MAUMEE CITY COUNCIL
January 3 (Cancelled), 17 and 23 (Special), 2017
MINUTES

7:30 p.m. Tuesday, January 3, 2017 --  Meeting CANCELLED.

 

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7:30 p.m. Tuesday, January 17, 2017

COMMITTEE OF THE WHOLE

MINUTES

Tuesday, January 17, 2017 at 7:00 p.m.

 

President Buehrer asked if there were any questions relative to items on the agenda.

 

The Mayor explained the situation relating to Item I, the Court order for payment of outside legal fees.  He stated that it is the same issue that Council has been dealing with for the past few meeting and he encouraged Council members to approve the expense in order for the City to not incur further outside legal fees.

Mr. Pauken stated that he would like to add a motion to Item I during the Council meeting asking that the explanation given by the Law Director in her letter be attached to the invoice.

Discussion followed.

 

The Chief Building Official explained his request, Item Q, relative to amending the zoning map.

Mrs. Rubini asked in being proactive if there might be other buildings that would fall into this scenario.

The Chief Building Official responded that they have already received a request from a property owner on Cass Road, who would be requesting the same amendment to their property.

 

The Mayor asked that Ms. Stephanie Kuhlman be invited to attend Executive Session.

Mr. BOELLNER moved to adjourn to Executive Session at 7:20 p.m. to discuss purchase of real estate.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

Mr. BOELLNER moved to return from Executive Session at 7:42 p.m. Roll call:  All members present voting yea, the Chair declared the motion carried.

 

There being no further business to discuss, the meeting adjourned at 7:43 p.m.

 

MAUMEE CITY COUNCIL

MINUTES

Tuesday, January 17, 2017 at 7:30 p.m.

 

The Council of the City of Maumee, Ohio, met on the above date with the following members present: John Boellner, Brent Buehrer, Daniel Hazard, David Kissinger, Timothy Pauken, Julie Rubini and Thomas Wagener, Jr. (7).

Mayor Richard Carr presiding.

 

Mr. BUEHRER moved to approve the minutes of the December 19, 2016 regular meeting and the December 29, 2016 special meeting and approve the Minutes Journal.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

The Mayor asked Council to move Item Q up on the agenda to accommodate individuals (Martin Square for Gibbs Street and Mr. Parker for Michigan Avenue) present for the meeting.

Mr. BUEHRER moved to move Item Q, a request for an amendment to the Zoning Map, to the front of the agenda.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Chief Building Official requesting an amendment to the zoning map was read.  He stated that on December 20, 2016, the Municipal Planning Commission heard two requests for zone changes at 1624 and 1650 Michigan Avenue and 811 through 923 Gibbs Street.  Both properties are existing non-conforming multi-family structures located in the R-3 zone, which is limited to 2-family dwellings.  To bring the properties into zoning compliance, the property owners are requesting zone changes to R-4. 

Mr. BUEHRER moved to order emergency legislation amending the zoning map changing the underlying zoning at 1624 and 1650 Michigan Avenue and 811 through 923 Gibbs Street from R-3 to R-4 for zoning compliance and marketability of the properties.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Mayor accepting the retirement of Timothy Stratton was read.

Mr. PAUKEN moved to accept the retirement of Timothy Stratton, Sergeant, Division of Police, Department of Public Safety, effective March 26, 2017.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. PAUKEN move to authorize the temporary increase of authorized Sergeants within the Division of Police from eight (8) to nine (9) from February 21, 2017 through midnight March 26, 2017 and for the filling of this position.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. PAUKEN moved to authorize the filling of the impending vacancy within the ranks of Patrol due to retirement and promotion.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Mayor appointing Joseph Camp to the TMACOG Stormwater Coalition with Howard Brebberman as his alternate was read.

Mr. WAGENER moved to confirm the appointment of Joseph Camp to the TMACOG Stormwater Coalition with Howard Brebberman as his alternate.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A Notice from the Ohio Division of Liquor Control on a TREX application for transfer of permit by The Andersons Inc., from 7638 West Sylvania Avenue, Sylvania, Ohio, to 538 Illinois Avenue, Maumee, Ohio, was presented.  There were no issues or objections from the Police Division.

Mrs. RUBINI moved to place the application on file.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Administrator presenting the request by Project iAm to hold their annual fundraiser was read.  He stated that this fundraiser is to be held at the Village Idiot on Sunday, March 5, 2017 from 12:00 noon until 10:00 p.m.   He added that while the bulk of activities will be held inside of the building itself, the group has requested to use the public alley between the Village Idiot and Georgette’s as well as the eastern half of the West Mews.

Mr. BOELLNER moved to approve the date of Sunday, March 5, 2017; authorize the use of the public alley; and waive the noise ordinance until 10:00 p.m. for the Project iAm annual fundraiser.  Roll call:  All members present voting yea, the Chair declared the motion carried. 

 

A letter from the Administrator presenting the request by the Maumee Uptown Business Association to hold their annual “Maumee Summer Fair” the weekend of August 11 and 12, 2017 was read.  He added that the event date was changed from the third weekend in August by mutual agreement between MUBA and the NWO Rib-Off, to avoid direct competition between events.

Mr. HAZARD moved to approve waivers and closures for the “Maumee Summer Fair” as requested. 

Mr. Pauken questioned the midnight noise waiver.  Discussion was held.

Mr. PAUKEN moved to amend the motion to end at 11:30 p.m.  Roll call:  Buehrer, Pauken and Rubini (3) voting yea; Hazard, Kissinger, Wagener and Boellner (4) voting nay; the Chair declared the motion defeated by a vote of 3-4 and the original motion stands.

Mr. HAZARD moved to approve waivers and closures for the “Maumee Summer Fair” as requested.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Law Director requesting approval of an Environmental Covenant relative to 214 Illinois Avenue was read.  She stated that the Department of Public Service has been working closely with Mannik Smith to secure a designation of “No Further Action” relative to the 3,600 sq. ft. area at 214 Illinois Avenue which was contaminated as a result of underground storage tanks.

Mr. PAUKEN moved to allow Mr. Hazard to abstain due to a potential conflict of interest.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. KISSINGER moved to order emergency legislation approving an Environmental Covenant relative to 214 Illinois Avenue.  Roll call:  Boellner, Buehrer, Kissinger, Pauken, Rubini and Wagener (6) voting yea; Hazard (1) abstaining; the Chair declared the motion carried by a vote of 6-0.

 

A letter from the Law Director requesting approval of an agreement with the Wood County Commissioners and Sheriff for services for housing of prisoners was read.  She stated that the City has been in contact with the Wood County Sheriff regarding utilizing the Wood County Justice Center for municipal inmates.  They have agreed to provide inmate services for $65 per day plus a one-time booking fee and the City would be required to transport sentenced individuals from Court to the Wood County Justice Center.

Mr. HAZARD moved to order emergency legislation approving an agreement with the Wood County Commissioners and Sheriff for services for housing of prisoners.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Law Director declaring GovDeals as the method of disposal of obsolete City property for 2017 was read.  She stated that in recent years the City has utilized GovDeals, an internet auction site, for the sale of obsolete municipal property, which has proven to be an effective method of disposal.  The Ohio Revised Code indicates that we can annually publish and provide notice that we intend to dispose of such obsolete property through internet auction.

Mrs. RUBINI moved to order emergency legislation declaring GovDeals as the method of disposal of obsolete City property for 2017.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Law Director requesting authorization of an agreement with First Energy and the City, as a member of NOAC, to offer aggregation opt-out pricing for electricity to residents of the City was read.  She stated that an RFP went out and a number of suppliers submitted pricing.  The responses were evaluated by Palmer Energy and presented to representatives of the NOAC communities.  They recommended an agreement be authorized with First Energy Solutions for a 36-month term with fixed pricing of $.05330 per kWh.  This would yield an estimated annual savings per residential customer of $27 with an estimated annual program savings of $4.3 million.

Mr. KISSINGER moved to order emergency legislation authorizing an agreement with First Energy and the City of Maumee as a member of NOAC to offer aggregation opt-out pricing for electricity to residents of the City.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Law Director requesting approval of payment for outside legal services was read.  She stated that Council had previously considered the request without passage and the Court recently submitted a Court Administrative Order, ordering payment of the outstanding balance due.

Mr. PAUKEN moved to attach a copy of the Law Director’s letter to the invoice.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. BOELLNER moved to authorize the Finance Director to make payment to Connelly & Collier LLP in the amount of $2,994 for outside legal services.  Roll call:  Boellner, Buehrer, Pauken and Wagener (4) voting yea; Hazard, Kissinger and Rubini (3) voting nay; the Chair declared the motion carried by a vote of 4-3.

 

A letter from the Police Chief requesting that miscellaneous equipment be declared surplus was read.

Mr. WAGENER moved to order emergency legislation declaring miscellaneous equipment as surplus.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Police Chief requesting approval of an agreement to upgrade the current IdentiCard/ IdentiPass access control system to the Police Building was read.  He stated that the current system is semi-functional and has crashed many times in the past year.

Mr. PAUKEN moved to order emergency legislation approving an agreement with Torrence Sound Equipment Company in an amount not to exceed $10,000 relative to an upgrade to the current IdentiCard/IdentPass access control system.

Mrs. Rubini asked for clarification on the discrepancy in the total cost being requested.

The Mayor responded that the Police Chief was excused this evening and he had no issue with tabling the matter until the next Council meeting.

Mr. Hazard stated that the Police Chief’s letter also states that this was included in the 2017 Capital Budget but that has not yet been approved.

Mr. PAUKEN moved to amend the motion to table the request for an agreement with Torrence Sound Equipment Company relative to an upgrade to the current IdentiCard/ IdentiPass access control system until the February 6, 2017 meeting.  Roll call:  All members present voting yea, the Chair declared the motion carried.

The Mayor asked the Administrator to have the Police Chief call Mrs. Rubini and Mr. Hazard about their concerns and to re-issue his letter for the February 6, 2017 Council meeting.

 

A letter from the Police Chief requesting authorization of an agreement relative to training for the Police Division was read.  He stated that the City has been a member of the Law Enforcement Training Consortium at Owens Community College, Center for Emergency Preparedness since 2013 and it has been a tremendous value for their training needs.

Mr. KISSINGER moved to order emergency legislation authorizing an agreement with Owens Community College in an amount not to exceed $850 relative to Police training.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Fire Chief requesting authorization to apply for the 2017-2018 State of Ohio EMS Grant was read.  He stated that last year $4,250 was received, which was spent on equipment.

Mr. BUEHRER moved to order emergency legislation authorizing the filing of an application with State of Ohio, Division of EMS, for the 2017-2018 State EMS Grant, execute documents and accept funds.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Fire Chief requesting authorization of an agreement for the purchase and installation of a radio at Fire Station #1 was read.  He stated that in the past they have maintained a back-up radio and paging system on their old Heavy Rescue Unit.  This existing back-up system is outdated and needs to be replaced.

Mr. HAZARD moved to order emergency legislation authorizing an agreement with P&R Communications Service, Inc. in the amount of $3,153.61 for the purchase and installation of a radio at Fire Station #1.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Fire Chief requesting that two Fire apparatus be declared surplus was read.  He stated that with their new Heavy Rescue Unit now in service, they no longer need a 1997 Freightliner Truck and 1984 Sutphen Fire Engine.

Mr. BOELLNER moved to order emergency legislation declaring two Fire apparatus as surplus.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Fire Chief requesting authorization of an agreement for support and repair of Mobile Data Equipment was read.  He stated that the agreement will cover support and repair of 16 mobiles, 1 repeater, 2 control stations, 46 portable radios and 60 Minitor VI pagers.

Mr. WAGENER moved to order emergency legislation approving an agreement with P&R Communications Service, Inc. in the amount of $6,000 relative to Mobile Data Equipment maintenance.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Chief Building Official requesting that a 2006 Ford Escape be declared surplus was read.  He stated that this vehicle has been replaced.

Mrs. RUBINI moved to order emergency legislation declaring a 2006 Ford Escape as surplus.  Roll call:  All members present voting yea, the Chair declared the motion carried. 

 

The Annual Report of the Division of Building & Zoning was presented.

Mr. BUEHRER moved to place the report on file.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

President Buehrer stated that the Committee of the Whole met and reviewed items on the agenda including Item I, payment of legal fees for the Municipal Court; and Item Q, zoning map changes.   They then adjourned to Executive Session to discuss purchase of real estate.

 

The Mayor spoke about City finances and historical fund balances.  He thanked the Administration for all their expertise and commitment in addressing the issues facing the City.  He also thanked members of Council for their efforts in effectuating the changes necessary.

 

Mr. PAUKEN moved to authorize advertising for a full time and part time Dispatch position in the Police Division.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

Mr. PAUKEN moved to refer the matter of time limits on public events to the Public Information Committee.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

Legislation was considered at this time.

 

ORDINANCE NO.                 001 --  2017                                       AUTHORIZING EXECUTION OF ENVIRONMENTAL COVENANT FOR 214 ILLINOIS AVENUE WITH THE OHIO STATE FIRE MARSHAL AND THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. WAGENER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

Mr. WAGENER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 002 --  2017                                       AUTHORIZING EXECUTION OF AGREEMENT WITH WOOD COUNTY COMMISSIONERS AND THE WOOD COUNTY SHERIFF FOR USE OF THE WOOD COUNTY JUSTICE CENTER BY THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. WAGENER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

Mr. WAGENER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 003 --  2017                                       AUTHORIZING THE SALE BY INTERNET AUCTION, OF CERTAIN OBSOLETE PROPERTY NO LONGER NEEDED FOR ANY MUNICIPAL PURPOSE BY THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BOELLNER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

Mr. BOELLNER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 


ORDINANCE NO.                 004 --  2017                                       AUTHORIZING THE MAYOR AND MUNICIPAL CLERK TO ENTER INTO AN AGREEMENT WITH FIRST ENERGY SOLUTIONS TO ACT AS THE CITY’S ELECTRIC AGGREGATION SUPPLIER FOR A THIRTY-SIX MONTH PERIOD, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BUEHRER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

Mr. BUEHRER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 005 --  2017                                       DECLARING CERTAIN PROPERTY OF THE CITY OF MAUMEE TO BE SURPLUS, AUTHORIZING DISPOSAL OF SAME, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. KISSINGER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

Mr. KISSINGER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 006 --  2017                                       AUTHORIZING EXECUTION OF AGREEMENT WITH THE OWENS COMMUNITY COLLEGE, CENTER FOR EMERGENCY PREPAREDNESS, RELATIVE TO MEMBERSHIP AND PARTICIPATION IN THE CENTER OF LAW ENFORCEMENT AND PROFESSIONAL DEVELOPMENT TRAINING CONSORTIUM BY THE POLICE DIVISION OF THE CITY OF MAUMEE, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mrs. RUBINI moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

Mrs. RUBINI moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

RESOLUTION NO.                007 --  2017                                       AUTHORIZING THE MAYOR AND MUNICIPAL CLERK TO FILE AN APPLICATION OR APPLICATIONS WITH THE STATE OF OHIO DIVISION OF EMS RELATIVE TO MEDICAL EQUIPMENT FUNDING, AUTHORIZING ACCEPTANCE OF GRANTS, AND DECLARING AN EMERGENCY.

The Clerk read the Resolution by title only.

Mr. HAZARD moved the resolution be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

Mr. HAZARD moved the resolution be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

So the Resolution was passed.

 

ORDINANCE NO.                 008 --  2017                                       AUTHORIZING AGREEMENT WITH P&R COMMUNICATIONS SERVICE, INC. FOR THE PURCHASE AND INSTALLATION OF A RADIO AT FIRE STATION #1 FOR THE DIVISION OF FIRE, DEPARTMENT OF PUBLIC SAFETY, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. PAUKEN moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

Mr. PAUKEN moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 009 --  2017                                       AUTHORIZING CONTRACT WITH P&R COMMUNICATIONS SERVICE, INC. RELATIVE TO MAINTENANCE OF MOBILE DATA COMPUTERS FOR THE DIVISION OF FIRE OF THE CITY OF MAUMEE, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. WAGENER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

Mr. WAGENER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 010 --  2017                                       AMENDING THE ZONING CODE MAP OF THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BOELLNER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

Mr. BOELLNER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 011 --  2017                                       APPROPRIATING AND TRANSFERRING FUNDS FOR VARIOUS PURPOSES.

The Clerk read the Ordinance by title only.

Mr. BUEHRER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

Mr. PAUKEN moved to adjourn at 8:51 p.m. until 5:00 p.m. Monday, January 23, 2017 Special Council Meeting.  Motion carried v.v.

 

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5:00 p.m. Monday, January 23, 2017 – Special Meeting

MAUMEE CITY COUNCIL

Special Council Meeting

January 23, 2017 - Minutes

5:00 p.m.

 

The Council of the City of Maumee, Ohio, met in special session in the second floor training room of the Police Building at the above time and date with the following members present:  John Boellner, Brent Buehrer, Dan Hazard, Dave Kissinger, Timothy Pauken, Julie Rubini and Thomas Wagener, Jr. (7).

Mayor Richard Carr presiding.

 

The Mayor stated that the purpose of the Special Meeting was to review the 10-year Capital Budget and Finance Committee report relative to said capital budget.

 

Discussion followed.

 

Mr. HAZARD moved to table the Finance Committee report until the next Council meeting.  Roll call:  All members present voting yea; nays none; the Chair declared the motion passed.

 

Mr. PAUKEN moved at 6:45 p.m. to adjourn until 7:00 p.m., Monday, February 6, 2017.  Roll call:  All members present voting yea, the Chair declared the motion carried.