MAUMEE CITY COUNCIL
March 6 and 20, 2017
MINUTES

7:30 p.m. Monday, March 6, 2017

COMMITTEE OF THE WHOLE

MINUTES

Monday, March 6, 2017 at 7:00 p.m.

 

President Buehrer asked if there were any questions relative to items on the agenda.

 

President Buehrer discussed the request for appointment of a part time Radio/Telephone Operator (Item A-1) stating that they would like to waive the hiring policy in order to retain a recent resignation from full time with 16 years’ experience.

 

The Mayor discussed his request to refer the matter of medical marijuana to the Code Committee (Item B).  He stated that Council needed to review and discuss the issue before proponents started moving into the area.

 

The Service Director discussed his request for emergency sanitary sewer repairs (Item D) after being notified by Columbia Gas of a blockage in the 1000 block of Keeler Street.

 

The Finance Director discussed a request for renewal of property, liability and cyber insurance (Item H) stating that the increase was mainly due to additional assets purchased and the underwriter’s increase of 1.5% of property values to cover replacement costs.

Mr. Kissinger asked whether other avenues for savings were investigated such as increasing the deductible.

The Mayor asked the Finance Director to investigate this but he felt that the City would need to substantially increase the deductible in order to save any appreciable amount of money.

 

President Buehrer stated that the Police Chief has requested an increase in the contract amounts for Safety City teachers (Item K) in order to bring their pay in line with other municipalities.

 

There being no further business to discuss, the meeting adjourned at 7:12 p.m.

 

MAUMEE CITY COUNCIL

MINUTES

Monday, March 6, 2017 at 7:30 p.m.

 

The Council of the City of Maumee, Ohio, met on the above date with the following members present: John Boellner, Brent Buehrer, Daniel Hazard, David Kissinger, Timothy Pauken and Julie Rubini (6); Thomas Wagener, Jr. (1) excused.

Mayor Richard Carr presiding.

 

Mr. BUEHRER moved to approve the minutes of the February 20, 2017 regular meeting and approve the Minutes Journal.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Mayor appointing Melissa Baumgartner to the position of part time Radio / Telephone Operator was read.

Mr. BOELLNER moved to waive the hiring policy.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. BOELLNER moved to confirm the appointment of Melissa Baumgartner to the position of part time Radio / Telephone Operator, Division of Police, Department of Public Safety, effective March 7, 2017.

Mr. BOELLNER moved to adjust the compensation from $20.00 to $24.00 per hour to reflect credit toward prior full time service.  Roll call:  All members present voting yea, the Chair declared the motion carried.


A letter from the Mayor appointing Daniel Calverley to the Design Review Board replacing Michael Coyle was read. 

Mr. HAZARD moved to confirm the appointment of Daniel Calverley to the Design Review Board for an unexpired term ending August 31, 2019.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Mayor requesting referral of the matter of medical marijuana to the Code Committee was read.  He stated that the Law Department and the Division of Building and Zoning have discussed the legislation approved by the state allowing for the growing, dispensation and usage of medical marijuana and feels it is now appropriate for Council’s input and direction to aid in the drafting of proposed code amendments.

Mr. KISSINGER moved to refer the matter of medical marijuana to the Code Committee.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Service Director requesting authorization of a contract for the purchase and installation of equipment for the upcoming swim season at Rolf Park Pool was read.  He stated that this includes replacement of the check valve and the underwater pool lighting fixtures.

Mr. BUEHRER moved to order emergency legislation authorizing a contract with Northwest Pools in the amount of $9,293.25 relative to the purchase and installation of equipment at Rolf Park Pool.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Service Director requesting approval of a contract for emergency sanitary sewer repairs was read.  He stated that while work was being done by a contractor for Columbia Gas, they noticed a collapsed section of sanitary sewer main in the 1000 block of Keeler Street.

Mrs. RUBINI moved to order emergency legislation approving a contract with Foster Excavating, Inc. in the amount of $5,740 for emergency sanitary sewer repair in the 1000 block of Keeler Street.   Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Service Director requesting approval of a Memorandum of Understanding (MOU) with TMACOG to fund the City’s portion of the implementation of a regional water quality education campaign was read.  He stated that this campaign will assist the City in meeting our required measurable goals for public education and public involvement at minimal cost. 

Mr. PAUKEN moved to order emergency legislation approving a Memorandum of Understanding (MOU) with TMACOG for a regional Northwest Ohio Water Quality campaign.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Commissioner of Public Service requesting approval of a contract for the purchase of a replacement ink jet plotter was read.  He stated that the current plotter has broken down and it is over ten years old.

Mr. KISSINGER moved to order emergency legislation approving a contract with Toledo Blue Print and Paper Company in the amount of $4,300 for the purchase of an HP Designjet Z5600 ink jet plotter for the Service Department.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Finance Director requesting approval of a 36-month renewal agreement for antivirus software for the city-wide network system was read.  She stated that switching to a 36-month contract would result in a savings of $1,709 compared to the 12-month contract.

Mrs. RUBINI moved to order emergency legislation authorizing approval of a 36-month renewal agreement with Symantec at a cost not to exceed $6,826.25 for antivirus software.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Finance Director requesting approval of a contract for property and liability insurance coverage was read.  She stated that the insurance premium from Hylant Administrative Services is $130,268, using the Ohio Plan as the carrier.  This is an increase of $2,300 (1.8%) over last year due to additional assets purchased and the underwriter’s increase of 1.5% of property values to cover replacement costs.  She added that the City is also required to have cyber insurance coverage through AIG, at a cost of $2,903 with a $250,000 liability limit.  This cost remains the same and covers data security and privacy, cyber extortion and other internet data risks.

Mr. BUEHRER moved to order emergency legislation approving a contract with the Ohio Plan at a cost of $130,268 relative to property and liability insurance coverage.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. BUEHRER moved to order emergency legislation approving a contract with AIG at a cost of $2,903 relative to cyber insurance coverage.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Law Director requesting approval of a 24-month agreement relative to gas aggregation was read.  She stated that Mark Frye with Palmer Energy has been authorized to seek quotes relative to natural gas pricing for participants in NOAC.  An RFP went out and pricing responses have been evaluated and it was determined that Volunteer Energy was the lowest and best option, with an anticipated annual savings of $18.00 per household.

Mr. BOELLNER moved to order emergency legislation approving a 24-month agreement with Volunteer Energy to provide natural gas services.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Police Chief requesting approval of a contract with Lucas County Sheriff’s Office for prisoner transportation was read.  He stated that the new agreement is an increase of $797.88 from the previous year.

Mr. PAUKEN moved to order emergency legislation approving a contract with the Lucas County Sheriff’s Office in the amount of $27,751.99 relative to prisoner transportation.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Police Chief requesting authorization of agreements for Safety City teachers was read.  He stated that he is requesting an increase of $430 per teacher as a result of wage comparisons with similar area safety city programs, duties and hours worked.

Mr. KISSINGER moved to order emergency legislation authorizing an agreement with Jennifer Miller in the amount of $1,600 for Safety City teaching services.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. KISSINGER moved to order emergency legislation authorizing an agreement with Jennifer Ripmaster in the amount of $1,600 for Safety City teaching services.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

President Buehrer stated that the Committee of the Whole met and reviewed items on the agenda including the appointment of a part time Radio/Telephone Operator (Item A-1); request to refer the matter of medical marijuana to the Code Committee (Item B); request for emergency sanitary sewer repairs (Item D); request for contract renewals for property, liability and cyber insurance (Item H); and request for an increase to the Safety City teachers’ salaries (Item K). 


Mr. Hazard read the following report from the Finance Committee meeting:

 

FINANCE COMMITTEE REPORT

Wednesday, February 22, 2017 -- 4:00 p.m.

 

               On February 22, 2017, at 4:00 p.m. the Finance Committee of the Maumee City Council met in open session in the conference room adjacent to council chambers after proper notice given to the public.  Present at the Committee meeting were: Dan Hazard, Committee Chair; Council Members Julie Rubini and Tim Pauken; Deb Cartledge; Amber Rathburn; Melinda Ruble, Director of the Maumee Senior Center; Autumn Richards from the Area Office on Aging; Don Adamski, Consultant for Maumee S.A.I.L.; Paul Brotzki, Treasurer of Maumee S.A.I.L.; and Steve Lee, Maumee S.A.I.L. Board of Directors.

               The respective community groups presented their requests for operational and capital budget requests for 2017.  The Committee adjourned at 5:23 p.m.  Additional hearings will be scheduled to review the remainder of the 2017 budgets with a comprehensive report forthcoming.

Respectfully submitted,

Dan Hazard, Chair

Tim Pauken, Member

Julie Rubini, Member

 

Legislation was considered at this time.

 

ORDINANCE NO.                 034 --  2017                                       AUTHORIZING CONTRACT WITH NORTHWEST POOLS, INC. RELATIVE TO ROLF PARK POOL EQUIPMENT REPLACEMENT, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BOELLNER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken and Rubini (6) voting yea; nays, none.

Mr. BOELLNER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken and Rubini (6) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 035 --  2017                                       AUTHORIZING A CONTRACT WITH FOSTER EXCAVATING, INC. RELATIVE TO EMERGENCY SANITARY SEWER REPAIRS IN THE 1000 BLOCK OF KEELER STREET IN THE CITY OF MAUMEE, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BUEHRER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken and Rubini (6) voting yea; nays, none.

Mr. BUEHRER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken and Rubini (6) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 036 --  2017                                       AUTHORIZING MEMORANDUM OF UNDERSTANDING WITH TMACOG FOR REGIONAL NORTHWEST OHIO WATER QUALITY CAMPAIGN, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. KISSINGER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken and Rubini (6) voting yea; nays, none.

Mr. KISSINGER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken and Rubini (6) voting yea; nays, none.

So the Ordinance was passed.


ORDINANCE NO.                 037 --  2017                                       AUTHORIZING CONTRACT WITH TOLEDO BLUE PRINT AND PAPER COMPANY RELATIVE TO THE PURCHASE OF A REPLACEMENT INK JET PLOTTER FOR THE SERVICE DEPARTMENT, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mrs. RUBINI moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken and Rubini (6) voting yea; nays, none.

Mrs. RUBINI moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken and Rubini (6) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 038 --  2017                                       AUTHORIZING PURCHASE OF SYMANTEC ANTIVIRUS SOFTWARE FOR INSTALLATION ON CITY COMPUTERS WITHIN THE CITY OF MAUMEE, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. HAZARD moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken and Rubini (6) voting yea; nays, none.

Mr. HAZARD moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken and Rubini (6) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 039 --  2017                                       AUTHORIZING A CONTRACT RELATIVE TO PROPERTY AND LIABILITY AND CYBER INSURANCE COVERAGE FOR THE CITY OF MAUMEE, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. PAUKEN moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken and Rubini (6) voting yea; nays, none.

Mr. PAUKEN moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken and Rubini (6) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 040 --  2017                                       AUTHORIZING THE MAYOR AND MUNICIPAL CLERK TO ENTER INTO A 24-MONTH AGREEMENT WITH VOLUNTEER ENERGY FOR THE CITY’S NATURAL GAS AGGREGATION SUPPLIER, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BOELLNER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken and Rubini (6) voting yea; nays, none.

Mr. BOELLNER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken and Rubini (6) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 041 --  2017                                       AUTHORIZING AGREEMENT WITH THE SHERIFF OF LUCAS COUNTY RELATIVE TO CITY OF MAUMEE PRISONER TRANSPORTATION, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BUEHRER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken and Rubini (6) voting yea; nays, none.

Mr. BUEHRER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken and Rubini (6) voting yea; nays, none.

So the Ordinance was passed.


ORDINANCE NO.                 042 --  2017                                       AUTHORIZING CONTRACTS RELATIVE TO RENDERING TEACHING SERVICES FOR THE DIVISION OF POLICE SAFETY CITY PROGRAM IN THE CITY OF MAUMEE, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. KISSINGER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken and Rubini (6) voting yea; nays, none.

Mr. KISSINGER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken and Rubini (6) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 043 --  2017                                       APPROPRIATING AND TRANSFERRING FUNDS FOR VARIOUS PURPOSES.

The Clerk read the Ordinance by title only.

Mrs. RUBINI moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken and Rubini  (6) voting yea; nays, none.

So the Ordinance was passed.

 

Mr. PAUKEN moved to adjourn at 8:00 p.m. until 7:00 p.m. Monday, March 20, 2017.  Motion carried v.v.

 

***********************************************************

7:30 p.m. Monday, March 20, 2017

COMMITTEE OF THE WHOLE

MINUTES

Monday, March 20, 2017 at 7:00 p.m.

 

Acting President Boellner introduced Matthew Sutter, Lucas County Economic Development, who explained that the Community Housing Improvement Program (CHIP), which works with various organizations including Habitat for Humanity, assists residents to obtain funds for improvements to their homes.

 

Acting President Boellner asked if there were any questions relative to items on the agenda.

 

Discussion was held relative to proposed legislation by the State of Ohio regarding collection of income taxes.  It was decided to refer the matter to the Finance Committee.

 

There being no further business to discuss, the meeting adjourned at 7:14 p.m.

MAUMEE CITY COUNCIL

MINUTES

Monday, March 20, 2017 at 7:30 p.m.

 

The Council of the City of Maumee, Ohio, met on the above date with the following members present: John Boellner, Daniel Hazard, David Kissinger, Timothy Pauken, Julie Rubini and Thomas Wagener, Jr. (6); Brent Buehrer (1) excused.

Mayor Richard Carr presiding.

 

Mr. BOELLNER moved to approve the minutes of the March 6, 2017 regular meeting and approve the Minutes Journal.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Mayor appointing Assistant Pool Managers, Lifeguards and Concession / Admissions at Rolf Park Pool for the 2017 season was read.

Mr. WAGENER moved to confirm the appointments of Assistant Pool Managers, Lifeguards and Concession / Admissions at Rolf Park Pool for the 2017 season.

 

A letter from the Administrator requesting authorization of a partnership agreement to participate in the Community Housing Improvement Program (CHIP) for housing repair was read.  He stated that CHIP is a federally funded program providing rehabilitation and repair of housing and first time homebuyer assistance to individuals qualified as having low to moderate levels of income.  He added that no cash matches are required of any community applying for this funding.

Mr. BOELLNER moved to order emergency legislation authorizing a partnership agreement with Lucas County and the City of Oregon to participate in the Community Housing Improvement Program (CHIP) for housing repair funds.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Administrator requesting approval for the use of city-owned land in the 200 block of Conant Street for Food Truck Fridays and during the 2017 Perrysburg/Maumee Walleye Festival was read.  He stated that the Maumee Uptown Business Association (MUBA) will again sponsor this event starting Friday, May 26th through Friday, September 8, 2017 from 5:00 to 9:00 p.m. and that there will also be a Farmers’ Market between 5:00 and 8:00 p.m.  He added that in conjunction with the Maumee / Perrysburg Walleye Fest, MUBA would like to stage a special Food Truck Friday on April 28th from 5:00 to 9:00 p.m.

Mr. HAZARD moved to approve the use of city-owned land in the 200 block of Conant Street for Food Truck Fridays, May 26th through September 8, 2017 between the hours of 5:00 and 9:00 p.m., along with a Farmers’ Market from 5:00 and 8:00 p.m.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. HAZARD moved to approve the use of city-owned land in the 200 block of Conant Street for a special Food Truck Friday on April 28, 2017 between the hours of 5:00 and 9:00 p.m., in conjunction with the Maumee / Perrysburg Walleye Festival.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Law Director requesting approval of an agreement for Suburban Court Services relative to the Victim-Witness Advocate Program was read.  She stated that the advocate operates under a grant which runs October 1, 2016 through September 30, 2017 and that this item was overlooked in October when the grant year began.

Mrs. RUBINI moved to order emergency legislation approving an agreement with the Lucas County Board of Commissioners in the amount of $15,000 for Suburban Court Services relative to the Victim-Witness Advocate Program.   Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Law Director requesting amendment to consulting agreement with Michael Angelo was read.  She stated that during the past year the Law Department’s use of Attorney Angelo has declined and he has agreed to amend the agreement from a flat fee of $1,800 per month to an hourly agreement of $250 per hour.

Mr. PAUKEN moved to order emergency legislation amending the consulting agreement with Michael Angelo from a flat fee of $1,800 per month to $250 per hour.   Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Law Director requesting authorization of an agreement with MidAmerican for municipal facility electricity was read.  She stated that it is anticipated that the rates from MidAmerican for a 36-month term will have an estimated annual savings of $57,043 over the City’s current rate with consistent usage.

Mr. KISSINGER moved to order emergency legislation authorizing an agreement with MidAmerican for municipal facility electricity.   Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Finance Director requesting approval of a Letter of Engagement from the Auditor of State relative to the 2016 audit was read.  She stated that the audit will be conducted in accordance with U.S. generally accepted auditing standards (GAAS) to form an opinion on the basic financial statements for year ending December 31, 2016.  She added that the cost for these services will not exceed $30,176 and the audited report will be finalized no later than June 30, 2017.

Mr. WAGENER moved to order emergency legislation approving a Letter of Engagement from the Auditor of State in an amount not to exceed $30,176 relative to 2016 audit fees.   Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A tabulation of bids received by the Service Director relative to the 2017 Tree Planting Program was read.  He stated that two (2) bids were received and it is recommended that North Branch Nursery be declared the lowest and most responsive and to approve a contract with North Branch Nursery in the amount of $38,688 for the 2017 Street Tree Planting Project.

Mr. BOELLNER moved to order emergency legislation to declare the bid of North Branch Nursery as the lowest and most responsive and to approve a contract in the amount of $38,688 relative to the 2017 Tree Planting Program.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Police Chief requesting authorization to apply for the 2017-2018 Drug Use Prevention Program Grant was read. He stated that this is an annual grant program that the Police Division has participated in for many years.

Mr. PAUKEN moved to order emergency legislation authorizing the Mayor and Municipal Clerk to apply for and accept funds relative to the 2017-2018 Drug Use Prevention Program Grant.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Commissioner of Human Resources requesting approval of a contract for Employee Assistance Program (EAP) services was read.  She stated that this is a benefit found in the City’s union contracts/ employment ordinances that is extended to all full time employees, Volunteer Fire squad and their families.

Mrs. RUBINI moved to order emergency legislation approving a contract with Workplace Resources in an amount not to exceed $4,053 relative to providing EAP services from April 1, 2017 to March 31, 2018.   Roll call:  All members present voting yea, the Chair declared the motion carried.

 

Acting President Boellner stated that the Committee of the Whole met and heard a presentation by Matthew Sutter, Lucas County Economic Development, regarding CHIP application; and discussed the matter of the State tax collection issue.

Mr. BOELLNER moved to add the matter of state collection of income taxes to the agenda.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. BOELLNER moved to refer the matter of the state collection of income taxes to the Finance Committee.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

Mr. Hazard read the following report from the Finance Committee meeting:

 

MAUMEE CITY COUNCIL

FINANCE COMMITTEE REPORT

Wednesday, March 8, 2017, at 3:30 p.m.

Thursday, March 9, 2017, at 4:00 p.m.

 

               The Finance Committee met again on March 8 and March 9 to continue discussion of the 2017 operating and capital budgets.  Present for the March 8 meeting were Committee Chair Dan Hazard, Committee Members Julie Rubini and Tim Pauken, Deb Cartledge, Amber Rathburn, and for portions of the meeting, Clerk of Courts/Court Staff Attorney Frank Frey, Probation Supervisor Linda Howe, Beth Tischler, Bruce Wholf, and Amanda Vaughan of the Maumee Valley Historical Society.  The meeting commenced at 3:30 and adjourned at 5:15.

               Present for the March 9 meeting were Chair Dan Hazard, Committee Members Julie Rubini and Tim Pauken, Deb Cartledge, Amber Rathburn, John Jezak, Chief MacDonald and Chief Lobochefski.  The March 9 meeting commenced at 4:00 and adjourned at 5:21.

               Over the course of four (4) separate meetings and almost seven (7) hours of hearings, the budget committee discussed the 2017 budget requests by department and projections which include a significant decline in tax revenues to the city.  While the committee anticipates growth back to the same levels and beyond, such growth will be incremental over the coming years.

               The Committee acknowledges that in 2016, the overall city balance sheet would have shown a surplus, but for the court deficit.  The committee projects the same scenario in 2017.  With the work of the finance department, the Finance Committee is able to recommend passage of a 2017 budget which would be a surplus of $57,179.00.  Unfortunately, the court is again spending itself into an $824,650.00 deficit which puts the city into a $767,471.00 hole.

               In summary, the 2017 operations and capital budgets are as follows:

 

                                                                                                    Operations                       Capital

                              Service                                                     $ 4,127,570.00             $ 4,918,500.00

                              Safety                                                          9,894,833.00                1,843,600.00

                              Administration/Tax                                   2,442,660.00                      91,660.00

                              Inspection                                                      627,800.00                      30,000.00

                              Court                                                    1,641,050.00                 ___________

                              Total                                                      $ 18,733,913.00             $ 6,883,760.00

 

               The Finance Committee greatly appreciates all of the additional preparation and input from the Finance department staff and all other department directors and staff that have assisted with this budget for 2017.  The Committee unanimously recommends passage of the 2017 Municipal Operating and Capital budgets as presented.

Respectfully submitted,

Dan Hazard, Chair

Tim Pauken, Member

Julie Rubini, Member

 

Mr. HAZARD moved to accept the report.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. HAZARD moved to approve the 2017 Municipal Operating and Capital budgets, as presented.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

Marjorie Mulcahy, 3873 Heatherdowns Boulevard, Toledo, member of Advocates for a Clean Lake Erie and a resident of the Maumee School District, spoke about a clean water initiative and asked Council to declare the western basin of the lake as “impaired” so a cleanup can begin.

 

Margo Puffenberger, 318 West Harrison Street, Maumee, stated that she has gathered signatures on a petition asking that the raising of chickens be allowed in the City.

 

The Law Director stated that the next ADA Advisory Commission is scheduled for Monday, April 3, 2017 at 5:00 p.m. in Council Conference Room.

 

The Mayor stated that he will be attending a meeting tomorrow with Perrysburg and Bowling Green regarding the water issue and that there is a cost study being done as well as the logistics of running the pipes.  He added that he does not hold much hope in reaching an agreement with the City of Toledo so feels that they must move forward with alternative measures.

 

Mr. Hazard asked for specific information on how the proposed income tax legislation would impact the City along with any projected personnel savings should the legislation pass.

 

Discussion was held on the Court’s refusal to contribute to a balanced budget.

 

Mr. Kissinger stated that a year ago he requested a study be done on all Toledo Edison poles within the City of Maumee for any needed repairs.  He stated that obviously that wasn’t done because of the recent wind damage where three poles again fell in the Dussel Road area.  He stated he would like to again request 100% review of all poles in the City of Maumee by Toledo Edison.  He added that he would be open to a discussion at a Staff meeting or referral to the Public Utilities Committee, but would leave that decision up to Council.

 

Legislation was considered at this time.

 

ORDINANCE NO.                 044 --  2017                                       MAKING APPROPRIATIONS FOR CURRENT EXPENSES AND OTHER EXPENDITURES OF THE CITY OF MAUMEE, OHIO, DURING THE FISCAL YEAR ENDING DECEMBER 31, 2017.

The Clerk read the Ordinance by title only.

Mr. WAGENER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Hazard, Kissinger, Pauken, Rubini and Wagener (6) voting yea; nays, none.

So the Ordinance was passed.

 

RESOLUTION NO.                045 --  2017                                       AUTHORIZING CHIP PARTNERSHIP AGREEMENT BETWEEN LUCAS COUNTY, THE CITY OF OREGON AND THE CITY OF MAUMEE, AND DECLARING AN EMERGENCY.

The Clerk read the Resolution by title only.

Mr. BOELLNER moved the resolution be passed as an emergency measure.  Roll call:  Boellner, Hazard, Kissinger, Pauken, Rubini and Wagener (6) voting yea; nays, none.

Mr. BOELLNER moved the resolution be placed on its final passage and passed.  Roll call:  Boellner, Hazard, Kissinger, Pauken, Rubini and Wagener (6) voting yea; nays, none.

So the Resolution was passed.

 

ORDINANCE NO.                 046 --  2017                                       AUTHORIZING EXECUTION OF AGREEMENT WITH THE LUCAS COUNTY BOARD OF COMMISSIONERS RELATIVE TO PARTICIPATION IN LUCAS COUNTY PROSECUTOR’S OFFICE VICTIM-WITNESS ASSISTANCE PROGRAM BY THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. KISSINGER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Hazard, Kissinger, Pauken, Rubini and Wagener (6) voting yea; nays, none.

Mr. KISSINGER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Hazard, Kissinger, Pauken, Rubini and Wagener (6) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 047 --  2017                                       AMENDING THE CONSULTING AGREEMENT WITH MICHAEL ANGELO FOR LEGAL SERVICES ON BEHALF OF THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mrs. RUBINI moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Hazard, Kissinger, Pauken, Rubini and Wagener (6) voting yea; nays, none.

Mrs. RUBINI moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Hazard, Kissinger, Pauken, Rubini and Wagener (6) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 048 --  2017                                       AUTHORIZING THE MAYOR AND MUNICIPAL CLERK TO ENTER INTO AN AGREEMENT WITH THE BEST AND LOWEST BIDDER FOR THE CITY’S FACILITIES ELECTRICITY SUPPLY, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mrs. RUBINI moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Hazard, Kissinger, Pauken, Rubini and Wagener (6) voting yea; nays, none.

Mrs. RUBINI moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Hazard, Kissinger, Pauken, Rubini and Wagener (6) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 049 --  2017                                       AUTHORIZING A LETTER OF ENGAGEMENT BETWEEN THE CITY OF MAUMEE AND THE AUDITOR OF THE STATE OF OHIO, RELATIVE TO SCOPE OF AUDIT SERVICES, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. HAZARD moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Hazard, Kissinger, Pauken, Rubini and Wagener (6) voting yea; nays, none.

Mr. HAZARD moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Hazard, Kissinger, Pauken, Rubini and Wagener (6) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 050 --  2017                                       ACCEPTING BID FOR IMPROVEMENT OF VARIOUS STREETS IN THE CITY OF MAUMEE BY THE PLANTING OF TREES, AUTHORIZING EXECUTION OF AGREEMENT, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. PAUKEN moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Hazard, Kissinger, Pauken, Rubini and Wagener (6) voting yea; nays, none.

Mr. PAUKEN moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Hazard, Kissinger, Pauken, Rubini and Wagener (6) voting yea; nays, none.

So the Ordinance was passed.

 

RESOLUTION NO.                051 --  2017                                       AUTHORIZING THE MAYOR AND MUNICIPAL CLERK TO FILE AN APPLICATION WITH THE OHIO ATTORNEY GENERAL TO PARTICIPATE IN THE OHIO DRUG USE PREVENTION SPECIAL GRANT PROGRAM, AUTHORIZING ACCEPTANCE OF GRANT, AND DECLARING AN EMERGENCY.

The Clerk read the Resolution by title only.

Mr. WAGENER moved the resolution be passed as an emergency measure.  Roll call:  Boellner, Hazard, Kissinger, Pauken, Rubini and Wagener (6) voting yea; nays, none.

Mr. WAGENER moved the resolution be placed on its final passage and passed.  Roll call:  Boellner, Hazard, Kissinger, Pauken, Rubini and Wagener (6) voting yea; nays, none.

So the Resolution was passed.


ORDINANCE NO.                 052 --  2017                                       AUTHORIZING A CONTRACT WITH WORKPLACE RESOURCES RELATIVE TO EMPLOYEE ASSISTANCE PROGRAM SERVICES FOR THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BOELLNER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Hazard, Kissinger, Pauken, Rubini and Wagener (6) voting yea; nays, none.

Mr. BOELLNER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Hazard, Kissinger, Pauken, Rubini and Wagener (6) voting yea; nays, none.

So the Ordinance was passed.

 

Mr. PAUKEN moved to adjourn at 8:16 p.m. until 7:00 p.m. Monday, April 3, 2017.  Motion carried v.v.