MAUMEE CITY COUNCIL
March 6 and 20, 2017
MINUTES

7:30 p.m. Monday, March 6, 2017

COMMITTEE OF THE WHOLE

MINUTES

Monday, March 6, 2017 at 7:00 p.m.

 

President Buehrer asked if there were any questions relative to items on the agenda.

 

President Buehrer discussed the request for appointment of a part time Radio/Telephone Operator (Item A-1) stating that they would like to waive the hiring policy in order to retain a recent resignation from full time with 16 years’ experience.

 

The Mayor discussed his request to refer the matter of medical marijuana to the Code Committee (Item B).  He stated that Council needed to review and discuss the issue before proponents started moving into the area.

 

The Service Director discussed his request for emergency sanitary sewer repairs (Item D) after being notified by Columbia Gas of a blockage in the 1000 block of Keeler Street.

 

The Finance Director discussed a request for renewal of property, liability and cyber insurance (Item H) stating that the increase was mainly due to additional assets purchased and the underwriter’s increase of 1.5% of property values to cover replacement costs.

Mr. Kissinger asked whether other avenues for savings were investigated such as increasing the deductible.

The Mayor asked the Finance Director to investigate this but he felt that the City would need to substantially increase the deductible in order to save any appreciable amount of money.

 

President Buehrer stated that the Police Chief has requested an increase in the contract amounts for Safety City teachers (Item K) in order to bring their pay in line with other municipalities.

 

There being no further business to discuss, the meeting adjourned at 7:12 p.m.

 

MAUMEE CITY COUNCIL

MINUTES

Monday, March 6, 2017 at 7:30 p.m.

 

The Council of the City of Maumee, Ohio, met on the above date with the following members present: John Boellner, Brent Buehrer, Daniel Hazard, David Kissinger, Timothy Pauken and Julie Rubini (6); Thomas Wagener, Jr. (1) excused.

Mayor Richard Carr presiding.

 

Mr. BUEHRER moved to approve the minutes of the February 20, 2017 regular meeting and approve the Minutes Journal.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Mayor appointing Melissa Baumgartner to the position of part time Radio / Telephone Operator was read.

Mr. BOELLNER moved to waive the hiring policy.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. BOELLNER moved to confirm the appointment of Melissa Baumgartner to the position of part time Radio / Telephone Operator, Division of Police, Department of Public Safety, effective March 7, 2017.

Mr. BOELLNER moved to adjust the compensation from $20.00 to $24.00 per hour to reflect credit toward prior full time service.  Roll call:  All members present voting yea, the Chair declared the motion carried.


A letter from the Mayor appointing Daniel Calverley to the Design Review Board replacing Michael Coyle was read. 

Mr. HAZARD moved to confirm the appointment of Daniel Calverley to the Design Review Board for an unexpired term ending August 31, 2019.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Mayor requesting referral of the matter of medical marijuana to the Code Committee was read.  He stated that the Law Department and the Division of Building and Zoning have discussed the legislation approved by the state allowing for the growing, dispensation and usage of medical marijuana and feels it is now appropriate for Council’s input and direction to aid in the drafting of proposed code amendments.

Mr. KISSINGER moved to refer the matter of medical marijuana to the Code Committee.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Service Director requesting authorization of a contract for the purchase and installation of equipment for the upcoming swim season at Rolf Park Pool was read.  He stated that this includes replacement of the check valve and the underwater pool lighting fixtures.

Mr. BUEHRER moved to order emergency legislation authorizing a contract with Northwest Pools in the amount of $9,293.25 relative to the purchase and installation of equipment at Rolf Park Pool.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Service Director requesting approval of a contract for emergency sanitary sewer repairs was read.  He stated that while work was being done by a contractor for Columbia Gas, they noticed a collapsed section of sanitary sewer main in the 1000 block of Keeler Street.

Mrs. RUBINI moved to order emergency legislation approving a contract with Foster Excavating, Inc. in the amount of $5,740 for emergency sanitary sewer repair in the 1000 block of Keeler Street.   Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Service Director requesting approval of a Memorandum of Understanding (MOU) with TMACOG to fund the City’s portion of the implementation of a regional water quality education campaign was read.  He stated that this campaign will assist the City in meeting our required measurable goals for public education and public involvement at minimal cost. 

Mr. PAUKEN moved to order emergency legislation approving a Memorandum of Understanding (MOU) with TMACOG for a regional Northwest Ohio Water Quality campaign.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Commissioner of Public Service requesting approval of a contract for the purchase of a replacement ink jet plotter was read.  He stated that the current plotter has broken down and it is over ten years old.

Mr. KISSINGER moved to order emergency legislation approving a contract with Toledo Blue Print and Paper Company in the amount of $4,300 for the purchase of an HP Designjet Z5600 ink jet plotter for the Service Department.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Finance Director requesting approval of a 36-month renewal agreement for antivirus software for the city-wide network system was read.  She stated that switching to a 36-month contract would result in a savings of $1,709 compared to the 12-month contract.

Mrs. RUBINI moved to order emergency legislation authorizing approval of a 36-month renewal agreement with Symantec at a cost not to exceed $6,826.25 for antivirus software.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Finance Director requesting approval of a contract for property and liability insurance coverage was read.  She stated that the insurance premium from Hylant Administrative Services is $130,268, using the Ohio Plan as the carrier.  This is an increase of $2,300 (1.8%) over last year due to additional assets purchased and the underwriter’s increase of 1.5% of property values to cover replacement costs.  She added that the City is also required to have cyber insurance coverage through AIG, at a cost of $2,903 with a $250,000 liability limit.  This cost remains the same and covers data security and privacy, cyber extortion and other internet data risks.

Mr. BUEHRER moved to order emergency legislation approving a contract with the Ohio Plan at a cost of $130,268 relative to property and liability insurance coverage.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. BUEHRER moved to order emergency legislation approving a contract with AIG at a cost of $2,903 relative to cyber insurance coverage.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Law Director requesting approval of a 24-month agreement relative to gas aggregation was read.  She stated that Mark Frye with Palmer Energy has been authorized to seek quotes relative to natural gas pricing for participants in NOAC.  An RFP went out and pricing responses have been evaluated and it was determined that Volunteer Energy was the lowest and best option, with an anticipated annual savings of $18.00 per household.

Mr. BOELLNER moved to order emergency legislation approving a 24-month agreement with Volunteer Energy to provide natural gas services.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Police Chief requesting approval of a contract with Lucas County Sheriff’s Office for prisoner transportation was read.  He stated that the new agreement is an increase of $797.88 from the previous year.

Mr. PAUKEN moved to order emergency legislation approving a contract with the Lucas County Sheriff’s Office in the amount of $27,751.99 relative to prisoner transportation.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Police Chief requesting authorization of agreements for Safety City teachers was read.  He stated that he is requesting an increase of $430 per teacher as a result of wage comparisons with similar area safety city programs, duties and hours worked.

Mr. KISSINGER moved to order emergency legislation authorizing an agreement with Jennifer Miller in the amount of $1,600 for Safety City teaching services.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. KISSINGER moved to order emergency legislation authorizing an agreement with Jennifer Ripmaster in the amount of $1,600 for Safety City teaching services.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

President Buehrer stated that the Committee of the Whole met and reviewed items on the agenda including the appointment of a part time Radio/Telephone Operator (Item A-1); request to refer the matter of medical marijuana to the Code Committee (Item B); request for emergency sanitary sewer repairs (Item D); request for contract renewals for property, liability and cyber insurance (Item H); and request for an increase to the Safety City teachers’ salaries (Item K). 


Mr. Hazard read the following report from the Finance Committee meeting:

 

FINANCE COMMITTEE REPORT

Wednesday, February 22, 2017 -- 4:00 p.m.

 

               On February 22, 2017, at 4:00 p.m. the Finance Committee of the Maumee City Council met in open session in the conference room adjacent to council chambers after proper notice given to the public.  Present at the Committee meeting were: Dan Hazard, Committee Chair; Council Members Julie Rubini and Tim Pauken; Deb Cartledge; Amber Rathburn; Melinda Ruble, Director of the Maumee Senior Center; Autumn Richards from the Area Office on Aging; Don Adamski, Consultant for Maumee S.A.I.L.; Paul Brotzki, Treasurer of Maumee S.A.I.L.; and Steve Lee, Maumee S.A.I.L. Board of Directors.

               The respective community groups presented their requests for operational and capital budget requests for 2017.  The Committee adjourned at 5:23 p.m.  Additional hearings will be scheduled to review the remainder of the 2017 budgets with a comprehensive report forthcoming.

Respectfully submitted,

Dan Hazard, Chair

Tim Pauken, Member

Julie Rubini, Member

 

Legislation was considered at this time.

 

ORDINANCE NO.                 034 --  2017                                       AUTHORIZING CONTRACT WITH NORTHWEST POOLS, INC. RELATIVE TO ROLF PARK POOL EQUIPMENT REPLACEMENT, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BOELLNER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken and Rubini (6) voting yea; nays, none.

Mr. BOELLNER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken and Rubini (6) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 035 --  2017                                       AUTHORIZING A CONTRACT WITH FOSTER EXCAVATING, INC. RELATIVE TO EMERGENCY SANITARY SEWER REPAIRS IN THE 1000 BLOCK OF KEELER STREET IN THE CITY OF MAUMEE, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BUEHRER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken and Rubini (6) voting yea; nays, none.

Mr. BUEHRER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken and Rubini (6) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 036 --  2017                                       AUTHORIZING MEMORANDUM OF UNDERSTANDING WITH TMACOG FOR REGIONAL NORTHWEST OHIO WATER QUALITY CAMPAIGN, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. KISSINGER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken and Rubini (6) voting yea; nays, none.

Mr. KISSINGER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken and Rubini (6) voting yea; nays, none.

So the Ordinance was passed.


ORDINANCE NO.                 037 --  2017                                       AUTHORIZING CONTRACT WITH TOLEDO BLUE PRINT AND PAPER COMPANY RELATIVE TO THE PURCHASE OF A REPLACEMENT INK JET PLOTTER FOR THE SERVICE DEPARTMENT, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mrs. RUBINI moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken and Rubini (6) voting yea; nays, none.

Mrs. RUBINI moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken and Rubini (6) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 038 --  2017                                       AUTHORIZING PURCHASE OF SYMANTEC ANTIVIRUS SOFTWARE FOR INSTALLATION ON CITY COMPUTERS WITHIN THE CITY OF MAUMEE, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. HAZARD moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken and Rubini (6) voting yea; nays, none.

Mr. HAZARD moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken and Rubini (6) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 039 --  2017                                       AUTHORIZING A CONTRACT RELATIVE TO PROPERTY AND LIABILITY AND CYBER INSURANCE COVERAGE FOR THE CITY OF MAUMEE, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. PAUKEN moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken and Rubini (6) voting yea; nays, none.

Mr. PAUKEN moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken and Rubini (6) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 040 --  2017                                       AUTHORIZING THE MAYOR AND MUNICIPAL CLERK TO ENTER INTO A 24-MONTH AGREEMENT WITH VOLUNTEER ENERGY FOR THE CITY’S NATURAL GAS AGGREGATION SUPPLIER, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BOELLNER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken and Rubini (6) voting yea; nays, none.

Mr. BOELLNER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken and Rubini (6) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 041 --  2017                                       AUTHORIZING AGREEMENT WITH THE SHERIFF OF LUCAS COUNTY RELATIVE TO CITY OF MAUMEE PRISONER TRANSPORTATION, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BUEHRER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken and Rubini (6) voting yea; nays, none.

Mr. BUEHRER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken and Rubini (6) voting yea; nays, none.

So the Ordinance was passed.


ORDINANCE NO.                 042 --  2017                                       AUTHORIZING CONTRACTS RELATIVE TO RENDERING TEACHING SERVICES FOR THE DIVISION OF POLICE SAFETY CITY PROGRAM IN THE CITY OF MAUMEE, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. KISSINGER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken and Rubini (6) voting yea; nays, none.

Mr. KISSINGER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken and Rubini (6) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 043 --  2017                                       APPROPRIATING AND TRANSFERRING FUNDS FOR VARIOUS PURPOSES.

The Clerk read the Ordinance by title only.

Mrs. RUBINI moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken and Rubini  (6) voting yea; nays, none.

So the Ordinance was passed.

 

Mr. PAUKEN moved to adjourn at 8:00 p.m. until 7:00 p.m. Monday, March 20, 2017.  Motion carried v.v.

 

***********************************************************

7:30 p.m. Monday, March 20, 2017

***********************************************************