WATER SYSTEM BY (I) ACQUIRING CONSTRUCTING, REHABILITATING AND REPLACING THE LAMONDE DRIVE AND LOCH HAVEN WATER MAIN INCLUDING CONSTRUCTION AND INSTALLATION OF APPROXIMATELY 4,000 LINEAR FEET OF 8” WATER LINES WITH MAINLINE VALVES AND FIRE HYDRANTS, AND (II) RENOVATING, REHABILITATING AND IMPROVING THE EXTERIOR OF THE DUSSEL DRIVE WATER TOWER, EACH TOGETHER WITH ALL INCIDENTAL WORK AND NECESSARY APPURTENANCES THERETO, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mrs. ELMORE moved the ordinance be passed as an emergency measure.  Roll call:  Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (6) voting yea; nays, none.

Mrs. ELMORE moved the ordinance be placed on its final passage and passed.  Roll call:  Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (6) voting yea; nays, none.

So the Ordinance was passed.


ORDINANCE NO.                 129 – 2019                                        AN ORDINANCE PROVIDING FOR THE ISSUANCE AND SALE OF BONDS IN THE MAXIMUM PRINCIPAL AMOUNT OF $835,000, FOR THE PURPOSE OF PAYING THE COSTS OF IMPROVING THE MUNICIPAL SANITARY SEWER SYSTEM BY RECONSTRUCTING AND INSTALLING THE ELIZABETH STREET SANITARY SEWER PUMP STATION AND CONTROLS AND RELATED FORCE MAINS AND ACQUIRING, CONSTRUCTING, REHABILITATING, REPLACING AND RELINING OF SANITARY SEWER LINES AND LATERALS IN THE AREAS BOUNDED BY (I) RIVER ROAD TO THE EAST, FORD STREET TO THE WEST, WILLIAM STREET TO THE NORTH AND THE MAUMEE RIVER TO THE SOUTH AND (II) MICHIGAN STREET TO THE WEST, NORFOLK SOUTHERN RAILROAD TO THE NORTH, OHIO TURNPIKE TO THE EAST, AND SEVENTH STREET TO THE SOUTH, EACH TOGETHER WITH ALL INCIDENTAL WORK AND NECESSARY APPURTENANCES THERETO, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. NOONAN moved the ordinance be passed as an emergency measure.  Roll call:  Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (6) voting yea; nays, none.

Mr. NOONAN moved the ordinance be placed on its final passage and passed.  Roll call:  Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (6) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 130 – 2019                                        AUTHORIZING CONTRACT WITH MOHAWK RESOURCES RELATIVE TO PURCHASE OF TRUCK LIFT FOR THE DEPARTMENT OF PUBLIC SERVICE, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. KISSINGER moved the ordinance be passed as an emergency measure.  Roll call:  Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (6) voting yea; nays, none.

Mr. KISSINGER moved the ordinance be placed on its final passage and passed.  Roll call:  Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (6) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 131 – 2019                                        AUTHORIZING EXECUTION OF A SERVICE AGREEMENT WITH SAVANT LEARNING SYSTEMS, INC. RELATIVE TO POLICE TRAINING FOR THE DIVISION OF POLICE, CITY OF MAUMEE, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. WAGENER moved the ordinance be passed as an emergency measure.  Roll call:  Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (6) voting yea; nays, none.

Mr. WAGENER moved the ordinance be placed on its final passage and passed.  Roll call:  Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (6) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 132 – 2019                                        AUTHORIZING A MAINTENANCE AGREEMENT WITH COBAN TECHNOLOGIES, INC., FOR POLICE VEHICLE VIDEO CAMERA MAINTENANCE SUPPORT SERVICES, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BUEHRER moved the ordinance be passed as an emergency measure.  Roll call:  Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (6) voting yea; nays, none.

Mr. BUEHRER moved the ordinance be placed on its final passage and passed.  Roll call:  Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (6) voting yea; nays, none.

So the Ordinance was passed.


ORDINANCE NO.                 133 – 2019                                        DECLARING CERTAIN ABANDONED VEHICLE SALVAGED BY THE CITY OF MAUMEE, POLICE DIVISION, TO BE SURPLUS, AUTHORIZING DISPOSAL OF SAME, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mrs. ELMORE moved the ordinance be passed as an emergency measure.  Roll call:  Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (6) voting yea; nays, none.

Mrs. ELMORE moved the ordinance be placed on its final passage and passed.  Roll call:  Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (6) voting yea; nays, none.

So the Ordinance was passed.

 

RESOLUTION NO.                134 – 2019                                        AUTHORIZING THE MAYOR AND MUNICIPAL CLERK TO APPROVE THE LUCAS COUNTY 2019 HAZARD MITIGATION PLAN ON BEHALF OF THE CITY OF MAUMEE, TO EXECUTE AGREEMENTS AS REQUIRED, AND DECLARING AN EMERGENCY.

The Clerk read the Resolution by title only.

Mr. NOONAN moved the resolution be passed as an emergency measure.  Roll call:  Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (6) voting yea; nays, none.

Mr. NOONAN moved the resolution be placed on its final passage and passed.  Roll call:  Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (6) voting yea; nays, none.

So the Resolution was passed.

 

ORDINANCE NO.                 135 – 2019                                        AUTHORIZING EXECUTION OF AGREEMENT WITH THE LUCAS COUNTY BOARD OF COMMISSIONERS RELATIVE TO PARTICIPATION IN LUCAS COUNTY COURT OF COMMON PLEAS CORRECTIONAL TREATMENT FACILITY RAD PROGRAM BY THE CITY OF MAUMEE, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. KISSINGER moved the ordinance be passed as an emergency measure.  Roll call:  Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (6) voting yea; nays, none.

Mr. KISSINGER moved the ordinance be placed on its final passage and passed.  Roll call:  Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (6) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 136 – 2019                                        APPROVING AND ADOPTING NEW AND UP-DATED JOB DESCRIPTIONS FOR VARIOUS POSITIONS WITHIN THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. WAGENER moved the ordinance be passed as an emergency measure.  Roll call:  Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (6) voting yea; nays, none.

Mr. WAGENER moved the ordinance be placed on its final passage and passed.  Roll call:  Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (6) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 137 – 2019                                        AMENDING SCHEDULE OF PERMANENT POSITIONS OF THE CITY OF MAUMEE; REPEALING ORDINANCE NO. 201-2018, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BUEHRER moved the ordinance be passed as an emergency measure.  Roll call:  Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (6) voting yea; nays, none.

Mr. BUEHRER moved the ordinance be placed on its final passage and passed.  Roll call:  Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (6) voting yea; nays, none.

So the Ordinance was passed.


ORDINANCE NO.                 138 – 2019                                        ESTABLISHING SALARIES AND COMPENSATION OF ADMINISTRATIVE SUPPORT EMPLOYEES OF THE CITY OF MAUMEE, ESTABLISHING TIMES AND MANNER OF PAYMENT THEREOF, AND OTHER EMPLOYEE BENEFITS AND RELATED MATTERS, REPEALING CERTAIN ORDINANCES AS APPLIED TO EMPLOYEES OF THE CITY OF MAUMEE, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mrs. ELMORE moved the ordinance be passed as an emergency measure.  Roll call:  Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (6) voting yea; nays, none.

Mrs. ELMORE moved the ordinance be placed on its final passage and passed.  Roll call:  Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (6) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 139 – 2019                                        APPROPRIATING AND TRANSFERRING FUNDS FOR VARIOUS PURPOSES.

The Clerk read the Ordinance by title only.

Mr. NOONAN moved the ordinance be placed on its final passage and passed.  Roll call:  Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (6) voting yea; nays, none.

So the Ordinance was passed.

 

Mr. NOONAN moved to adjourn at 8:44 p.m. until 7:00 p.m. Monday, July 15, 2019.  Motion carried v.v.

 

***********************************************************

7:00 p.m. Monday, June 24, 2019 – Special Meeting

MAUMEE CITY COUNCIL

Special Council Meeting

June 24, 2019 - Minutes

7:00 p.m.

 

The Council of the City of Maumee, Ohio, met in special session in Council Chambers at the above time and date with the following members present:  John Boellner, Brent Buehrer, Tracey Elmore, Dave Kissinger, Scott Noonan, Timothy Pauken and Thomas Wagener, Jr. (7).

Mayor Richard Carr presiding.

 

The Mayor welcomed everyone to the meeting and explained that it was very important that those individuals impacted by any decisions made on this issue have the opportunity to be heard. 

 

The Mayor stated that the meeting will start off with a presentation by Matthew Heyrman, Director of Public Safety, Board of Lucas County Commissioners, regarding the proposed Consolidated Dispatch Plan. 

He added that there will then be presentations by Police Chief Tullis, Lt. Sprow, Clerk of Maumee Municipal Court, Andrea Shrewsberry, and then they will open the floor for any discussion.

 

Mr. Heyrman presented the proposal to Council members and those attending the meeting explaining the current system and what they hoped to accomplish with a consolidated plan.

 

Police Chief Tullis spoke against the proposal stating that he believes the county’s efforts to consolidate services will hamper the safety of services in the City of Maumee.

 

Lt. Sprow spoke against the proposal explaining the services the City would lose with a consolidated system as well as the cost savings promised to the City, which decreases with every revised proposal he has seen.

 

Maumee Municipal Court Clerk, Mrs. Shrewsberry, read a letter she had sent to the Mayor and Council members explaining her position, which was in opposition of the proposal.  She stated that the proposal would negatively affect the services of the Maumee Municipal Court.

 

The Mayor opened the floor to any comments from Police and Dispatch.

 

Maumee Dispatchers, Terry Shaneyfelt and Amanda Stidham, along with Greg Westrick, Chris Rutledge, Cory Henson and Rob York, from Police or Dispatch, all spoke against the proposal.

 

The Mayor opened the floor to questions and comments.

 

Mr. Heyrman explained this proposal is simply a briefing on the feasibility of consolidating.

 

The Mayor asked if it was possible to opt out and what happens if the 911 tax levy is not approved the next time.

 

Mr. Noonan asked about the possibility of future privatization.

 

Mr. Boellner asked about the current collective bargaining agreements, what happens to the state funds the City currently receives and the issue of consolidating the Courts.

 

Mr. Buehrer stated that Councilmembers Noonan and Boellner covered most of the issues he had questions about except for problems with emergency calls from certain areas of River Road that sometimes get forwarded to Wood County and then re-routed back to Maumee.

 

Mrs. Elmore asked what the plan was if every community rejects the proposal; and commented about the high turnover rate currently experienced by the City of Toledo.

 

The Mayor invited members from the audience to comment.

 

Many individuals then spoke in opposition of consolidation.

 

The Mayor thanked everyone who took the time to attend tonight.  He stated that there would be an opportunity now for Council members to make a statement.  He added that if the decision on efficiency is being based by cost per call, the decision is being made for the wrong reasons, and that it should be based on safety.

 

Mr. BOELLNER moved to oppose the consolidation attempt by the county.

 

Mr. Kissinger stated he had a procedural question for the Law Director.  He asked whether a Resolution was non-binding.

Mr. Arnsby responded that was correct.

 

Mr. Kissinger asked if there would be any benefit to Council passing legislation that would then have to be litigated through the legal procedure. 

Mr. Arnsby responded that he needs to defer to Mrs. Tischler as the Law Director for a response.

The Mayor added that what they could do tonight is pass a Resolution similar to Oregon.  If Council desires to get an opinion on passing an Ordinance, he felt they could look into that but it would not prevent a vote on the motion tonight.

Mr. Kissinger agreed and added that he just wanted to make as strong a statement as possible.

 

Mr. Noonan stated that he felt it was significant that not one person attending tonight was in favor of the proposal.

 

Mr. Buehrer asked for clarification on the motion. 

The Mayor responded that Council could vote to oppose the matter, as the Resolution is currently written.

 

The Mayor suggested that Mr. Boellner amend his motion to include emergency legislation.

Mr. Boellner agreed to do this.

 

Mr. Pauken stated that as a member of Council, he felt he had an obligation and duty as an elected representative to act in a manner that reflects the needs and expectations of the tax payers of the City.

He added that he is also a tax payer and has utilized the services of Police and Safety and will do everything in his power to fight this proposal.

 

Mrs. Elmore stated that she gladly would pay extra to continue the excellent service the Safety Division provides to its residents.  She added that as an elected official, she will make sure that everyone’s voices are heard.

 

Mr. BOELLNER moved to order emergency legislation opposing the consolidation.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

Legislation was considered at this time.

 

RESOLUTION NO.                140 – 2019                                        A RESOLUTION OPPOSING THE BOARD OF LUCAS COUNTY COMMISSIONERS PLAN TO MERGE AND CONSOLIDATE 911 OPERATIONS, AND DECLARING AN EMERGENCY.

The Clerk read the Resolution by title only.

Mr. WAGENER moved the resolution be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

Mr. WAGENER moved the resolution be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

So the Resolution was passed.

 

The Mayor called a brief break in order to allow the audience members to leave.

 

Mr. Buehrer read the following report from the Finance Committee meeting:

 

MAUMEE CITY COUNCIL

FINANCE & ECONOMIC DEVELOPMENT REPORT

June 20, 2019

 

               On June 20, 2019, at 12:00 p.m. the Finance Committee of the Maumee City Council held a meeting in open session in Council Chambers after proper notice given to the public.  Present at the Committee meeting were: Brent Buehrer, Chair of the Finance & Economic Committee; Council Committee Members Scott Noonan and Thomas Wagener Jr., Finance Director Debra Cartledge, Clerk Amber Rathburn, Service Director and Acting Administrator Joe Camp, Fire Chief Brandon Loboschefski and Lieutenant Josh Sprow.  Discussed at the Meeting were as follows:

                            Various Schedule of Rates and Fees for the City of Maumee  

               The Committee heard commentary from Chief Loboschefski on related ambulance rates and fees changes. Most of the conversation was about consignment payments on fees that insurance companies didn’t pay with Maumee Residents and how a collection agency, “Change Health”, is used 150-days after no payment is received.  Roughly $446,000 is billed annually with $160,000 actually collected.  Much of the uncollected fees are because of caps imposed by the health insurance companies on ambulance rates and the cap imposed by Medicaid and Medicare.  The Committee wanted to keep this issue in Committee and administration was to provide additional information on how much does the collection agency actually collect from Maumee residences.

               Two Motions were then made:

               Approve the recommended Ambulance Rates & Fees as presented effective July 1, 2019 (see attachment) Motion passed 3-0.

               Second motions was to leave Maumee Resident Ambulance Collections in Committee.          Motion passed 3-0.

               Then the Committee heard from Lieutenant Josh Sprow about changes to Police Division Rates and Fees. Most of the discussion had to do with animal impounding fees, finger printing rates and towing rates. The committee was comfortable with the recommended changes. The Committee then heard on why the Police Department wanted not to set a flat fee for using public safety facilities. They would prefer not set a fee so the facilities would be used for Safety agencies and if a fee structure was set then a private origination may try and use the fire ranges, and police roll call room. They would prefer to rent the facilities on a case by case bases. The Committee agreed

               A motion was made to set Police Division Rates and Fees along with rental of Police facilities as presented effective July 1, 2019. (See Attachment). Motion passed 3-0.

               Finally the Committee heard from Joe Camp Service Director and Acting Administrator. Mr. Camp went over the changes to rates and fees in various service departments divisions. The changes are reflected in color in the attachment titled Rates and Fees Schedule. The committee was comfortable with the suggested changes.

               A motion was made to set Service Department Rates and Fees as presented effective July 1st, 2019. (See Attachment). Motion passed 3-0.

               The committee adjourned at 1:30pm

Respectfully submitted,

Brent Buehrer, Chairman

Scott Noonan, Member

Thomas Wagener, Jr., Member

 

Mr. BUEHRER moved to order emergency legislation amending the Rates & Fees Schedule, as requested.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

Mr. BUEHRER moved to accept the report.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

Legislation was considered at this time.

 

ORDINANCE NO.                 141 – 2019                                        AMENDING SCHEDULE OF RATES AND FEES IN THE CITY OF MAUMEE, OHIO; REPEALING CERTAIN ORDINANCE, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BOELLNER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

Mr. BOELLNER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

Mr. PAUKEN moved at 9:48 p.m. to adjourn until 7:00 p.m., Monday, July 15, 2019.  Roll call:  All members present voting yea, the Chair declared the motion carried.