MAUMEE CITY COUNCIL
September (Tuesday) 4 and 17, 2018
MINUTES

7:30 p.m. Tuesday, September 4, 2018

COMMITTEE OF THE WHOLE

MINUTES

Tuesday, September 4, 2018 at 7:00 p.m.

 

President Pauken asked if there were any questions relative to items on the agenda.

 

President Pauken stated that Mr. Buehrer needs to abstain on Item B regarding Monnette’s Glendale, Inc.

 

Mr. Buehrer stated that since Item H is not a City project, he does not have to abstain.

 

Mrs. Elmore read a statement relative to Item 4-A(3) regarding re-appointments of three dedicated individuals to the Design Review Board.

 

Mr. Boellner requested adding an item to the agenda tonight stating that there has been some discussion about the use of flex time.  He suggested the matter of flex time be referred to the Personnel Committee.

 

Mr. Buehrer reported on the budget process and stated that with collective bargaining negotiations currently going on, the Finance Committee may not meet on this topic until sometime in October, which is still ahead of last year.

 

Mrs. ELMORE moved to adjourn to Executive Session at 7:07 p.m. relative to collective bargaining and purchase and/or sale of real estate.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. BUEHRER moved to return from Executive Session at 7:30 p.m.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

The Law Director stated that Mrs. Elmore notified her office that there was an error on the August 6, 2018 Council minutes where she announced a celebration of the 224th Anniversary of the Battle at Fallen Timbers on September 19, 2018.  The celebration was August 19, 2018 and there will need to be a motion made during the Council meeting to that effect to amend the minutes.

 

There being no further business to discuss, the meeting adjourned at 7:33 p.m.

 

MAUMEE CITY COUNCIL

MINUTES

Tuesday, September 4, 2018 at 7:30 p.m.

 

The Council of the City of Maumee, Ohio, met on the above date with the following members present: John Boellner, Brent Buehrer, Tracey Elmore, Dave Kissinger, Scott Noonan, Timothy Pauken and Thomas Wagener, Jr. (7).

Mayor Richard Carr, presiding.

 

Mrs. ELMORE moved to amend the August 6, 2018 City Council minutes relative to her announcement of the 224th Anniversary of the Battle at Fallen Timbers.  She stated that the date was actually August 19th and not September 19th.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. PAUKEN moved to approve the minutes of the August 20, 2018 meeting and approve the Minutes Journal.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Mayor accepting the retirement of Angela Dallas, Secretary / Clerk, Utility Billing Division was read.

Mr. WAGENER moved to confirm the retirement of Angela Dallas, Secretary / Clerk, Utility Billing Division, effective August 31, 2018.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. WAGENER moved to fill the vacant full time position.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Mayor accepting the retirement of James MacDonald, Police Chief was read.

Mr. BUEHRER moved to confirm the retirement of James MacDonald, Police Chief, Division of Police, Department of Public Safety, effective November 16, 2018.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Mayor re-appointing members to the Design Review Board for additional 3-year terms ending August 31, 2021 was read.

Mrs. ELMORE moved to confirm the re-appointment of Bob Brannan to the Design Review Board for an additional 3-year term ending August 31, 2021.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mrs. ELMORE moved to confirm the re-appointment of Jim Jarvis to the Design Review Board for an additional 3-year term ending August 31, 2021.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mrs. ELMORE moved to confirm the re-appointment of Alaina Meister to the Design Review Board for an additional 3-year term ending August 31, 2021. 

Mr. KISSINGER moved to table the re-appointment of Alaina Meister to the Design Review Board.  Roll call:  Boellner, Kissinger, Noonan, Pauken and Wagener (5) voting yea; Elmore and Buehrer (2) voting nay; the Chair declared the motion carried by a vote of 5-2.

 

A letter from the Administrator requesting an extension for Monnette’s Glendale, Inc. concerning the purchase of the City property at 200 Conant Street was read.  He stated that among the many terms in the Agreement are provisions to allow Monnette’s Glendale, Inc. to extend the time it needs to conduct necessary studies, design and approvals for the market they would like to develop.

Mr. NOONAN moved to allow Mr. Buehrer to abstain due to a conflict of interest.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. NOONAN moved to order emergency legislation approving a second amendment to the purchase agreement with Monnette’s Glendale, Inc. 

Mrs. Elmore asked what items have not met the deadline to date and what the expected completion date would be for those items.

The Administrator responded that the Design Review Board meets tomorrow morning and will decide whether or not it is approved; the tax abatement CRA documents are currently being drafted with the hope that Council can vote on that on October 1, 2018; site plan review, in all likelihood, will be done administratively presumably after Design Review meets.  He added that he knows they still have some residual work and environmental due diligence, but is not aware of anything else pending.  He stated that a good portion of those items are not solely in their power to resolve and needs the City approvals and that is the reason for the amendment request for an extension.

Mr. Boellner stated that in a show of good faith, Mr. Monnette did not start any of this until after the Fireworks and Summer Fair to allow that area to be used for both of those events and he thinks that should be taken into consideration also.

Roll call:  Boellner Elmore, Kissinger, Noonan, Pauken and Wagener (6) voting yea; nays none; Buehrer (1) abstaining; the Chair declared the motion carried by a vote of 6-0.


A letter from the Administrator requesting approval of a policy for smoke / fire damper inspections in City buildings was read.  He stated that fire and smoke dampers are fire prevention products used in HVAC ducts to prevent the spread of fire and smoke inside HVAC ducts through walls, floors and ceilings.  He added that to be proactive, Maumee should establish a Fire and Smoke Damper Inspection Program for buildings owned and operated by the City in order to protect the health and welfare of City workers.

Mr. BOELLNER moved to order emergency legislation approving a policy for smoke / fire damper inspections in City buildings.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Law Director requesting authorization of agreements with Lucas County Public Defender’s Office relative to Public Defender services for the Municipal Court was read.  She stated that the County notified the City of Maumee that the State would not accept multi-year agreements and requested that we re-approve 2017 at the originally negotiated rate.  She added that during 2017 and so far during 2018, cases cited under the Maumee Municipal Code have increased, which increased our share of the cost for said service.  Based on the volume of cases, the contract for 2018 is $10,600.

Mr. PAUKEN moved to order emergency legislation authorizing an agreement with the Lucas County Public Defender’s Office relative to 2017 Public Defender services for the Municipal Court.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. PAUKEN moved to order emergency legislation authorizing an agreement with the Lucas County Public Defender’s Office relative to 2018 Public Defender services for the Municipal Court.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Finance Director requesting referral of the matter of the 2019 Budget to the Finance Committee was read.

Mr. BUEHRER moved to refer the matter of the 2019 Budget to the Finance Committee.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Finance Director requesting referral of the matter of Poggemeyer Design invoices related to the Wolcott House Heritage Complex to the Buildings & Lands Committee was read.

Mr. KISSINGER moved to refer the matter of Poggemeyer Design invoices related to the Wolcott House Heritage Complex to the Buildings & Lands Committee.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Service Director requesting approval of a request for an encroachment into the right-of-way at 309 Conant Street for the installation of a fence was read.  He stated that the Service Department has no concern, as the request does not affect any existing utilities.

Mrs. ELMORE moved to approve a request for an encroachment into the right-of-way at 309 Conant Street for the installation of a 3-sided fence subject to the execution of the City’s standard encroachment acknowledgement.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Service Director requesting preliminary consent legislation relative to an ODOT Ramp G project was read.  He stated that the project will necessitate a 120-day closure of the ramp from southbound I-475 to westbound U.S. 24 for realignment and reconstruction due to a number of accidents.  He added that this project is being fully funded with ODOT funds, but since the ramp is within City limits ODOT requires consent legislation be passed.

Mr. BUEHRER moved to order emergency legislation approving preliminary consent legislation for the LUC IR 475 .072 Rap G, PID 103739 ODOT project.  Roll call:  All members present voting yea, the Chair declared the motion carried.


A letter from the Commissioner of Public Service requesting approval of a contract amendment relative to the Arrowhead Park Sidewalk project was read.  He stated that this request is for additional dirt work and seeding and mulching quantities, which was an unforeseen issue that was needed to create an acceptable grade to match surrounding landscape.

Mr. KISSINGER moved to order emergency legislation amending Ordinance No. 023-2018 regarding a contract with B & J Concrete and Construction in the amount of $8,764.05 relative to the Arrowhead Park Sidewalk project.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Police Chief requesting amendment to the previously approved legislation related to the purchase of four (4) mobile computers was read.  He stated that the make and model has been revised due to quality issues with the original request.

Mr. BUEHRER moved to order emergency legislation amending Ordinance No. 162-2018 regarding an agreement with D.R. Ebel in the amount of $28,401.16 for the purchase of four (4) mobile computers.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Police Chief requesting approval to apply for the Ohio Law Enforcement Body Armor Program was read.  He stated that the Ohio Attorney General has announced a plan to create a new program to assist local law enforcement agencies in purchasing body armor vests and that the Ohio Bureau of Workers’ Compensation has agreed to support funding this effort through a recent expansion of its Safety Grant Program.

Mr. WAGENER moved to order emergency legislation authorizing the Police Division to apply for the Ohio Law Enforcement Body Armor Program.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Police Chief requesting approval of a contract for the purchase of active shooter armor response kits for the Division of Police was read.  He stated that these kits will provide additional personal protection for an officer in the event of an active shooter response.

Mr. KISSINGER moved to order emergency legislation approving a contract with The Lawft Law Enforcement Specialties in an amount not to exceed $20,424 relative to the purchase of twenty-four (24) active shooter armor kits.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Fire Chief requesting laptops and mounting equipment for the ambulances in the Division of Fire was read.  He stated that these will be used for their electronic patient care reporting and computer aided dispatch needs in their new ambulance as well as in the two existing ambulances.

Mr. NOONAN moved to order emergency legislation approving a contract with CDW-G in the amount of $15,440.82 relative to the purchase of three (3) Toughbook laptops/mobile data terminals, a one-year subscription license and 2-year public sector extended service agreement.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. NOONAN moved to order emergency legislation approving a contract with P&R Communications Services, Inc. in the amount of $3,628 relative to mounting equipment and installation of the new laptops/mobile data terminals.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

President Pauken stated that the Committee of the Whole met and reviewed items on the agenda including Item B dealing with the Monnette’s extension, which Mr. Buehrer abstained; Mrs. Elmore spoke on behalf of members being re-appointed to the Design Review Board (Item A-3); Mr. Boellner requested referral of the matter of flex time to the Personnel Committee; Mr. Buehrer discussed the budget process (Item E); adjourned to Executive Session relative to collective bargaining and purchase and/or sale of real estate; and the Law Director requested a motion to amend and re-approve the August 6, 2018 Council minutes relative to a wrong date for the Fallen Timbers event.

 

The Mayor stated that relative to the re-appointments to the Design Review Board, he cannot ever remember any appointment or re-appointments not being approved.  He added that to pass two individuals and then table one without any discussion makes you wonder why that was tabled, and that it was very disappointing.

Mr. Pauken reminded everyone that there will be a Citizen Police Academy from September 20 through November 15, 2018.  This is a once a week event and he encouraged all Council members to attend if they have not done so in the past.

 

Mr. PAUKEN moved to refer the matter of the Rolf Park Pool policies to the Parks & Recreation Committee.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

Mr. BOELLNER moved to refer the matter of review of flex time for all employees under the Flex Time Policy in the Employee Handbook going back over the last five (5) years to the Personnel Committee.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

Mr. Buehrer stated that he also acknowledged Monnette’s for allowing the use of their property for the Fireworks and Summer Fair, and to also thank  St. Paul’s Lutheran Church willingness to allow every aspect of their property to be used by the general public.

 

Legislation was considered at this time.

 

ORDINANCE NO.                 185 – 2018                                        AUTHORIZING SECOND AMENDMENT OF AGREEMENT BETWEEN THE CITY OF MAUMEE AND MONNETTE’S GLENDALE, INC. RELATIVE TO SALE OF CERTAIN REAL PROPERTY ON THE EAST SIDE OF THE 200 BLOCK OF CONANT STREET, IN THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. WAGENER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Elmore, Kissinger, Noonan, Pauken and Wagener (6) voting yea; nays, none; Buehrer (1) abstaining.

Mr. WAGENER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Elmore, Kissinger, Noonan, Pauken and Wagener (6) voting yea; nays, none; Buehrer (1) abstaining.

So the Ordinance was passed by a vote of 6-0.

 

RESOLUTION NO.                186 – 2018                                        AUTHORIZING THE MAYOR AND MUNICIPAL CLERK TO ESTABLISH A FIRE AND SMOKE DAMPER PROGRAM FOR BUILDINGS OWNED AND OPERATED BY THE CITY OF MAUMEE FOR THE PURPOSE OF ENSURING THAT FIRE AND SMOKE DAMPERS ARE IN PROPER WORKING ORDER TO PREVENT THE SPREAD OF FIRE AND SMOKE WITHIN WALLS AND FLOORS, AND DECLARING AN EMERGENCY.

The Clerk read the Resolution by title only.

Mr. BOELLNER moved the resolution be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

Mr. BOELLNER moved the resolution be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

So the Resolution was passed.

 

ORDINANCE NO.                 187 – 2018                                        AUTHORIZING EXECUTION OF AGREEMENT WITH THE LUCAS COUNTY PUBLIC DEFENDER’S OFFICE RELATIVE TO 2017 PUBLIC DEFENDER SERVICES FOR THE MAUMEE MUNICIPAL COURT AND CITY OF MAUMEE, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BUEHRER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

Mr. BUEHRER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 188 – 2018                                        AUTHORIZING EXECUTION OF AGREEMENT WITH THE LUCAS COUNTY PUBLIC DEFENDER’S OFFICE RELATIVE TO 2018 PUBLIC DEFENDER SERVICES FOR THE MAUMEE MUNICIPAL COURT AND CITY OF MAUMEE, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. PAUKEN moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

Mr. PAUKEN moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

RESOLUTION NO.                189 – 2018                                        AUTHORIZING EXECUTION OF PRELIMINARY CONSENT LEGISLATION RELATIVE TO ODOT PROJECT WITHIN THE CITY OF MAUMEE, AND DECLARING AN EMERGENCY.

The Clerk read the Resolution by title only.

Mrs. ELMORE moved the resolution be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

Mrs. ELMORE moved the resolution be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

So the Resolution was passed.

 

ORDINANCE NO.                 190 – 2018                                        AUTHORIZING AMENDMENT  TO ORIGINAL CONTRACT WITH B & J CONCRETE AND CONSTRUCTION RELATIVE TO THE ARRROWHEAD PARK SIDEWALK PROJECT, ORIGINALLY APPROVED WITH ORDINANCE NO. 023-2018, IN THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. NOONAN moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

Mr. NOONAN moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 191 – 2018                                        AMENDING ORDINANCE NO. 162-2018 REGARDING AN AGREEMENT WITH D.R. EBEL FOR THE PURCHASE OF MOBILE COMPUTERS FOR THE DIVISION OF POLICE, DEPARTMENT OF PUBLIC SAFETY, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. KISSINGER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

Mr. KISSINGER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

RESOLUTION NO.                192 – 2018                                        AUTHORIZING THE POLICE CHIEF TO PREPARE AND SUBMIT AN APPLICATION TO PARTICIPATE IN THE OHIO LAW ENFORCEMENT BODY ARMOR PROGRAM GRANT ON BEHALF OF THE CITY OF MAUMEE, TO EXECUTE AGREEMENTS AS REQUIRED, AND DECLARING AN EMERGENCY.

The Clerk read the Resolution by title only.

Mr. WAGENER moved the resolution be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

Mr. WAGENER moved the resolution be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

So the Resolution was passed.

 

ORDINANCE NO.                 193 – 2018                                        AUTHORIZING AN AGREEMENT WITH LAWFT LAW ENFORCEMENT SPECIALTIES FOR THE PURCHASE OF ACTIVE SHOOTER ARMOR KITS FOR THE DIVISION OF POLICE, DEPARTMENT OF PUBLIC SAFETY, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BOELLNER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

Mr. BOELLNER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 194 – 2018                                        AUTHORIZING AN AGREEMENT WITH CDW-G FOR THE PURCHASE OF LAPTOP/MOBILE DATA TERMINALS FOR THE DIVISION OF FIRE, DEPARTMENT OF PUBLIC SAFETY, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BUEHRER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

Mr. BUEHRER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 195 – 2018                                        AUTHORIZING AN AGREEMENT WITH P&R COMMUNICATIONS SERVICES, INC. FOR THE PURCHASE OF LAPTOP MOUNTING EQUIPMENT AND INSTALLATION FOR THE DIVISION OF FIRE, DEPARTMENT OF PUBLIC SAFETY, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. PAUKEN moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

Mr. PAUKEN moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 196 – 2018                                        APPROPRIATING AND TRANSFERRING FUNDS FOR VARIOUS PURPOSES.

The Clerk read the Ordinance by title only.

Mrs. ELMORE moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

Mr. PAUKEN moved to adjourn at 8:13 p.m. until 7:00 p.m. Monday, September 17, 2018.  Motion carried v.v.

 

***********************************************************

7:30 p.m. Monday, September 17, 2018

COMMITTEE OF THE WHOLE

MINUTES

Monday, September 17, 2018 at 7:00 p.m.

 

President Pauken announced that Mr. Noonan was out of town and was excused from the meeting tonight.

 

President Pauken asked if there were any questions relative to items on the agenda.

 

Mrs. Elmore voiced her disappointment on how the tabling of the reappointment of Alaina Meister was handled at the last Council meeting.

Discussion was held concerning the process used to table the matter as well as the process for appointing members to various Boards and Commissions.

 

There being no further business to discuss, the meeting adjourned at 7:12 p.m.

 

MAUMEE CITY COUNCIL

MINUTES

Monday, September 17, 2018 at 7:30 p.m.

 

The Council of the City of Maumee, Ohio, met on the above date with the following members present: John Boellner, Brent Buehrer, Tracey Elmore, Dave Kissinger, Timothy Pauken and Thomas Wagener, Jr. (6); Scott Noonan (1) excused.

Mayor Richard Carr, presiding.

 

Mr. PAUKEN moved to approve the minutes of the September 4, 2018 meeting and approve the Minutes Journal.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Service Director requesting authorization of an agreement for sanitary sewer lining repair was read.  He stated that this repair involves the relining of the section of main on Rosedale Street due to a street light sitting on top of the sewer main.

Mr. BUEHRER moved to order emergency legislation authorizing an agreement with InnovaLiner, Inc. in the amount of $5,285 for sanitary sewer lining repair on Rosedale Street.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Service Director requesting authorization of an agreement for roof replacement at the Vehicle Maintenance Garage was read.  He stated that this project was authorized in the 2018 Capital Budget.

Mr. WAGENER moved to order emergency legislation authorizing an agreement with Bob Pauly Roofing in an amount not to exceed $13,500 relative to roof replacement at the Vehicle Maintenance Garage.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Service Director requesting approval of a request for an encroachment into the right-of-way at 200 East Broadway Street for the installation of a parking sign was read.  He stated that this request encroaches into the public right-of-way approximately 5 feet from the property line towards the public sidewalk between the drive approaches off of Gibbs Street.  The Service Department has no concern as the request will not affect any existing utilities.

Mr. PAUKEN moved to approve a request for an encroachment into the right-of-way at 200 East Broadway Street for the installation of a parking sign subject to the execution of the City’s standard encroachment acknowledgement.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Fire Chief requesting approval of a contract to replace garage doors at Fire Station #2 was read.  He stated that this was authorized in the 2018 Capital Budget.

Mrs. ELMORE moved to order emergency legislation approving a contract with Darkinson Doors in the amount of $10,250 relative to replacement of four (4) garage doors at Fire Station #2.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

President Pauken stated that the Committee of the Whole met and he announced that Mr. Noonan would be excused from tonight’s meeting and discussed the reappointments to the Design Review Board.

 

Mr. Buehrer read the following report of the Joint Finance and Personnel Committees:

 

MAUMEE CITY COUNCIL

JOINT

FINANCE & ECONOMIC DEVELOPMENT COMMITTEE

and PERSONNEL COMMITTEE

REPORT

 

               On September 11, 2018 at 2:15 p.m. the Finance Committee of the Maumee City Council and the Personnel Committee of Maumee City Council held a joint meeting in open session in the conference room adjacent to Council Chambers after proper notice given to the public.  Present at the Committee meeting were: Brent Buehrer, Chair of the Finance & Economic Committee; Council Committee Member Scott Noonan; John Boellner, Chair of the Personnel Committee, Council Committee members Tracey Elmore and Tim Pauken; Municipal Clerk Amber Rathburn, Finance Director Debra Cartledge, Law Director Beth Tischler, Commissioner Howard Brebberman of the Service Department and Commissioner Susan Noble Human Resource. Discussed at the Meeting were as follows:

·                  Matter of the new Information Technology Manager job description

The Committee heard from Debra Cartledge Finance Director regarding the new position. A job description was given to the committees for the new position. This position would be under the Finance Director since the Finance Department has traditionally been coordinating all efforts with private sector technology services and no other director has shown any interest in taking on this task. The Committee had no issues with the job description that was presented. Then discussion took place on the manager wage & benefit cost description for the position. Law Director Beth Tischler and Commissioner Howard Brebberman took exception to the “manager” wage & benefit because the position doesn’t manage employees and that they should be under a “support” wage & benefit cost description. Committee Chair Buehrer pointed out that it is difficult to find good IT people and it’s been his experience they move around a lot and they’re difficult to keep. He recognized that the position would not manage employees but few positions will touch every employee in the City as an IT Manager would.

               Mr. Noonan wanted to know what we current annually pay CMI, who is on call and in the City 3-times a month. Mrs. Cartledge stated $81,000. Mr. Noonan was concerned that hiring an IT Manager may tarnish our relationship with CMI since their services will be diminished significantly. The group didn’t think that would be good business practice by CMI and doubted they would do so since this wouldn’t totally eliminate their services.

               The Committee took into consideration the topic of Manager vs. Support and determined that the range 3 Low, Medium and High Manager Benefit Cost would be appropriate and that an IT “Support” Wage & Benefit Costs description should be crafted to reflect these ranges for this unique position.     

               The following motions were made:

Committee Chair Buehrer Motioned: That the Job description given to the committees for the new Information Technology Manager be adopted, “see attachment”.  Motion passed 5-0.

Committee Chair Buehrer Motioned: That the range 3 Low, Medium and High in the Manager Benefit Cost would be appropriate and that an IT “Support” Wage & Benefit Costs description be crafted to reflect these ranges for this unique position. “see Management Wage Range attachment”.  Motion passed 5-0.


Committee Member Pauken Motioned: The position of Information Technology Manager be posted. Motion passed 5-0.

               The Committee adjourned at 3:25pm.

Respectfully submitted,

Brent Buehrer, Chair Finance

Scott Noonan, Member Finance

Thomas Wagener Jr., Member Finance (Absent)

John Boellner, Chair Personnel

Tracey Elmore, Member Personnel

Tim Pauken, Member Personnel

 

Mr. BUEHRER moved to order emergency legislation to approve the position of IT Manager and corresponding Job Description.  Roll call:  Buehrer, Elmore, Kissinger and Pauken (4) voting yea; Boellner and Wagener (2) voting nay; the Chair declared the motion carried by a vote of 4-2.

Mr. BUEHRER moved to order emergency legislation amending the Schedule of Permanent Positions.  Roll call:  Boellner, Buehrer, Elmore, Pauken and Wagener (5) voting yea; Kissinger (1) voting nay; the Chair declared the motion carried by a vote of 5-1.

Mr. BUEHRER moved to accept the report.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

Kimberly Snyder, 1045 Craig Road, spoke about recent events held at the Rec Center, expressing her concerns over the lack of maintenance and care of the Lucas County Recreation Center property as well as suggestions for improvements.

 

The Finance Director explained an additional $5,000 appropriation on the legislation for the Court Indigent Drivers Alcohol Treatment Fund.  She stated that the Court had budgeted $10,000 but is requesting the additional funds so that a total of $15,000 can be transferred to the surplus fund to allow more flexibility.

 

The Law Director gave an update regarding the FCC and small cell towers stating she would be forwarding information to Council members.

 

Mr. Kissinger expressed his concern over the current H.R. process, especially as it relates to the hiring of an IT Manager.  He stated it was important to have uniformity with all the H.R. policies.  He also expressed his thanks to everyone that donated to the Red Cross to benefit the hurricane victims.

 

Legislation was considered at this time.

 

ORDINANCE NO.                 197 – 2018                                        AUTHORIZING AN AGREEMENT WITH INNOVALINER INC. FOR POINT REPAIR LINING OF THE SANITARY SEWER MAIN IN THE CITY OF MAUMEE, OHIO AND DELCARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. WAGENER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Pauken and Wagener (6) voting yea; nays, none.

Mr. WAGENER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Pauken and Wagener (6) voting yea; nays, none.

So the Ordinance was passed.


ORDINANCE NO.                 198 – 2018                                        AUTHORIZING CONTRACT WITH BOB PAULY ROOFING RELATIVE TO ROOF REPLACEMENT AT THE VEHICLE MAINTENANCE BUILDING IN THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BOELLNER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Pauken and Wagener (6) voting yea; nays, none.

Mr. BOELLNER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Pauken and Wagener (6) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 199 – 2018                                        AUTHORIZING CONTRACT WITH DARKINSON DOORS RELATIVE TO REPLACEMENT OF FOUR (4) GARAGE DOORS AT FIRE STATION #2 FOR THE DIVISION OF FIRE, DEPARTMENT OF PUBLIC SAFETY, AND DECLARING AN EMERGENCY.

 

The Clerk read the Ordinance by title only.

Mr. BUEHRER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Pauken and Wagener (6) voting yea; nays, none.

Mr. BUEHRER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Pauken and Wagener (6) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 200 – 2018                                        APPROVING AND ADOPTING JOB DESCRIPTION FOR THE INFORMATION TECHNOLOGY MANAGER POSITION WITHIN THE FINANCE DEPARTMENT FOR THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. PAUKEN moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (6) voting yea; nays, none.

Mr. PAUKEN moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (6) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 201 – 2018                                        AMENDING SCHEDULE OF PERMANENT POSITIONS OF THE CITY OF MAUMEE; REPEALING ORDINANCE NO. 50-2018, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mrs. ELMORE moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Pauken and Wagener (6) voting yea; nays, none.

Mrs. ELMORE moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Pauken and Wagener (6) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 202 – 2018                                        APPROPRIATING AND TRANSFERRING FUNDS FOR VARIOUS PURPOSES.

The Clerk read the Ordinance by title only.

Mr. KISSINGER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Pauken and Wagener (6) voting yea; nays, none.

So the Ordinance was passed.

 

Mr. PAUKEN moved to adjourn at 7:57 p.m. until 7:00 p.m. Monday, October 1, 2018.  Motion carried v.v.