MAUMEE CITY COUNCIL
March 5, 15 (Special) and 19 , 2018
MINUTES

7:30 p.m. Monday, March 5, 2018

COMMITTEE OF THE WHOLE

MINUTES

Monday, March 5, 2018 at 6:30 p.m.

 

The Finance Director, Service Director, Fire and Police Chiefs presented their 2017 Highlights / 2018 Goals.

 

Mr. Herb Senft, CFO, Hopebridge, explained their application for a Job Creation and Retention Grant.

 

President Pauken stated that relative to an application for a Job Creation and Retention Grant (Item E), Council will need to invoke Chapter 9 in order to allow four votes for an emergency since two Council members are excused and one member will be abstaining this evening.

 

President Pauken asked the Law Director to explain a request for a loan for the Municipal Court.

The Law Director stated that due to the the length of time it is taking to receive restitution through the Court due to the recent theft, the Court is finding themselves short of funds in two accounts.  It was felt that a loan was needed in order for the Court to be able to write the checks needed in the interim.

 

The Administrator introduced Tony Brancotto, Ruoff Home Mortgage, who explained their application for a Mini Jobs Grant.

 

President Pauken asked if there were any questions relative to items on the agenda.

 

Mr. Buehrer asked whether the paralegal position referred to in Item I, being referred to the Personnel Committee, is in the budget.

The Assistant Finance Director responded that they have the replacement position in the budget for when the current individual retires.

Mr. Buehrer asked whether there would be a salary increase for this new position.

The Law Director responded that the requested position would start at less than the current position and the budget would remain the same for the Law Department.

 

Mr. Noonan asked if the request from the Personnel Committee report is to replace one of the two vacant Inspector positions.

The Chief Building Official responded that this was correct.

 

President Pauken announced that there will be a School Safety Forum held at Maumee High School at 7:00 p.m. this Thursday, March 8, 2018.

 

President Pauken reminded Council members that there will be a Regional Water Forum on March 15, 2018 at 7:00 p.m. in Council Chambers.

 

There being no further business to discuss, the meeting adjourned at 7:39 p.m.

 

MAUMEE CITY COUNCIL

MINUTES

Monday, March 5, 2018 at 7:30 p.m.

 

The Council of the City of Maumee, Ohio, met on the above date with the following members present: John Boellner, Brent Buehrer, Tracey Elmore, Scott Noonan and Timothy Pauken (5); Dave Kissinger and Thomas Wagener, Jr. (2) excused.

Mayor Richard Carr, presiding.

 

 

Mr. PAUKEN moved to approve the minutes of the February 19, 2018 regular meeting and the February 21 and 26, 2018 special meetings and approve the Minutes Journal.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Mayor appointing Rolf Park seasonal maintenance employees was read.

Mr. BUEHRER moved to confirm the appointment of Rolf Park seasonal maintenance employees for the 2018 season.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

The annual report from the Service Department was presented.

Mrs. ELMORE moved to place the report on file.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Administrator presenting a request by the Maumee Uptown Business Association to hold their annual “Maumee Summer Fair” on August 10 and 11, 2018 was read.  He stated that the request includes waiving the applicable noise regulations and authorizing closure of certain public areas for the event.

Mr. NOONAN moved to approve waivers and closures for the “Maumee Summer Fair,” as requested.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Administrator requesting approval of a Development Agreement with Ford & AWT, LLC was read.  He stated that after several meetings with Ford & AWT, LLC and Pierson-Dollar Properties, LLC (the Developers), the City has developed a strategy to achieve a new office-type project on approximately 55 acres of land at US24 and Ford Street.

Mr. BOELLNER moved to order emergency legislation approving a Development Agreement with Ford & AWT, LLC regarding future improvements at the subject property.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Administrator requesting authorization of a Job Creation & Retention Grant for Hopebridge LLC was read.  He stated that it is anticipated that after three (3) years of occupancy, the company will have 40 employees with a total estimated annual payroll of $1.8 million.

Mrs. ELMORE moved to allow Mr. Noonan to abstain due to a conflict of interest.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mrs. ELMORE moved to order emergency legislation authorizing a Job Creation & Retention Grant to Hopebridge LLC in an amount of up to $9,000 annually for up to six (6) years.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Pauken and Wagener (6) voting yea; Noonan (1) abstaining; the Chair declared the motion carried by a vote of 6-0.

 

A letter from the Administrator requesting authorization of a Job Creation Mini Grant for Ruoff Home Mortgage was read.  He stated that they propose to re-locate their office to vacant tenant space at 480 West Dussel Drive and expect to have ten (10) full time employees with an estimated annual payroll of $1 million associated with this project.

Mr. BOELLNER moved to order emergency legislation authorizing a Job Creation Mini Grant to Ruoff Home Mortgage in one lump sum payment of $15,000 after 4.5 years.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Law Director requesting approval of a contract with the Lucas County Sheriff’s Office for prisoner transport was read.  She stated that this agreement entails the Lucas County Sherriff’s Office providing one van and two deputies to transport up to nine inmates from the Lucas County Jail to the Maumee Municipal Court for in-person appearances one day per week.

Mr. PAUKEN moved to order emergency legislation approving a contract with the Lucas County Sheriff’s Office in the amount of $28,411.74 relative to prisoner transport.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Law Director requesting approval of a petition enacting an Energy Special Improvement District (ESID) was read.  She stated that an application has been made to the Northwest Ohio Advanced Energy Improvement District by KMP Management Group, LLC, to participate in an energy efficiency project.

Mr. NOONAN moved to order all implementing legislation necessary to enact and assess the special energy improvement project for KMP Management Group LLC, and declare same as an emergency.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Law Director requesting the matter of staffing in the Law / Prosecutor Office be referred to the Personnel Committee was read.

Mr. NOONAN moved to refer the matter of staffing in the Law / Prosecutor Office to the Personnel Committee.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Finance Director requesting approval of a contract for property and liability insurance coverage was read.  She stated that the insurance premium from Hylant Administrative Services is $126,728 using the Ohio Plan as the carrier.  This is a decrease of $3,540 (-2.7%) from last year.  She added that the City is also required to have cyber insurance coverage through AIG, at a cost of $2,903 with a $250,000 liability limit.  This cost remains the same and covers data security and privacy, cyber extortion and other internet data risks.

Mr. BUEHRER moved to order emergency legislation approving a contract with the Ohio Plan at a cost of $126,728 relative to property and liability insurance coverage.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. BUEHRER moved to order emergency legislation approving a contract with AIG at a cost of $2,903 relative to cyber insurance coverage.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Service Director requesting the matter of safety improvements to Gibbs and Indiana be referred to the Streets Committee was read.

Mr. BUEHRER moved to refer the matter of safety improvements to Gibbs and Indiana to the Streets Committee.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Police Chief requesting approval of an application for a “drug take-back box” from Rite Aid and authorizing acceptance of same was read.

Mrs. ELMORE moved to order emergency legislation ratifying the application for a “drug take-back box” from Rite Aid and acceptance of the award.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Chief Building Official requesting approval of a zoning change for 2425 Detroit Avenue, as recommended by the Maumee Planning Commission was read.  He stated that the Maumee Municipal Planning Commission held a public hearing on February 26, 2018 to discuss the proposed zoning change from R-2 Single Family to C-1 Neighborhood Commercial for zoning compliance and future marketability.

Mr. PAUKEN moved to order legislation to amend the Zoning Code Map.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

Mr. PAUKEN moved to add to the agenda a request for a $30,000 loan to the Municipal Court.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. PAUKEN moved to order emergency legislation authorizing a $30,000 loan to the Municipal Court.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

President Pauken stated that the Committee of the Whole met and heard presentations from the Finance Director/Service Director/Police and Fire Chiefs on their 2017 Highlights and 2018 Goals; reviewed items on the agenda including Hopebridge and Ruoff JCR grant applications (Items E and F); discussed Chapter 9 of the Charter which allows emergency passage with only four votes; Safety Forum scheduled for March 8th at Maumee High School; and announced there will be a Regional Water Forum on March 15 at 7:00 p.m.

 

Mr. Boellner read the following report from the Personnel Committee meeting:

 

Personnel Committee

               The Personnel Committee met on Tuesday, February 27, 2018 at 12:00 noon.  Present for the meeting were Committee members John Boellner, Tracey Elmore and Timothy Pauken.  Also present from Administration were Amber Rathburn, Susan Noble and Bruce Wholf.

               The topic of discussion was future staffing in the Division of Building and Zoning.  Mr. Wholf explained that with Mr. Jenkins leaving the City, the City was left two Inspectors short of their staffing requirements.  He explained that it is increasingly difficult to find qualified applicants.  Mr. Wholf proposed creating a new position of Assistant Chief Building and Zoning Official.  This would help them retain the most qualified Inspector to ensure they have a clear transition if retirements occur in the future.

               After a short discussion, the Committee passed two motions.  The first was to create a new position of Assistant Chief Building and Zoning Official, with pay rate of Level 4 (passed 3-0).  The second motion was to fill the position (passed 3-0).

Respectfully submitted,

John Boellner, Chair

Tracey Elmore, Member

Timothy Pauken, Member

              

Mr. BOELLNER moved to order all necessary emergency legislation needed to create the position of Assistant Chief Building Official, including approval of the job description, amending the Schedule of Permanent Positions and Wage Ordinance.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. BOELLNER moved to authorize filling the new position in accordance with the City Hiring Policy.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. BOELLNER moved to accept the report.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

Mrs. Elmore read the following report from the Parks & Recreation Committee:

 

PARKS & RECREATION COMMITTEE

               The Parks & Rec Committee met in Council Chambers on Tuesday, February 27, 2018 at 4:00 pm to discuss the matter of the future use of the River Road Property.  Present from the city were Howard Brebberman, Joe Camp, Amber Rathburn, and John Jezak; Tracey Elmore, Tom Wagener, Scott Noonan and Brent Buehrer from City Council and Tom Dibling, uptown business owner.
               A summary of the previous meeting on September 26, 2017 was discussed.  Since the last meeting the Historical Society was contacted regarding their input on the possible sale of the property and they had no concerns.  An appraisal was obtained in November which gave the net value of the property as a whole $300,000 or $100,000 if split into three parcels. 

               Other council members were also questioned as to their thoughts on the sale of the property.  Most were in favor of selling as long as there was minimal or no loss after expenses.  Mr. Dibling suggested a trade of properties with the adjacent landowner which also has a river view or, at the very least, asking a larger amount than the appraisal.  He pointed out that other river view properties have been recently sold for up to twice the appraised value of the city property and they either required demolition or had a severely graded lot.  Mr. Buehrer requested that we hold onto the property, at little cost to the city, to retain a viewing platform for hundreds of residents of the Fourth of July fireworks.  Mr. Noonan suggested that we offer the property to the Metroparks system, however, it was thought that they would not pay what we are asking and definitely it would not generate any property taxes.
               Tom Wagener then made a motion for the city to market the property, as a whole, for $600,000 for a year and see if it generates any offers worth considering.   Motion passed 3-0.
               Meeting adjourned at 4:30 pm.

Respectfully submitted,

               Tracey Elmore, Chair

               Scott Noonan, Member

               Tom Wagener, Jr., Member

 

Mrs. ELMORE moved to accept the report.  Roll call:  Boellner, Elmore, Noonan and Pauken (4) voting yea; Buehrer (1) voting nay; the Chair declared the motion carried by a vote of 4-1.

 

Allan Wright, 612 W. William, spoke about gun control measures.  He asked Council to consider sending a letter to Governor Kasich in support of sensible gun legislation.

 

The Mayor stated that with regard to the gun control issue, he encouraged everyone to attend the Safety Forum being held at the high school this Thursday at 7:00 p.m.  He also explained about Red Flag laws.

 

Mr. PAUKEN moved to refer the matter of stop sign removal at Gibbs and East Williams Street to the Streets Committee.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

Mr. PAUKEN moved to refer the matter of e-tickets to the Safety Committee.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. Boellner thanked the City for all their efforts with regard to Project iAm, which was recognized in the Glass City Paper as the best charity event.

Mr. Boellner congratulated Mr. Buehrer and Buehrer Group Architects for being recognized with the Bridge Award, an honor well deserved.

 

Mr. Buehrer thanked the Service Department and Police Division for their assistance on Sunday when a tree fell in the Mews parking lot behind Buehrer Group Architects.

 

Mr. Buehrer thanked the Mayor and former Councilmember Jenny Barlos, for hosting this year’s Hometown Hero’s awards banquet.

 

Mr. PAUKEN moved to adjourn to Executive Session at 8:17 p.m. to discuss contract negotiations.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. PAUKEN moved to return from Executive Session at 8:50 p.m.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

Legislation was considered at this time.

 

ORDINANCE NO.                 027– 2018                                         AUTHORIZING EXECUTION OF A DEVELOPMENT AGREEMENT WITH FORD & AWT, LLC RELATIVE TO INFRASTRUCTURE IMPROVEMENTS IN THE CITY OF MAUMEE AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BOELLNER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Noonan and Pauken (5) voting yea; nays, none.

Mr. BOELLNER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Noonan and Pauken (5) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 028 – 2018                                        AUTHORIZING AWARD OF JOB CREATION AND RETENTION PROGRAM GRANT TO HOPEBRIDGE, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BUEHRER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore and Pauken (4) voting yea; nays, none; Noonan (1) abstaining.

Mr. BUEHRER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore and Pauken (4) voting yea; nays, none; Noonan (1) abstaining.

So the Ordinance was passed by a vote of 4-0

 


ORDINANCE NO.                 029 – 2018                                        AUTHORIZING AWARD OF JOB CREATION MINI GRANT TO RUOFF HOME MORTGAGE, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. PAUKEN moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Noonan and Pauken (5) voting yea; nays, none.

Mr. PAUKEN moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Noonan and Pauken (5) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 030 – 2018                                        AUTHORIZING AGREEMENT WITH THE SHERIFF OF LUCAS COUNTY RELATIVE TO CITY OF MAUMEE PRISONER TRANSPORTATION, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mrs. ELMORE moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Noonan and Pauken (5) voting yea; nays, none.

Mrs. ELMORE moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Noonan and Pauken (5) voting yea; nays, none.

So the Ordinance was passed.

 

RESOLUTION NO.                031 – 2018                                        ACCEPTING THE PETITION OF KMP MANAGEMENT GROUP, LLC FOR SPECIAL ASSESSMENTS FOR VARIOUS SPECIAL ENERGY IMPROVEMENT PROJECTS IN ACCORDANCE WITH CHAPTERS 1710 AND 727 OF THE OHIO REVISED CODE; DECLARING THE NECESSITY OF PROCEEDING WITH THE SPECIAL ENERGY IMPROVEMENT PROJECTS AND APPROVING THE PLANS AND SPECIFICATIONS THEREFOR; STATING THE METHOD FOR MAKING THE SPECIAL ASSESSMENTS AGAINST THE BENEFITTED PROPERTIES AND THE AMOUNT OF SUCH SPECIAL ASSESSMENTS, AND DECLARING AN EMERGENCY.

The Clerk read the Resolution by title only.

Mr. NOONAN moved the resolution be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Noonan and Pauken (5) voting yea; nays, none.

Mr. NOONAN moved the resolution be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Noonan and Pauken (5) voting yea; nays, none.

So the Resolution was passed.

 

ORDINANCE NO.                 032 – 2018                                        DETERMINING TO PROCEED WITH CERTAIN KMP ENERGY IMPROVEMENT PROJECT BY WAY OF SPECIAL ASSESSMENTS IN ACCORDANCE WITH CHAPTERS 1710 AND 727 OF THE OHIO REVISED CODE, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BOELLNER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Noonan and Pauken (5) voting yea; nays, none.

Mr. BOELLNER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Noonan and Pauken (5) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 033 – 2018                                        LEVYING SPECIAL ASSESSMENTS FOR THE KMP ENERGY IMPROVEMENT PROJECT, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BUEHRER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Noonan and Pauken (5) voting yea; nays, none.

Mr. BUEHRER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Noonan and Pauken (5) voting yea; nays, none.

So the Ordinance was passed.


ORDINANCE NO.                 034 – 2018                                        AUTHORIZING A CONTRACT  RELATIVE TO PROPERTY AND LIABILITY AND CYBER INSURANCE COVERAGE FOR THE CITY OF MAUMEE, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. PAUKEN moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Noonan and Pauken (5) voting yea; nays, none.

Mr. PAUKEN moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Noonan and Pauken (5) voting yea; nays, none.

So the Ordinance was passed.

 

RESOLUTION NO.                035 – 2018                                        RATIFYING THE APPLICATION OF THE MAUMEE DIVISION OF POLICE WITH RITE AID, AND AUTHORIZING ACCEPTANCE OF A DRUG TAKE-BACK BOX, AND DECLARING AN EMERGENCY.

The Clerk read the Resolution by title only.

Mrs. ELMORE moved the resolution be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Noonan and Pauken (5) voting yea; nays, none.

Mrs. ELMORE moved the resolution be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Noonan and Pauken (5) voting yea; nays, none.

So the Resolution was passed.

 

ORDINANCE NO.                 036 – 2018                                        AMENDING THE ZONING CODE MAP OF THE CITY OF MAUMEE, OHIO.

The Clerk read the Ordinance by title only.

Mr. NOONAN moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Noonan and Pauken (5) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 037 – 2018                                        APPROVING AND ADOPTING JOB DESCRIPTION FOR ASSISTANT CHIEF BUILDING AND ZONING OFFICIAL WITHIN THE DIVISION OF BUILDING, INSPECTION AND ZONING FOR THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BOELLNER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Noonan and Pauken (5) voting yea; nays, none.

Mr. BOELLNER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Noonan and Pauken (5) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 038 – 2018                                        AMENDING SCHEDULE OF PERMANENT POSITIONS OF THE CITY OF MAUMEE; REPEALING ORDINANCE NO. 166-2017, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BUEHRER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Noonan and Pauken (5) voting yea; nays, none.

Mr. BUEHRER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Noonan and Pauken (5) voting yea; nays, none.

So the Ordinance was passed.


ORDINANCE NO.                 039 – 2018                                        ESTABLISHING SALARIES AND COMPENSATION OF MANAGEMENT AND SUPERVISORY PERSONNEL OF THE CITY OF MAUMEE, ESTABLISHING TIMES AND MANNER OF PAYMENT THEREOF, AND OTHER EMPLOYEE BENEFITS AND RELATED MATTERS, REPEALING CERTAIN ORDINANCES AS APPLIED TO EMPLOYEES OF THE CITY OF MAUMEE, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. PAUKEN moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Noonan and Pauken (5) voting yea; nays, none.

Mr. PAUKEN moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Noonan and Pauken (5) voting yea; nays, none.

So the Ordinance was passed.

 

RESOLUTION NO.                040 – 2018                                        AUTHORIZING LOAN OF FUNDS TO THE MAUMEE MUNICIPAL COURT UNDER CERTAIN TERMS AND CONDITIONS, AND DECLARING AN EMERGENCY.

The Clerk read the Resolution by title only.

Mrs. ELMORE moved the resolution be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Noonan and Pauken (5) voting yea; nays, none.

Mrs. ELMORE moved the resolution be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Noonan and Pauken (5) voting yea; nays, none.

So the Resolution was passed.

 

ORDINANCE NO.                 041 -- 2018                                        APPROPRIATING AND TRANSFERRING FUNDS FOR VARIOUS PURPOSES.

The Clerk read the Ordinance by title only.

Mr. NOONAN moved the resolution be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Noonan and Pauken (5) voting yea; nays, none.

So the Resolution was passed.

 

Mr. PAUKEN moved to adjourn at 8:58 p.m. until 7:00 p.m. Monday, March 19, 2018.  Motion carried v.v.

 

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7:00 p.m. Monday, March 15, 2018 – Special Meeting

MAUMEE CITY COUNCIL

Special Council Meeting

March 15, 2018 - Minutes

7:00 p.m.

 

The Council of the City of Maumee, Ohio, met in special session in Council Chambers at the above time and date with the following members present:  John Boellner, Brent Buehrer, Tracey Elmore, Dave Kissinger, Scott Noonan and Thomas Wagener, Jr. (6); Timothy Pauken (1) excused.

Mayor Richard Carr presiding.

 

The Mayor stated that the purpose of the Special Meeting was to provide information on a regional water system to Council so they can better understand the economics and alternatives.  He added that the plan tonight is to give the residents a better understanding of where the City of Maumee stands at the present time; what would happen if the City did nothing; where the City stands financially in terms of water; and what discussions are presently being held. He stated that presentations would be given by various members of the administrative staff.  He added that there would be no votes tonight and that this process is still on-going

 

Presentations were given by the Service Director, who spoke about current rates for each participating community and explained what would happen when our contract expires if nothing is done and why water rates are going to increase whichever direction the City proceeds; the Law Director explained key points of the Memorandum of Understanding signed by all communities; the Finance Director explained the City’s current water fund balance and how it is funded; the Administrator discussed possible alternatives for purchase of water being explored; and the Law Director explained the procedure if the Memorandum of Understanding is approved by Maumee City Council and other councils.

 

The Mayor asked for any questions.

 

Public comments were heard.

 

Council comments were heard.

 

The Mayor added that they will continue to meet with the other participants, as well as Wood County, Bowling Green and Northwest Water & Sewer, in the event this proposal is turned down by any of the communities.  He stressed the importance of keeping our options open in case an agreement is not made with all of the surrounding communities.  He stated that future public hearings would be held in order to keep the residents informed.

 

Mr. BUEHRER moved at 8:25 p.m. to adjourn until 7:00 p.m., Monday, March 19, 2018.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

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7:30 p.m. Monday, March 19, 2018

COMMITTEE OF THE WHOLE

MINUTES

Monday, March 19, 2018 at 7:00 p.m.

 

President Pauken asked if there were any questions relative to items on the agenda.

 

The Law Director stated that she did not include the employee ordinance for the newly created job description for the Paralegal position, since Mr. Wholf is referring that ordinance to committee tonight.

 

The Law Director asked someone to make a motion to add an Executive Session during the regular Council meeting to discuss contract negotiations regarding regional water.

President Pauken responded that he would do that.

 

Mr. Kissinger stated he would like to hear from the Finance Committee Chair regarding the status of the budget.

 

Mr. Buehrer stated that he would like to go over his committee report since they met seven different times, and give everyone a chance to ask any questions.  After reviewing the entire committee report, he thanked all committee members for their time and efforts.

 

President Pauken stated that Council pictures are scheduled for April 2, 2018.

 

There being no further business to discuss, the meeting adjourned at 7:42 p.m.

 

MAUMEE CITY COUNCIL

MINUTES

Monday, March 19, 2018 at 7:30 p.m.

 

The Council of the City of Maumee, Ohio, met on the above date with the following members present: John Boellner, Brent Buehrer, Tracey Elmore, Dave Kissinger, Scott Noonan, Timothy Pauken and Thomas Wagener, Jr. (7).

Mayor Richard Carr, presiding.

 

Mr. Pauken requested an amendment to the March 5, 2018 minutes to reflect that Mr. Noonan abstained on the Hopebridge Job Creation & Retention grant application.

Mr. PAUKEN moved to approve the minutes of the March 5, 2018 regular meeting with the above amendment and the March 15, 2018 special meeting and approve the Minutes Journal.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

The Mayor recognized Brandon Phillips and Ryan Haas, Maumee High School student wrestlers, who represented Maumee High School at the Ohio High School Athletic Association State Wrestling Tournaments.

 

A letter from the Mayor accepting the retirement of Mary Fox was read.

Mr. WAGENER moved to confirm the retirement of Mary Fox, Secretary, Prosecutor’s Office, effective April 29, 2018.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Administrator requesting approval of a partnership agreement between the City of Maumee, Lucas County and the City of Oregon regarding a CHIP grant application was read.  He stated that Lucas County is preparing an application to the State of Ohio for Community Housing Improvement Program (CHIP) funding and is extending an opportunity for the City of Maumee to share in that funding.  He added that should the City of Maumee participate in the partnership agreement with Lucas County and the City of Oregon, our inclusion would cause our county to realize as much as $300,000 in additional CHIP funds.

Mrs. ELMORE moved to order emergency legislation approving a partnership agreement between the City of Maumee, Lucas County and the City of Oregon regarding a CHIP grant application.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Administrator requesting amendment to the CRA Handbook and Guidelines to allow for commercial abatements in both of its CRA districts was read.  He stated that this amendment is in conformance with existing Ohio Revised Code requirements and will serve to standardize the CRA program across the City.  He added that this will also adjust our abatement policies to meet the times and keep the City’s economic development program competitive with others.

Mr. BUEHRER moved to order emergency legislation amending the CRA Handbook and Guidelines to allow for commercial abatements in both of its CRA districts, as requested.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A tabulation of bids received by the Service Director relative to the 2017 Sidewalk Program was presented.  He stated that one (1) bid was received and it is recommended that Quinn Concrete Construction be declared the lowest and most responsive and to approve a contract in the amount of $184,248.03 for the 2017 Sidewalk Program.

Mr. NOONAN moved to order emergency legislation to declare the bid of Quinn Concrete Construction as the lowest and most responsive and to approve a contract in the amount of $184,248.03 relative to the 2017 Sidewalk Program.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Service Director requesting approval of a request for an encroachment into the public right-of-way was read.  He stated that the request is to encroach into the public right-of-way eleven (11) feet for the construction of a split rail fence at 525 West John Street.

Mr. PAUKEN moved to approve a request for an encroachment into the right-of-way at 525 West John Street for the installation of a fence subject to the execution of the City’s standard encroachment acknowledgement.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Commissioner of Public Service requesting approval for the City of Maumee to accept ownership of the AWT & Town Street signal from Parkway Plaza LLC was read.  He stated that the new signalized intersection at Town Street and the Anthony Wayne Trail was constructed by Parkway Plaza LLC and makes the Plaza more accessible to the traveling public.

Mr. BOELLNER moved to order emergency legislation accepting ownership of the AWT & Town Street signal from Parkway Plaza LLC, as requested.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

The annual report from the Fire Division was presented.

Mr. KISSINGER moved to place the report on file.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Police Chief requesting authorization to apply for the 2018-2019 Drug Use Prevention Program Grant was read.  He stated that this grant will reimburse funds for the DARE program.

Mr. WAGENER moved to order emergency legislation authorizing the Mayor and Municipal Clerk to apply for and accept funds relative to the 2018-2019 Drug Use Prevention Program Grant.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Chief Building Official requesting the matter of Inspection Personnel under the Administrative Support Ordinance be referred to the Personnel Committee was read.

Mr. BOELLNER moved to refer the matter of Inspection Personnel under the Administrative Support Ordinance to the Personnel Committee.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Commissioner of Human Resources requesting approval of a contract for Employee Assistance Program (EAP) services was read.  She stated that this is a benefit found in the City’s union contracts/ employment ordinances that is extended to all full time employees, Volunteer Fire squad and their families.

Mrs. ELMORE moved to order emergency legislation approving a contract with Workplace Resources in an amount not to exceed $4,074 relative to providing EAP services from April 1, 2018 to March 31, 2019.   Roll call:  All members present voting yea, the Chair declared the motion carried.

 

Mr. PAUKEN moved to add an Executive Session to discuss contract negotiations relative to regional water.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

President Pauken stated that the Committee of the Whole met and reviewed items on the agenda with no questions from Council members; Mr. Buehrer read and explained his Finance Committee report; and President Pauken announced that Council pictures would be taken at the April 2nd Council meeting.

 

MAUMEE CITY COUNCIL

FINANCE & ECONOMIC DEVELOPMENT

COMMITTEE REPORT

January 26th, 30th, February 2nd, 6th, 21st, 27th, March 19th

 

On January 26, 2018, at 3:00 p.m. the Finance Committee of the Maumee City Council met in open session in the conference room adjacent to Council Chambers after proper notice given to the public.  Present at the Committee meeting were: Brent Buehrer, Committee Chair; Council Committee Members Scott Noonan and Thomas Wagener Jr., Council Member Tracey Elmore, Finance Director Debra Cartledge, Clerk Amber Rathburn, Fire Chief Brandon Loboschefski, Assistant Fire Chief Jim Dusseau, Judge Dan Hazard, Acting Clerk Linda Howe. Discussed at the Meeting were as follows:

·        2018 General Operational and Capital Budgets Maumee Fire Department

·        2018 General Operational and Capital Budgets Maumee Municipal Court

               Brandon Loboschefski presented the Fire Department’s Operational and Capital Budget request.

2018 Operational Budget is $3,171,297 which is a 10% increase from actual 2017 expenses. The actual 2017 expenses were $147,597 under their 2017 budget.  The main reason for the increase budget was the reorganization of the Emergency Medical Services to create additional Paramedics positions. This restructuring was approved in 2017 and full monetary effect of these changes will be experienced in 2018 and beyond.

2018 Capital Budget was $565,000; Actual Budget after discussion $568,500 with the main expenses being $220,000 for a Ford / Horton Medic 94. This same piece of equipment was requested in 2017 but not purchased. And a $60,000 request for LP12 not serviceable, will have (3) LP-15 which was new for 2018.

The committee then heard from Judge Hazard and Linda Howe presented the 2018 Maumee Municipal Court Operational and Capital Budget.

2018 Operational Budget is $1,682,180 which is a 6.57% increase from actual 2017 expenses. The actual 2017 expenses were $62,635 under their 2017 budget. The main reason for the increase is restoring staffing levels from staff turnover and 2017 retirement payouts.

2018 Capital Budget was $13,000; Actual Budget after discussion remained $13,000 with the main expenses being $8,000 for printing and copying equipment.

The Committee unanimously recommended acceptance of the Operational & Capital budgets for the Maumee Fire Department and Maumee Municipal Court. The committee also reserved the right to call back individuals if needed as the total City Operational and Capital Budgets progress through the process. The committee adjourned until its next Budgetary Committee meeting. 

On January 30, 2018, at 5:00 p.m. the Finance Committee of the Maumee City Council met in open session in the conference room adjacent to Council Chambers after proper notice given to the public.  Present at the Committee meeting were: Brent Buehrer, Committee Chair; Council Committee Members Scott Noonan and Thomas Wagener Jr., Council Member Tracey Elmore, Finance Director Debra Cartledge, Clerk Amber Rathburn, Service Director Joe Camp, Administrator / Safety Director John Jezak, Lou Boeck and Amanda Vaughan of the Maumee Valley Historical Society. Discussed at the Meeting were as follows:

·        2018 General Operational and Capital Budgets assistance for Maumee Valley Historical Society

Amanda Vaughan presented the Maumee Valley Historical Society budgetary assistance request for Operational and Capital improvements

2018 Operational Budget assistance is $12,500 which is 8% increase from the 2017 actual expenses. The actual 2017 expense were $1,003 under their 2017 budget. This revenue will be used to paying utilities. They’re also asking for a $27,500 general operation expenses which is 169% increase from actual 2017 expenses.

2018 Capital Budget was $175,000 and is covered in the Service Departments Capital Budget. The main reason for this request is for painting & repairs Wolcott House / Farm House, and new ADA restrooms.

The Committee unanimously recommended acceptance of the Operational & Capital budgets for the Maumee Valley Historical Society. The committee also reserved the right to call back individuals if needed as the total City Operational and Capital Budgets progress through the process. The committee adjourned until its next Budgetary Committee meeting.

On February 2, 2018, at 3:00 p.m. the Finance Committee of the Maumee City Council met in open session in the conference room adjacent to Council Chambers after proper notice given to the public.  Present at the Committee meeting were: Brent Buehrer, Committee Chair; Council Committee Members Scott Noonan and Thomas Wagener Jr.,  Finance Director Debra Cartledge, Clerk Amber Rathburn, Police Chief James MacDonald, Lieutenant Jeff Siebenaler, Lieutenant David Tullis, Chief Building Inspector Bruce Wholf, Building Inspection Pat Donohue,  Law Director Beth Tischler, John Arnsby Prosecutor. Discussed at the Meeting were as follows:

·        2018 General Operational and Capital Budgets Maumee Police Department

·        2018 General Operational and Capital Budgets Maumee Building Inspection Department.

·        2018 General Operational and Capital Budgets Law Department

·        2018 General Operational and Capital Budgets Prosecutor Office

 

James MacDonald presented the Maumee Police Department’s Operational and Capital Budget request.

2018 Operational Budget is $6,650,380 which is a 4.66% increase from actual 2017 expenses. The actual 2017 expenses were $166,427 under their 2017 budget. The main reason for the increase are wages, overtime, health insurance, police uniforms and fuel.

2018 Capital Budget was $1,442,500; Actual Budget after discussion $1,349,500 with the main expenses being $140,000 (4) marked Ford Employers, $50,000 (20) Patrol Rifles, $40,000 Mobile Computer Laptops and $913,000 Outside Fire Range. In 2017 $950,000 was earmarked for the firing range which some expenses occurred for design services but not the completion of the range.

Bruce Wholf presented the Maumee Building Inspection Department Operational and Capital Budget request.

2018 Operational Budget is $684,010 which is a 17.86% increase from actual 2017 expenses. The actual 2017 expenses were $47,421 under their 2017 budget. The main reason for the increase is the new Building and Zoning inspection position and payouts for resigning employees. The Building Inspection Department is preparing in the next two years for the expected retirement of its Chief Building Inspector hence the need for the new position.

2018 Capital Budget was $36,000 with the main expenses being $35,000 (1) SUV.

Beth Tischler presented the Law Department Operational and Capital Budget request.

2018 Law Department Operational Budget is $149,175 which is a .64% increase from actual 2017 expenses. The actual 2017 expenses were $943 under their 2017 budget.

2018 Prosecutor Office Operational Budget is $280,280 which is a 7.57% increase from actual 2017 expenses. The actual 2017 expenses were $4,122 under their 2017 budget.

The main reason for the increase is Prosecutor term Paid Vacation $13,550 because of retirement.

Ms. Tischler request a paralegal position be created for a replacement because of a retirement. The committee thought the Mayor and the Law Director needed to get on the same page before sending the position to the Personnel Committee.

The committee also discussed possibly starting the 2019 budget in September after the end of the 3rd quarter of 2018. This suggestion was previously made by John Jezak City Administrator / Safety Director. The Committee has 3 new members and was not formed until the second council meeting in January 2018 so the September 2017 start wasn’t possible but will be strived for when starting the 2019 budget. The Finance department thought it best to know where the city finances stands after the 3rd quarter because this information could impact the next year’s budget.

The Committee unanimously recommended acceptance of the Operational & Capital budgets for the Maumee Police Department, Maumee Building Inspection Department, Law Department / Prosecutor Office. The committee also reserved the right to call back individuals if needed as the total City Operational and Capital Budgets progress through the process. The committee adjourned until its next Budgetary Committee meeting. 

 On February 6, 2018, at 3:00 p.m. the Finance Committee of the Maumee City Council met in open session in the conference room adjacent to Council Chambers after proper notice given to the public.  Present at the Committee meeting were: Brent Buehrer, Committee Chair; Council Committee Members Scott Noonan and Thomas Wagener Jr., Finance Director Debra Cartledge, Clerk Amber Rathburn, Assistant Tax Director Donna Helle, Sail Members Don Adamski and Paul Brotzki, Area Office of Aging Rebecca Liebes, and Maumee Senior Center Malenda Ruble. Discussed at the Meeting were as follows:

·        2018 donation request Maumee Senior Center

·        2018 donation request Area Office of Aging

·        2018 donation request SAIL

·        2018 donation request American Legion Post

·        2018 donation request Soil & Water Conservation

·        2018 General Operational and Capital Budgets Finance and Tax Department.

·        2018 General Operational and Capital Budgets Maumee City Council

·        2018 General Operational and Capital Budgets Mayor

·        2018 General Operational and Capital Budgets Civil Service

·        2018 Debt Reduction / Grants / Police Pension / Bond retirement / assessments / JEDZ / CEDA / Insurances

The Committee heard form or received a request for donation from the groups listed above. Highlights of the request are as follows:

                        Maumee Senior Center 2018 donation budget request $43,820 same as 2017.

                        Area Office of Aging 2018 donation budget request $8,000 same as 2017.

                        SAIL 2018 donation budget request $30,000 which is $10,000 more than 2017.

                        American Legion Post 2018 flag request donation $3,000 same as 2017.

                        Lucas County Soil & Water 2018 donation $1,000 same as 2017.

Maumee 2018 Budget was previously approved in December 2017 during a City Council Meeting.

Debra Cartledge presented the Finance and Tax Department Operational and Capital Budget request.

2018 Finance Operational Budget is $769,505 which is a 9.77% increase from actual 2017 expenses. The actual 2017 expenses were $8,235 under their 2017 budget. The main reason for the increase $12,500 election expense, $19,300 EPD Consultant, wages and health insurance.

2018 Tax Operational Budget is $769,505 which is a 1/2% decrease from actual 2017 expenses. The actual 2017 expenses were $28,040 under their 2017 budget. The main reason for the decrease is tax refunds.

2018 Council Operational Budget is $496,730 which is a 174% increase from actual 2017 expenses. The actual 2017 expenses were $106,929 under their 2017 budget. The main reason for the increase is Council Community support which are the agencies the city gives money to like Maumee Senior Center, Maumee Historical Society etc; UCR Grant transfers which is $267,720.

2018 Mayor Operational Budget is $131,420 which is a 6.01% increase from actual 2017 expenses. The actual 2017 expenses were $411 under their 2017 budget. The main reason for the increase is wages and health insurance for staff.

2018 Civil Service Operational Budget is 3,675 which is 675% increase from actual 2017 expense. The actual 2017 expenses were $1,456 under their 2017 budget. The main reason for the increase is Civil Service advertising cost.

2018 Capital Budget for Finance, Tax, Council and Mayor is $93,900. The main expense is computer, ipads, and network server / router.

2018 Debt Reduction / Grants / Police Pension / Bond retirement / assessments / JEDZ / CEDA / Insurances. Information attached to the report

The Committee unanimously recommended acceptance of the requested services donations, Operational & Capital budgets for the Finance / Tax Department, Maumee City Council and Maumee Mayor. The committee also reserved the right to call back individuals if needed as the total City Operational and Capital Budgets progress through the process. The committee adjourned until its next Budgetary Committee meeting. 

On February 21, 2018, at 3:00 p.m. the Finance Committee of the Maumee City Council met in open session in the conference room adjacent to Council Chambers after proper notice given to the public.  Present at the Committee meeting were: Brent Buehrer, Committee Chair; Council Committee Members Scott Noonan and Thomas Wagener Jr., Finance Director Debra Cartledge, Clerk Amber Rathburn, Administer / Safety Director John Jezak, Service Director Joe Camp Discussed at the Meeting were as follows:

·        2018 General Operational and Capital Budgets Safety Director

·        2018 Maumee Indoor Theatre Budget

·        2018 General Operational and Capital Budgets Service Department

 

John Jezak presented the Safety Director Operational and Capital Budget request.

2018 Operational Budget is $81,905 which is a 6.78% increase from actual 2017 expenses. The actual 2017 expenses were $2,332 under their 2017 budget. The main reason for the increase is general increase on most account #.

·        2018 Capital Budget is covered in the Mayor and Council Capital.

Mr. Jezak stated the 2018 Maumee Indoor budget was previously approved by Maumee City Council when Mr. Walters presented.

Joe Camp presented the Service department Operational and Capital Budget request which include, Administration, Service Administration,  Service Construction, Service Operations, Pool, Recreation, Natural Resources, Cemetery, Public Health, Storm Sewer, Refuse

2018 Operational Budget is $4,453,843 which is a 5.50% increase from actual 2017 expenses. The actual 2017 expenses were $190,633 under their 2017 budget. The main reason for the increase Road Salt, Wages and Health Insurance.

The Water and Sewer have their own funds there are concerns with their overall fund balances are going under $1,000,000. Further discussion is needed.

2018 Capital Budget was $6,818,825 for Service Projects, Service Vehicle / Heavy Equipment, Service Equipment.  Actual Budget after discussion is $5,033,824.

The Committee unanimously recommended acceptance of the Operational & Capital budgets for the Safety Director and Maumee Service Department. The committee also reserved the right to call back individuals if needed as the total City Operational and Capital Budgets progress through the process. The committee adjourned until its next Budgetary Committee meeting.

On February 27, 2018, at 3:00 p.m. the Finance Committee of the Maumee City Council met in open session in the conference room adjacent to Council Chambers after proper notice given to the public.  Present at the Committee meeting were: Brent Buehrer, Committee Chair; Council Committee Members Scott Noonan and Thomas Wagener Jr. Council Member Tracey Elmore, Finance Director Debra Cartledge, Clerk Amber Rathburn, Administer / Safety Director John Jezak. Discussed at the Meeting was as follows:

·        Overall Budget Review

·        2018 General Operational and Capital Budgets Law Department

·        2018 General Operational and Capital Budgets Prosecutor Office

 

The Committee had further discussion about the 2018 budget. The Finance Director shared information on the 2016 budget and 2016 actual expenses; 2017 budget and 2017 actual expenses. In 2016 the actual expense was 1.59% under the 2016 Budget. In 2017 the actual expense was 4.08% under the 2017 Budget. The committee didn’t believe it to be realistic that the budget savings would be similar to 2017 which was a bit of an anomaly. Historic evidence suggest the city will be under its budget no more than 2%.

The chair was going to meet with the Mayor and the Finance Director to go over the final Budget before the Committee approving the 2018 Operational and Capital Budget.  

The Committee adjourned until its next Budgetary Committee meeting.

On March 19, 2018, at 4:00 p.m. the Finance Committee of the Maumee City Council met in open session in the conference room adjacent to Council Chambers after proper notice given to the public.  Present at the Committee meeting were: Brent Buehrer, Committee Chair; Council Committee Members Scott Noonan and Thomas Wagener Jr. Council, Council Member Tracey Elmore, Finance Director Debra Cartledge, and Clerk Amber Rathburn.  Discussed at the Meeting was as follows:

·        Final approval of the 2018 General Operational and Capital Budget

               Ms. Cartledge presented the final Budget numbers for 2018 as follows:

               2018 General Fund Budget Summary

               General Fund Revenues                                  $  7,250,020

               IT (A) Revenues                                                 $11,362,320

               Less Court Revenues                                            ($869,000)

                                                                                          $ 17,743,340 Excluding Court

               General Fund Expenses                                   $18,554,400 Excluding Court

               Less Court Expenses                                        ($  1,682,180)

               Tax Expenses                                                     $     785,300

               MIT Deficit                                                        $       22,350

               Total General Fund Expenses                         $17,679,870

               2018 City of Maumee Balanced Budget      $      63,470    Excluding Court Revenue & Expense

               2018 Court General Fund Budget

               Court Fine Revenues                                        $     869,000

               Court Expenses                                                 ($1,682,180)

               Court Budget Deficit 2018                                             ($   813,180)

               2018 General Fund Budget Deficit                              ($  749,710)

Start of the year 2018 the General Fund $771,381.02 + Fund (A) balance is + $8,826,345 = $9,597,726.02

               2018 Capital Fund Budget                              $7,100,175

Start of the year 2018 the Fund B balance for capital projects is $11,456,579 with a projected end of the year 2018 balance of just under $9,000,000. Note some capital projects also come from the Water and Sewer fund

After the approval Operational & Capital 2018 Budget the Sanitary Sewer Fund balance is projected to be $256,202 and the Water Fund balance is projected to be $435,728. The committee recommends a joint meeting take place between the Finance Committee and Water & Sewer Committee to review water and sewer rates and the funds balances.

The Committee unanimously recommended acceptance of the 2018 Operational & Capital budgets for the City of Maumee. Motion passes 3-0

Respectfully submitted,

Brent Buehrer, Chair

Scott Noonan, Member

Tom Wagener, Jr., Member

              

Mr. BUEHRER moved to approve the 2018 Capital and Operating Budget.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

Mr. BUEHRER moved to accept the report.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

Mr. BUEHRER moved to refer the matter of water and sewer rates and funds jointly to the Water & Sewer and Finance committees.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

Mr. BOELLNER read the following report from the Personnel Committee:

 

Personnel Committee

               The Personnel Committee met on Tuesday, March 13, 2018 at 1:00 p.m.  Present for the meeting were Committee members John Boellner, Tracey Elmore and Timothy Pauken.  Representing the Administration were Beth Tischler, Amber Rathburn, Susan Noble, Mary Fox, Amy Clocksin, John Arnsby, Pat Donohue, Kathy Babka, Janet Huse, Jared Hayes and Police Chief James MacDonald.

               The topic of discussion was the creation of a new position in the Prosecutor’s Office.  Mrs. Tischler explained that Mary Fox was retiring on April 30, 2018.  Ms. Fox had a paralegal degree before she was hired by the City.  The paralegal degree was not part of her job description.  Mr. Arnsby stated that the Prosecutor’s Office has seen an increase in demands for discovery in the last two years.

               Mrs. Tischler proposed creating a new position, Paralegal-Secretary-Law Department, with a starting salary of $42,500.  The pay rate would still be $5,000 less than Ms. Fox’s pay rate.

               The Committee voted 3-0 to create the position of Paralegal-Secretary-Law Department.

Respectfully submitted,

John Boellner, Chair

Tracey Elmore, Member

Tim Pauken, Member

 

 

Mr. BOELLNER moved to order all necessary legislation to create the position of Paralegal / Legal Secretary including the job description.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. BOELLNER moved to authorize the posting and filling of the position in accordance with the Hiring Policy.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. BOELLNER moved to accept the report.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

The Finance Director reminded everyone that City taxes are due on April 17th and that her staff is available to help in any way.

 

The Law Director stated that Ms. Monroe’s court case is coming up next week and that she would have an update at the next Council meeting.  She also reminded everyone that she would be out of town on a family vacation starting Friday, March 23rd returning on March 29th.

 

The Mayor spoke about the recent Safety Program in the schools, stating that the Police Division did an outstanding job educating the public on what is being done in coordination with the schools.

 

Mr. PAUKEN moved to refer the matter of Clerk of Court’s wages to the Municipal Court Committee.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

The Mayor extended his condolences to Council President Pauken on the death of his brother this past weekend.

 

Mr. Boellner stated that Mrs. Dibling also passed away this past weekend.  He stated that she was known as the “Uptown Gal” and the First Lady of the Uptown.

 

Mr. Buehrer thanked members of the Finance Committee for their time and effort in completing the budget.

 

Mrs. ELMORE moved to refer the matter of job descriptions to the Personnel Committee.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

Mr. KISSINGER moved to assign the Administrator to a special project under the direction of the Municipal Court Committee with the focus of conducting an in-depth analysis of the budget as submitted by the Maumee Municipal Court in accordance with provisions of the Administrative Code, Title V, Chapter 123.01.

Question asked by the Mayor, and repeated by Councilmember Elmore, on whether this motion is regarding the budget that Council just passed.

Mr. Kissinger asked if the Chair would like for him to repeat his motion.

The Mayor responded, no.

Mr. PAUKEN moved to call the question.  Roll call:  Boellner, Kissinger, Noonan, Pauken and Wagener (5) voting yea; Buehrer and Elmore voting nay; the Chair declared the motion passed by a vote of 5-2.

Roll call on Mr. Kissinger’s motion:  Boellner, Kissinger, Noonan and Wagener (4) voting yea; Buehrer, Elmore and Pauken (3) voting nay; the Chair declared the motion carried by a vote of 4-3.

Mr. Noonan asked why the City Administrator was not currently in attendance.

The Mayor responded that at this point he has been asked not to be until the Mayor can meet with the Council President.

Mr. Noonan asked about the memo and whether there is a definitive date when he will be returning to his duties.

The Mayor responded no.

Discussion followed.

Mr. NOONAN moved that the Mayor-Elect and the Clerk inform the Administrator of the City of Maumee to return to work effective March 20, 2018.

The Law Director expressed a concern whether a Council member has the authority to make such a motion.  She stated that the Charter gives the Mayor the day-to-day responsibilities of the City.

Council President added that the Administrator is accepting pay while off.

The Mayor added that the only reason for a delay was the death of Mr. Pauken’s brother with the expectation of meeting right after the funeral.  He stated if necessary, Council would get involved at that point.

Mr. Noonan asked if there was still no definitive date for his return.

The Mayor responded that he cannot answer that until he is able to sit down with the Council President but the hope is to get this resolved as quickly as possible.

Mr. Noonan withdrew his motion adding that in the future he would expect to be included in these types of discussions.

The Mayor explained that Council does have to approve any actions that he would take, and they would be involved at that time.

Mr. Kissinger stated that there is a motion on the table, which cannot be withdrawn without a vote from Council.

Roll call on Mr. Noonan’s withdrawal of motion:  All members present voting yea, the Chair declared the motion carried.

 

Mr. PAUKEN moved to adjourn to Executive Session at 8:29 p.m. to discuss contract negotiations.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. PAUKEN moved to return from Executive Session at 8:36 p.m.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

Legislation was considered at this time.

 

RESOLUTION NO.                042– 2018                                         AUTHORIZING CHIP PARTNERSHIP AGREEMENT BETWEEN LUCAS COUNTY, THE CITY OF OREGON AND THE CITY OF MAUMEE AND DECLARING AN EMERGENCY.

The Clerk read the Resolution by title only.

Mr. WAGENER moved the resolution be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

Mr. WAGENER moved the resolution be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

So the Resolution was passed.

 

ORDINANCE NO.                 043 – 2018                                        APPROVING AND ADOPTING AMENDMENTS TO THE COMMUNITY REINVESTMENT AREA (CRA) HANDBOOK REPEALING AND REPLACING ORDINANCE 140-2014, FOR THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BOELLNER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

Mr. BOELLNER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 044 – 2018                                        ACCEPTING BID FOR CONSTRUCTION, REPAIR, AND RECONSTRUCTION OF CERTAIN SIDEWALKS IN THE CITY OF MAUMEE, OHIO, WITH THE NECESSARY APPURTENANCES, AUTHORIZING EXECUTION OF CONTRACT, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BUEHRER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

Mr. BUEHRER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

RESOLUTION NO.                045 – 2018                                        AUTHORIZING ACCEPTANCE OF SIGNALIZED INTERSECTION AT TOWN AND THE ANTHONY WAYNE TRAIL IN ACCORDANCE WITH THE DEVELOPMENT AGREEMENT WITH PARKWAY PLAZA, LLC, IN THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.

The Clerk read the Resolution by title only.

Mr. PAUKEN moved the resolution be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

Mr. PAUKEN moved the resolution be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

So the Resolution was passed.

 

RESOLUTION NO.                046 – 2018                                        AUTHORIZING THE MAYOR AND MUNICIPAL CLERK TO FILE AN APPLICATION WITH THE OHIO ATTORNEY GENERAL TO PARTICIPATE IN THE OHIO DRUG USE PREVENTION SPECIAL GRANT PROGRAM, AUTHORIZING ACCEPTANCE OF GRANT, AND DECLARING AN EMERGENCY.

The Clerk read the Resolution by title only.

Mrs. ELMORE moved the resolution be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

Mrs. ELMORE moved the resolution be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

So the Resolution was passed.

 

ORDINANCE NO.                 047 – 2018                                        AUTHORIZING A CONTRACT  WITH WORKPLACE RESOURCES RELATIVE TO EMPLOYEE ASSISTANCE PROGRAM SERVICES FOR THE CITY OF MAUMEE, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. NOONAN moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

Mr. NOONAN moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 048 – 2018                                        MAKING APPROPRIATIONS FOR CURRENT EXPENSES AND OTHER EXPENDITURES OF THE CITY OF MAUMEE, OHIO, DURING THE FISCAL YEAR ENDING DECEMBER 31, 2018.

The Clerk read the Ordinance by title only.

Mr. KISSINGER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 049 – 2018                                        APPROVING AND ADOPTING JOB DESCRIPTION FOR PARALEGAL-SECRETARY WITHIN THE LAW DEPARTMENT FOR THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. WAGENER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

Mr. WAGENER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.


ORDINANCE NO.                 050 – 2018                                        AMENDING SCHEDULE OF PERMANENT POSITIONS OF THE CITY OF MAUMEE; REPEALING ORDINANCE NO. 038-2018, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BOELLNER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

Mr. BOELLNER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 051 – 2018                                        APPROPRIATING AND TRANSFERRING FUNDS FOR VARIOUS PURPOSES.

The Clerk read the Ordinance by title only.

Mr. BUEHRER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

Mr. PAUKEN moved to adjourn at 8:50 p.m. until 7:00 p.m. Monday, April 2, 2018.  Motion carried v.v.