MAUMEE CITY COUNCIL
March 4 and 18, 2019
MINUTES

7:30 p.m. Monday, March 4, 2019

COMMITTEE OF THE WHOLE

MINUTES

Monday, March 4, 2019 at 6:30 p.m.

 

The Finance Director and Commissioner of Public Service presented their 2018 Highlights / 2019 Goals.

 

President Pauken asked if there were any questions relative to items on the agenda.

 

President Pauken stated that Mr. Noonan will need to abstain on Item D relative to Volunteer Energy agreement.

 

There being no further business to discuss, the meeting adjourned at 6:55 p.m.

 

MAUMEE CITY COUNCIL

MINUTES

Monday, March 4, 2019 at 7:30 p.m.

 

The Council of the City of Maumee, Ohio, met on the above date with the following members present: John Boellner, Brent Buehrer, Tracey Elmore, Dave Kissinger, Scott Noonan, Timothy Pauken and Thomas Wagener, Jr. (7).

Mayor Richard Carr presiding.

 

Mr. PAUKEN moved to approve the minutes of the February 18, 2019 meeting and approve the Minutes Journal.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

The Annual Report from Building & Zoning Division was presented.

Mr. BUEHRER moved to place the report on file.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Mayor promoting Joshua Sprow to the position of Support Lieutenant was read.

Mr. WAGENER moved to confirm the promotion of Joshua Sprow to the position of Support Lieutenant in the Division of Police, Department of Public Safety, effective March 4, 2019. 

The Mayor asked Chief Tullis to give some background into Mr. Sprow’s promotion. 

Chief Tullis stated that he was very confident in his decision to promote Mr. Sprow to the position of Support Lieutenant.

Roll call:  All members present voting yea, the Chair declared the motion carried.

The Mayor offered his congratulations to Mr. Sprow.

Mr. Sprow thanked Council and Chief Tullis for their comments and support.

Mr. WAGENER moved to fill the Sergeant vacancy.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Mayor appointing Rolf Park seasonal maintenance employees was read.

Mrs. ELMORE moved to confirm the appointments of Rolf Park seasonal maintenance employees for the 2019 season.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Acting Administrator presenting a request by the First Presbyterian Church to hold their 200th Anniversary Celebration on Wednesday, June 19, 2019 was read.

Mr. BOELLNER moved to approve waivers and closures for the First Presbyterian Church’s 200th Anniversary Celebration on Wednesday, June 19, 2019 from 4-9 p.m. as requested.  Roll call:  All members present voting yea, the Chair declared the motion carried.


A letter from the Law Director requesting approval of an agreement relative to gas aggregation services for the residents of the City of Maumee was read. 

Mr. WAGENER moved to allow Mr. Noonan to abstain due to a conflict of interest.  Roll call:    All members present voting yea, the Chair declared the motion carried.

Mr. WAGENER moved to order legislation approving an agreement with Volunteer Energy Services, Inc. relative to gas aggregation services for the residents of the City of Maumee.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Pauken and Wagener (6) voting yea; nays none; Noonan (1) abstaining; the Chair declared the motion carried by a vote of 6-0.

 

A letter from the Law Director requesting referral of various items to the Personnel Committee for discussion was read.  These items include the Schedule of Permanent Positions, Employee job titles and job descriptions and review of the Administrative Support, Management and Supervisory, Department Director, Adjunct and AFSCME employee ordinances.

Mr. PAUKEN moved to refer various items to the Personnel Committee for discussion.   Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Service Director requesting approval of a contract for generator preventative maintenance testing on the standby power generators at various facilities was read.

Mr. KISSINGER moved to order emergency legislation to approve a contract with Ohio CAT in the amount of $24,796.35 relative to generator preventative maintenance testing.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Commissioner of Public Service requesting referral of miscellaneous matters to committees was read.

Mr. NOONAN moved to refer the matter of sewer pipe lining and multi-year contract and the matter of GIS as it relates to the Water Asset Management Plan to the Water & Sewer Committee.  Roll call:  All members
present voting yea, the Chair declared the motion carried.
Mr. NOONAN moved to refer the matter of a new roof for 400 Conant Street to the Buildings & Lands Committee.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Finance Director requesting approval of a contract for property and liability and cyber insurance coverage was read.

Mr. BUEHRER moved to order emergency legislation approving a contract with the Ohio Plan at a cost of $128,896 relative to property and liability insurance coverage.   Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. BUEHRER moved to order emergency legislation approving a contract with AIG at a cost of $2,903 relative to cyber insurance coverage.   Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Fire Chief requesting authorization to apply for the Ohio Division of EMS Grant for the years 2019-2020 was read.

Mrs. ELMORE moved to order emergency legislation authorizing the filing of an application with the State of Ohio for the years 2019-2020 State Fire Marshal Firefighter Training Grant; execute documents and accept funds.   Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Chief Building Official requesting approval of proposed zone change relative to Side Cut Crossings and amendments to the Codified Ordinances, as recommended by the Municipal Planning Commission, was read.

Mr. KISSINGER moved to order legislation approving re-zoning of parcels (36-99054 and 36-05407) located at 1051 Anthony Wayne Trail and currently zoned M-1 (Controlled Industrial District) to C-4 (Office, Laboratory and Research District).   Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. KISSINGER moved to order legislation amending the Codified Ordinances, Section 1125.14, to a minimum lot area of 1,200 sq. ft. per unit and a minimum floor area of 600 sq. ft. for one bedroom units and 750 sq. ft. for two bedroom units.   Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. KISSINGER moved to order legislation amending the Codified Ordinances, Section 1142.01 and Table 1142.03 allowing barb wire fencing six feet above grade with a maximum of three strands, evenly spaced within twelve inches of the permitted fence.  Barb wire fencing shall be permitted only in C-2, M-1 and M-2 Districts.   Roll call:  All members present voting yea, the Chair declared the motion carried.

 

President Pauken stated that the Committee of the Whole met and heard presentations from the Finance Director and Commissioner of Public Service relative to their 2018 Highlights / 2019 Goals; and he informed Council members that Mr. Noonan would need to abstain on Item D relative to the Volunteer Energy agreement.

 

Mr. Boellner read the following report from the Personnel Committee meeting:

 

Personnel Committee Report

February 26, 2019

 

               The Personnel Committee met on Tuesday, February 26, 2019 at 3:30 p.m.  In attendance were Committee members John Boellner, Timothy Pauken and Tracey Elmore.  Also attending were Councilman Dave Kissinger, Law Director Beth Tischler, Finance Director Deb Cartledge, Chief Building Official Bruce Wholf, Municipal Clerk Amber Rathburn, H.R. Commissioner Susan Noble, Service Department employees,  Jeremy Scott, Andrew Clere, Adam Hayes, Jared Hayes, Tony Rodriguez, John Crockett, and Jeff Strayer; B&Z Secretary Patti Donohue, Service Department Secretary Leslie Lipper, Police Division Secretaries Amy Clocksin, Kathy Babka and Janet Huse and AFSCME Council 8 Representative David Blyth.

               The first order of business was potential reclassification of the Secretary in the Building and Zoning Division.  We heard from Bruce Wholf and Patti Donohue.  Bruce explained how Patti at various times is the only person in the office to answer questions and issue permits and that she is highly qualified to do these duties.  The staffing from the Police was also before the committee.   After a short discussion, a motion was made to table the requests.  Motion passed 3-0. 

               The Committee previously had requests from the Police, Service Department, Tax and Utility Billing to have their clerical positions reclassified some of which had been withdrawn and were not properly before the committee.  The Committee requested the Administration find out the impact on the budget if these reclassifications were implemented.  The Committee also asked if there were any secretaries doing the same work regardless of job descriptions as other employees and paid at a lower rate. 

               Members of the Service Department raised the question of their pay but the Committee took no action as it was not on the agenda.

               The final agenda item was restoring the Department Secretary- Finance back to 40 hours per week.  I relayed Mr. Buehrer’s suggestion to have that position monitor the City’s new Facebook page to supplement her workload.  The Committee liked that idea and after a short discussion on the Department Secretary- Finance duties and workload, motion was made to restore the Department Secretary- Finance to 40 hours a week effective Pay Period 7.  Motion passed 3-0.

               Meeting adjourned at 4:25 p.m.

Respectfully submitted,

John Boellner, Chair

Tracey Elmore, Member

Timothy Pauken, Member

 

Mr. BOELLNER moved to order legislation updating the Department Secretary, Finance, Job Description effective Payroll 7. 


Mr. Pauken asked for an amendment to the final paragraph to add that it was based on a recommendation made by Department Directors.

Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. BOELLNER moved to accept the report with the changes noted.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

Gabriel Barrow, 716 Inwood Place, thanked the Finance Director and Commissioner of Public Service for their reports tonight and congratulated Chief Tullis on the approval for his new Support Lieutenant.

 

Brad Reynolds, 2308  State Blvd, a resident in the area that will have the water project done this coming year.  He asked if he and his neighbors could be given an update or at least an explanation of what will occur and whether they will be inconvenienced in any way.

 

Mr. Boellner suggested increasing the Directors’ salaries retroactive to January 1, 2019, since several of the Directors are again making less than some of their subordinates.

 

Mr. Buehrer stated that it was nice to see a lot of people downtown this past weekend.  He then went on to say that in the first week of December, Mr. Boellner made a motion to make public the City of Maumee Public Integrity Investigation Complaint.  He stated that he would have liked to have had the opportunity to review this before it was made public.  He forewarned Councilmembers that he would be discussing every item in which his name was addressed in this complaint either at the next Council meeting or the one following.

Discussion followed between Mr. Buehrer and Mr. Boellner.

 

Legislation was considered at this time.

 

ORDINANCE NO.                 031 – 2019                                        AUTHORIZING THE MAYOR AND MUNICIPAL CLERK TO ENTER INTO AN AGREEMENT WITH VOLUNTEER ENERGY SERVICES, INC. (VESI) TO ACT AS THE CITY’S NATURAL GAS AGGREGATION SUPPLIER FOR A TWENTY-FOUR MONTH PERIOD.

The Clerk read the Ordinance by title only.

Mr. WAGENER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Pauken and Wagener (6) voting yea; nays, none; Noonan (1) abstaining.

So the Ordinance was passed by a vote of 6-0.

 

ORDINANCE NO.                 032 – 2019                                        AUTHORIZING AGREEMENT WITH OHIO CAT POWER SYSTEMS RELATIVE TO PROVISION OF REGULAR PREVENTATIVE MAINTENANCE SERVICES FOR STANDBY GENERATORS IN THE CITY OF MAUMEE, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BOELLNER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

Mr. BOELLNER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 033 – 2019                                        AUTHORIZING A CONTRACT RELATIVE TO PROPERTY AND LIABILITY AND CYBER INSURANCE COVERAGE FOR THE CITY OF MAUMEE, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BUEHRER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

Mr. BUEHRER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

RESOLUTION NO.                034 – 2019                                        AUTHORIZING THE MAYOR AND MUNICIPAL CLERK TO FILE AN APPLICATION OR APPLICATIONS WITH THE STATE OF OHIO DIVISION OF EMS RELATIVE TO MEDICAL EQUIPMENT FUNDING; AUTHORIZING ACCEPTANCE OF GRANTS, AND DECLARING AN EMERGENCY.

The Clerk read the Resolution by title only.

Mr. PAUKEN moved the resolution be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

Mr. PAUKEN moved the resolution be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

So the Resolution was passed.

 

ORDINANCE NO.                 035 – 2019                                        AMENDING THE ZONING CODE MAP OF THE CITY OF MAUMEE, OHIO.

 

The Clerk read the Ordinance by title only.

Mrs. ELMORE moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 036 – 2019                                        AMENDING THE ZONING CODE OF THE CITY OF MAUMEE, OHIO; REPEALING CERTAIN SECTIONS.

 

The Clerk read the Ordinance by title only.

Mr. NOONAN moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 037 – 2019                                        AMENDING THE ZONING CODE OF THE CITY OF MAUMEE, OHIO; REPEALING CERTAIN SECTIONS.

 

The Clerk read the Ordinance by title only.

Mr. KISSINGER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 038 – 2019                                        AMENDING AN UPDATED JOB DESCRIPTION FOR THE DEPARTMENT SECRETARY POSITION WITHIN THE FINANCE DEPARTMENT FOR THE CITY OF MAUMEE, OHIO.

The Clerk read the Ordinance by title only.

Mr. WAGENER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

Mr. PAUKEN moved to adjourn at 8:10 p.m. until 7:00 p.m. Monday, March 18, 2019.  Motion carried v.v.

 

 

***********************************************************

7:30 p.m. Monday, March 18, 2019

COMMITTEE OF THE WHOLE

MINUTES

Monday, March 18, 2019 at 7:00 p.m.

 

Mr. Buehrer stated that Council President Pauken was excused tonight due to a family issue so he would be Acting Council President this evening.

 

The Chief Building & Zoning Official presented his 2018 Highlights / 2019 Goals.

 

Acting President Buehrer stated that Council was notified earlier that Executive Session was to be removed from tonight’s agenda and a motion will be made during the regular meeting to remove it.

 

The Law Director stated that she had sent out an email last Friday requesting to add a letter to the agenda concerning the Brondes Ford Access Agreement.  This will also need a motion to be added during the regular meeting.

 

Acting President Buehrer asked that relative to the retirement of Mr. Foley, that Mr. Foley’s letter be read into the official record.

 

Acting President Buehrer asked the Mayor to give an update with regard to Item H, repairs to Riverside Cemetery.

The Mayor gave an update on the progress stating that there is now access to Riverside Cemetery.  He added that damage at the cemetery is not as bad as it was in 2015.  Along the river and the metro parks got hit worse.

 

Acting President Buehrer asked if there were any questions relative to items on the agenda.

 

Acting President Buehrer asked if there were any questions relating to the two committee reports this evening, Buildings & Lands and Land Use & Zoning.

 

There being no further business to discuss, the meeting adjourned at 7:13 p.m.

 

MAUMEE CITY COUNCIL

MINUTES

Monday, March 18, 2019 at 7:30 p.m.

 

The Council of the City of Maumee, Ohio, met on the above date with the following members present: John Boellner, Brent Buehrer, Tracey Elmore, Dave Kissinger, Scott Noonan and Thomas Wagener, Jr. (6); Timothy Pauken (1) excused.

Mayor Richard Carr presiding.

 

Pledge of Allegiance was led by a local Boy Scout Troop.

 

Mr. BUEHRER moved to approve the minutes of the March 4, 2019 meeting and approve the Minutes Journal.  Roll call:  All members present voting yea, the Chair declared the motion carried.


Annual Reports from the Service Director and Fire Chief were presented.

Mrs. ELMORE moved to place the reports on file.  Roll call:  All members present voting yea, the Chair declared the motion carried.


A letter from the Mayor accepting the retirement of Paul Foley as Operator, Division of Natural Resources, Department of Public Service, was read.

A letter from Mr. Foley requesting acceptance of his retirement was also read into the record.

Mr. WAGENER moved to accept the retirement of Paul Foley as Operator, Division of Natural Resources, Department of Public Service, effective May 31, 2019.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. WAGENER moved to fill the vacancy in accordance with the procedures of the Civil Service Commission and the City Hiring Policy.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Mayor appointing Rolf Park seasonal maintenance employees was read.

Mr. BOELLNER moved to confirm the appointments of Rolf Park seasonal maintenance employees for the 2019 season.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Mayor requesting referral of the matter of funding a Master Plan study for the City to the Land Use & Zoning Committee was read.

Mr. NOONAN moved to refer the matter of funding a Master Plan study for the City to the Land Use & Zoning Committee.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Mayor requesting referral of the matter of a needs study for street lighting in the Grand Valley/Kumler area to the Service Department for a recommendation was read. 

Mr. BUEHRER moved to refer the matter of a needs study for street lighting in the Grand Valley/Kumler area to the Service Department for a recommendation.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from Councilman Boellner requesting review of the Directors’ ordinance relative to increasing the Directors’ pay was read.

Mr. BOELLNER moved to increase the Directors’ pay by 3% effective the first pay period of 2019. 

The Finance Director explained that it is very difficult to do retroactive pay increases, especially with regard to OPERS reporting.  She requested that the effective date be changed to the current pay period (Pay Period 7).

Mr. Boellner asked whether the Directors could be given a lump sum of $5,000 to cover the loss of pay from January 1st to the present time.

Discussion followed.

Mr. Boellner stated that he would withdraw his request for the $5,000 lump sum.

Discussion was held.

Mr. Buehrer suggested taking the percentage of increase and pro-rate it relative to Pay Period 7 so it equals the 3% that would have happened on January 1, 2019.

Mrs. Elmore asked if this includes directors on administrative leave.

Mr. Boellner replied that it includes all directors.

Mr. Kissinger asked Mr. Buehrer to re-state his suggested amendment to Mr. Boellner’s motion.

Mr. Buehrer replied that his suggestion was to take the percentage of increase and pro-rate it relative to Pay Period 7 so it equals the 3% requested from Pay Period 1.

Discussion was held.

Mr. BOELLNER moved to amend his motion as requested. 

The Mayor stated that the first motion is to accept the amendment proposed by Councilman Buehrer. 

Mr. BOELLNER moved to accept the amendment as proposed by Councilman Buehrer.  Roll call:  All members present voting yea, the Chair declared the motion carried.

The Mayor stated that the second motion is to approve the motion as amended. 

Mr. BOELLNER moved to approve the amended motion.  Roll call:  All members present voting yea, the Chair declared the motion carried.


A letter from the Acting Administrator presenting a request from the Maumee Uptown Business Association (MUBA) to close streets to hold Food Truck events on May 31st and June 14, 2019 was read.

Mr. KISSINGER moved to approve a request from MUBA to close streets to hold Food Truck events on May 31st and June 14, 2019   Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Service Director requesting approval of a contract for annual sewer root treatment was read.

Mr. NOONAN moved to order emergency legislation approving a contract with Duke’s Root Control, Inc. to perform annual sewer root treatment in accordance with the agreement and appropriation of an additional $500.00.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Service Director requesting emergency appropriations for restoration to Riverside Cemetery was read.

Mrs. ELMORE moved to authorize emergency appropriations in an amount not to exceed $12,000.00 for the restoration to Riverside Cemetery.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Service Director requesting approval of an agreement for Fire / Sprinkler Head Inspection at the Maumee Senior Center was read.

Mr. WAGENER moved to order emergency legislation approving an agreement with Johnson Controls Fire Protection LP in an amount of $2,822.40 relative to Fire / Sprinkler Head Inspection at the Maumee Senior Center. 

Mr. Buehrer asked the Service Director how often this is done.

The Service Director responded that the sprinkler heads are done every five (5) years, the air test is done every three (3) years, and hydrostatic test is done once every ten (10) years.

Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Law Director requesting approval of a contract with the Lucas County Sheriff’s Office for prisoner transport was read.

Mr. KISSINGER moved to order emergency legislation approving a contract with the Lucas County Sheriff’s Office in the amount of $28,411.74 relative to prisoner transport.  Roll call:  All members present voting yea, the Chair declared the motion carried.

A letter from the Fire Chief requesting authorization to donate an ambulance to Owens Community College was read.

Mr. NOONAN moved to order emergency legislation to declare certain Fire ambulance as surplus.   Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. NOONAN moved to order emergency legislation authorizing the donation of an ambulance to Owens Community College.  

Mr. KISSINGER moved to amend the second motion to authorize the sale of the ambulance on GovDeals.

Discussion was held.

Mr. Wagener stated that he serves on the Owens EMT Board and would need to abstain on this matter.

Discussion continued on how Owens could possibly reciprocate for the rather large donation amount from the City.

The Fire Chief stated that he was not sure that Owens could make up for the entire donation amount and that it is simply an in-kind donation.

Mrs. Elmore stated that even if the City received half of the proposed value on GovDeals, it would help with the City’s current deficit amount.

Mr. Kissinger stated that he agreed with Mrs. Elmore and feels that $20,000 is a substantial donation amount even though he also fully supports the work done at Owens.  He stated that Owens’ offer of approximately $800 in training costs pales in comparison to the value of the donation.


The Mayor suggested tabling the matter until such time the Fire Chief can discuss the matter further with Owens and come up with a solution everyone would be comfortable with.

Mr. KISSINGER moved to allow Mr. Wagener to abstain due to a conflict of interest.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. KISSINGER moved to withdraw his amendment to sell the ambulance on GovDeals.  Roll call:  Boellner, Buehrer, Elmore, Kissinger and Noonan (5) voting yea; Wagener (1) abstaining, the Chair declared the motion carried by a vote of 5-0.

Mr. BOELLNER moved to table the matter of authorizing the donation of an ambulance to Owens Community College.   Roll call:  Boellner, Buehrer, Elmore, Kissinger and Noonan (5) voting yea; Wagener (1) abstaining, the Chair declared the motion carried by a vote of 5-0.

 

A letter from the Police Chief requesting certain forfeiture vehicle be declared surplus was read.

Mr. NOONAN moved to order emergency legislation to declare certain Police forfeiture vehicle as surplus.   Roll call:  All members present voting yea, the Chair declared the motion carried.

 

Mr. BUEHRER moved to remove Item M, Executive Session to discuss pending and/or threatened litigation.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

The Mayor stated that a motion is needed to waive Council rules in order to add an item to the agenda.

Mr. BOELLNER moved to waive Council Rules to allow the Law Director to add a letter to the agenda regarding approval of an Access Agreement between the City of Maumee, Brondes Ford Maumee and The Toledo Hospital.  Roll call:  All members present voting yea, the Chair declared the motion carried.

A letter from the Law Director requesting approval of an Access Agreement between the City of Maumee, Brondes Ford Maumee and The Toledo Hospital was presented but not read into the record.

Mr. BOELLNER moved to order emergency legislation approving an Access Agreement between the City of Maumee, Brondes Ford Maumee and The Toledo Hospital.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

Acting President Buehrer stated that Council President Pauken was excused due to a family emergency and that he would serve as Acting Council President this evening.  He then stated that the Committee of the Whole met and heard a presentation from the Chief Building & Zoning Official relative to 2018 Highlights / 2019 Goals;  reviewed items on the agenda including a request from the Service Director to remove Item M from the agenda relative to an Executive Session; heard from the Law Director requesting permission to add a letter to the agenda relative to an Access Agreement with Brondes Ford; heard a request by Acting President Buehrer that Mr. Foley’s retirement letter be read into the record; and heard an update from the Mayor on Item H relative to a request for emergency funds for repairs to Riverside Cemetery.

 

Mr. Noonan read the following report from the Buildings & Lands Committee meeting:

 

Buildings & Lands Committee

 

               The Building and Lands Committee met on Friday, March 8, 2019 at 4:09 p.m.  Present for the meeting were Committee members Scott Noonan, Chair, and Dave Kissinger.  John Boellner was absent due to an unexpected personal issue.  Also present at the meeting were Councilmember Brent Buehrer, Howard Brebberman, Public Service, Amber Rathburn, Clerk, and Chris Copley from Tremco.

               The topic of discussion for the Committee meeting was in regards to the roof for the City property at 400 Conant Street.   Mr. Brebberman and Mr. Copley started the discussion with the incorporation of an infrared analysis on the damage of the roof.  This proactive approach determined approximately 32 square feet of wet insulation.  The discussion then led to the most efficient solution, which was to incorporate an AlphaGuard product through a national IPA process which would protect the current rubber elements of the roof.  According to Mr. Brebberman, this coating process is significantly more cost effective than a complete roof repair.

               Mr. Kissinger made a motion to provide the Service Department the authority to pursue the national IPA process in addressing the roof at 400 Conant in conjunction with the Law Director's recommendations using Tremco or comparable roofing and maintenance product.  Motion passed 2-0.                Meeting was adjourned at 4:31 PM.

Respectfully submitted,

Scott Noonan, Chair

John Boellner, Member

Dave Kissinger, Member

 

Mr. NOONAN moved to accept the report.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

Mr. Noonan read the following report from the Land Use & Zoning Committee meeting:

 

Land Use & Zoning Committee

 

               The Land Use and Zoning Committee met on Friday, March 15, 2019 at 4:00 p.m.  Present for the meeting were Committee members Scott Noonan, Chair, and Tracey Elmore, Member.   John Boellner was absent due to an unexpected personal issue.   Also present at the meeting were Councilmembers Brent Buehrer and Dave Kissinger; and Lt. Jeff Siebenaler, Amber Rathburn, Clerk, Fire Chief, Brandon Loboschefski, Joseph Camp, Public Service Director/Acting City Administrator, Mike White, Buckeye Real Estate Group, Zac Isaac, Isaac Land Investments, Beth Tischler, Law Director/Acting Safety Director, Howard Brebberman, Service Department and Debra Cartledge, Finance Director. The topic of discussion for this meeting was the property around Fallen Timbers. 

               Discussion was held in regards to the plans of the property.   Currently zoned C-M, the property is being asked to be re-zoned to residential (potentially R-2).  The current planning for this property is to introduce a package including residential housing development along with a potential apartment complex.  City administrative personnel presented potential concerns with the effect of residential development towards the TIF and that the Public Service Department would have to provide additional services, especially road repair and refuse.  Maumee Police and Fire have indicated that they already provide service to that area. 

               Due to the need for a follow-up to the many questions and concerns raised during this meeting, Councilmember Elmore made a motion to keep this matter in committee.  The motion passed 2-0 and the meeting was adjourned at 4:43.

               Respectfully submitted

Scott Noonan, Chair

John Boellner, Member

Tracey Elmore, Member

 

Mr. NOONAN moved to accept the report.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

Margo Puffenberger, 318 W. Harrison, a member of the Clear Vision for Maumee group, thanked City Council members for approving their request to review the City’s Master Plan, which was referred to the Land Use & Zoning Committee.

 

Linda Fayerweather, 422 W. Broadway, spoke about a water pipe break at 219 West Wayne Street on July 31, 2019.  She stated that the owners of that building have been waiting over three weeks for someone to authorize a permit to have some electrical upgrades done at the building so they can get back in business.

 

Victor Coleman, 6099 Angola Road, First Energy External Affairs Representative, just wanted to let everyone know that if they ever need anything from First Energy to let him know, as he is the City’s contact person.


The Law Director stated that she previously sent out an update to Council members with regard to the First Energy bankruptcy case.

 

Mrs. Elmore thanked Mrs. Puffenberger for spearheading the City’s Master Plan project.

 

Mr. Noonan agreed with Mrs. Elmore and stated that he looked forward to chairing the committee that will be reviewing the City’s Master Plan and thanked Mrs. Puffenberger for her efforts in this regard.

 

Legislation was considered at this time.

 

ORDINANCE NO.                 039 – 2019                                        AUTHORIZING A CONTRACT WITH DUKE’S ROOT CONTROL, INC. RELATIVE TO SANITARY SEWER ROOT CONTROL AND TREATMENT, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. WAGENER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan and Wagener (6) voting yea; nays, none.

Mr. WAGENER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan and Wagener (6) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 040 – 2019                                        AUTHORIZING CONTRACT WITH JOHNSON CONTROLS FIRE PROTECTION LP RELATIVE TO ANNUAL FIRE ALARM AND SPRINKLER TESTING AT THE MAUMEE SENIOR CENTER, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BOELLNER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan and Wagener (6) voting yea; nays, none.

Mr. BOELLNER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan and Wagener (6) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 041 – 2019                                        AUTHORIZING AGREEMENT WITH THE SHERIFF OF LUCAS COUNTY RELATIVE TO CITY OF MAUMEE PRISONER TRANSPORTATION, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BUEHRER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan and Wagener (6) voting yea; nays, none.

Mr. BUEHRER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan and Wagener (6) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 042 – 2019                                        DECLARING CERTAIN PROPERTY OF THE CITY OF MAUMEE, FIRE DIVISION, TO BE SURPLUS; AUTHORIZING DISPOSAL OF SAME, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mrs. ELMORE moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan and Wagener (6) voting yea; nays, none.

Mrs. ELMORE moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan and Wagener (6) voting yea; nays, none.

So the Ordinance was passed.


ORDINANCE NO.                 043 – 2019                                        DECLARING CERTAIN PROPERTY OF THE CITY OF MAUMEE, POLICE DIVISION, TO BE SURPLUS; AUTHORIZING DISPOSAL OF SAME, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. NOONAN moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan and Wagener (6) voting yea; nays, none.

Mr. NOONAN moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan and Wagener (6) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 044 – 2019                                        AUTHORIZING EXECUTION OF AN ACCESS AGREEMENT WITH BRONDES FORD MAUMEE LTD RELATIVE TO ACCESS IMPROVEMENTS IN THE CITY OF MAUMEE, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. KISSINGER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan and Wagener (6) voting yea; nays, none.

Mr. KISSINGER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan and Wagener (6) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 045 – 2019                                        APPROPRIATING AND TRANSFERRING FUNDS FOR VARIOUS PURPOSES.

The Clerk read the Ordinance by title only.

Mr. WAGENER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan and Wagener (6) voting yea; nays, none.

So the Ordinance was passed.

 

Mr. BUEHRER moved to adjourn at 8:18 p.m. until 7:00 p.m. Monday, April 1, 2019.  Motion carried v.v.