MAUMEE CITY COUNCIL
December 5, 19 and 29 (Special), 2016
MINUTES

7:30 p.m. Monday, December 5, 2016

COMMITTEE OF THE WHOLE

MINUTES

Monday, December 5, 2016 at 7:00 p.m.

 

President Buehrer asked if there were any questions relative to items on the agenda.  There being none, Council members posed for a group picture and then adjourned at 7:15 p.m. to an informational meeting relating to a regional water resolution.  Council members returned at 7:30 p.m.

 

There being no further business to discuss, the meeting adjourned at 7:30 p.m.

 

MAUMEE CITY COUNCIL

MINUTES

Monday, December 5, 2016 at 7:30 p.m.

 

The Council of the City of Maumee, Ohio, met on the above date with the following members present: John Boellner, Brent Buehrer, Daniel Hazard, David Kissinger, Timothy Pauken, Julie Rubini and Thomas Wagener, Jr. (7).

Mayor Richard Carr presiding.

 

Members of Webelos II Cub Scouts 103, attended the meeting and led everyone in the Pledge of Allegiance.

Mr. BUEHRER moved to approve the minutes of the November 21, 2016 meeting and approve the Minutes Journal.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Mayor requesting the matter of street vendors be referred to the Code Committee was read.

Mrs. RUBINI moved to refer the matter of street vendors to the Code Committee.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A Notice from the Ohio Division of Liquor Control on a TREX application for transfer of permit to B and T of Maumee LLC, 128 & 144 Chesterfield, Maumee, Ohio was presented.  There were no issues or objections from the Police Division.

Mr. BUEHRER moved to place the application on file.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Finance Director requesting approval of maintenance agreements for the Certichex 32 software and the folder / sealer machine was read.  She stated that the Certichex 32 system electronically signs the City payroll checks and submits an ACH file to the bank.  She added that the folder-sealer machine contract also needs to be renewed for 2017.

Mr. BOELLNER moved to order emergency legislation approving an agreement with Automated Business Machines, Inc. in the amount of $416 relative to maintenance of the Certichex 32 Software.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. BOELLNER moved to order emergency legislation approving an agreement with Automated Business Machines, Inc. in the amount of $403 relative to folder / sealer machine maintenance.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Finance Director requesting authorization of an agreement for health and life insurance program providers was read.  She stated that the City will be renewing a contract with Mutual Health Services along with Savage & Associates Insurance as insurance consultant.  Other providers included in the employee health plan are St. Luke’s Hospital, ProMedica Wellness, National Script, VSP Vision, Teledoc, Dentemax, Chard Snyder, Unum Life Insurance and Pension Innovations and Consulting.

Mr. WAGENER moved to order emergency legislation authorizing agreements relative to 2017 health and life insurance plans for City employees.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Police Chief requesting approval of a contract with the Criminal Justice Coordinating Council for NORIS computer services was read.  He stated that NORIS facilitates access to local, state and national criminal justice databases that serve dispatch communications, patrol, criminal investigations and record check operations.

Mr. KISSINGER moved to order emergency legislation approving a contract with the Criminal Justice Coordinating Council at a cost of $20,500 for 2017 NORIS services.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Police Chief requesting certain Police vehicle be declared surplus was read.  He stated this was a forfeiture vehicle that they would like to sell.

Mr. PAUKEN moved to order emergency legislation declaring a 2000 Toyota Camry (Vin #4T1BF28K8YU956240) as surplus.  Roll call:  All members present voting yea, the Chair declared the motion carried. 

 

A letter from the Interim Probation Administrator submitting the annual report of the Probation Services Fund

was presented.

The Mayor explained that there were several typographical errors found on the report so he is suggesting that Council table this matter until the next meeting.

Mr. BUEHRER moved to table this matter until the December 19, 2016 meeting.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. Kissinger stated that he would like to see more detail in this report, especially with regard to the miscellaneous expenses.

 

President Buehrer stated that the Committee of the Whole met at 7:00 p.m. tonight.  There were no questions from Council members so they  posed for their 2016-2017 Mayor and Council picture and then adjourned for a short informational meeting by the Administration regarding regional water.

 

The Mayor stated that at the December 19, 2016 meeting he will be recommending that Council approve the proposed resolution that the Lucas County Commissioners passed at their last meeting in support of a regional water system.  He added that the City is also exploring opportunities with Wood County so that the City would be in a position to protect its residents and businesses.

 

Mr. Hazard read the following report of the Municipal Court Committee:

 

MAUMEE CITY COUNCIL COURT COMMITTEE REPORT

Monday, November 28, 2016 at 3:30 p.m.

 

               The Court Committee of the Maumee City Council met on November 28, 2016, at 3:30 p.m. in open session adjacent to council chambers after proper notice given to the public to discuss proposed agreements with Lucas County to house Maumee Municipal Court prisoners and to provide pretrial supervision and work release services.  Present at the committee meeting were: Dan Hazard, Committee Chair; Council Members Julie Rubini and Tom Wagener; Law Director Beth Tischler; and Matt Heyrman from the Lucas County Commissioners.  A quorum of the committee members was present.

               Mr. Heyrman explained that a lawsuit between Toledo and the County has forced the County to reassess agreements with the municipalities for holding and monitoring prisoners.  The lawsuit is a result of Toledo’s recent policy to charge defendants under the ORC instead of the municipal code (something Maumee has done since 2013).  Charging under the ORC shifts the cost of incarceration to the County.  If defendants are charged under the municipal code, the municipality is responsible for those costs.

               The four agreements proposed by the County - - for the Lucas County Corrections Center (jail), for CCNO (prison) incarceration, for pretrial supervision services, and the county work release program - - all contain provisions that require Maumee to enter into the each contract to receive any of the services provided under each separate contract.  Therefore, if Maumee does not reserve at least one bed at CCNO, we are unable to incarcerate any prisoners charged under the municipal code at CCNO.  Currently, Maumee does not reserve any beds, which has resulted in significant cost savings for Maumee residents.  If we need to incarcerate a prisoner, Maumee pays a heightened fee, but we can still use CCNO.  Under the County proposal, we would not have that option available.

               Mr. Heyrman stated that Toledo has only signed one of the four agreements with modifications, and that no other municipalities had signed any of the agreements.  The committee engaged in extended discussion regarding the four agreements.  The Maumee Court has rarely utilized the Pretrial Services or the Work Release program through the County, choosing instead to provide those services in house.

               The committee asked Ms. Tischler to investigate the costs involved in using the Wood County Justice Center in lieu of CCNO to house prisoners.  She was also asked to provide a cost benefit analysis with regard to the Maumee Court’s non-utilization of the county’s supervision and assessment services.

               The issue will remain in committee until we receive the information requested of Ms. Tischler and more information from the county and surrounding municipal courts’ contract negotiations.

Respectfully submitted,

Dan Hazard, Chairman

Julie Rubini, Member

Tom Wagener, Jr., Member

 

Discussion was held by Council members regarding the agreements.

 

The Mayor stated that the Holiday Light Parade was a success.  The Best Hometown 2016-2017 award was received during a presentation at the Maumee Indoor Theater after the parade and a Police Division employee, Amy Clocksin, was honored.

 

Mr. Boellner spoke about a complaint he received from a resident about a tree being removed in front of his house. 

The Mayor stated that he would get a copy of the letter to the Service Director so the matter can be investigated further.

 

Legislation was considered at this time.

 

ORDINANCE NO.                 215 --  2016                                       AUTHORIZING AGREEMENT WITH AUTOMATED BUSINESS MACHINES, INC., RELATIVE TO MAINTENANCE OF CERTICHEX 32 SOFTWARE IN THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. WAGENER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

Mr. WAGENER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 216 --  2016                                       AUTHORIZING AGREEMENT WITH AUTOMATED BUSINESS MACHINES, INC., RELATIVE TO MAINTENANCE OF A FOLDER-SEALER MACHINE IN THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BOELLNER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

Mr. BOELLNER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 217 --  2016                                       AUTHORIZING CONTRACTS RELATIVE TO 2017 HEALTH AND LIFE INSURANCE COVERAGE FOR EMPLOYEES OF THE CITY OF MAUMEE, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BUEHRER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

Mr. BUEHRER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 218 --  2016                                       AUTHORIZING CONTRACT WITH CRIMINAL JUSTICE COORDINATING COUNCIL, FOR NORIS COMPUTER SERVICES FOR THE DIVISION OF POLICE, CITY OF MAUMEE, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. KISSINGER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

Mr. KISSINGER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 219 --  2016                                       DECLARING CERTAIN PROPERTY OF THE CITY OF MAUMEE TO BE SURPLUS, AUTHORIZING DISPOSAL OF SAME, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mrs. RUBINI moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

Mrs. RUBINI moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

Mr. PAUKEN moved to adjourn at 8:02 p.m. until 7:00 p.m. Monday, December 19, 2016.  Motion carried v.v.

 

***********************************************************

7:30 p.m. Monday, December 19, 2016

COMMITTEE OF THE WHOLE

MINUTES

Monday, December 19, 2016 at 7:00 p.m.

 

The Administrator stated that members from Maumee Investors LLC, Savage and Associates, and the developer, Dallas Paul with NAI Harmon Group, are present this evening to review their request for tax incentives on a real property investment that will be made with the construction of a 30,000 sq. ft. building on lots 9 and 10 on Beaver Creek Circle in Arrowhead Park.

The Mayor added that Savage has a great reputation in this area and they bring with them the values of their business, which are consistent with the values of our community.  He added that the City is excited to have them move into Maumee.

 

Jim Walters, Great Eastern Theatre Company, introduced the new Executive Director of the Maumee Indoor Theater, Sam Johnson. 

Mr. Walters reviewed the 2017 Maumee Indoor Theater Business Plan being presented for approval tonight.

Mrs. Rubini stated that they recently held their first meeting of the Maumee Indoor Theater Advisory Board with the new board members and elected officers, established a meeting schedule and reviewed the proposed budget.  She stated that they have a Facebook page and she encouraged members to check that out.  She also stated that Mrs. Kissinger had a great suggestion about considering the establishment of Friends of the Theater as a separate 501(c)3 which would potentially be able to seek grants and hold special events that would help support the Theater.  She stated that Mr. Coyle suggested that the Maumee Indoor Theater should also consider a 10-year budget plan similar to what is being done at the City.

 

President Buehrer reminded everyone that there would be a Special Council Meeting on Thursday, December 29, 2016 at 4:00 p.m.

 

President Buehrer explained that more than half of the CMI costs on the agenda will be paid with Court funds (Item I).

 

President Buehrer asked the Service Director to explain his request relative to proposed changes to the current alarm monitoring system and the money it is going to save the City (Item M). 

 

President Buehrer asked if there were any questions relating to items on the agenda.

 

Mr. Pauken asked for clarification on the Mayor’s letter requesting approval of payment for outside legal services for the Court.

The Mayor explained that the Court decided they wanted to have a staff attorney stating that it was essential to the efficient operation of the Court but they’ve never had one in 50 years.  The Court then paid for outside counsel to do a job description for this position, which was done immediately after they had already hired their in-house staff attorney.

President Buehrer read the proposed job description into the record.

Mr. Hazard stated that because there is no description on the invoice, Council has no idea what the entries are for and he feels that they cannot approve a bill without a description.

The Law Director stated that under Ohio Public Records Law, there are provisions where the attorney bill can be redacted to just signify the matter for which it is for.  She stated that she did view the document as to its content and the scope of the work performed and she feels that outside legal was investigating what their rights would be if it would proceed to a mandamus situation.

Mr. Kissinger stated that he also has concerns over this bill and the fact that it took over 16 hours over five months to prepare a job description and feels this is an absurd waste of City funds and is an egregious disregard for the financial prudence that he would expect from the Court.

The Mayor stated that this is an on-going problem which he does not see a solution for but he recommends that Council approve the invoice in order to save the City money on any future legal fees.

 

There being no further business to discuss, the meeting adjourned at 7:45 p.m.

 

MAUMEE CITY COUNCIL

MINUTES

Monday, December 19, 2016 at 7:30 p.m.

 

The Council of the City of Maumee, Ohio, met on the above date with the following members present: John Boellner, Brent Buehrer, Daniel Hazard, David Kissinger, Timothy Pauken, Julie Rubini and Thomas Wagener, Jr. (7).

Mayor Richard Carr presiding.

 

The Mayor introduced Todd Cramer, Superintendent, and Adam Shelton, 5th Grade teacher at Wayne Trail Elementary.  Mr. Shelton thanked the Mayor for inviting them and to allow Devon Davis to present his award winning DARE Program Poster.  He stated that Officer Newsome, DARE Officer, does an excellent job in the classroom relating to the students.

 

The Mayor and Fire Chief presented Dr. Donna Woodson with proclamations for her many years of service as Medical Director of Lucas County Emergency Medical Services.

 

Mr. BUEHRER moved to approve the minutes of the December 5, 2016 meeting and approve the Minutes Journal.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Mayor appointing and re-appointing individuals to various boards and commissions was read.

Mr. WAGENER moved to confirm the appointment and re-appointments of individuals to various boards and commissions.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

The Mayor requested Council designate its representatives on the Volunteer Firefighters’ Dependent Fund Board for 2017, as required by Section 146 of the Ohio Revised Code.

Mr. HAZARD moved to nominate Tom Wagener, Jr. and Timothy Pauken to serve as Council’s representatives on the Volunteer Firefighters’ Dependent Fund Board for 2017.   Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Mayor requesting approval of a resolution expressing support of a regional bulk water system was read.  He stated that this resolution does not commit the City into entering into an agreement, as terms for such an agreement are not yet in place.

Mr. BOELLNER moved to order a resolution expressing support of a regional bulk water supply system.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Mayor requesting approval of payment for outside legal services was read.  He stated that the entire bill is for legal services incurred by the Court after it employed a staff attorney and he recommends payment for the sole reason that if not paid, the Court will likely employ legal counsel to enforce payment at a further expense to Maumee taxpayers.

Mr. WAGENER moved to authorize the Finance Director to make payment to Connelly & Collier LLP in the amount of $2,907 for outside legal services.

Mr. Buehrer stated that there is a discrepancy on the amount of the invoice.  He stated that the invoice is for $2,994 but the motion asks for approval of $2,907.

Mr. WAGENER moved to amend the amount requested from $2,907 to $2,994.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. Kissinger requested that the motion be amended to include a description of items on the invoice.

The Law Director stated that she felt this was more of a motion to table the matter until additional information is provided.

The Mayor stated that he was comfortable with the explanation by the Law Director on the services provided in the invoice.

Mr. Kissinger stated that he understood but felt that Council should have the opportunity to review the entire invoice as well before making a decision.

Mr. KISSINGER moved to table the matter and ask for a description of services rendered.  Roll call:  Hazard, Kissinger, Pauken and Rubini (4) voting yea; Boellner, Buehrer and Wagener (3) voting nay; the Chair declared the motion carried by a vote of 4-3.

 

A letter from the Administrator requesting approval of the 2017 Maumee Indoor Theater Business Plan was read.  He stated that the plan includes the budget, programming mix, fee schedules and hours of operation and all items have been reviewed by MIT Advisory Board and approved.

Mrs. RUBINI moved to order emergency legislation approving the 2017 Maumee Indoor Theater Business Plan.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Administrator requesting approval of a TIF and CRA for Maumee Investors LLC and Savage and Associates regarding economic development was read.  He stated that the City has received a request from Maumee Investors LLC for Community Reinvestment Area tax incentives on a real property investment that will be made with the construction of a 30,000 sq. ft. building on lots 9 and 10 on Beaver Creek Circle in Arrowhead Park.  He stated that the Administration recommends that the company be granted a 100% abatement for 15 years on the real property improvement estimated at $6.7 million for the building, provided the company enters into an agreement with the Anthony Wayne Local School District to make payments in lieu of taxes that the school district would have otherwise received.  Penta Joint Vocational School District will also receive payments in lieu of taxes.

Mr. KISSINGER moved to allow Mr. Buehrer to abstain due to a conflict of interest.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. KISSINGER moved to order legislation creating a Tax Increment Financing (TIF) district along Beaver Creek Circle and all implementing agreements.  Roll call:  Boellner, Hazard, Kissinger, Pauken, Rubini and Wagener (6) voting yea; Buehrer (1) abstaining; the Chair declared the motion carried by a vote of 6-0.

Mr. KISSINGER moved to order legislation authorizing the execution of related Community Reinvestment area and income tax agreements.  Roll call:  Boellner, Hazard, Kissinger, Pauken, Rubini and Wagener (6) voting yea; Buehrer (1) abstaining; the Chair declared the motion carried by a vote of 6-0.

 

A letter from the Finance Director requesting authorization of a maintenance agreement relative to the Courtroom audio/visual system was read.  She stated that this agreement is for the maintenance and support of the Court’s system.

Mr. HAZARD moved to order emergency legislation authorizing a maintenance agreement with Jefferson Audio Video Systems, Inc. in an amount not to exceed $3,950 relative to the Courtroom audio/visual system.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Finance Director requesting authorization of a contract for consulting services for preparation of the City’s Comprehensive Annual Financial Reports (CAFR) was read.  She stated that the fee remains the same since 2013 even though they will include 30 hours of additional services to prepare accounts payable and accounts receivable accrual entries.

Mr. BUEHRER moved to order emergency legislation authorizing a 5-year contract with Donald J. Schonhardt & Associates, Inc., in an amount not to exceed $19,000 annually relative to consulting services.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Finance Director requesting approval of agreements with CMI relative to hardware, software and equipment maintenance was read.  She stated that last year the City purchased two years of software and maintenance fees but there were two items that were not renewed for that two-year period that need to be renewed for 2017.

Mr. BOELLNER moved to order emergency legislation approving an agreement with CMI in the amount of $34,723 relative to the City’s licensed hardware, software and equipment maintenance.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Finance Director requesting authorization of an agreement for the purchase of a printer for the Division of Building & Zoning was read.  She stated that the front counter printer in the Building Inspection Department has failed and is in need of a replacement.

Mr. BUEHRER moved to order emergency legislation authorizing an agreement with MT Business Technologies in the amount of $902 relative to the purchase of a Ricoh SP4520dn printer plus monthly maintenance for the Division of Building & Zoning.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Finance Director requesting amendment to the Municipal Income Tax ordinance was read.  She stated that the Ohio legislators made a few updates on the Municipal Income Tax ORC 718 during the past year, which requires update to the City’s ordinance.

Mr. WAGENER moved to order emergency legislation amending the Income Tax Regulations for tax years beginning on or after January 1, 2016 for the City of Maumee.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. WAGENER moved to order emergency legislation amending the Maumee Revised Code relative to certain sections within Chapter 194 Municipal Income Tax and repealing certain sections.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Service Director requesting authorization of an agreement for the rebuild of a pump and motor at the Michigan Avenue Water Pumping Station was read.  He stated that due to the uncertainty of internal wear of the pump, an actual repair cost is difficult to determine.

Mr. PAUKEN moved to order emergency legislation authorizing an agreement with Kiemle-Hankins in an amount not to exceed $23,000 for the rebuild of a pump and motor at the Michigan Avenue Water Pumping Station.

 

A letter from the Commissioner of Public Service requesting approval of a contract for services and equipment for an alarm monitoring system was read.  He stated that in an effort to reduce hard line monitoring costs, they would like to replace such lines with a cellular option.  This will be done at six of the sewer pumping stations and will eliminate the hard wire connection and costs associated.  He added that the technology for monitoring these stations is current and more reliable than what is currently in place and will provide significant monthly savings.

Mr. WAGENER moved to order emergency legislation approving a contract with Dmytryka Jacobs Engineers in an amount not to exceed $13,062 relative to services and equipment for an alarm monitoring system.

 

A letter from the Fire Chief requesting authorization of a contract with Advanced Roofing Services for roof repair at Fire Station #2 was read. 

Mrs. RUBINI moved to order emergency legislation authorizing a contract with Advanced Roofing Services in the amount of $21,500 for roof repairs at Fire Station #2.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Law Director requesting amendment to the Schedule of Rates and Fees was read.  She stated that a number of areas have been identified as needing updates and/or increases.

Mr. KISSINGER moved to order emergency legislation amending the Schedule of Rates and Fees.  Roll call:  All members present voting yea, the Chair declared the motion carried. 

Discussion was held on why a detailed comparison of proposed changes was not included in the Council packet.


A letter from the Commissioner of Human Resources requesting approval of the agreements for Management and Supervisory Personnel and Department Directors was read.  She stated that changes to the Management and Supervisory Personnel ordinance mirror the percent increases in the wage and benefits ordinances and the union contracts passed by Council in December 2015, which will be in effect until June 25, 2017.  She added that the Department Director wage ordinance was only updated to reflect a new end date of December 31, 2017.

 

Mr. WAGENER moved to order emergency legislation approving the agreement for Management and Supervisory Personnel.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. WAGENER moved to order emergency legislation approving the agreement for Department Directors.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

President Buehrer stated that the Committee of the Whole met and heard a presentation from Maumee Investors LLC and Savage and Associates relative to economic development incentives; heard a presentation by Jim Walter, Great Eastern Theatre Company relative to their 2017 annual budget; Council was reminded of the Special Council Meeting to be held on Thursday, December 29, 2016 at 4:00 p.m.; they reviewed items on the agenda including Item D regarding court legal fees; Item I regarding CMI costs; and Item M regarding changes to the current alarm monitoring system.

 

Charles Baird, 1417 Wilderness Drive, asked that whatever could be done would be done with regard to leaf pick-up.

 

Mr. Pauken wanted to clarify his position relative to the Court’s practices.  He stated that it is a simple matter of bookkeeping and he feels Council cannot continue to hand out blank checks to the Court.  As a member of the Finance committee he stated he could not in good conscience vote for the matter of approving the invoice without more detail.

 

Mr. Buehrer stated that unfortunately Council’s hands are tied and the Judge does not care about the budget or the tax payers.

 

Legislation was considered at this time.

 

RESOLUTION NO.                220 --  2016                                       A RESOLUTION OF THE COUNCIL OF THE CITY OF MAUMEE SUPPORTING THE ONGOING TOLEDO METROPOLITAN AREA COUNCIL OF GOVERNMENTS’ STUDY OF A REGIONAL BULK WATER SUPPLY SYSTEM, AND DECLARING AN EMERGENCY.

The Clerk read the Resolution by title only.

Mr. WAGENER moved the resolution be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

Mr. WAGENER moved the resolution be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

So the Resolution was passed.

 

ORDINANCE NO.                 221 --  2016                                       APPROVING 2017 ANNUAL BUSINESS PLAN FOR THE MAUMEE INDOOR THEATER OF THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BOELLNER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

Mr. BOELLNER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 


ORDINANCE NO.                 222 --  2016                                       DECLARING THE IMPROVEMENT TO CERTAIN PARCELS ALONG BEAVER CREEK CIRCLE IN THE CITY TO BE A PUBLIC PURPOSE AND EXEMPT FROM TAXATION; PROVIDING FOR THE COLLECTION AND DEPOSIT OF SERVICE PAYMENTS AND SPECIFYING THE PURPOSES FOR WHICH THOSE SERVICE PAYMENTS MAY BE EXPENDED; AND AUTHORIZING MAKE-WHOLE COMPENSATION PAYMENTS TO THE ANTHONY WAYNE LOCAL SCHOOL DISTRICT AND THE PENTA JOINT VOCATIONAL SCHOOL DISTRICT.

The Clerk read the Ordinance by title only.

Mr. KISSINGER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Hazard, Kissinger, Pauken, Rubini and Wagener (6) voting yea; nays, none, Buehrer (1) abstaining.

So the Ordinance was passed by a vote of 6-0.

 

ORDINANCE NO.                 223 --  2016                                       TO AUTHORIZE THE PROVISION OF CERTAIN TAX EXEMPTIONS WITHIN THE COMMUNITY REINVESTMENT AREA NO. 095-2535-01 FOR THE PURPOSE OF ENCOURAGING ECONOMIC DEVELOPMENT WITHIN THE AREA; AND AUTHORIZING THE EXECUTION OF THE RELATED COMMUNITY REINVESTMENT AREA AGREEMENT AND AN INCOME TAX AGREEMENT.

The Clerk read the Ordinance by title only.

Mrs. RUBINI moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Hazard, Kissinger, Pauken, Rubini and Wagener (6) voting yea; nays, none; Buehrer (1) abstaining.

So the Ordinance was passed by a vote of 6-0.

 

ORDINANCE NO.                 224 --  2016                                       AUTHORIZING A TAX INCREMENT FINANCING AGREEMENT WITH MAUMEE INVESTORS LLC AND SAVAGE & ASSOCIATES INVESTMENT ADVISORY SERVICES, LLC FOR THE CONSTRUCTION OF CERTAIN STORMWATER IMPROVEMENTS FOR THE ARROWHEAD BUSINESS PARK.

The Clerk read the Ordinance by title only.

Mr. HAZARD moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Hazard, Kissinger, Pauken, Rubini and Wagener (6) voting yea; nays, none; Buehrer (1) abstaining.

So the Ordinance was passed by a vote of 6-0.

 

ORDINANCE NO.                 225 --  2016                                       AUTHORIZING THE EXECUTION OF A SERVICE AGREEMENT WITH JEFFERSON AUDIO VIDEO SYSTEMS FOR THE MUNICIPAL COURTROOM AUDIO/VISUAL SYSTEM FOR THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BUEHRER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

Mr. BUEHRER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 226 --  2016                                       AUTHORIZING CONTRACT WITH SCHONHARDT & ASSOCIATES RELATIVE TO FINANCIAL CONSULTING SERVICES FOR PREPARATION OF THE CITY’S COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR) FOR THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. HAZARD moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

Mr. HAZARD moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 227 --  2016                                       AUTHORIZING CONTRACT WITH CREATIVE MICROSYSTEMS, INC., RELATIVE TO HARDWARE, SOFTWARE AND EQUIPMENT MAINTENANCE SERVICES FOR THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. PAUKEN moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

Mr. PAUKEN moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 228 --  2016                                       AUTHORIZING AN AGREEMENT WITH MT BUSINESS TECHNOLOGIES RELATIVE TO PURCHASE OF A COPIER WITH MAINTENANCE AGREEMENT FOR THE BUIDING & ZONING DIVISION OF THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. PAUKEN moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

Mr. PAUKEN moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 229 --  2016                                       AMENDING THE INCOME TAX REGULATIONS FOR TAX YEARS BEGINNING ON OR AFTER JANUARY 1, 2016 FOR THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. WAGENER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

Mr. WAGENER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 230 --  2016                                       AMENDING THE MAUMEE REVISED CODE RELATIVE TO CERTAIN SECTIONS WITHIN CHAPTER 194 MUNICIPAL INCOME TAX AND REPEALING CERTAIN SECTIONS, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BOELLNER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

Mr. BOELLNER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 231 --  2016                                       AUTHORIZING CONTRACT WITH KIEMLE-HANKINS RELATIVE TO REBUILDING OF A PUMP AND MOTOR AT THE MICHIGAN AVENUE WATER PUMP STATION, DEPARTMENT OF PUBLIC SERVICE, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BUEHRER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

Mr. BUEHRER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 


ORDINANCE NO.                 232 --  2016                                       AUTHORIZING A CONTRACT WITH DMYTRYKA JACOBS ENGINEERS, INC. RELATIVE TO SERVICES AND EQUIPMENT FOR AN ALARM MONITORING SYSTEM FOR THE CITY OF MAUMEE, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. KISSINGER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

Mr. KISSINGER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 233 --  2016                                       AUTHORIZING CONTRACT WITH ADVANCED ROOFING SERVICES RELATIVE TO ROOF REPAIRS AT FIRE STATION #2 IN THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mrs. RUBINI moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

Mrs. RUBINI moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 234 --  2016                                       AMENDING SCHEDULE OF RATES AND FEES IN THE CITY OF MAUMEE, OHIO; REPEALING CERTAIN ORDINANCE, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. HAZARD moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

Mr. HAZARD moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 235 --  2016                                       ESTABLISHING SALARIES AND COMPENSATION OF DEPARTMENT DIRECTORS OF THE CITY OF MAUMEE, ESTABLISHING TIMES AND MANNER OF PAYMENT THEREOF, AND OTHER EMPLOYEE BENEFITS AND RELATED MATTERS, REPEALING CERTAIN ORDINANCES AS APPLIED TO EMPLOYEES OF THE CITY OF MAUMEE AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mrs. RUBINI moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

Mrs. RUBINI moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 236 --  2016                                       ESTABLISHING SALARIES AND COMPENSATION OF MANAGEMENT AND SUPERVISORY PERSONNEL OF THE CITY OF MAUMEE, ESTABLISHING TIMES AND MANNER OF PAYMENT THEREOF, AND OTHER EMPLOYEE BENEFITS AND RELATED MATTERS, REPEALING CERTAIN ORDINANCES AS APPLIED TO EMPLOYEES OF THE CITY OF MAUMEE AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. PAUKEN moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

Mr. PAUKEN moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 237 --  2016                                       APPROPRIATING AND TRANSFERRING FUNDS FOR VARIOUS PURPOSES.

The Clerk read the Ordinance by title only.

Mr. WAGENER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

Mr. PAUKEN moved to adjourn at 8:57 p.m. until the Special Meeting at 4:00 p.m. on Thursday, December 29, 2016.  The next regular meeting is Tuesday, January 3, 2017.  Motion carried v.v.

 

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4:00 p.m. Thursday, December 29, 2016 – Special Meeting

MAUMEE CITY COUNCIL

Special Council Meeting

December 29, 2016 - Minutes

4:00 p.m.

 

The Council of the City of Maumee, Ohio, met in special session in Council Chambers at the above time and date with the following members present:  John Boellner, Brent Buehrer, Dan Hazard, Dave Kissinger, Timothy Pauken, Julie Rubini and Thomas Wagener, Jr. (7).

Mayor Richard Carr presiding.

 

The Mayor announced that there would not be a regular Council meeting on Tuesday, January 3, 2017 due to lack of agenda items.  The next regular meeting will be Tuesday, January 17, 2017.

 

A letter from the Finance Director requesting approval of the 2016 Final Appropriations and the 2017 Temporary Appropriations was read.

Mrs. RUBINI moved to order legislation approving the 2016 Final Appropriations for the City of Maumee, as requested.  Roll call:  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mrs. RUBINI moved to order legislation approving the 2017 Temporary Appropriations for the City of Maumee, as requested.  Roll call:   All members present voting yea, the Chair declared the motion carried.

 

A letter from the Fire Chief requesting amendment of certain Volunteer Firefighter wages was read.  He stated that they have been analyzing and reviewing the Fire Division pay rates, systems and processes in order to examine recruitment / retention in an ever-changing environment for volunteer/paid on-call personnel and continue to examine the efficiency of the current system.  He added that he believes the proposed changes will help to continually provide excellent service to the community while also remaining financially prudent.

Mr. PAUKEN moved to order emergency legislation amending the Volunteer Firefighter wages as requested.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Commissioner of Public Service requesting approval of a request for an encroachment at 1391 Conant Street for the construction of a parking lot was read.  He stated that the Service Department has no concerns, as the request will not affect any existing utilities.

Mr. BOELLNER moved to allow Mr. Buehrer to abstain due to a conflict of interest.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. BOELLNER moved to approve a request for an encroachment into the right-of-way at 1391 Conant Street relative to construction of a parking lot subject to the execution of the City’s standard encroachment acknowledgement.  Roll call:  Boellner, Hazard, Kissinger, Pauken, Rubini and Wagener (6) voting yea; Buehrer (1) abstaining; the Chair declared the motion carried by a vote of 6-0.

 

A letter from the Interim Probation Administrator submitting an amended annual report of the Probation Services Fund was presented.

Mr. WAGENER moved to place the amended annual report of the Probation Services Fund on file.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mrs. Rubini asked to have the $16,000 in Miscellaneous Services listed with detail of expenditures.

 

A letter from the Mayor requesting approval of payment for outside legal services was presented.

The Mayor stated that he asked the Law Director to request a full copy of the invoice without any redacting as well as a reason for using outside legal services.  He stated that the Court’s response was that they did not need to provide this as it was confidential attorney-client privilege.

Mr. WAGENER moved to authorize the Finance Director to make payment to Connelly & Collier LLP in the amount of $2,994 for outside legal services.  Roll call:  Boellner and Wagener (2) voting yea; Buehrer, Hazard, Kissinger, Pauken and Rubini (5) voting nay; the Chair declared the motion not carried by a vote of 2-5.

 

Mr. Kissinger asked the type of communication received from the Court.

The Mayor responded that he received an email earlier today and read the email from Mr. Frey into the record.

 

A Court Order from Judge Byers relative to wage increases for Court employees was presented.

A letter from the Mayor to Judge Byers was read.

A letter from Judge Byers to the Mayor was read.

Mr. KISSINGER moved to place the documents on file.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

The Mayor presented Ohio’s Best Hometown plaques to Council members and staff.

 

Legislation was considered at this time.

 

ORDINANCE NO.                 238  2016                                       AMENDING ORDINANCE 22-2016 AS AMENDED RELATIVE TO 2016 APPROPRIATIONS FOR CURRENT EXPENSES AND OTHER EXPENDITURES.

The Clerk read the Ordinance by title only.

Mr. WAGENER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 239  – 2016                                       APPROPRIATING FUNDS FOR CURRENT EXPENSES OF THE CITY OF MAUMEE, OHIO, FOR THE FIRST QUARTER OF FISCAL YEAR 2017.

The Clerk read the Ordinance by title only.

Mr. BOELLNER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 240 – 2016                                        AMENDING ORDINANCE NO. 56-2015 RELATIVE TO THE COMPENSATION OF CERTAIN EMPLOYEES OF THE CITY OF MAUMEE, REPEALING CERTAIN ORDINANCE, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BUEHRER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

Mr. BUEHRER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Hazard, Kissinger, Pauken, Rubini and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

Mr. PAUKEN moved at 4:30 p.m. to adjourn until 7:00 p.m., Tuesday, January 17, 2017.  Roll call:  All members present voting yea, the Chair declared the motion carried.