MAUMEE CITY COUNCIL
February 6 and 20, 2017
MINUTES

7:30 p.m. Monday, February 6, 2017

COMMITTEE OF THE WHOLE

MINUTES

Monday, February 6, 2017 at 7:00 p.m.

 

President Buehrer asked if there were any questions relative to items on the agenda.

 

The Mayor discussed a request to relocate a communications cabinet in the 200 block of Conant Street (Item B).  He stated that this box was installed on an easement and has been located there for quite some time.  It was recently damaged by a City vehicle and needs to be repaired or re-located.  He added that the box belongs to AT&T so the City cannot solicit bids to either remove it or repair it.  Discussion followed.

 

The Mayor asked what the approximate reimbursement amount was relative to Item E and the final change order for the Conant Street repaving project, since it was actually a decrease in the final contract amount.

The Service Director responded that from ODOT and FHWA reimbursement would be around $270,000, with approximately another $130,000 back from OPWC, all of which will go back into the Income Tax B Fund.  Discussion followed.

 

Mr. Hazard asked if Council passes the resolution being requested tonight relative to the bike path (Item F), would that obligate the City in any way in the future to make any expenditures or designation of roads, etc.

The Mayor responded that there will only be a sign designating it as a bike path.

Mr. Pauken asked if this was in conjunction with the resurfacing of the Anthony Wayne Trail.

The Service Director responded no, that this only includes River Road and Broadway from the turnpike bridge to Conant Street and then Conant Street as you cross the bridge.

 

The Administrator, Law Director, Police and Fire Division Chiefs presented their 2016 Highlights / 2017 Goals.

 

There being no further business to discuss, the meeting adjourned at 8:02 p.m.

 

MAUMEE CITY COUNCIL

MINUTES

Monday, February 6, 2017 at 7:30 p.m.

 

The Council of the City of Maumee, Ohio, met on the above date with the following members present: John Boellner, Brent Buehrer, Daniel Hazard, David Kissinger, Timothy Pauken, Julie Rubini and Thomas Wagener, Jr. (7).

Mayor Richard Carr presiding.

 

Mr. BUEHRER moved to approve the minutes of the January 17, 2017 regular meeting and the January 23, 2017 special meeting and approve the Minutes Journal.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Mayor appointing individuals to the position of Firefighter Class I was read.

Mr. HAZARD moved to confirm the appointments of Zacherias Thorpe and Justin Rippke to the position of Firefighter Class I, Division of Fire, Department of Public Safety, effective February 7, 2017.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Mayor requesting approval of a contract for the re-location of a communications cabinet in the 200 block of Conant Street was read.  He stated that the relocation of this cabinet would clear the lot creating space for community activities.

Mr. KISSINGER moved to order emergency legislation approving a contract with AT&T in the amount of $55,258.60 for the re-location of a utility cabinet.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

Annual reports from the Service Department and Fire Division were presented.

Mrs. RUBINI moved to place the reports on file.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Law Director requesting an amendment to the Code of Regulations of the Northwest Ohio Advanced Energy Improvement District was read.  She stated that the Board needs to amend their Code relative to the expansion of the district and the governing board to include additional municipalities and townships that have completed projects.

Mr. BOELLNER moved to order emergency legislation accepting an amendment to the Code of Regulations of the Northwest Ohio Advanced Energy Improvement District.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Service Director requesting a final change order with Crestline Paving and Excavating Company relative to the Conant Street repaving project was read.  He stated that this change order has a net decrease in the adjusted contract amount of $675,363 by $2,549.75, bringing the final cost to $672,813.25.

Mr. BUEHRER moved to order emergency legislation approving a final change order with Crestline Paving and Excavating Company in the amount of $2,549.75 relative to a net decrease in the adjusted contract amount for the Conant Street repaving project.  Roll call:  All members present voting yea, the Chair declared the motion carried. 

 

A letter from the Service Director requesting approval of a resolution of support for official designation of U.S. Bike Route 25 within the City of Maumee was read.  He stated that over the past several years the Ohio Department of Transportation (ODOT) and Toledo Metropolitan Area Council of Government (TMACOG) have coordinated efforts on the establishment of a proposed U.S. Bicycle Routes (USBR).  Such efforts have created three proposed routes within the TMACOG region that will connect jurisdictions for a unified numbering system.  Within the City of Maumee, River Road/Broadway to Conant Street (US20) has been proposed for USBR 25, which will connect Toledo to Perrysburg.

Mr. WAGENER moved to order legislation approving a resolution of support for official designation of U.S. Bike Route 25 within the City of Maumee.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Service Director requesting approval of a contract for emergency repairs to the main elevator starter motor at the Police Building was read.  He stated that the starter motor failed in the run position resulting in the motor overheating which scorched the hydraulic oil.

Mr. PAUKEN moved to order emergency legislation ratifying a contract with ThyssenKrupp in the amount of $6,902 relative to replacement of the main elevator starter motor at the Police Building.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Commissioner of Public Service requesting approval of a contract for roof repairs at the municipal building was read.  He stated that the roof at 400 Conant Street is in need of some maintenance and repairs of leaks.

Mr. KISSINGER moved to order emergency legislation approving a contract with Advanced Roofing Services in the amount of $4,995 relative to roof repairs at the municipal building.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Finance Director requesting approval of contracts for new computers and a media duplicator was read.  She stated that there are five computer items needed.

Mr. BOELLNER moved to order emergency legislation approving a contract with Dell, Inc., in the amount of $2,713.86 for new computers for various City departments.  Roll call:  All members present voting yea, the Chair declared the motion carried.


Mr. BOELLNER moved to order emergency legislation approving a contract with Disc Makers, Inc., in the amount of $582.00 for a Media Duplicator Reflex M3 for the Prosecutor’s Office.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Finance Director requesting approval of an easement and right-of-way agreement for the installation of a new fiber optic line to the Public Safety Training Center was read.  She stated that in November 2016 Council approved a new 5-year agreement with Buckeye TeleSystems to provide internet, phone and TV services to City buildings.  At that time, Buckeye committed to constructing a new fiber optic line to the Training Center at 700 Mingo Drive.  The easement and right-of-way agreement will allow Buckeye to proceed with the installation of this new line.

Mrs. RUBINI moved to order emergency legislation approving an easement and right-of-way agreement with Buckeye TeleSystems for the installation of a new fiber optic line to the Public Safety Training Center.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Police Chief requesting authorization of an agreement for radio equipment maintenance was read.  He stated that the cost has decreased by $61.20 from last year.

Mr. BUEHRER moved to order emergency legislation authorizing an agreement with P&R Communications Services, Inc. in an amount not to exceed $3,540 for Police Division radio equipment maintenance.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Police Chief requesting approval of an agreement to upgrade the current IdentiCard/ IdentiPass access control system to the Police Building was read.  He stated that the current system is semi-functional at best and has crashed many times during the past year.

Mr. WAGENER moved to order emergency legislation approving an agreement with Torrence Sound Equipment Company in the amount of $8,580 relative to an upgrade to the current IdentiCard/IdentiPass access control system.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Police Chief requesting authorization of an agreement for the purchase and installation of automatic door operation parts was read.  He stated that this work is for the automatic door operation parts for the first floor east entrance door into the Police Division building.

Mr. HAZARD moved to order emergency legislation authorizing an agreement with Nabco Entrances, Inc. in an amount not to exceed $2,392.51 for the purchase and installation of automatic door operation parts at the Police Division building.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

President Buehrer stated that the Committee of the Whole met and reviewed items on the agenda including relocation of a utility cabinet (Item B), final change order for the Conant Street repaving project (Item E) and support for official designation of U.S. Bike Route 25 (Item F). They then heard presentations from Administration, Law Department, Police and Fire divisions relative to 2016 Highlights / 2017 Goals.

 

Mr. Hazard read the following report of the Finance Committee meeting:

 

MAUMEE CITY COUNCIL

FINANCE COMMITTEE REPORT

 

Friday, January 20, 2017, at 3:30 p.m.

 

               On January 20, 2017, at 3:30 p.m. the Finance Committee of the Maumee City Council met in open session in the conference room adjacent to Council Chambers after proper notice given to the public.  Present at the Committee meeting were: Dan Hazard, Committee Chair; Council Members Julie Rubini and Tim Pauken; John Jezak; Deb Cartledge; and Amber Rathburn.

               Ms. Cartledge presented the final versions of the 10-Year Capital Plan along with a 10-Year Funding Summary and Major Capital Projects Summary.  The Committee discussed the projects and funding source summary, which included tax revenue projections, debt issuance, special assessments and fee creation.  The Committee acknowledged that acceptance of this budget plan should not be perceived as this Committee’s or any committee member’s approval of the individual project proposals or capital requests.  Approval of this plan should be considered an acknowledgement of the effort put forth by the Administration, especially the Finance Department and department heads and the Finance Committee to craft an outline of capital goals for the City, by department.  Such an effort has never been undertaken in Maumee and will provide a thoughtfully conceived capital budget roadmap for the current and future administrations and councils.

               The Committee unanimously recommended that Council adopt the 10-Year Budget Plan as proposed by the Administration and revised by the Committee.  The Committee also unanimously agreed that the Administration should update and revise the plan every five (5) years, as a matter of course.

Respectfully submitted,

Dan Hazard, Chair

Tim Pauken, Member

Julie Rubini, Member

 

Mr. HAZARD moved to accept the report.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. HAZARD moved to adopt the 10-year Budget Plan as an outline of capital goals.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

The Service Director reported that there is property that needs to be acquired for a permanent highway easement from St. Luke’s Hospital.  He stated that under the City’s agreement with ODOT the City is responsible for acquiring any right-of-way for that easement.  He added that St. Luke’s is willing to donate the land, but has requested a value be established so that they can use for their Not-For-Profit Status.  The City will need to obtain an appraisal.  He stated he would have a proposal for the February 20th Council meeting.

 

The Mayor thanked everyone who gave presentations tonight.  He stated that he felt it was important for Council members to have the opportunity to listen to the accomplishments.  He stated that he appreciated their efforts and the thoroughness of their reports. He added that he plans to include all the reports in an upcoming newsletter.

 

The Mayor stated that he attended another regional water meeting and that there was a consensus among the suburban communities to go with the formula under the Ohio Revised Code establishing a regional water board, but the City of Toledo is leaning towards a more contractual relationship.  He stated that he does not see support from the suburban communities for this.  He added that Council will need to make a decision in 2017 and will continue to meet with Wood County and Perrysburg with a proposed goal of becoming part of a regional water authority with all of the communities and the City of Toledo but there will have to be an equal voice among the participating communities.  Updates will be given at each Council meeting.

 

Mr. HAZARD moved to refer the 2017 Operating and Capital Budget to the Finance Committee.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

Legislation was considered at this time.

 

ORDINANCE NO.                 012 --  2017                                       APPROVING A CONTRACT WITH AT&T RELATIVE TO THE RE-LOCATION OF A COMMUNICATIONS CABINET IN THE 200 BLOCK OF CONANT STREET IN THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. WAGENER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

Mr. WAGENER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

RESOLUTION NO.                013 --  2017                                       ACCEPTING THE AMENDMENTS TO THE CODE OF REGULATIONS OF NORTHWEST OHIO ADVANCED ENERGY IMPROVEMENT DISTRICT.

The Clerk read the Resolution by title only.

Mr. BOELLNER moved the resolution be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

So the Resolution was passed.

 

ORDINANCE NO.                 014 --  2017                                       AUTHORIZING FINAL CHANGE ORDER TO CONTRACT WITH CRESTLINE PAVING AND EXCAVATING COMPANY RELATIVE TO THE CONANT STREET REPAVING PROJECT IN THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BUEHRER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

Mr. BUEHRER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

RESOLUTION NO.                015 --  2017                                       A RESOLUTION IN SUPPORT, FOR OFFICIAL DESIGNATION OF U.S. BICYCLE ROUTE 25 WITHIN THE CITY OF MAUMEE.

The Clerk read the Resolution by title only.

Mr. KISSINGER moved the resolution be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

So the Resolution was passed.

 

ORDINANCE NO.                 016 --  2017                                       RATIFYING A CONTRACT WITH THYSSENKRUPP FOR EMERGENCY REPAIRS TO THE MAIN ELEVATOR STARTER MOTOR IN THE POLICE STATION IN THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mrs. RUBINI moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

Mrs. RUBINI moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 017 --  2017                                       AUTHORIZING CONTRACT WITH ADVANCED ROOFING SERVICES RELATIVE TO ROOF REPAIRS AT THE MUNICIPAL BUILDING IN THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. HAZARD moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

Mr. HAZARD moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

ORDINANCE NO.                 018 --  2017                                       AUTHORIZING CONTRACT WITH DELL, INC. RELATIVE TO PURCHASE OF DELL COMPUTERS FOR VARIOUS DEPARTMENTS OF THE CITY OF MAUMEE, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. PAUKEN moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

Mr. PAUKEN moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 019 --  2017                                       AUTHORIZING CONTRACT WITH DISC MAKERS, INC. RELATIVE TO PURCHASE OF A MEDIA DUPLICATOR REFLEX M3 FOR THE PROSECUTOR’S OFFICE OF THE CITY OF MAUMEE, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. WAGENER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

Mr. WAGENER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 020 --  2017                                       APPROVING AN EASEMENT AND RIGHT-OF-WAY AGREEMENT WITH BUCKEYE TELESYSTEM RELATIVE TO THE INSTALLATION OF A NEW FIBER OPTIC LINE AT THE POLICE TRAINING CENTER AT 700 MINGO DRIVE FOR THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BOELLNER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

Mr. BOELLNER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 021 --  2017                                       AUTHORIZING AGREEMENT WITH P & R COMMUNICATIONS SERVICES, INC. RELATIVE TO RADIO EQUIPMENT MAINTENANCE FOR THE DIVISION OF POLICE OF THE CITY OF MAUMEE, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BUEHRER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

Mr. BUEHRER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 022 --  2017                                       AUTHORIZING CONTRACT WITH TORRENCE SOUND EQUIPMENT COMPANY RELATIVE TO UPGRADE OF CURRENT IDENTICARD/IDENTIPASS ACCESS CONTROL SYSTEM, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. KISSINGER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

Mr. KISSINGER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.


ORDINANCE NO.                 023 --  2017                                       AUTHORIZING AGREEMENT WITH NABCO ENTRANCES, INC. RELATIVE TO AUTOMATIC DOOR OPERATION PARTS AND INSTALLATION AT THE POLICE DIVISION BUILDING OF THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mrs. RUBINI moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

Mrs. RUBINI moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 024 --  2017                                       APPROPRIATING AND TRANSFERRING FUNDS FOR VARIOUS PURPOSES.

The Clerk read the Ordinance by title only.

Mr. HAZARD moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

Mr. PAUKEN moved to adjourn at 8:45 p.m. until 7:00 p.m. Monday, February 20, 2017.  Motion carried v.v.

 

 

***********************************************************

7:30 p.m. Monday, February 20, 2017

COMMITTEE OF THE WHOLE

MINUTES

Monday, February 20, 2017 at 6:30 p.m.

 

The Finance Director, Service Director and Building & Zoning Official presented their 2016 Highlights / 2017 Goals.

 

President Buehrer asked if there were any questions relative to items on the agenda.

 

The Mayor asked for two additions to the agenda.  One would be to accept the resignation of a full time Dispatcher and the second would be to add an Executive Session to discuss the purchase of real estate.

 

There being no further business to discuss, the meeting adjourned at 7:25 p.m.

 

MAUMEE CITY COUNCIL

MINUTES

Monday, February 20, 2017 at 7:30 p.m.

 

The Council of the City of Maumee, Ohio, met on the above date with the following members present: John Boellner, Brent Buehrer, Daniel Hazard, Timothy Pauken, Julie Rubini and Thomas Wagener, Jr. (6);  David Kissinger (1) excused.

 Mayor Richard Carr presiding.

 

Mr. BUEHRER moved to approve the minutes of the February 6, 2017 regular meeting and approve the Minutes Journal.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Mayor promoting Michael Love to the position of Police Sergeant was read.

Mr. PAUKEN moved to confirm the promotion of Michael Love to the position of Police Sergeant, Division of Police, Department of Public Safety, effective February 21, 2017.  Roll call:  All members present voting yea, the Chair declared the motion carried.

The Police Chief stated that since Sergeant Stratton will be retiring soon, he felt it was appropriate for him to present the Sergeant’s badge to Mr. Love.

Sgt. Stratton thanked the Chief for the honor and he wished newly appointed Sgt. Love the best of luck and stated that he was honored to have him as his replacement.

Newly appointed Sergeant Love thanked everyone for the opportunity to serve the City and said that he looked forward to his new duties.

The Mayor congratulated Sgt. Love and thanked everyone present to support him, especially the Police officers, who he said don’t always receive recognition for all they do for the City.

 

A letter from the Mayor appointing 2017 Rolf Park seasonal maintenance employees was read. 

Mr. PAUKEN moved to confirm the appointment of 2017 Rolf Park seasonal maintenance employees.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

Annual report from the Police Division was presented.

Mr. HAZARD moved to place the report on file.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Municipal Clerk requesting adoption of updates to the Municipal Code for 2016 legislation and changes in the Ohio Revised Code was read.

Mr. WAGENER moved to order emergency legislation to adopt the 2016 updates to the Municipal Code of Ordinances and to approve changes to conform to the Ohio Revised Code.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Service Director requesting approval of a contract for appraisal services for a portion of land owned by St. Luke’s Hospital needed for a permanent highway easement relative to the AWT/Monclova Road Safety Upgrade project was read.  He stated that under the City’s agreement with ODOT, the City is responsible for all costs associated with securing any land for right-of-way clearance.  St. Luke’s has agreed to donate the required land but has requested the value be retained for their 501 3 C status for community giving.

Mr. BOELLNER moved to allow Mr. Buehrer to abstain due to a conflict of interest.  Roll call:  All members present voting yea, the Chair declared the motion carried. 

Mr. BOELLNER moved to order emergency legislation approving a contract with Continental Valuations in an amount not to exceed $1,750 relative to appraisal services for a portion of land owned by St. Luke’s Hospital needed for a permanent highway easement relative to the AWT/Monclova Road Safety Upgrade project.   Roll call:  Boellner, Hazard, Pauken, Rubini and Wagener (5) voting yea; Buehrer (1) abstaining; the Chair declared the motion carried by a vote of 5-0.

 

A letter from the Service Director requesting approval of a 3-year renewal agreement for Autodesk AutoCAD software was read.  He stated that this year they requested a 3-year agreement, which will save the City between 2% and 3% annually.

Mrs. RUBINI moved to order emergency legislation approving a 3-year contract renewal with DLT Solutions, LLC in the amount of $2,952.09 relative to Autodesk AutoCAD software license for the Service Department.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Service Director requesting approval of a 3-year contract renewal for ArcGIS software was read.  He stated that they requested and received a 3-year renewal to eliminate annual price adjustments.

Mr. BUEHRER moved to order emergency legislation approving a 3-year contract renewal with Environmental Systems Research Institute, Inc. (ESRI) in the amount of $4,440 relative to software for the Service Department.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Service Director requesting authorization of a service agreement for annual fire alarm testing services at the Police Building was read.  He stated that there has been no fee increase from the previous year.

Mr. WAGENER moved to order emergency legislation authorizing a service agreement with SimplexGrinnell in the amount of $1,540 relative to annual fire alarm testing services at the Police Building.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Commissioner of Public Service requesting that the matter of the Michigan Avenue Area storm water be referred to the Water and Sewer Committee was read.

Mr. BOELLNER moved to refer the matter of the Michigan Avenue Area storm water to the Water and Sewer Committee.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Finance Director requesting authorization of an agreement for the purchase of a printer for the Police Division was read.  She stated that the current printer has failed and due to the age of the printer, it is not worthy of repairing.

Mr. HAZARD moved to order emergency legislation authorizing an agreement utilizing government pricing with MT Business Technologies in the amount of $902 relative to the purchase of a Ricoh SP4520dn printer plus monthly maintenance for the Police Division.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Police Chief requesting authorization of a service agreement for inspection services at the Police Division was read.  He stated that the agreement covers semi-annual inspections of the FM-200 system in four specialized areas of the Police Building.  He added that Code requires two inspections per year.

Mr. PAUKEN moved to order emergency legislation authorizing an agreement with ABCO Fire Protection, Inc., in an amount not to exceed $2,004 for inspection services for a portion of the fire protection system at the Police Division.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Police Chief requesting miscellaneous equipment be declared as surplus was read.  He stated that a Laser Technology Ultra Lyte LTI 20/20 laser radar, asset number 13332 (Serial No. UX008056), purchased in 2003, is not repairable and will be set for destruction.

Mrs. RUBINI moved to order emergency legislation declaring miscellaneous equipment as surplus.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Commissioner of Human Resources requesting the matter of compensation for part-time personnel be referred to the Personnel Committee was read.

Mr. PAUKEN moved to refer the matter of compensation for part-time personnel to the Personnel Committee.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

Mr. BUEHRER moved to add to the agenda a letter from the Police Chief accepting the resignation of a full time Dispatcher.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Police Chief accepting the resignation of Melissa Baumgartner as a full time Dispatcher was read.

Mr. BUEHRER moved to confirm the resignation of Melissa Baumgartner as a full time Dispatcher, Division of Police, Department of Public Safety, effective March 5, 2017.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

Mr. BUEHRER moved to add to the agenda an Executive Session to discuss purchase of real estate.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

President Buehrer stated that the Committee of the Whole met and heard presentations from the Finance Director, Service Director and Building & Zoning Official relative to their 2016 Highlights / 2017 Goals.  They also discussed adding the resignation of a Dispatcher and an Executive Session to discuss purchase of real estate to the Council agenda.

 

Mr. Hazard read the following report from the Finance Committee meeting:

 

MAUMEE CITY COUNCIL

FINANCE COMMITTEE REPORT

Wednesday, February 15, 2017, at 4:00 p.m.

 

               On February 15, 2017, at 4:00 p.m. the Finance Committee of the Maumee City Council met in open session in the conference room adjacent to council chambers after proper notice given to the public.  Present at the Committee meeting were: Dan Hazard, Committee Chair; Council Members Julie Rubini and Tim Pauken; Deb Cartledge; Amber Rathburn; Joe Camp; and Howard Brebberman.
               Mr. Camp and Mr. Brebberman presented and the Committee discussed the 2017 Service Department operations and capital budgets.  The Committee adjourned at 5:23 p.m.  Additional hearings will be scheduled to review the remainder of the 2017 budgets with a comprehensive report forthcoming.

Respectfully submitted,

Dan Hazard, Chair

Tim Pauken, Member

Julie Rubini, Member

 

Mrs. Rubini announced that she and her family will be moving into the City of Toledo at the end of April and will therefore no longer be able to remain on City Council.  She thanked Council members and the staff.  She stated that she has enjoyed her time serving on Council and will continue with Claire’s Day at the Maumee Public Library as well as supporting the various City businesses, as in the past.

 

Mr. PAUKEN moved to refer the 2017 Street Paving Program to the Streets Committee.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

Mr. Hazard commended the Finance Department on receiving awards again this year from the GFOA and the Auditor of State.

 

Mr.  BUEHRER moved to adjourn to Executive Session at 8:14 p.m. to discuss purchase of real estate.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. BOELLNER moved to return from Executive Session at 8:25 p.m.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

Legislation was considered at this time.

 

ORDINANCE NO.                 025 --  2017                                       AN ORDINANCE TO REVISE THE CODIFIED ORDINANCES BY ADOPTING CURRENT REPLACEMENT PAGES, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. WAGENER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Hazard, Pauken, Rubini and Wagener (6) voting yea; nays, none.

Mr. WAGENER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Hazard, Pauken, Rubini and Wagener (6) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 026 --  2017                                       AUTHORIZING A CONTRACT WITH CONTINENTAL VALUATIONS RELATIVE TO APPRAISAL SERVICES FOR A PORTION OF LAND OWNED BY ST. LUKE’S HOSPITAL FOR A PERMANENT HIGHWAY EASEMENT RELATIVE TO THE AWT/MONCLOVA ROAD SAFETY UPGRADE PROJECT FOR THE CITY OF MAUMEE, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BOELLNER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Hazard, Pauken, Rubini and Wagener (5) voting yea; nays, none; Buehrer (1) abstaining.

Mr. BOELLNER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Hazard, Pauken, Rubini and Wagener (5) voting yea; nays, none; Buehrer (1) abstaining.

So the Ordinance was passed by a vote of 5-0.

 

ORDINANCE NO.                 027 --  2017                                       AUTHORIZING CONTRACT RENEWAL WITH DLT SOLUTIONS, LLC, FOR AUTODESK AUTOCAD SOFTWARE FOR THE SERVICE DEPARTMENT, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BUEHRER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Hazard, Pauken, Rubini and Wagener (6) voting yea; nays, none.

Mr. BUEHRER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Hazard, Pauken, Rubini and Wagener (6) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 028 --  2017                                       AUTHORIZING A CONTRACT WITH ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE, INC. (ESRI) RELATIVE TO RENEWAL OF GIS SOFTWARE IN THE CITY OF MAUMEE, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mrs. RUBINI moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Hazard, Pauken, Rubini and Wagener (6) voting yea; nays, none.

Mrs. RUBINI moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Hazard, Pauken, Rubini and Wagener (6) voting yea; nays, none.

So the Ordinance was passed.


ORDINANCE NO.                 029 --  2017                                       AUTHORIZING CONTRACT WITH SIMPLEXGRINNELL RELATIVE TO MAINTENANCE OF FIRE ALARM SYSTEM AT THE MAUMEE POLICE STATION, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. HAZARD moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Hazard, Pauken, Rubini and Wagener (6) voting yea; nays, none.

Mr. HAZARD moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Hazard, Pauken, Rubini and Wagener (6) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 030 --  2017                                       AUTHORIZING AN AGREEMENT WITH MT BUSINESS TECHNOLOGIES RELATIVE TO PURCHASE OF A COPIER WITH MAINTENANCE AGREEMENT FOR THE POLICE DIVISION OF THE CITY OF MAUMEE, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. PAUKEN moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Hazard, Pauken, Rubini and Wagener (6) voting yea; nays, none.

Mr. PAUKEN moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Hazard, Pauken, Rubini and Wagener (6) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 031 --  2017                                       AUTHORIZING CONTRACT WITH ABCO FIRE PROTECTION, INC., RELATIVE TO MAINTENANCE OF FIRE PROTECTION SYSTEM AT THE MAUMEE POLICE STATION, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. WAGENER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Hazard, Pauken, Rubini and Wagener (6) voting yea; nays, none.

Mr. WAGENER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Hazard, Pauken, Rubini and Wagener (6) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 032 --  2017                                       DECLARING CERTAIN PROPERTY OF THE CITY OF MAUMEE TO BE SURPLUS, AUTHORIZING DISPOSAL OF SAME, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BOELLNER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Hazard, Pauken, Rubini and Wagener (6) voting yea; nays, none.

Mr. BOELLNER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Hazard, Pauken, Rubini and Wagener (6) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 033 --  2017                                       APPROPRIATING AND TRANSFERRING FUNDS FOR VARIOUS PURPOSES.

The Clerk read the Ordinance by title only.

Mr. BUEHRER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Hazard, Pauken, Rubini and Wagener (6) voting yea; nays, none.

So the Ordinance was passed.

 

Mr. PAUKEN moved to adjourn at 8:30 p.m. until 7:00 p.m. Monday, March 6, 2017.  Motion carried v.v.

 

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