MAUMEE CITY COUNCIL
June 5 and 19,  and 29 (Special) 2017
MINUTES

7:30 p.m. Monday, June 5, 2017

COMMITTEE OF THE WHOLE

MINUTES

Monday, June 5, 2017 at 7:00 p.m.

 

Mr. Frank Frey, City of Maumee’s representative on the TARTA Board, and Mr. James Gee, General Manager, TARTA, spoke about a proposed move to a sales tax funding mechanism from the current 2.5-mill real estate property tax levy.

 

The Law Director stated she will send Council members a link to view regarding possible City participation in the 2017 CGI Community Video Program, which is being referred to the Public Information Committee.

Mayor Carr explained that this is a private business that would come in and put together a series of videos for the City’s website at no cost to the City, selling advertising to the various businesses with a link to their business.

President Buehrer stated that the issue would be whether or not we want advertising on the City’s webpage.

 

President Buehrer asked if there were any questions relative to items on the agenda.

 

President Buehrer asked the Service Director to explain the request concerning pavement maintenance utilizing state term pricing (Item H).

The Service Director explained the process by which they chose to utilize state term pricing.

 

President Buehrer asked the Service Director to explain the request concerning plans for the Police Shooting Range (Item F).

The Service Director explained that they worked with the Police Department on the location and it is essentially a scaled-down version of the original proposal at the Police training center, with the addition of developing the vacant parcel on the east side.

 

The Mayor stated that in consultation with President Buehrer and with Mrs. Rubini’s vacancy, he is requesting that President Buehrer add Committee Assignments to the agenda during the regular meeting.

President Buehrer responded that he would do so and that a copy of the list was previously emailed to all Council members.

 

Mr. Kissinger stated that while reviewing Item G, design services for the Michigan Avenue Area Storm Sewer Phase One, he was reminded of a concern he has had with regard to the City’s liability limits, which he noticed vary dramatically from vendor to vendor and not always reflecting the best interests of the City.  He felt that this issue of liability limits and standard language included should be looked at more closely.

 

There being no further business to discuss, the meeting adjourned at 7:30 p.m.

 

MAUMEE CITY COUNCIL

MINUTES

Monday, June 5, 2017 at 7:30 p.m.

 

The Council of the City of Maumee, Ohio, met on the above date with the following members present: John Boellner, Brent Buehrer, Daniel Hazard, David Kissinger, Timothy Pauken and Thomas Wagener, Jr. (6).

Mayor Richard Carr presiding.

 

The Law Director administered the Oath of Office to Tracey Elmore.

The Mayor welcomed her as a member of Maumee City Council and thanked her family for coming tonight to support her.


Mr. BUEHRER moved to approve the minutes of the May 15, 2017 regular meeting and the May 30, 2017 special meeting and approve the Minutes Journal.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Mayor referring the Management and Supervisory Personnel Wage ordinance to the Personnel Committee was read.

The Mayor stated that this does not impact any current management employees of the City, but rather establishes a new tier for those hired in the future.

Mr. BOELLNER moved to refer the Management and Supervisory Personnel Wage ordinance to the Personnel Committee.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Law Director requesting commitment of funds towards the crime victim advocate position was read.  She stated that the Lucas County Prosecutor’s office annually applies for a grant to assist in covering the majority of the salary and benefits of a crime victim advocate dedicated to handling cases filed in the Maumee Municipal Court.  Historically, the municipalities share in the funding for the advocate expenses with Maumee’s share at $15,000, which has remained unchanged for many years and was included in the 2017 budget.

Mrs. ELMORE moved to authorize the commitment of $15,000 in funds toward the crime victim advocate position.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Law Director requesting referral of participation in the 2017 CGI Community Video Program to the Public Information Committee was read.

Mr. WAGENER moved to refer the matter of participation in the 2017 GCI Community Video Program to the Public Information Committee.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Law Director requesting authorization to memorialize the partnership between the City of Maumee, Lucas County and the Toledo Lucas County Port Authority relative to parcels connected to US 20A / Salisbury Interchange Modification, along I475 / US-23 was read.  She stated that the parcels were purchased in anticipation of a future braided interchange and due to the project timing being years in the future, the partners desire to memorialize certain terms and conditions of the project.

Mr. KISSINGER moved to order legislation authorizing a partnership agreement between the City of Maumee, Lucas County Board of Commissioners and the Toledo Lucas County Port Authority relative to parcels connected to US 20A/Salisbury Interchange Modification along I475/US-23.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Finance Director requesting authorization to enter into a contract renewal with Chubb Accident & Health Insurance was read.  She stated that this coverage is for the Court Referred Alternative Sentencing Program (CRA), for those working as volunteers under the Court’s order.  She stated that the cost is budgeted to the General Fund Court Insurance account and the amount is unchanged from last year.  She added that the Court charges a fee to cover the Volunteer CRA program, which goes to the General Fund revenues.

Mrs. ELMORE moved to order emergency legislation authorizing a contract renewal with Chubb Accident & Health Insurance in an amount not to exceed $1,136 for the Court CRA Program.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Service Director requesting approval of a contract with Poggemeyer Design Group for professional design services relative to the Police Shooting Range was read.  He stated that in reviewing the needs and the required area for such a range, it was decided to keep the proposed range location at the site of the Police & Fire Training Center and develop the vacant parcel on the east side. 

Mr. PAUKEN moved to order emergency legislation approving a contract with Poggemeyer Design Group in an amount not to exceed $18,500 for professional design services relative to the Police Shooting Range.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Commissioner of Public Service requesting approval of a contract for design services relating to the Michigan Avenue Area Storm Sewer Phase One project was read.

Mr. BUEHRER moved to order emergency legislation approving a contract with Tetra Tech in an amount not to exceed $175,000 relative to design services for the Michigan Avenue Area Storm Sewer Phase One.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Commissioner of Public Service requesting approval of a contract for pavement maintenance utilizing State Purchase Contract was read.  He stated that the process is called micro surfacing and mastic surface sealing and that these maintenance applications will be done on William, John, Dudley and Wayne streets with the limits of River Road to Ford Street.  He added that these methods are projected to extend the surface life of pavements from six to ten years.

Mr. HAZARD moved to order emergency legislation approving a contract with Strawser Construction in an amount not to exceed $191,808.12 for Micro Surfacing.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. HAZARD moved to order emergency legislation approving a contract with Strawser Construction in an amount not to exceed $27,456 for Mastic Surface Sealing.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Police Chief requesting authorization of a renewal agreement for LiveScan System maintenance was read.  He stated that there is no increase from past service agreements.

Mr. WAGENER moved to order emergency legislation authorizing a renewal agreement with ID Networks in an amount not to exceed $3,495 relative to LiveScan System maintenance.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Fire Chief requesting referral of the matter of staffing in the Fire Division to the Personnel Committee was read.   He stated that with the recent retirement of Matthew Mathias, EMS Bureau Chief, the EMS Bureau Chief position is vacant.

Mr. HAZARD moved to refer the matter of staffing in the Fire Division to the Personnel Committee.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

Mr. WAGENER moved to excuse Mr. Kissinger from his duties as a Council member for this matter.  Roll call:  All members present voting yea, the Chair declared the motion carried.

A letter from the Chief Building Official requesting approval of a zoning change from C-1, Neighborhood Commercial, to R-1, Single Family Residential, at 2323 River Road was read.  He stated that this proposed zoning change was discussed during a public hearing of the Municipal Planning Commission on May 22, 2017 and that the Commission voted to approve the request.

The Mayor asked the Law Director to review with Council their options at this time.

The Law Director explained the options to Council stating that under the Zoning Code Council can hold their own public hearing, adopt the decision of the Municipal Planning Commission, make a recommendation to deviate from the proposed recommendation, or take any other appropriate steps they feel are necessary.

Mr. BOELLNER moved to refer the matter to the Land Use & Zoning Committee.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. WAGENER moved to have Mr. Kissinger return to his Council duties.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

President Buehrer stated that the Committee of the Whole met and heard a presentation by TARTA regarding funding; heard from the Law Director regarding CGI Community Video Program; and discussed items on the agenda including Item F relating to the Police Shooting Range; Item H relating to pavement maintenance; and a question relating to liability limit differences from vendor to vendor (Item G).


Mr. Boellner read the following report from the Water & Sewer Committee meeting:

 

Water & Sewer Committee

               The Water & Sewer Committee met on Wednesday, May 17, 2017 at 1:00 p.m. to discuss the creation of a Storm Water Utility.  Present for the meeting were Committee members John Boellner and Dave Kissinger.  Representing the Administration were Joseph Camp, Howard Brebberman, Amber Rathburn, Beth Tischler and Debra Cartledge.  Also in attendance was John Lyons of Strand & Associates.

               Mr. Camp stated that the EPA has mandated that all storm sewer water must be filtered of all impervious water, which includes fertilizer and insecticides, among other things, before entering the waterways.

               This process is currently funded through the General Fund.  The creation of this utility would set aside funds for this purpose.  It is important to emphasize that this utility is a fee and not a tax.

               Mr. Lyons explained the steps needed to create such a utility.  This fee is determined by calculating an equivalent residential unity (ERU).  Every resident would be charged one (1) ERU a month.  Over 100 cities in Ohio already charge a fee ranging from $1.00-$10.00 a month.

               The number of ERU’s charged to businesses would be determined based on size of parcel and paved surfaces.  The public should be fully informed throughout the process of the creation of this utility.

               Motion was made to pursue a proposal from Strand and Associates for the creation of a Storm Water Utility.  Motion passed 2-0.

Respectfully submitted,

John Boellner, Chair

Dave Kissinger, Member

 

Mr. BOELLNER moved to accept the report.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

Dennis Linn, 1340 Anderson Street, thanked Council for removing the basketball hoop at Anderson Park.

 

Ryan Henricks, 1813 Craig Road, also thanked Council for removing the basketball hoop at Anderson Park.

 

Dawn Sniadecki, President, IAFF Local 4536 Paramedic Firefighter and Fire Inspectors Union, and Connie Durham, Vice President, invited the Mayor, Council members and Staff to a Fire Ops 101 being held at Owens Community College Emergency Preparedness Center on Friday, Sept. 8, 2017 from 8:00 a.m. to 2:00 p.m. to either observe and / or participate in live action scenarios.

 

Margo Puffenberger, 318 West Harrison Street, stated that her family is hosting a special screening of a “Plastic Ocean” at Levis Commons movie theater on June 28, 2017 to raise awareness on the hazards of plastic use.

 

The Administrator stated that Arrowhead Park will be again holding their “Food truck Wednesdays” beginning this week, June 7, 2017, 11:30-1:30 p.m., at the UAW union hall.

 

The Administrator suggested that with regard to the TARTA issue relative to the distribution of revenues back to the municipalities, he wondered if any consideration had been given to other methods of distribution.

 

The Law Director gave an update on Senate Bill 331 regarding small cell phone towers.

 

The Mayor welcomed Mrs. Elmore to City Council stating that he looked forward to working with her.  He encouraged her to meet with members of the Administration at her convenience to get a better understanding of how the City works.


The Mayor stated that we received another letter from a resident regarding our Police checks thanking the Police Division for this service.  He added that the City is trying not to take the businesses for granted and trying to reach out to the businesses and get their feedback.  He added that the overnight visits by the Police have received very positive feedback. 

The Police Chief added that these checks were started in mid-September 2016 and have made over 4,600 business check so far in eight months, which equates to approximately 20-22 visits per night.

 

The Mayor stated that further improvements are scheduled for Anderson Park.

 

The Mayor stated that regarding the TARTA issue, this is simply to give the voters the right to make their own decision.

 

The Mayor extended congratulations to the Maumee High School Varsity baseball team for a great year and for being named Sectional Champions, District Champions and Regional Champions.

 

Mr. Kissinger expressed thanks to the Maumee Fire Division for their assistance with the recent Andover Apartment fire.

 

Mr. Boellner thanked everyone who participated in the annual Memorial Day Parade.  He stated that he heard comments that the parade seemed to be getting smaller and he wondered if the businesses could get more involved.

 

Mr. BOELLNER moved to make the appointment of Tracey Elmore to City Council a unanimous decision.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

Mr. BUEHRER moved to add the Committee Assignments to the agenda.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

The following Council Committee assignments for the remainder of calendar year 2017 were presented:

 

Committee                                                      Chairman                           Members

Buildings & Lands                                           Buehrer                Boellner, Wagener

Code                                                                  Wagener                            Hazard, Kissinger

Environment                                                    Wagener                            Pauken, Elmore

Finance & Economic Development             Hazard                                Pauken, Elmore

Land Use & Zoning                                         Kissinger                             Pauken, Boellner

Municipal Court                                              Hazard                                Elmore, Wagener

Parks & Recreation                                        Elmore                                Buehrer, Wagener

Personnel                                                         Boellner                              Buehrer, Kissinger

Public Information                                         Elmore                                Boellner, Pauken

Public Utilities                                                 Kissinger                             Elmore, Hazard

Safety                                                                Pauken                                Hazard, Wagener

Streets                                                              Pauken                                Boellner, Kissinger

Water & Sewers                               Boellner                              Elmore, Kissinger

 

Mr. BUEHRER moved the committee assignments be confirmed.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

Mrs. Elmore thanked everyone for the warm reception she received this evening.  She stated that she looked forward to learning more about the City operations and building good relationships with everyone on Council and the staff.

 

Legislation was considered at this time.

 

ORDINANCE NO.                 099 --  2017                                       AUTHORIZING EXECUTION OF A JOINT COOPERATION AGREEMENT BETWEEN THE CITY OF MAUMEE, LUCAS COUNTY COMMISSIONERS AND THE TOLEDO LUCAS COUNTY PORT AUTHORITY RELATIVE TO THE USE AND DISPOSITION OF PARCELS PURCHASED IN ANTICIPATION OF FUTURE IMPROVEMENTS TO I475/US23.

The Clerk read the Ordinance by title only.

Mr. WAGENER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 100 --  2017                                       AUTHORIZING CONTRACT RENEWAL RELATIVE TO ACCIDENT INSURANCE COVERAGE FOR THE MAUMEE MUNICIPAL COURT CRA PROGRAM, CITY OF MAUMEE, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BOELLNER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

Mr. BOELLNER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 101 --  2017                                       AUTHORIZING A CONTRACT WITH POGGEMEYER DESIGN GROUP FOR PROFESSIONAL DESIGN SERVICES RELATED TO THE POLICE SHOOTING RANGE IN THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BUEHRER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

Mr. BUEHRER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 102 --  2017                                       AUTHORIZING CONTRACT WITH TETRA TECH RELATIVE TO DESIGN SERVICES RELATED TO THE MICHIGAN AVENUE STORM SEWER PHASE ONE IMPROVEMENT PROJECT IN THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. KISSINGER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

Mr. KISSINGER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 103 --  2017                                       AUTHORIZING CONTRACT WITH STRAWSER CONSTRUCTION, INC., RELATIVE TO MICRO AND MASTIC SURFACING IN THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mrs. ELMORE moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

Mrs. ELMORE moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.


ORDINANCE NO.                 104 --  2017                                       AUTHORIZING RENEWAL OF A MAINTENANCE AGREEMENT FOR THE LIVESCAN FINGERPRINT SYSTEM FOR THE DIVISION OF POLICE,  AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. HAZARD moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

Mr. HAZARD moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 105 --  2017                                       APPROPRIATING AND TRANSFERRING FUNDS FOR VARIOUS PURPOSES.

The Clerk read the Ordinance by title only.

Mr. PAUKEN moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmwood, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

Mr. PAUKEN moved to adjourn at 8:35 p.m. until 7:00 p.m. Monday, June 19, 2017.  Motion carried v.v.

 

***********************************************************

7:30 p.m. Monday, June 19, 2017

COMMITTEE OF THE WHOLE

MINUTES

Monday, June 19, 2017 at 7:00 p.m.

 

President Buehrer asked if there were any questions relative to items on the agenda.

 

The Administrator discussed Arrowhead sidewalks and advancements to the TIF Fund (Item B).

Mr. Kissinger asked if plans for sidewalks will be uniform with the rest of the City’s plans especially as it relates to any obstacles in order to keep everything aesthetically appealing.

The Service Director responded that the plans will take into consideration certain obstacles but will run as straight as possible.

 

The Administrator stated that since there will not be a Council meeting on July 3rd due to the holiday, and in order to not hold up plans with regard to two applications for TIF and CRA (Glass City Credit Union and Delp Co.) that will go before the Anthony Wayne School board meeting on June 28th, a Special Council meeting is needed to review those applications.  He stated that since there is a Public Information Committee meeting on June 29th at 3:30 p.m., it would be a good time to get Council members together for a short meeting to follow that at 4:00 p.m.

 

The Personnel Committee Report was discussed.

 

There being no further business to discuss, the meeting adjourned at 7:13 p.m.

 

MAUMEE CITY COUNCIL

MINUTES

Monday, June 19, 2017 at 7:30 p.m.

 

The Council of the City of Maumee, Ohio, met on the above date with the following members present: John Boellner, Brent Buehrer, Tracey Elmore, Daniel Hazard, David Kissinger, Timothy Pauken and Thomas Wagener, Jr. (7).

Mayor Richard Carr presiding.

 

Mr. BUEHRER moved to approve the minutes of the June 5, 2017 meeting and approve the Minutes Journal.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A tabulation of bids received by the Service Department relative to the 2017 Paving Program was presented.  The Commissioner of Public Service stated that one (1) bid was received and he is recommending that the bid from The Shelly Company be declared the lowest and most responsive and that a contract be entered into with The Shelly Company.

Mr. WAGENER moved to order emergency legislation to declare the bid of The Shelly Company as the lowest and most responsive and to authorize a contract in the amount of $635,397.35 relative to the 2017 Paving Program.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Commissioner of Public Service requesting approval of a contract for design services relating to sidewalks in Arrowhead Park was read.  He stated that the design services are to include a survey of existing conditions, plans for the proposed sidewalk and the required bidding documents for the program.

Mrs. ELMORE moved to order emergency legislation approving a contract with DGL Consulting Engineers in an amount not to exceed $14,900 relative to design services for sidewalks in Arrowhead Park.  Roll call:  All members present voting yea, the Chair declared the motion carried.


A letter from the Commissioner of Public Service requesting declaration of necessity of reconstructing certain sidewalks and beginning the assessment process was read.  He stated that the Service Department has completed its inspection of sidewalks in Zone 4 and identified 1,021 sections needing replacement as residential responsibility and 309 sections as City responsibility.

Mr. KISSINGER moved to order emergency legislation declaring the necessity of reconstructing certain sidewalks and beginning the assessment process.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Police Chief requesting approval of an agreement for the purchase of two (2) 2017 Ford Explorer Utility vehicles was read.  He stated that the quote of $55,864 reflects state bid pricing and that $54,000 was approved in the capital budget for this purchase.

Mr. HAZARD moved to order emergency legislation authorizing an agreement with Lebanon Ford in the amount of $55,864 for two (2) 2017 Ford Explorer Utility vehicles utilizing state bid pricing.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Commissioner of Human Resources requesting the matter of compensation for School Crossing Guards be referred to the Personnel Committee was read. 

Mr. BOELLNER moved to refer the matter of compensation for School Crossing Guards to the Personnel Committee.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

President Buehrer stated that the Committee of the Whole met and reviewed items on the agenda including Arrowhead Park sidewalks and holding a Special Council meeting on June 29th at 4:00 p.m.

 

Mr. Boellner read the following report from the Personnel Committee meeting:

 

Personnel Committee

 

               The Personnel Committee met on Thursday, June 15, 2017 at 12:00 noon.  Present for the meeting were Committee members John Boellner, Brent Buehrer and Dave Kissinger.  Also present were Amber Rathburn, Susan Noble, Debra Cartledge, Beth Tischler, Howard Brebberman, Council member Tom Wagener, Fire Chief Brandon Loboschefski, Department Secretary, Laura Banas and Prosecutor, John Arnsby, along with various members of the Fire Division, Service Department and the public.

               The first issue was recommended changes to the Management and Supervisory Personnel ordinance.  Mrs. Cartledge stated the current ordinance expires at the end of the month.  She introduced Bob Bethel, Consultant, who explained that he did a comparison of local cities’ pay rates and explained his proposal (attached).  After much discussion, a question of why he proposed moving one employee without any degree to Range 5, while the Municipal Prosecutor would be moved to back to Range 4 after Mr. Arnsby retires.  It was explained that this was Council’s decision last year. 

               Motion was made that any future Prosecutor would remain in Range 5, since they have a seven year degree.  Motion passed 3-0. 

               Motion was made to recommend passage of the proposed changes to the Management and Supervisory Personnel ordinance.  Motion passed 2-1.

               Next on the agenda was a proposed reorganization of the Fire Division by Chief Loboschefski.  He proposed four different scenarios for EMS Chief.  After hearing from former Chief McConnaughey, Paramedics Dawn Sniadecki and Paul Fournier, it was determined that the rescue squads are understaffed.  Also, it was proposed to make the Fire Division Secretary an Administrative Assistant.  After much discussion, it was determined that more time was needed to gauge how any of these changes would impact the budget. 

               Motion made to table the matter and keep the issue in Committee.  Motion passed 3-0.

               Meeting adjourned at 1:50 p.m.

Respectfully submitted,

               John Boellner, Chair

               Brent Buehrer, Member

               Dave Kissinger, Member

 

Mr. Boellner stated that there are three motions for consideration, the first being moving the position of Commissioner of Human Resources to Range 5.

Mr. BOELLNER moved to move the position of Commissioner of Human Resources to Range 5.

 

Mr. Pauken stated that due to all the questions and since it is still unclear as to certain items in that proposal, he suggested that this item be tabled and be referred back to committee.

Mr. Buehrer stated he had a procedural question.  He stated that listening to the report and recalling how the vote was done during the Personnel Committee meeting, if the Human Resource issue was part of the motion to accept the report with remaining changes as requested, was done as a singular vote, and then changed as a separate vote, the vote of the Prosecutor to stay in Range 5, can the question of the Commissioner of Human Resources in Range 5, be voted on as a single vote?

The Law Director responded that it could be, yes, or Council could elect to vote on each item separately.

Mr. Buehrer stated that his point is that it was lumped in to the acceptance of the tier changes, unlike the Prosecutor, which was separately voted on to be changed. He asked if we can take a motion and dissect the motion for separate items that were made universal on the changes versus doing one that wasn’t in it and universally putting it in since it was made as a separate motion.

The Law Director responded that procedurally Council could elect to do this however they wanted to do it.

Mr. Kissinger stated that just to clarify, at the Personnel Committee meeting he made the motion to amend the recommendations to include the Prosecutor remaining in Range 5.  He stated he wanted to make sure that the minutes reflect that clearly from this meeting so that Council actually understands what we are voting on.

The Law Director responded that this would probably go in line with yes, the Committee voted as a group, but it is also possible for items to be voted on separately.  The Committee recommendations still have to be approved by Council.

Mr. Kissinger stated that the motion to table cannot be voted on until the other is removed.

The Mayor stated that the motion is not on the floor at this time.  He added that the reason for placing the Commissioner of Human Resources in Range 5 is that all other Commissioners are in that range except one.  He stated we should not be voting on the person, we should be voting on the position.  He stated that the Committee has made a recommendation and he urged Council members to vote and get this straightened out so that all the Commissioners are on the same level.  He added that he has no argument regarding the Prosecutor and the reason it was made that way was that it is the only position in Range 5 that does not report to the Staff meetings.  Everyone else, including the Commissioner of Human Resources, reports to the staff meetings.

The Mayor stated that we now have Mr. Boellner’s motion on the floor.

Mr. Boellner stated that he will withdraw his motion to accept the report if Mr. Pauken would like to table the matter and refer it back to Committee.  He added that he does realize that Council does need to make these personnel changes before the end of the month, so if Council wants to table it, fine.  He stated we can pass the rest of it.

Mr. Kissinger asked that with the withdrawal of Mr. Boellner’s motion, would that necessitate another motion be entered but after the withdrawal, correct?

The Law Director responded, correct.

Mr. PAUKEN moved to table the matter of moving the Commissioner of Human Resources to Range 5 and refer it back to Committee.  Roll call:  Pauken, Wagener and Boellner (3) voting yea; Buehrer, Elmore, Hazard and Kissinger (4) voting nay; so the motion failed by a vote of 3-4.

Mr. BOELLNER moved to approve moving the position of Commissioner of Human Resources to Range 5.  Roll call:  Pauken, Buehrer, Elmore, Hazard and Kissinger (5) voting yea; Boellner and Wagener (2) voting nay; the Chair declared the motion carried by a vote of 5-2.

Mr. BOELLNER moved to accept the report with remaining changes, as requested.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. BOELLNER moved to order emergency legislation to amend the Management and Supervisory Ordinance.  Roll call:  All members present voting yea, the Chair declared the motion carried.


The Service Director stated that beginning June 20th through the 28th he would be out of the country on vacation and that Mr. Brebberman would be in charge.

 

The Mayor invited everyone to the Safety City graduations on Friday, June 23rd at 9 a.m. and 10 a.m. at Wayne Trail Elementary.

 

The Mayor stated that with the Andersons closing, there has been some difficulty obtaining bulk item tags from Rite Aid.  He asked the Service Director to come up with a workable solution.

The Service Director stated that he had communications with the Finance Director to see if the City would be willing to handle the bulk item tags internally and in addition to Rite Aid and she felt that this could be done at

the Utility Billing counter.  This will include bulk item tags only, not yard waste or other bag tags.

The Mayor asked that the Finance Director get in touch with the media to get information out to the public on this change.

 

Legislation was considered at this time.

 

ORDINANCE NO.                 106 --  2017                                       ESTABLISHING SALARIES AND COMPENSATION OF MANAGEMENT AND SUPERVISORY PERSONNEL OF THE CITY OF MAUMEE, ESTABLISHING TIMES AND MANNER OF PAYMENT THEREOF, AND OTHER EMPLOYEE BENEFITS AND RELATED MATTERS, REPEALING CERTAIN ORDINANCES AS APPLIED TO EMPLOYEES OF THE CITY OF MAUMEE, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. WAGENER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

Mr. WAGENER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 107 --  2017                                       ACCEPTING BID FOR IMPROVEMENT OF VARIOUS STREETS IN THE CITY OF MAUMEE, AUTHORIZING EXECUTIONOF AGREEMENT, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BOELLNER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

Mr. BOELLNER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 108 --  2017                                       AUTHORIZING A CONTRACT WITH DGL CONSULTING ENGINEERS, LLC, RELATIVE TO PROFESSIONAL DESIGN SERVICES FOR THE SIDEWALKS IN ARROWHEAD PARK IN THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BUEHRER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

Mr. BUEHRER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.


RESOLUTION NO.                109 --  2017                                       DECLARING THE NECESSITY OF CONSTRUCTING, REPAIRING AND RECONSTRUCTING CERTAIN SIDEWALKS IN THE CITY OF MAUMEE, REQUIRING THAT ABUTTING PROPERTY OWNERS CONSTRUCT OR REPAIR SAME, RATIFYING AND CONFIRMING NOTICES, AUTHORIZING CONSTRUCTION, REPAIR, OR RECONSTRUCTION BY DIRECTOR OF PUBLIC SERVICE IN CERTAIN CASES, PROVIDING FOR ASSESSMENT OF COSTS, AND DECLARING AN EMERGENCY.

The Clerk read the Resolution by title only.

Mr. KISSINGER moved the resolution be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

Mr. KISSINGER moved the resolution be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

So the Resolution was passed.

 

ORDINANCE NO.                 110 --  2017                                       AUTHORIZING PURCHASE OF VEHICLES FOR THE DIVISION OF POLICE, DEPARTMENT OF PUBLIC SAFETY, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. ELMORE moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

Mr. ELMORE moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 111 --  2017                                       APPROPRIATING AND TRANSFERRING FUNDS FOR VARIOUS PURPOSES.

The Clerk read the Ordinance by title only.

Mr. HAZARD moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmwood, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

Mr. PAUKEN moved to adjourn at 8:30 p.m. until 4:00 p.m. Thursday, June 29, 2017.  Motion carried v.v.

***********************************************************

4:00 p.m. Thursday, June 29, 2017—Special Meeting

MAUMEE CITY COUNCIL

Special Council Meeting

June 29, 2017 - Minutes

4:00 p.m.

 

The Council of the City of Maumee, Ohio, met in special session in Council Chambers at the above time and date with the following members present:  John Boellner, Tracey Elmore, Dave Kissinger (late), Timothy Pauken and Thomas Wagener, Jr. (5). Brent Buehrer and Dan Hazard (2) excused.

Mayor Richard Carr presiding.

 

A letter from the Law Director on behalf of the City Administrator requesting approval of a TIF and CRA for Deltime LLC and Glass City Federal Credit Union regarding economic development was read.  She stated that the companies are expanding through new building construction and the incentives must be in place prior to construction.  She added that the companies will enter into agreements with the Anthony Wayne Local School District to make payments in lieu of taxes that the school district would have otherwise received and that Penta Joint Vocational School District will also receive payments in lieu of taxes.

The Mayor stated that it is important to understand that we have two businesses that are expanding their businesses in our community and these incentives are equally important because we want the businesses to stay in Maumee and to succeed. 

Mr. Mark Slates, President/CEO, Glass City Federal Credit Union, spoke about their request for incentives from the City.  He stated that they have been in their current space for 19 years and now plan to add 6,500 sq. ft.  and expect to hire five new employees within the next five years.  He thanked the City for considering their request.

Mr. Nick Spinazze, Deltime LLC, spoke about their request for incentives from the City.  He stated that Deltime owns the property and that they plan a 28,000 sq. ft. expansion.  He stated they have had, and hopefully will continue to have, a very strong relationship with the City of Maumee.

 

Mr. Kissinger arrived during the company presentation to achieve a quorum.

 

Mr. WAGENER moved to order emergency legislation creating a Tax Increment Financing (TIF) district along Arrowhead Park and all implementing agreements for Glass City Federal Credit Union.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. PAUKEN moved to order emergency legislation authorizing the execution of related Community Reinvestment area and income tax agreements for Glass City Federal Credit Union.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. BOELLNER moved to order emergency legislation creating a Tax Increment Financing (TIF) district along Arrowhead Drive and Indian Wood Circle and all implementing agreements for Deltime LLC (dba Delp Co.).  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mrs. ELMORE moved to order emergency legislation authorizing the execution of related Community Reinvestment area and income tax agreements for Deltime LLC (dba Delp Co.).  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

Legislation was considered at this time.

 

ORDINANCE NO.                 112 --  2017                                       DECLARING THE IMPROVEMENT TO CERTAIN PARCELS ALONG ARROWHEAD DRIVE IN THE City TO BE A PUBLIC PURPOSE AND EXEMPT FROM TAXATION; PROVIDING FOR THE COLLECTION AND DEPOSIT OF SERVICE PAYMENTS AND SPECIFYING THE PURPOSES FOR WHICH THOSE SERVICE PAYMENTS MAY BE EXPENDED; AUTHORIZING MAKE-WHOLE COMPENSATION PAYMENTS TO THE ANTHONY WAYNE LOCAL SCHOOL DISTRICT AND THE PENTA JOINT VOCATIONAL SCHOOL DISTRICT, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. WAGENER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Elmore, , Kissinger, Pauken and Wagener (5) voting yea; nays, none.

Mr. WAGENER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Elmore, Kissinger, Pauken and Wagener (5) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 113 --  2017                                       AUTHORIZING A TAX INCREMENT FINANCING AGREEMENT WITH GLASS CITY FEDERAL CREDIT UNION FOR THE CONSTRUCTION OF CERTAIN STORMWATER IMPROVEMENTS FOR THE ARROWHEAD BUSINESS PARK, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BOELLNER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Elmore, Kissinger, Pauken and Wagener (5) voting yea; nays, none.

Mr. BOELLNER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Elmore, Hazard, Kissinger, Pauken and Wagener (5) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 114 --  2017                                       TO AUTHORIZE THE PROVISION OF CERTAIN TAX EXEMPTIONS WITHIN THE COMMUNITY REINVESTMENT AREA NO. 095-2335-01 FOR THE PURPOSE OF ENCOURAGING ECONOMIC DEVELOPMENT WITHIN THE AREA; AUTHORIZING THE EXECUTION OF THE RELATED COMMUNITY REINVESTMENT AREA AGREEMENT AND AN INCOME TAX AGREEMENT, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. KISSINGER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Elmore, Kissinger, Pauken and Wagener (5) voting yea; nays, none.

Mr. KISSINGER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Elmore, Hazard, Kissinger, Pauken and Wagener (5) voting yea; nays, none.

So the Ordinance was passed.


ORDINANCE NO.                 115 --  2017                                       DECLARING THE IMPROVEMENT TO CERTAIN PARCELS ALONG ARROWHEAD DRIVE AND INDIAN WOOD CIRCLE IN THE CTY TO BE A PUBLIC PURPOSE AND EXEMPT FROM TAXATION; PROVIDING FOR THE COLLECTION AND DEPOSIT OF SERVICE PAYMENTS AND SPECIFYING THE PURPOSES FOR WHICH THOSE SERVICE PAYMENTS MAY BE EXPENDED; AUTHORIZING MAKE-WHOLE COMPENSATION PAYMENTS TO THE ANTHONY WAYNE LOCAL SCHOOL DISTRICT AND THE PENTA JOINT VOCATIONAL SCHOOL DISTRICT, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mrs. ELMORE moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Elmore, , Kissinger, Pauken and Wagener (5) voting yea; nays, none.

Mrs. ELMORE moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Elmore, Kissinger, Pauken and Wagener (5) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 116 --  2017                                       AUTHORIZING A TAX INCREMENT FINANCING AGREEMENT WITH DELTIME LLC FOR THE CONSTRUCTION OF CERTAIN STORMWATER IMPROVEMENTS FOR THE ARROWHEAD BUSINESS PARK, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. PAUKEN moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Elmore, Kissinger, Pauken and Wagener (5) voting yea; nays, none.

Mr. PAUKEN moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Elmore, Hazard, Kissinger, Pauken and Wagener (5) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 117 --  2017                                       TO AUTHORIZE THE PROVISION OF CERTAIN TAX EXEMPTIONS WITHIN THE COMMUNITY REINVESTMENT AREA NO. 095-2335-01 FOR THE PURPOSE OF ENCOURAGING ECONOMIC DEVELOPMENT WITHIN THE AREA; AUTHORIZING THE EXECUTION OF THE RELATED COMMUNITY REINVESTMENT AREA AGREEMENT AND AN INCOME TAX AGREEMENT, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. WAGENER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Elmore, Kissinger, Pauken and Wagener (5) voting yea; nays, none.

Mr. WAGENER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Elmore, Hazard, Kissinger, Pauken and Wagener (5) voting yea; nays, none.

So the Ordinance was passed.

 

Mr. PAUKEN moved at 4:24 p.m. to adjourn until 7:00 p.m., Monday, July 17, 2017.  Roll call:  Motion carried v.v.