MAUMEE CITY COUNCIL
October 1 and 15, 2018
MINUTES

7:30 p.m. Monday, October 1, 2018

COMMITTEE OF THE WHOLE

MINUTES

Monday, October 1, 2018 at 7:00 p.m.

 

Mr. Buehrer stated that two Council members are on vacation, Mr. Pauken and Mr. Wagener.  As senior member of Council, he will be Acting Council President this evening.

 

Mayor Carr explained his request (Item A) to authorize filling the position of Police Chief and begin advertising for candidates.

Mr. Noonan asked whether there was a target date to fill this position.

Mayor Carr responded, not at this time.

 

Acting President Buehrer stated he would need to abstain on Item G relative to repairs at the Wolcott House, since he has had and will have in the future a business relationship with The Spieker Company.

 

Acting President Buehrer asked the Chief Building Official to explain his requests (Item J) relative to recommendations from the Municipal Planning Commission, so that Council members would know how to proceed.

The Chief Building Official stated that the first two items related to long-existing multi-family units, with new ownership requesting that the zoning be changed to reflect the actual use of the properties.  One is currently a 4-family (Key Street) and the other is an 8-family (West William Street).  He stated that the third item was the proposed text amendment for appeals to City Council, which the Planning Commission recommended to leave as currently written.

The Law Director explained that procedurally, to adopt the decision, which is to remain the status quo, it requires a simple majority vote.  In order to deviate from the Planning Commission recommendation, a super majority vote is needed.

Mr. Noonan suggested tabling the third item until all Council members were present.

Mr. Boellner stated that even though he would accept Mr. Noonan’s recommendation to table this matter, he is prepared to vote to accept the Planning Commission recommendation this evening.

Mr. Kissinger asked whether the statement of the actual recommendation was included in the Council packet.

The Chief Building Official responded that the Planning Commission made a motion to approve the suggested change and the vote was 0-6.

 

Acting President Buehrer asked if there were any questions relating to the Parks & Recreation Committee Report.

The Administrator asked the Law Director her thoughts about Mr. Noonan’s participation via phone.

The Law Director responded that it is proper to have him listed as a member of the Committee, even though he is not allowed to vote.

 

Acting President Buehrer asked if there were any questions relative to items on the agenda.

 

Mr. Boellner commented on the recent meetings of the Civil Service Commission and asked how many actual exams were administered to the Police Division.

Discussion followed.

There being no further business to discuss, the meeting adjourned at 7:17 p.m.


MAUMEE CITY COUNCIL

MINUTES

Monday, October 1, 2018 at 7:30 p.m.

 

The Council of the City of Maumee, Ohio, met on the above date with the following members present: John Boellner, Brent Buehrer, Tracey Elmore, Dave Kissinger and Scott Noonan (5); Timothy Pauken and Thomas Wagener, Jr. (2) excused.

Mayor Richard Carr, presiding.

 

Mr. BUEHRER moved to approve the minutes of the September 17, 2018 meeting and approve the Minutes Journal.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Mayor requesting authorization to fill and post the open position of Police Chief was read.

Mrs. ELMORE moved to authorize filling and posting the open Police Chief position.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Finance Director requesting spam firewall license and maintenance agreement renewal was read.  She stated that the cost for the license is $839.00, which provides virus and malware definition updates continuously on the firewall.  She stated that the cost of the maintenance agreement for the firewall equipment is $524.00, which is for the instant replacement of the equipment in case of a failure.

Mr. NOONAN moved to order emergency legislation authorizing an agreement with Barracuda in the amount of $1,363.00 relative to spam firewall license and maintenance.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Finance Director requesting Dell – Veritas Back-Up Exec System Software and Support license 2-year renewal agreement was read.

Mr. BOELLNER moved to order emergency legislation approving a 2-year renewal agreement with Dell, utilizing government pricing program, in the amount of $331.11 relative to Veritas Back-Up Exec System Software and Support.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Law and Finance Directors requesting approval of a Law Enforcement Trust Fund policy was read.  They stated that the policy includes the process and procedure for handling funds 214, 215 and 216, in order to comply with the Ohio Revised Code and the recommendations of the Auditor of State.

Mr. BUEHRER moved to order emergency legislation approving a Law Enforcement Trust Fund Policy.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Service Director requesting approval of an agreement for upgrades to the Water SCADA system Telemetry Unit at the Dussel Drive Water Tower was read.  He stated that the project involves replacement of the outdated Remote Telemetry Unit (RTU); provide backup battery, installation of the logic controller with touchscreen display, auto dialer, radio backup, analog transducer splitter and programming with start-up with training.

Mr. BOELLNER moved to order emergency legislation approving a contract with Bergren Associates, Inc. in an amount not to exceed $33,640 relative to Water SCADA System Telemetry Unit at the Dussel Drive Water Tower.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Service Director requesting approval of an agreement for the purchase of a trailer attenuator was read.  He stated that this piece of equipment is for the safety and protection of personnel and equipment, while working within the roadway.

Mr. KISSINGER moved to order emergency legislation approving an agreement with A&A Safety in the amount of $22,595 for the purchase of a Scorpion Trailer Attenuator with LED Arrowboard for the Streets Department.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Service Director requesting approval of a contract for repairs to the front porch of the Wolcott House was read.  He stated that the front left pier has started to lean and is pulling the porch away from the structure.  He added that the plan is to jack up and shore the porch, adding a spread footing under each pier and completely rebuild new support piers to stabilize the porch.

Mrs. ELMORE moved to allow Mr. Buehrer to abstain due to a conflict of interest.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mrs. ELMORE moved to order emergency legislation approving a contract with The Spieker Company in an amount not to exceed $21,350 relative to repairs to the front porch of the Wolcott House. 

The Law Director explained that since there is not a quorum for an emergency, she suggests voting on the legislation tonight and then re-approving it again at the next meeting.

Roll call:  Boellner, Elmore, Kissinger and Noonan (4) voting yea; Buehrer (1) abstaining; the Chair declared the motion carried by a vote of 4-0.

 

A letter from the Commissioner of Public Service requesting certain equipment be declared as surplus was read.  He stated that these items will be put up for auction on the GovDeals website.

Mr. NOONAN moved to order emergency legislation declaring certain miscellaneous equipment as surplus.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Commissioner of Human Resources requesting approval of a contract to provide EAP services was read.  She stated that the City’s current provider, Workplace Resources, has notified the City they are going out of business as of October 1, 2018.  She added that this contract was not set to expire until March 30, 2019 so she is expecting a refund of $2,037 by December 31, 2018.

Mr. KISSINGER moved to order emergency legislation approving a contract with Stresscare Behavioral Health, Inc. in an amount not to exceed $3,608.40 to provide EAP services from October 1, 2018 to September 30, 2019.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

Letters from the Chief Building Official requesting approval of proposed zoning changes and consideration of a text amendment, as recommended by the Maumee Planning Commission, were read.

Mr. BUEHRER moved to order legislation to approve the proposed zoning change from R-2 to R-4 for the property located at 402 West William Street.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. BUEHRER moved to order legislation to approve the proposed zoning change from R-3 to R-4 for the property located at 1815 Key Street.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. BUEHRER moved to accept the decision of the Maumee Municipal Planning Commission relative to the proposed text amendment to Section 1105.10 of the Maumee Codified Ordinance. 

Mr. NOONAN moved to table the matter.

Acting President Buehrer asked Mr. Noonan to amend his motion to include tabling until the next Council meeting.

Mr. NOONAN moved to table the matter until the next Council meeting on October 15, 2018.  Roll call:  Noonan, Boellner, Elmore and Kissinger (4) voting yea; Buehrer (1) voting nay; the Chair declared the motion carried by a vote of 4-1.

 

Acting President Buehrer stated that the Committee of the Whole met and reviewed items on the agenda including a brief description on Item A, relating to filling and posting the open position of Police Chief; request by Mr. Buehrer to abstain on Item G relating to repairs at the Wolcott House due to a conflict of interest; heard an explanation from the Chief Building Official on Item J, relating to recommendations by the Municipal Planning Commission where Mr. Noonan requested tabling the third matter relating to a proposed text amendment to Section 1105.10 until the next Council meeting on October 15, 2018; and discussion on the recent Civil Service Commission meetings and administration of tests for the FOP Sergeant and Lieutenant with a description of what happened and why the test needs to be retaken.

 

Mrs. Elmore read the following report from the Parks & Recreation Committee:

 

PARKS & REC COMMITTEE MEETING

 

               The Parks and Rec Committee met on Thursday, September 20, 2018 at 4:00 pm in the council conference room with the following in attendance:  Tracey Elmore and Tom Wagener (committee members), Brent Buehrer (councilman),  Joe Camp (City Services Director), Amber Rathburn (Municipal Clerk), Police Chief Jim MacDonald and Laura Banas (Fire Department secretary).  Scott Noonan participated via phone.

               Matter to be discussed:  Rolf Park Pool policies as it pertains to the private use by city employees.

               It was agreed by all in attendance that the city of Maumee wishes to continue allowing Maumee’s police and fire department employees and their families to enjoy the facilities at Rolf Park pool for their annual party in appreciation for their service to Maumee.  Private use of the pool is currently reserved only after obtaining a signed Facility Use Agreement and a Pool Release Form prior to the event as well as providing a listing of the park rules.  It has also been a requirement to secure six lifeguards in accordance with Red Cross guidelines during the event.

               Mr. Camp suggested that similar practices be followed for the first responder’s event.  Since the training for the EMT’s and paramedics who attend the event surpasses that required of a lifeguard, it was decided that that requirement could be waived.  However, it was recommended that there be six volunteers to sign up for (1) hour shifts as substitute lifeguards to minimize safety risk.  The service department will also fabricate and have them post a sign stating “No Lifeguards on Duty – Swim at Your Own Risk”.

               Mr. Wagener made a motion to allow the city employees continue holding their annual pool party, with the usual fee being waived, as long as the Facility Usage Agreement and Liability Waiver is signed and the sign stating No Lifeguards on Duty is posted during the entirety of the event.      Motion passed 2-0

               Chief MacDonald then opened up the discussion for a possible change in operating hours for next season from one afternoon session from noon to 6:45 pm weekdays to two separate sessions with a break in between.  During the break the pool would be cleared and all attendees would be required to exit the facility.  This would provide a pool reset, a security check, and a break for all employees.  Other advantages would be lowering the population to a manageable number for pool staff, easier shifts for employees to work, as well as having parents check in with unsupervised children during the break.   Another suggestion was to delegate Sunday hours for Maumee residents only.

               Mr. Wagener made a motion to have this committee meet with Rolf Park managers and representatives from law enforcement at a later date to be determined to discuss operational hours for next season.                Motion passed 2-0

Meeting adjourned at 4:28 pm

Tracey Elmore, Chair

Scott Noonan, Member

Thomas Wagener, Jr., Member

 

Mrs. ELMORE moved to accept the report.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

Sherry Fleming, 15550 County Road F, Bryan, Ohio, a member of the Michindoh Aquifer community and chairperson of a citizen group, the Williams County Alliance.  She spoke against the proposed plan to tap into their water source.

 

Brad Reynolds, 2308 State Blvd., Maumee, spoke about rumors that his business is going Section 8.  He encouraged people to talk to him about the quality of service his company provides to the City of Maumee with their rental properties.


The Law Director stated that she would be forwarding updates on FFC ruling regarding small cell (poles in the Right of Way).

 

Mr. Noonan thanked Nancy Gagnet and the other individuals involved with the recent Film Festival.  He stated that it was a great event and he looked forward to next year.

 

Mr. Noonan commented on recent discussions about the Lucas County Recreation Center property suggesting it might be prudent to hold a Public Hearing on this issue.  In order to give the Lucas County Commissioners time to get together with all the lease owners, etc., he is proposing having a public hearing on November 12, 2018.

Mayor Carr responded that the City is in no way ready to hold a public hearing on the matter but he does agree that one should be held once everyone has had a chance to review and discuss all the options.

 

Mr. Buehrer asked about the progress with regard to budgets.

The Finance Director responded that she has received almost all of the 2019 budget information back from everyone and once she has had a chance to input all the information, they will be ready to start meetings.

 

Mr. Buehrer stated that it was a bad week for the City of Maumee with regard to the loss of Charlie Carr and Diane Dibling.  He commended The Mirror for their articles on these outstanding individuals.  He added that we also lost Don Servais, a long time photographer for the Police Division.

 

Mr. Buehrer thanked the Reynolds family, particularly their trust that organizes their properties.  They have been a long standing asset to the City of Maumee.

 

Mr. Buehrer stated that he had no problem hosting a public hearing as long as there is no surprise legislation proposed at the meeting.

 

Mr. KISSINGER moved to reconsider Ordinance No. 200-2018, Approving and Adopting Job Description for the Information Technology Manager position within the Finance Department of the City of Maumee, Ohio.

Discussion followed.

Roll call:  Boellner, Noonan and Kissinger (3) voting yea; Buehrer and Elmore (2) voting nay; the Chair declared the motion passed by a vote of 3-2.

 

Mr. KISSINGER moved to refer the matter of approving and adopting the job description for the Information Technology Manager position to the Personnel Committee.

Discussion followed.

Roll call:  Boellner, Kissinger and Noonan (3) yea; Buehrer and Elmore (2) nay; the Chair declared the motion carried by a vote of 3-2.

 

Legislation was considered at this time.

 

ORDINANCE NO.                 203 – 2018                                        AUTHORIZING AGREEMENT WITH BARRACUDA RELATIVE TO SPAM FIREWALL LICENSE AND MAINTENANCE AGREEMENT RENEWAL FOR THE CITY OF MAUMEE, OHIO AND DELCARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BOELLNER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan (5) voting yea; nays, none.

Mr. BOELLNER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan (5) voting yea; nays, none.

So the Ordinance was passed.


ORDINANCE NO.                 204 – 2018                                        AUTHORIZING CONTRACT WITH DELL RELATIVE TO RENEWAL OF DELL VERITAS BACKUP EXEC SYSTEM SOFTWARE AND SUPPORT LICENSE FOR VARIOUS DEPARTMENTS OF THE CITY OF MAUMEE, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BUEHRER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan (5) voting yea; nays, none.

Mr. BUEHRER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan (5) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 205 – 2018                                        APPROVING THE CITY OF MAUMEE POLICE DIVISION DRUG LAW ENFORCEMENT FUND POLICY AND PROCEDURE FOR THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mrs. ELMORE moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan (5) voting yea; nays, none.

Mrs. ELMORE moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan (5) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 206 – 2018                                        AUTHORIZING CONTRACT WITH BERGREN ASSOCIATES, INC. RELATIVE TO SCADA SYSTEM UPGRADES AT THE DUSSEL DRIVE WATER TOWER FOR THE CITY OF MAUMEE, DEPARTMENT OF PUBLIC SERVICE, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. NOONAN moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan  (5) voting yea; nays, none.

Mr. NOONAN moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan (5) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 207 – 2018                                        AUTHORIZING CONTRACT WITH A&A SAFETY FOR THE PURCHASE OF A TRAILER ATTENUATOR FOR THE DEPARTMENT OF PUBLIC SERVICE, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. KISSINGER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan (5) voting yea; nays, none.

Mr. KISSINGER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan (5) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 208 – 2018                                        DECLARING CERTAIN PROPERTY OF THE CITY OF MAUMEE, SERVICE DEPARTMENT, TO BE SURPLUS, AUTHORIZING DISPOSAL OF SAME, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BOELLNER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan (5) voting yea; nays, none.

Mr. BOELLNER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan (5) voting yea; nays, none.

So the Ordinance was passed.


ORDINANCE NO.                 209 – 2018                                        AUTHORIZING A CONTRACT WITH STRESSCARE BEHAVIORAL HEALTH, INC. RELATIVE TO EMPLOYEE ASSISTANCE PROGRAM SERVICES FOR THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BUEHRER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan (5) voting yea; nays, none.

Mr. BUEHRER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan (5) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 210 – 2018                                        AMENDING THE ZONING CODE MAP OF THE CITY OF MAUMEE.

The Clerk read the Ordinance by title only.

Mrs. ELMORE moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan (5) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 211 – 2018                                        AMENDING THE ZONING CODE MAP OF THE CITY OF MAUMEE.

The Clerk read the Ordinance by title only.

Mr. NOONAN moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan (5) voting yea; nays, none.

So the Ordinance was passed.

 

Mr. BUEHRER moved to table the Ordinance Establishing Salaries and Compensation of Administrative Support Employees until the October 15, 2018 Council meeting.  Roll call:  Boellner, Buehrer, Elmore, Kissinger and Noonan (5) voting yea; nays none; the Chair declared the motion passed.

 

ORDINANCE NO.                 212 – 2018                                        APPROPRIATING AND TRANSFERRING FUNDS FOR VARIOUS PURPOSES.

The Clerk read the Ordinance by title only.

Mr. KISSINGER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan (5) voting yea; nays, none.

So the Ordinance was passed.

 

Mrs. ELMORE moved to adjourn at 8:23 p.m. until 7:00 p.m. Monday, October 15, 2018.  Motion carried v.v.

 

***********************************************************

7:30 p.m. Monday, October 15, 2018

COMMITTEE OF THE WHOLE

MINUTES

Monday, October 15, 2018 at 7:00 p.m.

 

President Pauken introduced Melissa Baltus, Ph.D., University of Toledo, who spoke about the Archeological Dig on Klewer Towpath.

 

Mr. Buehrer gave an overview on the 2018 Budget.

 

Mrs. Elmore discussed solicitor permits and citizen concerns for safety.

The Police Chief explained the procedure that they follow for any complaints received.

 

Mrs. Elmore stated that she noticed some discrepancies within the Committee Activity Report. 

President Pauken agreed and he asked Council members to take a look at the Committee Activity Report to help determine any issues that may have been completed and can be removed from the report.

 

President Pauken asked if there were any questions relative to items on the agenda.

 

Mrs. Elmore stated that she would like to get more information relating to Item N, Ohiocheckbook.com, before considering a motion.

Discussion was held.

Mr. Kissinger stated that he would like to withdraw or table this matter until such time as it can be addressed by the current committee.

 

The Law Director stated that she and the Finance Director are still working on some of the language relating to Item L, the Letter of Understanding between Aflac and the City of Maumee and would recommend that during the regular meeting, Council consider tabling this matter until the next Council meeting, November 5, 2018.

Mr. Buehrer reminded everyone that he will need to abstain on Item B, relative to Monnette’s.

 

Mr. Wagener stated that the last Council minutes incorrectly reflected that Don Servais had passed away when it was actually his son, Martin.

 

There being no further business to discuss, the meeting adjourned at 7:46 p.m.

 

MAUMEE CITY COUNCIL

MINUTES

Monday, October 15, 2018 at 7:30 p.m.

 

The Council of the City of Maumee, Ohio, met on the above date with the following members present: Brent Buehrer, Tracey Elmore, Dave Kissinger, Scott Noonan, Timothy Pauken and Thomas Wagener, Jr. (6); John Boellner (1) excused.

Mayor Richard Carr, presiding.

 

Mr. PAUKEN moved to approve the minutes of the October 1, 2018 meeting with an amendment relative to the death of Don Servais’ son Martin, and approve the Minutes Journal.  Roll call:  All members present voting yea, the Chair declared the motion carried.


A letter from the Chief Building Official requesting approval of a text amendment as recommended by the Maumee Planning Commission was read.  This matter was tabled at the October 1, 2018 Council meeting.

Mrs. ELMORE moved to accept the decision of the Maumee Municipal Planning Commission relative to the proposed text amendment to Section 1105.10 of the Maumee Codified Ordinance.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Administrator requesting authorization of an agreement for the implementation of an abatement of real property tax was read.  He stated that this concerns a real property investment in the form of a proposed 9,000 square foot Monnette’s Market in the 200 block of Conant Street.

Mr. WAGENER moved to allow Mr. Buehrer to abstain due to a conflict of interest.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. WAGNER moved to order emergency legislation authorizing an agreement with Maumee City School District and Conant Street Investors LLC regarding implementation of an abatement of real property tax.  Roll call:  Kissinger, Noonan, Pauken and Wagener (4) voting yea; Elmore (1) voting nay; Buehrer (1) abstaining; the Chair declared the motion carried by a vote of 4-0.

 

A letter from the Law Director requesting referral of the matter of the Assistant Prosecutor position to the Personnel Committee was read.

Mr. BUEHRER moved to refer the matter of the Assistant Prosecutor position to the Personnel Committee.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Finance Director requesting the levying of property taxes for 2019 collection was read. 

Mr. KISSINGER moved to order legislation accepting the amounts and rates as determined by the Budget Commission, authorizing the necessary tax levies, and certifying them to the County Auditor.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. KISSINGER moved to order legislation providing for a tax levy in accordance with the provisions of Article X Section 2 of the Charter of the City of Maumee, Ohio.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Finance Director requesting advance payments of tax collected by the Lucas County Treasurer was read. 

Mr. NOONAN moved to order legislation requesting advance payments of the 2019 real estate tax collections.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Service Director requesting approval of an agreement for the purchase and installation of decorative street light poles was read.  He stated that this replacement was approved for purchase during the capital budget process.

Mr. PAUKEN moved to order emergency legislation approving an agreement with FET Construction Services in the amount of $16,487 for the purchase and installation of four (4) decorative street light poles.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Service Director requesting approval of an agreement for the purchase of replacement crossing guard buildings with electrical connections was read.   He stated that this project was approved during the capital budget process.

Mr. KISSINGER moved to order emergency legislation approving an agreement with Portafab Modular Building Systems in an amount not to exceed $26,925 for the purchase of three (3) crossing guard buildings.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. KISSINGER moved to order emergency legislation approving an agreement with Colgan-Davis, Inc. in an amount not to exceed $2,730 for electrical connections for the three (3) crossing guard buildings.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from Commissioner of Public Service requesting approval of an agreement for an infrared roof survey of the Municipal Building was read.  He stated that this survey will provide information needed for the long-term roof lining that was budgeted for 2019.  He added that it will give a detailed analysis of where the wet areas are and what work needs to be performed for the new roof.

Mr. NOONAN moved to order emergency legislation approving an agreement with WTI General Services in the amount of $1,499 for an infrared roof survey of the Municipal Building.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Acting Police Chief requesting approval of an agreement for replacement of defective delaminated bullet resistant glass at the Police Building reception desk was read.  He stated that this project was approved during the capital budget process.

Mr. WAGENER moved to order emergency legislation approving an agreement with Toledo Mirror and Glass in the amount of $3,389 for the replacement of defective delaminated bullet resistant glass at the Police Building reception desk.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Acting Police Chief requesting approval of an agreement for replacement and repairs to the Police Fire Suppression System was read.  He stated that the last inspection revealed the panel program was corrupt and the system is inoperable and needs a new Aries panel and equipment.

Mr. BUEHRER moved to order emergency legislation approving an agreement with ABCO Fire, LLC in the amount of $7,400 for replacement and repairs to the Police Fire Suppression System.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Acting Police Chief requesting certain equipment be declared surplus was read.  He stated that the radios have been de-programed by Countywide Communications System and then can be sold.

Mrs. ELMORE moved to order emergency legislation declaring certain equipment as surplus.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

Mr. PAUKEN moved to table the letter from the Commissioner of Human Resources relative to a Letter of Understanding between Aflac and the City of Maumee to offer Aflac products to employees and Flexible Spending Account (FSA) administration services, facilitated by Maestro Health at no charge to the City, until the November 5, 2018 City Council meeting.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A Notice from the Ohio Division of Liquor Control on a request for a new permit by TJS of Ohio, Inc. (dba Sabas Bistro 1705), 1705 Tollgate, Maumee, Ohio, was presented.  The Police Division had no objections to the request. 

Mr. WAGENER moved to place the report on file.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

Mr. KISSINGER moved to table the requested referral of the matter of Ohiocheckbook.com to Committee of the Whole on November 5, 2018.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

President Pauken stated that the Committee of the Whole met and heard a presentation by Melissa Baltus, University of Toledo, relative to the Archeological Dig on Klewer Towpath; Mr. Buehrer updated Council on the 2018 budget; Mrs. Elmore discussed solicitor permits with the Police Chief answering questions; suggested all Council members review the Committee Activity Report to determine active and non-active items so the report can be updated; reviewed items on the agenda including Ohiocheckbook.com (Item N) with a decision to table until the November 5, 2018 Council meeting; Aflac insurance (Item L), also tabled until November 5, 2018; and adjourned at 7:46 p.m.

 

Mr. Noonan read the following report from the Buildings & Lands Committee meeting:

 

Building and Lands Committee

 

               The Building and Lands Committee met on Friday, October 12, 2018 at 2:02 PM. Present for the meeting were Committee members Dave Kissinger and Scott Noonan, Chairman. Committee Member John Boellner was excused due to health reasons.   Also present were Councilmember Brent Buehrer, Councilmember Tracey Elmore, Amber Rathburn, Beth Tischler, John Jezak, Debra Cartledge, Mayor Richard Carr, and Paul Tecpanecatl from Poggemeyer.

               The topic of discussion for this Committee meeting was the Poggemeyer invoices relative to the Wolcott House designs. Mr. Tecpanecatl provided a detailed report to explain Poggemeyer’s reasoning for the $16,874.68 invoiced to the City. The original purchase order, approved by Council, was for Poggemeyer’s services to not exceed $9,500. According to Finance Director Deb Cartledge, the City has paid Poggemeyer $9,052.90 at the time of this meeting. Therefore, according to Poggemeyer, the balance was $7,821.78.

               Discussion was held to determine whether Poggemeyer provided proper notice to the City in regard to depletion of the retainer. Councilman Kissinger inquired with several questions on the timeframe of the communication and it appears that verbal and email communication was established in the end of December/beginning of January between Poggemeyer and the City. Councilman Buehrer, with his professional experience in the field, proposed a compromise whereby the City would honor half of the outstanding balance due to historic relationship between the City and Poggemeyer. Councilman Kissinger asked Mr. Tecpanecatl if that was a sufficient proposal and Mr. Tecpanecatl agreed. Discussion was held to determine the exact amount to be owed from that proposal. The remaining balance of purchase order was $447.10 in addition to $2,575 equates to a total of $3,022.10. It was also agreed upon by both parties that communications needed to be better documented in the future.

                Mr. Kissinger made a motion for the City to pay Poggemeyer in the amount of $3,022.10 of the outstanding balance for services provide to the City in relation to the Wolcott House. Motion passed 2-0. Meeting was adjourned at 2:46 PM.

Respectfully submitted,

Scott Noonan, Chair

John Boellner, Member

Dave Kissinger, Member

 

Mr. NOONAN moved to accept the report.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

Kimberly Snyder, 1045 Craig Road, spoke about the Lucas County Recreation Center property and possible future use of this property.  She encouraged holding more than one public hearing on the issue so residents could voice their opinions.

 

Dr. Todd Kramer, Superintendent, Maumee City Schools, spoke about the Safety City program and thanked the Police Division for their contributions to this program; and on behalf of the S.A.I.L. Board, he invited all City employees to participate in their Family Night event to be held at the Imagination Station.

 

The Mayor explained that what was stated in the paper about the Lucas County Recreation Center was simply his personal feelings and not that of the Council members.  He added that if the City does get the Rec Center property, the plan is to hold public hearings as well as put out RFP’s for anyone who would like to submit any type of development.

 

Mr. Buehrer pointed out that the Rec Center property is currently zoned R-2 (Single Family Residential), smaller lots than R-1.

 

Mrs. Elmore stated that regarding the Committee Activity Report, she hoped that Council members would review this report and meet in a timely manner so that items do not just sit in committee with little or no action.

 

Mr. PAUKEN moved to adjourn to Executive Session at 8:24 p.m. to discuss collective bargaining and purchase of real estate.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

Mr. BUEHRER moved to return from Executive Session at 9:11 p.m.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

Legislation was considered at this time.

 

ORDINANCE NO.                 213 – 2018                                        ESTABLISHING SALARIES AND COMPENSATION OF ADMINISTRATIVE SUPPORT EMPLOYEES OF THE CITY OF  MAUMEE, ESTABLISHING TIMES AND MANNER OF PAYMENT THEREOF, AND OTHER EMPLOYEE BENEFITS AND RELATED MATTERS, REPEALING CERTAIN ORDINANCES AS APPLIED TO EMPLOYEES OF THE CITY OF MAUMEE, OHIO AND DELCARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. WAGENER moved the ordinance be passed as an emergency measure.  Roll call:  Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (6) voting yea; nays, none.

Mr. WAGENER moved the ordinance be placed on its final passage and passed.  Roll call:  Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (6) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 214 – 2018                                        AUTHORIZING A CONTRACT WITH THE SPIEKER COMPANY RELATIVE TO PORCH REPAIRS AT THE WOLCOTT HOUSE COMPLEX, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. PAUKEN moved the ordinance be passed as an emergency measure.  Roll call:  Elmore, Kissinger, Noonan, Pauken and Wagener (5) voting yea; nays, none; Buehrer (1) abstaining.

Mr. PAUKEN moved the ordinance be placed on its final passage and passed.  Roll call:  Elmore, Kissinger, Noonan, Pauken and Wagener (5) voting yea; nays, none; Buehrer (1) abstaining.

So the Ordinance was passed by a vote of 5-0.

 

ORDINANCE NO.                 215 – 2018                                        TO AUTHORIUZE THE PROVISION OF CERTAIN TAX EXEMPTIONS WITHIN THE COMMUNITY REINVESTENT AREA #1 FOR THE PURPOSE OF ENCOURAGING ECONOMIC DEVELOPMENT WITHIN THE AREA; AUTHORIZING THE EXECUTION OF THE RELATED COMMUNITY REINVESTMENT AREA AGREEMENT AND AN INCOME TAX AGREEMENT, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mrs. ELMORE moved the ordinance be passed as an emergency measure.  Roll call:  Kissinger, Noonan, Pauken and Wagener (4) voting yea; Elmore (1) voting nay; Buehrer (1) abstaining.  (Note:  Insufficient votes for an emergency)

Mrs. ELMORE moved the ordinance be placed on its final passage and passed.  Roll call:  Kissinger, Noonan, Pauken and Wagener (4) voting yea; Elmore (1) voting nay; Buehrer (1) abstaining.

So the Ordinance was passed by a vote of 4-1.

 

RESOLUTION NO.                216 – 2018                                        ACCEPTING THE AMOUNTS AND RATES AS DETERMINED BY THE BUDGET COMMISSION AND AUTHORIZING THE NECESSARY TAX LEVIES AND CERTIFYING THEM TO THE COUNTY AUDITOR.

The Clerk read the Resolution by title only.

Mr. NOONAN moved the resolution be placed on its final passage and passed.  Roll call:  Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (6) voting yea; nays, none.

So the Resolution was passed.

 

RESOLUTION NO.                217 – 2018                                        PROVIDING FOR A TAX LEVY IN ACCORDANCE WITH THE PROVISIONS OF SECTION 2 OF ARTICLE X OF THE CHARTER OF THE CITY OF MAUMEE, OHIO.

The Clerk read the Resolution by title only.

Mr. KISSINGER moved the resolution be placed on its final passage and passed.  Roll call:  Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (6) voting yea; nays, none.

So the Resolution was passed.

 

RESOLUTION NO.                218 – 2018                                        REQUESTING THE AUDITOR OF LUCAS COUNTY, OHIO, FOR ADVANCE PAYMENTS OF THE 2019 COLLECTION OF TAXES DUE THE CITY OF MAUMEE, OHIO.

The Clerk read the Resolution by title only.

Mr. WAGENER moved the resolution be placed on its final passage and passed.  Roll call:  Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (6) voting yea; nays, none.

So the Resolution was passed.

 

ORDINANCE NO.                 219 – 2018                                        AUTHORIZING CONTRACT WITH FET CONSTRUCTION SERVICES FOR THE PURCHASE AND INSTALLATION OF DECORATIVE STREET LIGHT POLES, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BUEHRER moved the ordinance be passed as an emergency measure.  Roll call:  Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (6) voting yea; nays, none.

Mr. BUEHRER moved the ordinance be placed on its final passage and passed.  Roll call:  Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (6) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 220 – 2018                                        AUTHORIZING CONTRACT WITH PORTAFAB MODULAR BUILDING SYSTEMS FOR THE PURCHASE OF CROSSING GUARD BUILDINGS, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. PAUKEN moved the ordinance be passed as an emergency measure.  Roll call:  Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (6) voting yea; nays, none.

Mr. PAUKEN moved the ordinance be placed on its final passage and passed.  Roll call:  Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (6) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 221 – 2018                                        AUTHORIZING CONTRACT WITH COLGAN-DAVIS, INC. FOR THE INSTALLATION OF ELECTRICAL CONNECTIONS FOR THE NEW CROSSING GUARD BUILDINGS, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mrs. ELMORE moved the ordinance be passed as an emergency measure.  Roll call:  Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (6) voting yea; nays, none.

Mrs. ELMORE moved the ordinance be placed on its final passage and passed.  Roll call:  Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (6) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 222 – 2018                                        AUTHORIZING CONTRACT WITH WTI GENERAL SERVICES FOR INFRARED ROOF SURVEY OF THE MUNICIPAL BUILDING, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. NOONAN moved the ordinance be passed as an emergency measure.  Roll call:  Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (6) voting yea; nays, none.

Mr. NOONAN moved the ordinance be placed on its final passage and passed.  Roll call:  Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (6) voting yea; nays, none.

So the Ordinance was passed.


ORDINANCE NO.                 223 – 2018                                        AUTHORIZING CONTRACT WITH TOLEDO MIRROR AND GLASS FOR REPLACEMENT OF DEFECTIVE BULLET RESISTANT GLASS FOR THE DIVISION OF POLICE OF THE DEPARTMENT OF PUBLIC SAFETY, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. KISSINGER moved the ordinance be passed as an emergency measure.  Roll call:  Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (6) voting yea; nays, none.

Mr. KISSINGER moved the ordinance be placed on its final passage and passed.  Roll call:  Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (6) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 224 – 2018                                        AUTHORIZING CONTRACT WITH ABCO FIRE PROTECTION, INC., RELATIVE TO REPLACEENT AND REPAIRS TO THE FIRE PROTECTION SYSTEM AT THE MAUMEE POLICE STATION, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. WAGENER moved the ordinance be passed as an emergency measure.  Roll call:  Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (6) voting yea; nays, none.

Mr. WAGENER moved the ordinance be placed on its final passage and passed.  Roll call:  Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (6) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 225 – 2018                                        DECLARING CERTAIN PROPERTY OF THE CITY OF MAUMEE, SERVICE DEPARTMENT, TO BE SURPLUS, AUTHORIZING DISPOSAL OF SAME, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BUEHRER moved the ordinance be passed as an emergency measure.  Roll call:  Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (6) voting yea; nays, none.

Mr. BUEHRER moved the ordinance be placed on its final passage and passed.  Roll call:  Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (6) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 226 – 2018                                        APPROPRIATING AND TRANSFERRING FUNDS FOR VARIOUS PURPOSES.

The Clerk read the Ordinance by title only.

Mr. PAUKEN moved the ordinance be placed on its final passage and passed.  Roll call:  Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (6) voting yea; nays, none.

So the Ordinance was passed.

 

Mr. PAUKEN moved to adjourn at 9:20 p.m. until 7:00 p.m. Monday, November 5, 2018.  Motion carried v.v.