MAUMEE CITY COUNCIL
September 5, 18 and 30 (Special), 2017
MINUTES

7:30 p.m. Tuesday, September 5, 2017

COMMITTEE OF THE WHOLE

MINUTES

Tuesday, September 5, 2017 at 7:00 p.m.

 

President Buehrer introduced Tina Denker, Ovarian Cancer Connection, who spoke about the “Turn the Town Teal” campaign.

 

President Buehrer asked if there were any questions relative to items on the agenda.

 

The Finance Director explained Item C relating to audit services for motor vehicle registration.

 

President Buehrer explained Items D and N relating to requests to refer job reclassifications for the Income Tax Department and the Police Division AFSCME personnel to the Personnel Committee.  He stated that he felt this was a collective bargaining issue and he was not sure it should be referred to committee.  A lengthy discussion followed.

 

The Law Director explained Item E relating to a request for additional funds for economic development related legal fees.

 

The Service Director explained Item G relating to a request for an agreement with LCTID for the U.S. 20A Interchange project.

 

The Building & Zoning Official explained Item O relating to a request for a zoning change as recommended by the Planning Commission.

 

Mr. Pauken asked if the dollar figure was the same as previously determined relative to Item J for the paving of the Askin Street extension. 

The Service Director responded that it is the same.

 

There being no further business to discuss, the meeting adjourned at 7:28 p.m.

 

MAUMEE CITY COUNCIL

MINUTES

Tuesday, September 5, 2017 at 7:30 p.m.

 

The Council of the City of Maumee, Ohio, met on the above date with the following members present: John Boellner, Brent Buehrer, Tracey Elmore, Daniel Hazard, David Kissinger, Timothy Pauken and Thomas Wagener, Jr. (7).

Mayor Richard Carr presiding.

 

Mr. BUEHRER moved to approve the minutes of the August 21, 2017 meeting and approve the Minutes Journal.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Mayor accepting the resignation of Kelly Baranowski as part time Radio / Telephone Operator was read.

Mr. WAGENER moved to confirm the resignation of Kelly Baranowski as part time Radio / Telephone Operator, Division of Police, Department of Public Safety, effective August 29, 2017.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Mayor appointing Marisa Morrin to the position of full time Radio / Telephone Operator was read.

Mr. HAZARD moved to confirm the appointment of Marisa Morrin as a full time Radio / Telephone Operator, Division of Police, Department of Public Safety, effective September 18, 2017.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Administrator requesting changes to the Rates & Fees Schedule was read.  He stated that in recent discussions with members of the commercial real estate community, it was suggested that eliminating the permit fee for commercial real estate sales signage would be helpful in promoting available properties in the City.  He added that the City of Maumee currently does not charge for residential real estate signs.

Mr. BOELLNER moved to order emergency legislation relative to changes to the Rates & Fees Schedule eliminating the permit fee for commercial real estate sales signage.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Finance Director requesting approval of audit services related to motor vehicle registration was read.  She stated that according to the 2016 Lucas County Audit on Motor Vehicle Registrations, the City of Maumee was owed approximately $6,000.  She added that the term of this contract would run for 2016 and 2017 audit years and an audit fee would only be charged if there were findings in our favor.

Mrs. ELMORE moved to order emergency legislation approving a contract with Dalene M. Pride, Governmental Affairs Consultant, relative to motor vehicle registration audit services for 2016 and 2017.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Finance Director requesting referral of the matter of job reclassification for the Income Tax Department AFSCME personnel to the Personnel Committee was read.

Mr. BOELLNER moved to table the matter of job reclassification for the Income Tax Department AFSCME personnel to the next Council meeting.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Law Director requesting appropriations for additional funds for economic development related legal fees was read.  She stated that the City has had a number of substantial economic development projects so far this year and during the budget process, the Law Department did not budget sufficient funds for outside legal services.

Mr. KISSINGER moved to appropriate $25,000 to cover expenses connected to economic development projects that exceeded budget expectations.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A tabulation of bids received by the Service Director relative to the 2017 Pavement Marking and Street Striping Program was presented.  The Service Director said that three (3) bids were received and that he recommends approval of a contract with Zimmerman Paint Contractors, Inc.

Mr. HAZARD moved to order emergency legislation to declare the bid of Zimmerman Paint Contractors, Inc., as the lowest and most responsive and to authorize a contract in the amount of $87,420.50 relative to the 2017 Pavement Marking and Street Striping Program.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Service Director requesting approval of an agreement for completion of the preliminary engineering, environmental work and detailed design for the 20A and I-475 Interchange project, and appropriating $129,159 as Maumee’s share of engineering for the project was read.  He stated that in 2015, the Lucas County Transportation Improvement District (LCTID) made a successful application to ODOT to start the preliminary engineering and environmental work committing $900,000 as the local match.  He added that in order for design completion, the local partners are requested to fund a shortfall amount of $418,746 plus the 3% project management fee.

Mrs. ELMORE moved to order emergency legislation approving an agreement with Lucas County Transportation Improvement District (LCTID) relative to the LCTID U.S. 20A Interchange project.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Service Director requesting approval of a contract for critical phase construction engineering services for improvements to the Cass Road Pumping Station was read.  He stated that the proposal covers critical phase engineering services during the by-pass pumping, demolition and construction phases of the project along with programming of the system controls by the consultant and critical phase field inspection of the pump, drive and control installation.

Mr. WAGENER moved to order emergency legislation approving a contract with Stantec Consulting Services, Inc., in an amount not to exceed $43,000 for critical phase construction engineering services for the improvements to the Cass Road Pumping Station.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Commissioner of Public Service requesting approval of a contract for the purchase of a Caterpillar backhoe utilizing State Term Schedule was read.  He stated that this piece of equipment was authorized in the 2017 Capital Budget for replacement.

Mr. BUEHRER moved to order emergency legislation approving a contract with Caterpillar Inc. in the amount of $121,908 for the purchase of a Caterpillar 420F2 ST HRC backhoe for the Service Department utilizing State Term Schedule.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Commissioner of Public Service requesting approval of a contract for the paving of the Askin Street extension was read.  He stated that the residents of the unimproved portion of Askin Street have petitioned for the paving of this right-of-way and have all signed off on the understanding of financial responsibility for the requested improvements.

Mr. PAUKEN moved to order emergency legislation approving a contract with Allied Paving Company in an amount not to exceed $17,855 for the paving of the extension of Askin Street.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Police Chief requesting authorization of an agreement for carpet replacement in the Police Building was read.  He stated that carpeting would be replaced in the first floor squad room and adjacent rooms.

Mr. BOELLNER moved to allow Mr. Hazard to abstain due to a conflict of interest.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. BOELLNER moved to order emergency legislation authorizing an agreement with Dibling Floor Covering of Maumee in an amount not to exceed $9,372.97 for carpet replacement in the Police Building first floor squad room and adjacent rooms.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Pauken and Wagener (6) voting yea; nays none; Hazard (1) abstaining; the Chair declared the motion carried by a vote of 6-0.

 

A letter from the Police Chief requesting authorization of a purchase agreement for eight (8) portable radios utilizing state bid pricing was read.  He stated that their plan is to replace the existing Police portable radios incrementally over the next several years.

Mr. WAGENER moved to order emergency legislation authorizing an agreement with P and R Communication Co. for the purchase of eight (8) Motorola APX 6000 portable radios at a cost not to exceed $31,054.48 utilizing state bid pricing.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Police Chief requesting that miscellaneous equipment be declared as surplus was read.

Mr. KISSINGER moved to order emergency legislation declaring miscellaneous equipment as surplus.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Police Chief requesting referral of the matter of job reclassification for the Police Division AFSCME personnel to the Personnel Committee was read.

Mr. BOELLNER moved to table the matter of job reclassification for the Police Division AFSCME personnel to the next Council meeting.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Building & Zoning Official requesting a zoning change for 901 & 917 Hubbel Street as recommended by the Maumee Planning Commission was read.

Mr. PAUKEN moved to order legislation to amend the Zoning Code Map.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

President Buehrer stated that the Committee of the Whole met promptly at 7:00 p.m. and heard a presentation by Tina Denker, Ovarian Cancer Connection, regarding “Turn the Town Teal” campaign; Mr. Kissinger arrived at 7:02 p.m.; reviewed items on the agenda including Item C regarding motor vehicle registrations; Items D and N regarding reclassification of AFSCME personnel; Item E regarding additional funds for the Law Department related to economic development; Item G regarding the US-20A Interchange project; Item O regarding zoning changes on Hubbel Street; and Item J regarding the Askin Street extension paving project.

Mr. Kissinger stated that he noticed that the Council President’s report included the time of arrival for one Council member and not the others.  He requested that this part of the report be stricken as inaccurate and invalid and not in accordance with the Rules of Council.

The Mayor asked if he would like to make this a motion and he replied that he would.

President Buehrer added that the Committee of the Whole is advertised at 7:00 p.m. and all of the Council members were in their seat except for Mr. Kissinger.

Mr. KISSINGER moved to amend the report to remove reference that he arrived late to the meeting.  Roll call:  Kissinger (1) yea; Boellner, Buehrer, Elmore, Hazard, Pauken and Wagener (6) voting nay; the Chair declared the motion failed by a vote of 1-6.

Mr. BUEHRER moved to accept the report.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

Mr. Boellner read the following Personnel Committee report:

 

Personnel Committee

               The Personnel Committee met on Thursday, August 31, 2017 at 12:00 noon.  Present for the meeting were Committee members John Boellner, Brent Buehrer and David Kissinger.  Also present from Administration were Amber Rathburn, Beth Tischler, Debra Cartledge and Susan Noble.  The Fire Division was represented by Brandon Loboschefski, Mike Potter, Jim Dusseau, Laura Banas, Ron Wedge, Dawn Sniadecki, Rich Ellett and Paul Fournier.

               The topic of discussion was staffing changes to the Fire Division.  Chief Loboschefski explained that it was increasingly difficult to staff EMS runs in the City.  Four different changes were proposed: 

1.      Eliminate one (1) Chief position;

2.      Hire two (2) additional full time Paramedics;

3.      Implement a 48-hour weekend schedule; and

4.      Reclassify the Division Secretary to an Administrative Assistant.

The Paramedics union proposed hiring three (3) new Paramedics.

               After much discussion, Committee voted to create a new position, Administrative Assistant- Fire Division, with the attached Job Description.  Motion passed 3-0.  This position would be governed by the existing Administrative Support Personnel Wage Ordinance and upon the filling of this position the existing AFSCME position of Clerk/Secretary would be unfilled.

               The Committee then moved to approve the following four (4) requests:

1.      Consolidate command structure/staff from three (3) Deputy Chiefs and one (1) Fire Chief to two (2) Deputy Chiefs and one (1) Fire Chief;

2.      Hire two (2) additional full time Paramedics, with the goal to hire one (1) additional in the future so each of the four shifts has four (4) full time Paramedics (16 total to ensure 24/7/365 ALS/Paramedic coverage in the City);

3.      Implement 48-hour weekend “Station Staffing” shift with two (2) part time employees available for Fire/Ems runs;

4.      Re-classify the “Fire Division Secretary” to “Administrative Assistant” or similar position.

               Motions passed 3-0.

Respectfully submitted,

John Boellner, Chair

Brent Buehrer, Member

Dave Kissinger, Member

              

Mr. Pauken stated that he had no issue whatsoever with the report and the recommendations made and that his earlier statements were in no way meant to be negative to the union or to the Administration.  The only issue he has was if the City later fills the position that is being left vacant.

 

Mr. BOELLNER moved to approve the creation of the position of Administrative Assistant – Fire Division, with corresponding job description.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. BOELLNER moved to approve the four (4) staffing proposals as submitted by the Fire Chief.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. BOELLNER moved to order emergency legislation amending the Schedule of Permanent Positions.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. BOELLNER moved to order emergency legislation amending or creating job descriptions for the Division of Fire and EMS.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. BOELLNER moved to accept the report.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

The Law Director stated that she would be a guest speaker at an NBI seminar next week regarding municipal law.

 

Mr. Boellner stated that he and the Finance Director attended an income tax seminar last week sponsored by the Carpenter’s Regional Council regarding sub-contractors working in the City not paying income taxes and how to collect from them.

 

The Council President thanked everyone for their involvement with the recent rally for peace such a successful and organized event.

 

Legislation was considered at this time.

 

ORDINANCE NO.                 155 --  2017                                       AMENDING SCHEDULE OF RATES AND FEES IN THE CITY OF MAUMEE, OHIO; REPEALING CERTAIN ORDINANCE, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. WAGENER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

Mr. WAGENER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.


ORDINANCE NO.                 156 --  2017                                       AUTHORIZING CONTRACT WITH DALENE PRIDE, GOVERNMENTAL AFFAIRS CONSULTANT, RELATIVE TO AUDIT SERVICES RELATED TO MOTOR VEHICLE REGISTRATION FOR 2016 AND 2017  IN THE CITY OF MAUMEE, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BOELLNER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

Mr. BOELLNER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 157 --  2017                                       ACCEPTING BID FOR PAVEMENT MARKING AND STREET STRIPING PROGRAM, AUTHORIZING EXECUTION OF CONTRACT, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BUEHRER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

Mr. BUEHRER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 158 --  2017                                       AUTHORIZING AN AGREEMENT BETWEEN THE CITY OF MAUMEE, OHIO AND THE LUCAS COUNTY TRANSPORTATION IMPROVEMENT DISTRICT RELATIVE TO COMPLETION OF THE US-20A AT I-475 INTERCHANGE PROJECT, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. KISSINGER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

Mr. KISSINGER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 159 --  2017                                       AUTHORIZING A CONTRACT WITH STANTEC CONSULTING SERVICES, INC. TO PROVIDE CRITICAL PHASE CONSTRUCTION ENGINEERING SERVICES FOR THE IMPROVEMENTS TO THE CASS ROAD PUMPING STATION IN THE CITY OF MAUMEE, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mrs. ELMORE moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

Mrs. ELMORE moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 160 --  2017                                       AUTHORIZING CONTRACT WITH OHIO CAT FOR THE PURCHASE OF A CATERPILLAR 420F2 HRC BACKHOE FOR THE DEPARTMENT OF PUBLIC SERVICE, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. HAZARD moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

Mr. HAZARD moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 161 --  2017                                       AUTHORIZING A CONTRACT WITH ALLIED PAVING CO., INC. RELATIVE TO THE ASKIN STREET EXTENSION IMPROVEMENT PROJECT IN THE CITY OF MAUMEE, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. PAUKEN moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

Mr. PAUKEN moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 162 --  2017                                       AUTHORIZING AN AGREEMENT WITH DIBLING FLOOR COVERING OF MAUMEE RELATIVE TO PURCHASE AND INSTALLATION OF CARPETING AT THE POLICE STATION IN THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. WAGENER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Pauken and Wagener (6) voting yea; nays, none; Hazard (1) abstaining.

Mr. WAGENER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Pauken and Wagener (6) voting yea; nays, none; Hazard (1) abstaining.

So the Ordinance was passed by a vote of 6-0.

 

ORDINANCE NO.                 163 --  2017                                       AUTHORIZING PURCHASE OF PORTABLE RADIOS FOR THE DIVISION OF POLICE, DEPARTMENT OF PUBLIC SAFETY, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BOELLNER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

Mr. BOELLNER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 164 --  2017                                       DECLARING CERTAIN PROPERTY OF THE CITY OF MAUMEE TO BE SURPLUS, AUTHORIZING DISPOSAL OF SAME, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BUEHRER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

Mr. BUEHRER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 165 --  2017                                       AMENDING THE ZONING CODE MAP OF THE CITY OF MAUMEE, OHIO.

The Clerk read the Ordinance by title only.

Mr. KISSINGER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

RDINANCE NO.                    166 --  2017                                       AMENDING SCHEDULE OF PERMANENT POSITIONS OF THE CITY OF MAUMEE; REPEALING ORDINANCE NO. 082-2017, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mrs. ELMORE moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

Mrs. ELMORE moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 167 --  2017                                       APPROVING AND ADOPTING NEW AND UP-DATED JOB DESCRIPTIONS FOR VARIOUS POSITIONS WITHIN THE DIVISION OF FIRE FOR THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. HAZARD moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

Mr. HAZARD moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 168 --  2017                                       APPROPRIATING AND TRANSFERRING FUNDS FOR VARIOUS PURPOSES.

The Clerk read the Ordinance by title only.

Mr. PAUKEN moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmwood, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

Mr. PAUKEN moved to adjourn at 8:25 p.m. until 7:00 p.m. Monday, September 18, 2017.  Motion carried v.v.

 

***********************************************************

7:30 p.m. Monday, September 18, 2017

COMMITTEE OF THE WHOLE

MINUTES

Monday, September 18, 2017 at 7:00 p.m.

 

President Buehrer stated that Councilmember Timothy Pauken was not able to attend tonight due to a family matter.

 

President Buehrer introduced Emily Hunter, Field Director NW, who spoke about Marsy’s Law for Ohio, which will be on the state-wide ballot this November.

 

Mayor Carr stated that Perrysburg Mayor Mike Olmstead was not able to attend to present the Tug-of-War award due to a conflict on his schedule.

 

Discussion was held relative to tabling Items B and C until union negotiations next year.  It was agreed that the union would need to be involved in the reclassification requests.

 

The Commissioner of Human Resources explained that Item E is to establish the pay for the newly appointed part time positions in the Fire Division; and that Item F relates to amending the Hiring Policy.

 

President Buehrer asked if there were any questions relative to items on the agenda.

 

The Mayor introduced Iona Gullufsen, 7 years old, who received the most points for the Maumee Public Library’s Summer Reading Challenge, and was named as Acting Mayor for the Day.

 

There being no further business to discuss, the meeting adjourned at 7:10 p.m.

 

MAUMEE CITY COUNCIL

MINUTES

Monday, September 18, 2017 at 7:30 p.m.

 

The Council of the City of Maumee, Ohio, met on the above date with the following members present: John Boellner, Brent Buehrer, Tracey Elmore, Daniel Hazard, David Kissinger and Thomas Wagener, Jr. (6); Timothy Pauken (1) excused.

Mayor Richard Carr and Acting Mayor Iona Gullufsen presiding.

 

Mr. BUEHRER moved to approve the minutes of the September 5, 2017 meeting and approve the Minutes Journal.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A Proclamation was presented to Iona Gullufsen, age 7, winner of the Maumee Public Library’s Summer Reading Challenge:  Build a Better World, declaring her “Acting Mayor for the Day.”

 

A Proclamation was presented by Acting Mayor Iona Gullufsen and Mayor Richard Carr declaring Tuesday, September 19th as “Reading Day” in the City of Maumee.

Mr. BUEHRER moved to make September 19, 2017 “Reading Day” in the City of Maumee.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Mayor appointing James MacDonald as the City’s representative on the Lucas County All Natural Hazard Mitigation Plan Committee was read.

Mr. WAGENER moved to confirm the appointment of James MacDonald as the City’s representative on the Lucas County All Natural Hazard Mitigation Plan Committee.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Finance Director requesting referral of the matter of job reclassification for the Income Tax Department AFSCME personnel to the Personnel Committee was read.

Mr. BOELLNER moved to table the matter of all job reclassifications for the Income Tax Department AFSCME personnel until collective bargaining negotiations.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Police Chief requesting referral of the matter of job reclassification for the Police Division AFSCME personnel to the Personnel Committee was read.

Mr. BOELLNER moved to table the matter of all job reclassifications for all positions in the City of Maumee.   Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Police Chief requesting that certain office chairs be declared as surplus was read.

Mr. KISSINGER moved to order emergency legislation declaring certain office chairs as surplus.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Fire Chief requesting an amendment to the part time employee ordinance was read.  He stated that he is requesting the ordinance be amended to reflect the wage addition for station staffing by part time personnel, as approved at the last Council meeting.

Mr. BUEHRER moved to order emergency legislation amending the part time employee ordinance.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Commissioner of Human Resources requesting referral of changes to the Hiring Policy and Procedure to the Personnel Committee was read.

Mrs. ELMORE moved to refer changes to the Hiring Policy and Procedure to the Personnel Committee.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

President Buehrer stated that the Committee of the Whole met and he advised Council members that Mr. Pauken would be absent due to family issues; Council then heard a presentation by Emily Hunter, Field Director NW, Marsy’s Law for Ohio with petition handouts; and reviewed items on the agenda including Items B and C relating to job reclassifications and tabling both until collective bargaining; Item E relating to changes to the part time ordinance and Item F relating to the Hiring Policy; and Mayor Carr introduced Iona Gullufsen as Acting Mayor for the Day.

 

The Law Director stated that this Friday she would be participating on an ADA panel discussion put on by the Ability Center and TMACOG.  She stated that this was a free program and open to the public.

 

The Service Director reported that the intersection at Town Street will be activated and change to red/green on Tuesday.

 

The Mayor gave an update on the Regional Water meeting stating that discussions are continuing and another meeting is scheduled for Wednesday. 

 

The Mayor shared that the recent Fire Ops Day at Owens Community College was a great success.

 

Mr. BOELLNER moved to refer the matter of paving of 1200 West Wayne Street to the Streets Committee. 

Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. Buehrer agreed that the Fire Ops Day was very educational and very well attended.

 

Mrs. Elmore stated that there will be a Parks & Recreation Committee meeting on Tuesday, September 26, 2017 at 12 noon to discuss the matter of future use of property on River Road.

 

Legislation was considered at this time.

 

ORDINANCE NO.                 169 --  2017                                       DECLARING CERTAIN PROPERTY OF THE CITY OF MAUMEE TO BE SURPLUS, AUTHORIZING DISPOSAL OF SAME, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. WAGENER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger and Wagener (6) voting yea; nays, none.

Mr. WAGENER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger and Wagener (6) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 170 --  2017                                       AMENDING ORDINANCE NO. 143-2017 RELATIVE TO THE COMPENSATION OF CERTAIN EMPLOYEES OF THE CITY OF MAUMEE, REPEALING CERTAIN ORDINANCE, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BOELLNER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger and Wagener (6) voting yea; nays, none.

Mr. BOELLNER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger and Wagener (6) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 171 --  2017                                       APPROPRIATING AND TRANSFERRING FUNDS FOR VARIOUS PURPOSES.

The Clerk read the Ordinance by title only.

Mr. BUEHRER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmwood, Hazard, Kissinger and Wagener (6) voting yea; nays, none.

So the Ordinance was passed.

 

Mr. BOELLNER moved to adjourn at 7:50 p.m. until 7:00 p.m. Monday, October 2, 2017.  Motion carried v.v.

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3:00 p.m. Saturday, September 30, 2017 – Special Meeting

MAUMEE CITY COUNCIL

Special Council Meeting

September 30, 2017 - Minutes

3:00 p.m.

 

The Council of the City of Maumee, Ohio, met in special session in Council Chambers at the above time and date with the following members present:  John Boellner, Brent Buehrer, Tracey Elmore, Dan Hazard, Dave Kissinger, Timothy Pauken (6); Thomas Wagener, Jr. (1) excused.

Mayor Richard Carr presiding.

 

The meeting began at 3:10 p.m.

 

A letter from the Mayor requesting authorization to employ the services of the Fraud Division of the State of Ohio’s Auditor’s Office to complete a full and transparent independent audit of the alleged theft of funds from the Maumee Municipal Court was read.

 

The Mayor read a statement.  He also read the Municipal Court’s press statement into the record, which he felt was not an accurate explanation of the events that occurred.  He then asked for any questions from Council members.

 

President Buehrer asked the cost for a financial audit.

The Mayor responded that he believes it is approximately $50/hour for such an audit.

 

A lengthy discussion was held.

 

Mr. BOELLNER moved to call for the question.  Roll call:  Boellner and Elmore (2) yea; Buehrer, Hazard, Kissinger and Pauken (4) nay; the Chair declared the motion failed by a vote of 2-4.

 

Mr. Hazard read a statement. 

 

More discussion was held.

 

Mr. BUEHRER moved to authorize the State Auditor’s Office to complete a full and transparent independent audit of the alleged theft of funds from the Maumee Municipal Court and order emergency legislation.  Roll call:  All members present voting yea; the Chair declared the motion carried.

 

The Mayor stated that legislation will be prepared for Monday night’s Council meeting.

 

Mr. PAUKEN moved at 3:25 p.m. to adjourn until 7:00 p.m., Monday, October 2, 2017.  Roll call:  Motion carried v.v.