MAUMEE CITY COUNCIL
February 5, 19 and 21, 26 (Special), 2018
MINUTES

7:30 p.m. Monday, February 5, 2018

COMMITTEE OF THE WHOLE

MINUTES

Monday, February 5, 2018 at 7:00 p.m.

 

President Pauken introduced Mike Pniewski, Chief Deputy Engineer, Lucas County Engineers, who gave a presentation relative to support of a proposed new license plate fee for county roads.

Mr. Buehrer reminded Council members that in the past they have shied away from endorsing any type of levy proposals.

Questions and discussion followed.

 

Mr. Kissinger explained his two letters on the agenda relating to referral to committees (Items B and C). 

 

President Pauken asked whether they would be setting a precedent for future meetings relative to not holding an Executive Session for the sale of real estate.

The Law Director responded that the rules do allow for an executive session for when an offer has been received for the sale of real estate and that Council has that discretion.

Mr. Boellner asked whether this would set a precedent for any future offers to sell real estate.

The Law Director responded that it would not limit Council’s ability to go into executive session.  She added that an executive session is an option that is available and Council has the right to exercise that option.

President Pauken stated he would like to poll Council members at this time for their preference on an executive session versus having an open Council discussion, on the issue of sale of real estate.

Roll call:  Wagener (open), Boellner (open), Buehrer (abstain), Elmore (open), Kissinger (open), Noonan (open).

The Chair declared the vote was 6-0, with Mr. Buehrer abstaining, to discuss the matter of sale of real estate in open Council session.  He stated that this item would be removed from the Executive Session.

 

Mr. WAGENER moved to adjourn to Executive Session at 7:19 p.m. for threatened litigation.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. WAGENER moved to return from Executive Session at 7:28 p.m.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

Mr. Brian Sniegocki, Project iAm, spoke on their request to hold a fundraising event on Sunday, March 4, 2018 at the Village Idiot (Item D).

 

President Pauken announced that due to the annual reports scheduled for the next two Council meetings, the Committee of the Whole will begin at 6:30 p.m. on both February 19th and March 5th.  He added that Council pictures will be taken on February 19th and suggested Council members dress appropriately.  He stated that Councilman Wagener will not be able to attend the March 5th Council meeting.

 

President Pauken asked if there were any further questions relative to items on the agenda.

 

There being no further business to discuss, the meeting adjourned at 7:32 p.m.

 

MAUMEE CITY COUNCIL

MINUTES

Monday, February 5, 2018 at 7:30 p.m.

 

The Council of the City of Maumee, Ohio, met on the above date with the following members present: John Boellner, Brent Buehrer, Tracey Elmore, Dave Kissinger, Scott Noonan, Timothy Pauken and Thomas Wagener, Jr. (7).

Mayor Richard Carr, presiding.

 

Mr. PAUKEN moved to approve the minutes of the January 16, 2018 regular meeting and the January 30, 2018 special meeting and approve the Minutes Journal.  Roll call:  All members present voting yea, the Chair declared the motion carried.

A letter from the Mayor re-appointing Shelly Kennedy to the City’s Audit Committee was read.

Mrs. ELMORE moved to confirm the re-appointment of Shelly Kennedy to an additional 3-year term ending December 31, 2020.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from Councilman Kissinger requesting referral of the matter of First Energy Line Inspection to the Public Utilities Committee was read.

Mr. KISSINGER moved to refer the matter of First Energy Line Inspection to the Public Utilities Committee.  Roll call:  Boellner, Elmore, Kissinger, Noonan, Pauken and Wagener (6) voting yea; Buehrer (1) voting nay; the Chair declared the motion carried by a vote of 6-1.

 

A letter from Councilman Kissinger requesting referral of the matter of OhioCheckbook.com to the Finance & Economic Development Committee to review and to recommend a timeline for implementation was read.

Mr. KISSINGER moved to refer the matter of OhioCheckbook.com to the Finance & Economic Development Committee to review and to recommend a timeline for implementation.  Roll call:  Boellner, Kissinger, Noonan, Pauken and Wagener (5) voting yea; Buehrer and Elmore (2) voting nay; the Chair declared the motion carried by a vote of 5-2.

 

A letter from the Administrator presenting a request by Project iAm to hold their annual fundraiser was read.  He stated that the bulk of the activities will be held inside of the building but they have also requested to use the public alley between the Village Idiot and Georgettes, as well as use of the West Mews.

Mr. WAGENER moved to approve the date of Sunday, March 4, 2018; authorize the use of the public alley and West Mews; and to waive the noise ordinance until 10:00 p.m. for the Project iAm annual fundraiser.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Law Director recommending cancellation of the state audit relative to court theft was read.  She stated that the Senior Audit Manager for the State of Ohio has reviewed the Court’s audit and determined that another audit would be redundant and costly.

Mr. PAUKEN moved to rescind Ordinance No. 180-2017 and instruct the State Auditor of same.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Municipal Clerk requesting adoption of updates to the Municipal Code for 2017 legislation and changes in the Ohio Revised Code was read.  She stated that these revisions have been reviewed and are endorsed by the Administration.

Mr. BUEHRER moved to order emergency legislation to adopt the 2017 updates to the Municipal Code of Ordinances, and to approve changes to conform to the Ohio Revised Code.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Service Director requesting approval of the City’s current electrical maintenance fee schedule was read.  He stated that the City has previously contracted with Lake Erie Electric, who has recently become unable to perform traffic signal maintenance.  He stated that the fee schedule from F.E.T. Construction Services LLC is consistent with union scale wages and the employees that carry the International Municipal Signal Association (IMSA) credentials for traffic signal maintenance.  He added that F.E.T. Construction Services LLC is well versed with the City’s needs and has successfully worked on City projects in the past.

Mr. BOELLNER moved to order emergency legislation approving an agreement with F.E.T. Construction Services LLC relative to electrical maintenance services in accordance with the proposed fee schedule.  Roll call:  All members present voting yea, the Chair declared the motion carried.


A letter from the Service Director requesting approval of an agreement for material testing at the Cass Road Pump Station was read.  He stated that the Cass Road Pumping Station project is beginning and material testing services will be needed for compliance.

Mr. NOONAN moved to allow Mr. Buehrer to abstain due to a conflict of interest.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. NOONAN moved to order emergency legislation approving an agreement with TTL and Associates in an amount not to exceed $3,000 relative to material testing at the Cass Road Pump Station.  Roll call:  Boellner, Elmore, Kissinger, Noonan, Pauken and Wagener (6) voting yea; nays none; Buehrer (1) abstaining; the Chair declared the motion carried by a vote of 6-0.

 

A letter from the Police Chief requesting approval of an agreement for radio equipment maintenance was read.  He stated that the agreement for Police portable, mobile and control station radios are all due for renewal.

Mrs. ELMORE moved to order emergency legislation approving an agreement with P&R Communications Services, Inc. in an amount not to exceed $3,600 for radio equipment maintenance.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Fire Chief requesting approval of an agreement for the emergency replacement of sump pumps at Fire Station #1 was read.  He stated that the Fire Division’s two waste water sump pumps at Fire Station #1 have stopped working and both pumps are beyond repair.

Mr. WAGENER moved to allow Mr. Buehrer to abstain due to a conflict of interest.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. WAGENER moved to order emergency legislation approving an agreement with Dunbar Mechanical in an amount not to exceed $12,229 relative to the emergency replacement of sump pumps at Fire Station #1.  Roll call:  Boellner, Elmore, Kissinger, Noonan, Pauken and Wagener (6) voting yea; nays none; Buehrer (1) abstaining; the Chair declared the motion carried by a vote of 6-0.

 

Annual Report from the Division of Building & Zoning was presented.

Mr. BUEHRER moved to place the report on file.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A Notice from the Ohio Division of Liquor Control on the application by Taco Maumee LLC, 1470 Ford Street, #A, Maumee, Ohio, for a TREX permit from Wonton LLC, 108 E. Main Street, Lagrange, Ohio, was presented.

Mr. PAUKEN moved to place the application on file.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

President Pauken stated that the Committee of the Whole met, heard a presentation by Mr. Pniewski, Chief Deputy Engineer, Lucas County Engineers, relative to support of a new license plate fee for county roads; reviewed items on the agenda including an explanation by Mr. Kissinger on his requests to refer two items to committee (Items B and C);  asked the Law Director for her recommendation regarding discussion of the 200 block of Conant Street in Executive Session versus in open Council session; informed Council of the earlier starting time for February 19 and March 5 Council meetings due to the annual reports; Council pictures on February 19th ; and Mr. Wagener to be excused from the March 5th meeting; then adjourned to Executive Session to discuss threatened litigation.

 

Mr. Buehrer read the following report of the Streets Committee:

 

Streets Committee

 

               The Streets Committee met January 24th, 2018 at 12:00pm in the Council Chambers at 400 Conant Street. During the committee meeting the following was discussed:

·      Preliminary fact finding meeting on possible reconstruction paving and storm water project between the 700 block of West Wayne Street to where West Wayne Street meets Monclova Road.

               Present at the committee meetings were: Brent Buehrer, John Boellner and David Kissinger of the committee; Joe Camp, Howard Brebberman and Matt Miles of the Maumee Service Department; Amber Rathburn Maumee Finance Department; John Kristenak and Norman Irwin West Wayne Street residents.   

               The committee held a fact finding meeting to explorer possible funding opportunities to reconstruct the portions of West Wayne Street described above in this report. Mr. Camp informed the committee that there were some locations in this stretch of West Wayne Street that had curbs and storm sewer but this was the exception and not the norm. These areas are near the 700 block and on the other far west end of West Wayne Street. These portions of the street would not be subject to any kind of assessment because a previous property owner had already paid for the improvement. It is the city’s longtime policy to maintain all city streets to the level of the last assessed improvement.

               Mr. Camp went over possible scenarios of funding a project staying consistent with previous assessed street improvement projects. If the city could obtain 60% of the property owners to agree to sign a petition continuing such an improvement, the project would be targeted for the 2020 fiscal year.  Mr. Camp said grant money could be available for such a project and a grant application would have a better chance of success with design documents started.  The total assessment would not be known until the project is bid, but attached are estimates based on September of 2017 cost chart with a total project costing somewhere around $1,299,065.30.

               The Committee unanimously agreed to hold a public meeting with all effected West Wayne Street property owners to see if 60% support for the project exists. The service department is to contact all property owners by US mail once the meeting date has been established.  

This Report is respectfully submitted,

Brent Buehrer, Chair

John Boellner, Member

David Kissinger, Member

 

Mr. BUEHRER moved to accept the report.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

Mr. Wagener read the following report from the Safety Committee meeting:

 

SAFETY COMMITTEE REPORT

 

               The Safety Committee met on January 30, 2018 at 5:30 pm in Council Chambers, after proper notice was given to the public.  Present were Tom Wagener, Chairman, Brent Buehrer and Tracey Elmore of the Committee. Also attending from the Administration were James MacDonald, Police Chief, Brandon Loboschefski, Fire Chief, John Jezak, Administrator/Safety Director, and Amber Rathburn, Municipal Clerk.

               The purpose of the meeting was to discuss the matter of an Emergency Notification System for the citizens of Maumee, since the Code Red System was eliminated due to cost.  Lucas County offers a system called Wireless Emergency Notification System (WENS).  This system will offer life-safety alerts or non-life-safety alerts.  If we were to agree to both alerts there would be a yearly fee of $1,700.  The citizens of Maumee would have to sign up for this web-based system (mobile devices only).

               The Committee voted unanimously to sign onto the Lucas County WENS System Life Saving alerts only at this time and to come back in a year to re-evaluate if we need to look at the non-life-safety alerts.

 

Respectfully submitted,   

Thomas Wagener, Jr., Chair

Brent Buehrer, Member

Tracey Elmore, Member                                                                                                                                                                                                                     

Mr. WAGENER moved to accept the report.  Roll call:  All members present voting yea, the Chair declared the motion carried.


Janet Jones, 79 Mallard Run, spoke about the confusion surrounding plans for the development of the 200 block of Conant Street. 

 

Gabriel Barrow, 716 Inwood Place, spoke in favor of having an open forum to discuss plans for the 200 block of Conant Street.

 

Abby Langley Jones, 326 E. Broadway, spoke in favor of a public market in the 200 block of Conant Street

 

Todd Cramer, 716 Askin Street, Superintendent of Schools, thanked everyone for their support of the school district especially during a recent unfortunate event at the school.  He also thanked Lieutenant Siebenaler and the Police Division for their professionalism and help during a very difficult situation.

 

Mrs. Elmore spoke about the unsuccessful marketing of the 200 block of Conant Street over the past 13 years. She expressed her unhappiness over the change in plans from a green space to a market place.

 

Mr. KISSINGER moved to add to the agenda tonight the sale of the 200 block of Conant Street.  Roll call:  Boellner, Elmore, Kissinger, Noonan, Pauken and Wagener (6) voting yea; nays none; Buehrer (1) abstaining; the Chair declared the motion carried by a vote of 6-0.

 

Mr. Pauken stated that to better serve the Council members and to get better familiarized with Council Rules, he suggested that an in-service be scheduled for  Thursday, February 8, 2018 at 5:00 p.m.

 

Mr. Boellner stated that since he has been quoted quite a bit tonight, he’d like to say that any law that has been passed can be changed, any Council action can be changed.  He stated that he did not create any drama on social media, he stated he tries to stay out of it as a public official.  

 

Mr. Buehrer asked whether the proposed in-service for Council members was considered a Council meeting.

The Law Director responded that it is to be an educational session in which she plans to discuss interpretation of the Charter.

 

The Mayor stated that there will need to be some minor changes to the offer to purchase the 200 block of Conant Street before Council can vote on the issue.  He opened the floor to discussion on the matter.

 

The Administrator suggested inviting the proposed buyer and agent to give a brief presentation about the contents of the offer being proposed.

 

Mark Monnette, 3249 Deep Water Lane, and Keith Brown, real estate broker for Monnette’s Market, spoke about their offer to purchase the 200 block of Conant Street.

 

Discussion was held on whether to have a Special Council meeting or a Public Forum to discuss the matter.  It was decided to have a public forum.

Mr. PAUKEN moved to hold a public forum regarding the 200 block of Conant Street.  Roll call:  Boellner, Elmore, Kissinger, Noonan, Pauken and Wagener (6) voted yea; nays none; Buehrer (1) abstaining; the Chair declared the motion passed by a vote of 6-0.

 

Legislation was considered at this time.

 

ORDINANCE NO.                 012 – 2018                                        AN ORDINANCE TO REVISE THE CODIFIED ORDINANCES BY ADOPTING CURRENT REPLACEMENT PAGES, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. WAGENER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

Mr. WAGENER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 013 – 2018                                        AUTHORIZING CONTRACT WITH F.E.T. CONSTRUCTION SERVICES LLC RELATIVE TO ELECTRICAL MAINTENANCE FEE SCHEDULE, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BOELLNER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

Mr. BOELLNER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 014 – 2018                                        AUTHORIZING CONTRACT WITH TTL AND ASSOCIATES TO PROVIDE MATERIAL TESTING FOR THE IMPROVEMENTS TO THE CASS ROAD PUMPING STATION IN THE CITY OF MAUMEE, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. PAUKEN moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Elmore, Kissinger, Noonan, Pauken and Wagener (6) voting yea; nays, none; Buehrer (1) abstaining.

Mr. PAUKEN moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Elmore, Kissinger, Noonan, Pauken and Wagener (6) voting yea; nays, none; Buehrer (1) abstaining.

So the Ordinance was passed by a vote of 6-0.

 

ORDINANCE NO.                 015 – 2018                                        AUTHORIZING AGREEMENT WITH P & R COMMUNICATIONS SERVICES, INC. RELATIVE TO RADIO EQUIPMENT MAINTENANCE FOR THE DIVISION OF POLICE OF THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mrs. ELMORE moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

Mrs. ELMORE moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 016 – 2018                                        APPROVING AN AGREEMENT WITH DUNBAR MECHANICAL RELATIVE TO REPLACEMENT OF SUMP PUMPS AT FIRE STATION #1 IN THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. NOONAN moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Elmore, Kissinger, Noonan, Pauken and Wagener (6) voting yea; nays, none; Buehrer (1) abstaining.

Mr. NOONAN moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Elmore, Kissinger, Noonan, Pauken and Wagener (6) voting yea; nays, none; Buehrer (1) abstaining.

So the Ordinance was passed by a vote of 6-0.

 

ORDINANCE NO.                 017 --  2018                                       APPROPRIATING AND TRANSFERRING FUNDS FOR VARIOUS PURPOSES.

The Clerk read the Ordinance by title only.

Mr. BUEHRER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmwood, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

Mr. PAUKEN moved to adjourn at 8:44 p.m. until 7:00 p.m. Monday, February 19, 2018.  Motion carried v.v.

 

***********************************************************

7:30 p.m. Monday, February 19, 2018

COMMITTEE OF THE WHOLE

MINUTES

Monday, February 19, 2018 at 6:30 p.m.

 

The Administrator, Law Director, Building & Zoning Official and Human Resource Commissioner presented their 2017 Highlights / 2018 Goals.

 

President Pauken asked if there were any questions relative to items on the agenda.

 

Mr. Buehrer asked for an update relating to the annual sidewalk project, since there were no bids submitted last year.

The Service Director explained his request (Item F) relating to the Arrowhead Park Sidewalk project is a separate issue.  He stated that regarding the annual sidewalk project, they are currently getting bid requests out and he felt that getting bids in the late winter or early spring, they would get better bid prices.

 

Mr. Boellner noted that Mr. Wagener had to step out briefly.

 

Mr. Buehrer updated everyone on the budget process stating that the Finance Committee continues to meet on the budgets and hopes to present a final report at the March 5, 2018 Council meeting.

 

There being no further business to discuss, the meeting adjourned at 7:15 p.m.

 

MAUMEE CITY COUNCIL

MINUTES

Monday, February 19, 2018 at 7:30 p.m.

 

The Council of the City of Maumee, Ohio, met on the above date with the following members present: John Boellner, Brent Buehrer, Tracey Elmore, Scott Noonan, Timothy Pauken and Thomas Wagener, Jr. (6); Dave Kissinger (1) excused.

Mayor Richard Carr, presiding.

 

Mr. PAUKEN moved to approve the minutes of the February 5, 2018 meeting and approve the Minutes Journal.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Mayor accepting the resignation of Jessica Young as a Volunteer Firefighter was read.

Mrs. ELMORE moved to confirm the resignation of Jessica Young as a Volunteer Firefighter, Division of Fire, Department of Public Safety, effective February 1, 2018.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

Annual Report from the Police Division was presented.

Mr. BUEHRER moved to place the report on file.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Administrator requesting authorization of an application for the transfer of a TREX permit from Our Place Restaurant, LTD to Rayoka’s Japanese Grill, LLC, 465 W. Dussel Drive, Maumee, Ohio, was read.

Mr. BOELLNER moved to designate the application an economic development project and to authorize the Mayor and Municipal Clerk to sign any necessary instrument to affect the project.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Finance Director requesting approval of an agreement for financial advisory services to perform arbitrage rebate calculations for the City’s Series 2013 General Obligation Various Purpose Improvement and Refunding Bonds was read.  She stated that this arbitrage calculation is required by IRS Code Section 148(f) and must be completed five (5) years after the issuance date, in this case April 17, 2018.  She added that this calculation determines if the actual investment earnings on the gross proceeds of the bond issue exceeds the earnings that would have been received by using the rate equal to the yield on the bond issue.  If the results show that the City had any profit of the investment earnings, the City would then have to pay a rebate to the IRS.

Mr. NOONAN moved to order emergency legislation approving an agreement with Umbaugh & Associates in an amount not to exceed $3,500 relating to financial advisory services.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Finance Director requesting approval of an agreement for software upgrades to the Court’s Criminal and Civil computer systems was read.  She stated that the Municipal Court would like to implement the Positive Pay feature to their CMI software.  This would create a data file on the accounts payable checks issued, which will then be uploaded to Fifth Third Bank to verify the checks for payment to the bank account.  She added that this feature is recommended by the City auditors and is a best practice toward fraud prevention.

Mr. BUEHRER moved to order emergency legislation approving an agreement with CMI in the amount of $4,724 relative to software upgrades to the Court’s Criminal and Civil computer systems.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A tabulation of bids received by the Service Director relative to the Arrowhead Park Sidewalk project was presented.  He stated that four (4) bids were received and it is recommended that B & J Concrete and Construction be declared the lowest and most responsive and to approve a contract in the amount of $248,281.15 relative to the Arrowhead Park Sidewalk project.

Mr. WAGENER moved to order emergency legislation to declare the bid of B & J Concrete and Construction as the lowest and most responsive and to approve a contract in the amount of $248,281.15 relative to the Arrowhead Park Sidewalk project.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Fire Chief requesting authorization of an agreement to replace a laptop computer and mount for the Fire Division was read.  He stated that this is an emergency replacement to a damaged laptop computer, used for electronic patient care reports and dispatch information.  He added that they would also need to purchase a mount for their vehicle.

Mr. BOELLNER moved to order emergency legislation authorizing an agreement with CDW Government, at an amount not to exceed $4,531.71 for the purchase of a replacement computer for the Fire Division.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. BOELLNER moved to order emergency legislation authorizing an agreement with P&R Communications at an amount not to exceed $407.01 for the purchase of a computer mount for the Fire Division.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Police Chief requesting authorization to fill a vacant part time Dispatcher position was read.  He stated that this position will fill the vacancy created by a resignation in August 2017.

Mrs. ELMORE moved to authorize filling of a vacant part time Dispatcher position in the Division of Police, Department of Public Safety.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

President Pauken stated that the Committee of the Whole met and heard presentations from the Administrator/Law Director/Inspection/H.R. on their 2017 Highlights and 2018 Goals; and reviewed items on the agenda including the Arrowhead Park Sidewalk project (Item F) and discussed the City’s annual sidewalk project.

 

Mr. Alan Wright, 612 W. William, spoke about public safety and whether City Council has discussed gun safety and how they propose to address the issue.

 

Cole Lehmann, 405 E. Broadway, had two concerns.  The first related to how Council plans to proceed with the issue of public safety due to the recent school shootings.  He hoped that there would be drills for churches, schools, etc., to consider how best this could be done.  He also asked if it was necessary to have such a large parking area at the proposed Monnette’s Market.

 

The Finance Director stated that they are actively working on the budgets and that the auditors arrived on February 7, 2018 to start work on their audit procedures, and will be here probably until the end of June.

 

The Service Director reminded everyone that the rescheduled ODOT Public Meeting regarding I-475 at US20A proposed interchange project is Thursday, February 22nd from 4-6 p.m. and open to the public to view the schematic plans and to ask questions.

 

The Mayor stated that the City of Maumee is one of a very few cities that pays 100% for two school resource officers at both the middle school and high school.  He added that these officers interact with the students on a daily basis, which is a very important first step in developing a relationship with the students.  He recognized Lt. Siebenaler for his work and involvement with safety in the schools. 

 

President Pauken added that the City of Maumee is fortunate to have access to the latest ALICE program, which is offered four times a year.  He also commended Lt. Siebenaler for his efforts with school safety.

 

President PAUKEN moved to add to the Executive Session the matter of threatened litigation, sale of real estate and contract updates.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

Mr. BOELLNER moved to refer the matter of staffing in the Inspection Department to the Personnel Committee.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

Mr. Boellner stated that he felt it was important to lay some ground rules relating to the Public Forum this Wednesday.

Discussion followed.

Mr. BOELLNER moved to limit discussion to two (2) minutes and one time each for anyone at the Special Meeting on Wednesday.  Roll call:  Boellner, Elmore, Noonan, Pauken and Wagener (5) voting yea; nays none; Buehrer (1) abstaining; the Chair declared the motion carried by a vote of 5-0.

 

Mr. Buehrer stated that with regard to school safety, he has worked with many schools in the state of Ohio on the issue of security and within the past five years, things have changed significantly, especially with regard to student safety.  He said that it is a real concern and as an architect he thinks about it on any school project he is involved in.

 

Mr. PAUKEN moved to adjourn to Executive Session at 8:01 p.m. for threatened litigation, sale of real estate and contract updates.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

Mr. PAUKEN moved to return from Executive Session at 8:38 p.m.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

Legislation was considered at this time.

 

ORDINANCE NO.                 018 – 2018                                        APPROVING AN AGREEMENT WITH UMBAUGH & ASSOCIATES FOR FINANCIAL ADVISORY SERVICES RELATIVE TO ARBITRAGE CALCULATION ON 2013 BOND ISSUE; AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. WAGENER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Noonan, Pauken and Wagener (6) voting yea; nays, none.

Mr. WAGENER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Noonan, Pauken and Wagener (6) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 019 – 2018                                        AUTHORIZING CONTRACT WITH CREATIVE MICROSYSTEMS, INC., RELATIVE TO SOFTWARE UPGRADE TO THE COURT CRIMINAL AND CIVIL SYSTEMS FOR THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BOELLNER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Noonan, Pauken and Wagener (6) voting yea; nays, none.

Mr. BOELLNER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Noonan, Pauken and Wagener (6) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 020 – 2018                                        AUTHORIZING CONTRACT WITH CDW GOVERNMENT FOR THE PURCHASE OF A REPLACEMENT COMPUTER FOR THE FIRE DIVISION, CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BUEHRER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Noonan, Pauken and Wagener (6) voting yea; nays, none.

Mr. BUEHRER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Noonan, Pauken and Wagener (6) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 021 – 2018                                        AUTHORIZING AGREEMENT WITH P&R COMMUNICATIONS SERVICE, INC., FOR THE PURCHASE AND INSTALLATION OF A COMPUTER MOUNT FOR THE DIVISION OF FIRE, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. PAUKEN moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Noonan, Pauken and Wagener (6) voting yea; nays, none.

Mr. PAUKEN moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Noonan, Pauken and Wagener (6) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 022 --  2018                                       APPROPRIATING AND TRANSFERRING FUNDS FOR VARIOUS PURPOSES.

The Clerk read the Ordinance by title only.

Mrs. ELMORE moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmwood, Noonan, Pauken and Wagener (6) voting yea; nays, none.

So the Ordinance was passed.


ORDINANCE NO.                 023 – 2018                                        ACCEPTING BID FOR THE ARROWHEAD PARK SIDEWALK PROGRAM, AUTHORIZING EXECUTION OF AGREEMENT, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. NOONAN moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Noonan, Pauken and Wagener (6) voting yea; nays, none.

Mr. NOONAN moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Noonan, Pauken and Wagener (6) voting yea; nays, none.

So the Ordinance was passed.

 

Mr. PAUKEN moved to adjourn at 8:42 p.m. until the Special Council meeting at 7:00 p.m. Wednesday, February 21, 2018.  Motion carried v.v.

 

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7:00 p.m. Wednesday, February 21, 2018 – Special Meeting

MAUMEE CITY COUNCIL

Special Council Meeting

February 21, 2018 - Minutes

7:00 p.m.

 

The Council of the City of Maumee, Ohio, met in special session in Council Chambers at the above time and date with the following members present:  John Boellner, Tracey Elmore, Dave Kissinger, Scott Noonan, Timothy Pauken and Thomas Wagener, Jr. (6); Brent Buehrer (1) excused.

Mayor Richard Carr presiding.

 

Mr. Kissinger asked for a moment of silence to honor the victims, family and survivors of the recent Florida school shooting.

 

The Mayor stated that the purpose of the Special Meeting was to hold a Public Forum to discuss the future use of City-owned property in the 200 block of Conant Street; park versus commercial development.

 

Discussion was held.

 

The Mayor closed the Public Forum and asked for any comments from Council members.

 

Mr. KISSINGER moved to order emergency legislation authorizing the execution of agreement between the City of Maumee and Monnette’s Glendale Inc. relative to the sale of certain  real property on the east side of the 200 block of Conant Street and to execute all documents necessary to effectuate the transfer of same.  Roll call:  Boellner, Kissinger, Noonan, Pauken and Wagener (5) voting yea; Elmore (1) voting nay; the Chair declared the motion carried by a vote of 5-1.

 

Mrs. Elmore voiced her concerns about the proposed sale agreement and stated that Council should not rush into a decision tonight.

Mr. Boellner stated that the City has lost a lot of tax revenue with the Andersons moving out of the city limits.  He added that as Chairman of the Personnel Committee awhile back, they could not approve hiring of an additional paramedic due to the cost.  He stated that relative to quality of life, he would rather fund a paramedic than fund another park.

The Mayor added the he agreed with Mrs. Elmore that there are several issues with the contract that should be considered before approval tonight. 

 

Legislation was considered at this time.

 

ORDINANCE NO. 024 – 2018                                        AUTHORIZING EXECUTION OF AGREEMENT                BETWEEN THE CITY OF  MAUMEE AND MONNETTE’S GLENDALE INC. RELATIVE TO SALE OF CERTAIN REAL                                                                                                 PROPERTY ON THE EAST SIDE OF THE 200 BLOCK OF CONANT STREET AND TO EXECUTE ALL DOCUMENTS NECESSARY TO EFFECTUATE THE TRANSFER OF                                                                                     SAME, IN THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. WAGENER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Noonan, Pauken and Wagener (5) voting yea; Elmore (1) voting nay.

Mr. WAGENER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Noonan, Pauken and Wagener (5) voting yea; Elmore (1) voting nay.

So the Ordinance was passed by a vote of 5-1.

 

Mr. PAUKEN moved at 9:46 p.m. to adjourn until 7:00 p.m., Monday, March 5, 2018.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

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5:00 p.m. Monday, February 26, 2018 – Special Meeting

MAUMEE CITY COUNCIL

Special Council Meeting

February 26, 2018 - Minutes

5:00 p.m.

 

The Council of the City of Maumee, Ohio, met in special session in Council Chambers at the above time and date with the following members present:  John Boellner, Brent Buehrer, Tracey Elmore, Dave Kissinger, Scott Noonan and Thomas Wagener, Jr. (6).

Acting Mayor Timothy Pauken presiding.

 

A letter from the Finance Director requesting emergency legislation for an amendment to the Maumee Income Tax Ordinance was read.  She stated that efforts by the Ohio Income Tax Coalition to challenge the State of Ohio collection of municipal net profit taxes has so far failed.  Therefore, an ordinance is necessary to comply with the State of Ohio House Bill 49, which authorizes the State Tax Commission to accept business net profit tax filings and payments, if businesses choose to opt in.  These changes are effective with the filing and collection of business net profit taxes and returns for tax years that begin on or after January 1, 2018.

 

Discussion was held.

 

Mr. WAGENER moved to order emergency legislation authorizing amendments to the Maumee Codified Ordinances relative to the Income Tax Code to comply with House Bill 49.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

President Pauken stated that the next matter related to entering into an agreement with Monnette’s to purchase the property at the 200 block of Conant Street.  He explained why another special meeting was held and read a statement.

Discussion followed.

Mrs. Elmore voiced her displeasure over how the matter was put forth to Council members but felt that in order to make Monnette’s feel welcome in the City of Maumee, she stated her vote would reflect that the unity of Maumee was most important to her at this point.

 

Mr. BOELLNER moved to allow Mr. Buehrer to abstain due to a conflict of interest.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

Mr. KISSINGER moved to order emergency legislation replacing Ordinance 24-2018 authorizing the execution of an agreement between the City of Maumee and Monnette’s Glendale Inc. for the sale of certain real property on the east side of the 200 block of Conant Street and to execute all documents necessary to effectuate the same.  Roll call:  Boellner, Elmore, Kissinger, Noonan, Pauken and Wagener (6) voting yea; Buehrer (1) abstaining; the Chair declared the motion carried by a vote of 6-0.

 

Legislation was considered at this time.

 

ORDINANCE NO.                 025 – 2018                                        AUTHORIZING AMENDMENTS TO THE CITY OF MAUMEE CODIFIED ORDINANCES RELATIVE TO INCOME TAX CODE TO COMPLY WITH THE AMENDMENTS REQUIRED THROUGH HOUSE BILL 49, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. WAGENER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

Mr. WAGENER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 026 – 2018                                        AN ORDINANCE SUPERSEDING AND REPLACING ORDINANCE 24-2018, AUTHORIZING THE EXECUTION OF AGREEMENT BETWEEN THE CITY OF MAUMEE AND MONNETTE’S GLENDALE INC. RELATIVE TO SALE OF CERTAIN REAL PROPERTY ON THE EAST SIDE OF THE 200 BLOCK OF CONANT STREET AND TO EXECUTE ALL DOCUMENTS NECESSARY TO EFFECTUATE THE TRANSFER OF SAME, IN THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BOELLNER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Kissinger, Noonan, Pauken and Wagener (5) voting yea; Elmore (1) voting nay; Buehrer (1) abstaining.

Mr. BOELLNER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Elmore, Kissinger, Noonan, Pauken and Wagener (6) voting yea; nays, none; Buehrer (1) abstaining.

So the Ordinance was passed by a vote of 6-0.

 

Mr. BOELLNER moved at 5:16 p.m. to adjourn until 7:00 p.m., Monday, March 5, 2018.  Roll call:  Boellner, Elmore, Kissinger, Noonan, Pauken and Wagener (6) voting yea; Buehrer (1) voting nay; the Chair declared the motion carried by a vote of 6-1.