MAUMEE CITY COUNCIL
August 7 and 21, 2017
MINUTES

7:30 p.m. Monday, August 7, 2017

COMMITTEE OF THE WHOLE

MINUTES

Monday, August 7, 2017 at 7:00 p.m.

 

President Buehrer discussed the Law Director’s appointment (Item 4-A-3) as the City’s representative on the Energy Special Improvement District Board (ESID).  He explained that the City has always had representation on this board; however, the board made a change in their bylaws where the City could only have one representative attend the meetings.

 

The Service Director discussed the Police Station HVAC issue (Item H).  He explained that the old system was outdated and in need of replacement.

 

The Mayor explained his request for approving a feasibility study relative to a cooperative agreement for a Regional Athletic Complex Facility (Item D).  He explained that this request is only for a feasibility study to determine if it is economically feasible for everyone involved.  He added that this is to “think outside the box” and work with other governmental entities.  The regional athletic facility is only a small part of the whole project and will become part of a joint economic development zone where the taxes will be shared by the parties involved.

Mrs. Elmore asked if Maumee was the only Lucas County city involved and the Mayor responded yes.

Mr. Kissinger asked whether this would be an equal sharing among all participants and the Mayor responded that this request is only to do a feasibility study.

 

The Administrator discussed the Planning Commission recommendation to amend the zoning code map (Item O).  He explained that because a drive-through is not permitted in a C-1. The property owner has been non-compliant, which was discovered during a financing process.  He added that this change would also clean up other minor non-conformities.

 

President Buehrer asked if there were any further questions relative to items on the agenda. 

 

There being none, he asked the Law Director to explain the Code Committee recommendations with regard to medical marijuana.

The Law Director discussed the Code Committee recommendations. 

Discussion followed.

President Buehrer asked if after this matter goes to the Planning Commission for their recommendation and it then comes back to Council, will it then take a super majority to overturn any recommendation that the Planning Commission makes?

The Law Director responded that if the Planning Commission recommends a certain plan of zoning, Council either approves or disapproves it that would not need a super majority.  But, if the Planning Commission approved specific zones and Council wanted to differentiate from that, then it would require a super majority vote.

The Mayor asked if the moratorium is rescinded tonight and there is no legislation in place, what happens if someone should come in for a permit in the interim?  He asked why it is important to rescind the moratorium at this point?

The Law Director responded that anyone that could apply would still need to wait for those specific zones to be established.

 

There being no further business to discuss, the meeting adjourned at 7:27 p.m.


MAUMEE CITY COUNCIL

MINUTES

Monday, August 7, 2017 at 7:30 p.m.

 

The Council of the City of Maumee, Ohio, met on the above date with the following members present: John Boellner, Brent Buehrer, Tracey Elmore, Daniel Hazard, David Kissinger, Timothy Pauken and Thomas Wagener, Jr. (7).

Mayor Richard Carr presiding.

 

Mr. BUEHRER moved to approve the minutes of the July 17, 2017 meeting and approve the Minutes Journal.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Mayor requesting confirmation of the appointment of Nicholas Robinson as Firefighter Class I was read.

Mr. WAGENER moved to confirm the appointment of Nicholas Robinson as Firefighter Class I, Division of Fire, Department of Public Safety, effective August 8, 2017.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Mayor requesting confirmation of the appointments of Operators in the Service Department was read.

Mr. HAZARD moved to confirm the appointment of Robby Eason as Operator, Division of Water, Department of Public Service, effective August 14, 2017.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. HAZARD moved to confirm the appointment of Mark Kahl as Operator, Division of Sewer, Department of Public Service, effective August 15, 2017.  Roll call:  All members present voting yea, the Chair declared the motion carried.

The Service Director introduced and welcomed Mr. Robby Eason.

 

A letter from the Mayor requesting confirmation of the appointment of Beth Tischler as the City’s representative on the Energy Special Improvement District Board was read.

Mr. BUEHRER moved to confirm the appointment of Beth Tischler as the City’s representative on the Energy Special Improvement District Board.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Mayor requesting confirmation of the resignation of Thomas Hunyor, Jr. as a Firefighter was read.

Mrs. ELMORE moved to confirm the resignation of Thomas Hunyor, Jr. as a Firefighter, Division of Fire, Department of Public Safety, effective August 7, 2017.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A Notice from the Ohio Division of Liquor Control on an application by Jerry Chris Eric LLC (dba Sidelines Maumee & Patio), 1430 Holland Road, Maumee, Ohio.  There were no issues from the Police Division.

Mr. BOELLNER moved to place the application on file.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A Notice from the Ohio Division of Liquor Control on an application by Jeds Maumee LLC (dba Jeds), 1560 Reynolds Road, Maumee, Ohio.  There were no issues from the Police Division.

Mr. KISSINGER moved to place the application on file.  Roll call:  All members present voting yea, the Chair declared the motion carried.


A letter from the Mayor requesting approval of a cooperative agreement and authorization of funds towards a Regional Athletic Complex Facility was read.  He stated that this proposed agreement is between the City of Perrysburg, City of Maumee, Wood County Port Authority, Wood County Economic Development Commission and the Rossford Convention and Visitor’s Bureau to initiate a feasibility study into the project.

Mr. PAUKEN moved to order legislation authorizing execution of a cooperative agreement authorizing the expenditure of $15,000 for a feasibility study.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Finance Director requesting approval of a contract for the purchase of new Dell computers was read.  She stated that the City has 18 Dell computers on an annual 5-year computer replacement program to upgrade and that they would also upgrade a network server.

Mr. BOELLNER moved to order emergency legislation approving a contract with Dell in an amount not to exceed $25,027.60 relative to the purchase of eighteen (18) new computers and an upgrade to the network server, utilizing government pricing, for various City departments.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Service Director requesting authorization of Participatory Preliminary Legislation with the Ohio Department of Transportation (ODOT) for the improvements to US 24 and Monclova Road was read.  He stated that by passing this legislation, the City agrees to commit $100,000 towards the cost of improvements, bear 100% of the cost of any features requested that are not necessary for the project as determined by the State and Federal Highway Administration (FHWA), own and maintain all portions of the project under our jurisdiction and to have the state be the lead agency to administer the construction phase of the project.

Mr. BUEHRER moved to order emergency legislation authorizing Participatory Preliminary Legislation with ODOT for the improvements to US 24 and Monclova Road.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Service Director requesting approval of a contract for the purchase of a replacement groomer for Rolf Park softball diamonds was read.  He stated that this replaces a 2004 Jacobson Field Groomer used at Rolf Park for the softball diamonds.

Mr. HAZARD moved to order emergency legislation approving an agreement utilizing State Term Schedule (STS) with Century Equipment in the amount of $17,340.72 for the purchase of a replacement groomer for Rolf Park softball diamonds.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Service Director requesting approval of a contract for the Police Station HVAC Control Upgrade project was read.  He stated that this project includes upgrades to the controls in the boilers, chiller, air handling, make-up air units and the variable air volume (VAV) units.

Mr. WAGENER moved to order emergency legislation approving a contract with AGM Energy Services in the amount of $89,753 utilizing State Term Schedule (STS) for the Police Station HVAC Control Upgrade project.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Service Director requesting approval of an agreement for engineering services related to the development of a Stormwater Utility was read.  He stated that the proposal is separated into four tasks:  1) is the initial impervious area analysis; 2) is the cost of service analysis; 3) is the utility fee analysis; and 4) is to finalize the non-residential impervious area.

Mrs. ELMORE moved to order emergency legislation approving an agreement with Strand Associates, Inc. in the amount of $52,000 relative to engineering services for the development of a Stormwater Utility.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Commissioner of Public Service requesting Declaration of Necessity of reconstructing certain sidewalks and beginning the assessment process was read.  He stated that they have completed their inspection of the sidewalks at two addresses on Craig Road and identified 9 sections needing replacement as residential responsibility.

Mr. KISSINGER moved to order emergency legislation declaring the necessity of reconstructing certain sidewalks and beginning the assessment process.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Commissioner of Public Service requesting approval of a contract for design services for the Anthony Wayne Trail Water Main Crossing project was read.  He stated that these services include the design and bid documents of the Anthony Wayne Trail Water Main Crossing.

Mr. PAUKEN moved to order emergency legislation approving a contract with Jones & Henry Engineers in an amount not to exceed $12,870 for design services relating to the Anthony Wayne Trail Water Main Crossing project.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Police Chief requesting approval of an agreement to outfit four (4) unmarked Police vehicles with emergency light packages was read.

Mr. BOELLNER moved to order emergency legislation approving an agreement with Sound Off Signal in the amount of $6,089.76 to outfit four (4) unmarked Police vehicles with emergency light packages.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Police Chief requesting certain Police vehicles be declared surplus was read.

Mr. HAZARD moved to order emergency legislation declaring four (4) 2015 Ford Explorers as surplus.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Fire Chief requesting approval of a Memorandum of Understanding (MOU) with Owens Community College (OCC) relative to public safety training was read.  He stated that this renewal is for the use of the training center in exchange for a one-year membership for OCC’s Fire Consortium Training Program.

Mr. KISSINGER moved to order emergency legislation authorizing the Mayor and Municipal Clerk to enter into a Memorandum of Understanding (MOU) with Owens Community College relative to public safety training.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Chief Building Official requesting amendment to the zoning map was read.  He stated that the Municipal Planning Commission met and approved a request for a zoning change from C-1 to C-2 for a long standing structure with an existing non-conforming restaurant with drive through service resulting in the non-conforming status.  This change allows a drive through service bringing the property into compliance with the code.

Mr. WAGENER moved to order emergency legislation amending the zoning map for the properties located at 1010 and 1012 Conant Street from C-1 (Neighborhood Commercial) to C-2 (General Commercial).  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

President Buehrer stated that the Committee of the Whole met and reviewed items on the agenda including Item A-3, appointment to the ESID Board; Item H, HVAC Control Project; Item D, feasibility study for a regional athletic complex; and Item O, zoning change for KFC restaurant.  There was also a lengthy discussion on the Code Committee report and it was requested that a motion be made to allow Mr. Hazard to abstain due to a conflict of interest.

 

Mr. Wagener read the following Code Committee report:

 

MAUMEE CITY COUNCIL

CODE COMMITTEE REPORT

Wednesday, July 26, 2017, at 12:30 p.m.

 

               The Code Committee of the Maumee City Council met on July 26, 2017, at 12:30 p.m. in open session in the conference room adjacent to council chambers after proper notice given to the public.  Present at the Committee meeting were: Thomas Wagener Chair; and David Kissinger; Clerk Amber Rathburn; Law Director Beth Tischler; Lt. Jeff Siebenaler, Bruce Wholf and Andy Glenn from the Administration and Karen Gerhardinger from the Maumee Mirror.  A quorum of the committee members was present.

 

               Dan Hazard was excused due to a professional conflict of interest.

 

 

               Law Director Beth Tischler provided the committee with a presentation on Medical Marijuana and the City’s options. A copy of the presentation is included with this report.  The Police representative offered comments and an opinion that these types of establishments are not anticipated to generate increased calls for services.  The Building and Zoning representatives offered comments regarding suggested zoning districts in which medical marijuana operations would be appropriate.  Specifically, it was suggested that dispensaries would  be appropriate for C-2 (General Commercial District)  and that M-1 (Controlled Industrial District) was appropriate for cultivation, processing or testing of medical marijuana.

 

               It was discussed that if the moratorium was lifted, the proposed amendments to the zoning districts would first go to the Maumee Planning Commission where a public hearing would be held and a recommendation returned to council. 

 

               The following motions were made and approved:

               1.            Motion by Mr. Kissinger to rescind the moratorium on medical marijuana
                              facilities.

               2.            Motion by Mr. Kissinger to authorize the administration to draft amendments to
                              the Maumee Municipal Code to permit medical marijuana facilities within the city of Maumee.

               Mr. Kissinger then made a motion to adjourn.

 

Respectfully submitted,
Thomas Wagener, Jr., Chair
Dave Kissinger, Member
Daniel Hazard, Member (Abstaining)

 

Mr. WAGENER moved to allow Mr. Hazard to abstain due to a conflict of interest. Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. WAGENER moved to rescind the moratorium on medical marijuana facilities.  Roll call:  Boellner, Elmore, Kissinger, Pauken and Wagener (5) voting yea; Buehrer (1) voting nay; Hazard (1) abstaining; the Chair declared the motion carried by a vote of 5-1.

Mr. WAGENER moved to authorize Administration to draft amendments to the Maumee Municipal Code to permit medical marijuana facilities within the City of Maumee.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Pauken and Wagener (6) voting yea;  Hazard (1) abstaining;  the Chair declared the motion carried by a vote of 6-0.

Mr. WAGENER moved to accept the report.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Pauken and Wagener (6) voting yea;  Hazard (1) abstaining;  the Chair declared the motion carried by a vote of 6-0.

 

Paul Lehman, 405 East Broadway, asked if the Council agenda could be posted prior to the day of the meeting.  He also asked about a fall and spring collection, requesting that the weeks be rotated.

 

Mr. BUEHRER moved to adjourn to Executive Session at 8:10 p.m. to discuss sale of real estate.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. BOELLNER moved to return from Executive Session at 8:20 p.m.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

Legislation was considered at this time.

 

ORDINANCE NO.                 130 --  2017                                       AUTHORIZING EXECUTION OF A COOPERATION AGREEMENT BETWEEN THE CITY OF MAUMEE, CITY OF PERRYSBURG, WOOD COUNTY PORT AUTHORITY, WOOD COUNTY ECONOMIC DEVELOPMENT COMMISSION AND THE ROSSFORD CONVENTION AND VISITOR’S BUREAU RELATIVE TO THE INITIATION OF A FEASIBILITY STUDY FOR A REGIONAL ATHLETIC COMPLEX FACILITY.

The Clerk read the Ordinance by title only.

Mr. WAGENER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 131 --  2017                                       AUTHORIZING CONTRACT WITH DELL RELATIVE TO PURCHASE OF DELL COMPUTERS FOR VARIOUS DEPARTMENTS OF THE CITY OF MAUMEE, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BOELLNER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

Mr. BOELLNER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

RESOLUTION NO.                132 --  2017                                       AUTHORIZING THE MAYOR AND MUNICIPAL CLERK TO PARTICIPATE IN THE US 24 / MONCLOVA ROAD SAFETY IMPROVEMENT PROJECT, EXECUTE PRELIMINARY LEGISLATION, AND DECLARING AN EMERGENCY.

The Clerk read the Resolution by title only.

Mr. BUEHRER moved the resolution be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

Mr. BUEHRER moved the resolution be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

So the Resolution was passed.

 

ORDINANCE NO.                 133 --  2017                                       AUTHORIZING CONTRACT WITH CENTURY EQUIPMENT RELATIVE TO THE PURCHASE OF A REPLACEMENT GROOMER AT ROLF PARK FIELDS, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. KISSINGER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

Mr. KISSINGER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 134 --  2017                                       AUTHORIZING CONTRACT WITH AGM ENERGY SERVICES FOR THE POLICE STATION HVAC CONTROL UPGRADE PROJECT, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mrs. ELMORE moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

Mrs. ELMORE moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 135 --  2017                                       AUTHORIZING AN AGREEMENT WITH STRAND ASSOCIATES, INC. FOR THE DEVELOPMENT OF A STORMWATER UTILITY FOR THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. HAZARD moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

Mr. HAZARD moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

RESOLUTION NO.                136 --  2017                                       DECLARING THE NECESSITY OF CONSTRUCTING, REPAIRING, AND RECONSTRUCTING CERTAIN SIDEWALKS IN THE CITY OF MAUMEE, REQUIRING THAT ABUTTING PROPERTY OWNERS CONSTRUCT OR REPAIR SAME, RATIFYING AND CONFIRMING NOTICES, AUTHORIZING CONSTRUCTION, REPAIR, OR RECONSTRUCTION BY DIRECTOR OF PUBLIC SERVICE IN CERTAIN CASES, PROVIDING FOR ASSESSMENT OF COSTS, AND DECLARING AN EMERGENCY.

The Clerk read the Resolution by title only.

Mr. PAUKEN moved the resolution be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

Mr. PAUKEN moved the resolution be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

So the Resolution was passed.

 

ORDINANCE NO.                 137 --  2017                                       AUTHORIZING CONTRACT WITH JONES & HENRY ENGINEERS RELATIVE TO DESIGN SERVICES RELATED TO THE ANTHONY WAYNE TRAIL WATER MAIN CROSSING PROJECT IN THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. WAGENER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

Mr. WAGENER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 138 --  2017                                       AUTHORIZING A CONTRACT WITH SOUND OFF SIGNAL TO OUTFIT NEW POLICE VEHICLES WITH EMERGENCY LIGHT PACKAGES, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BOELLNER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

Mr. BOELLNER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 139 --  2017                                       DECLARING CERTAIN PROPERTY OF THE CITY OF MAUMEE TO BE SURPLUS, AUTHORIZING DISPOSAL OF SAME, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BUEHRER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

Mr. BUEHRER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 140 --  2017                                       AUTHORIZING MEMORANDUM OF UNDERSTANDING WITH OWENS COMMUNITY COLLEGE FOR USE OF CITY PROPERTY, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. KISSINGER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

Mr. KISSINGER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 141 --  2017                                       AMENDING THE ZONING CODE MAP OF THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mrs. ELMORE moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

Mrs. ELMORE moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 142 --  2017                                       APPROPRIATING AND TRANSFERRING FUNDS FOR VARIOUS PURPOSES.

The Clerk read the Ordinance by title only.

Mr. HAZARD moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmwood, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

Mr. PAUKEN moved to adjourn at 8:35 p.m. until 7:00 p.m. Monday, August 21, 2017.  Motion carried v.v.

 

***********************************************************

7:30 p.m. Monday, August 21, 2017

COMMITTEE OF THE WHOLE

MINUTES

Monday, August 21, 2017 at 7:00 p.m.

 

President Buehrer introduced Eric Zgodzinski from the Lucas County Health Department who gave a brief update with regard to the recent norovirus outbreak at Mama C’s.

 

President Buehrer asked if there were any questions relative to items on the agenda.

 

The Administrator explained Item C relating to the request for a charitable fundraiser at the Village Idiot on August 27, 2017.  He clarified that no amplified music would be played outside.

 

President Buehrer explained Item B, Assessments, stating that this is an annual request regarding street lighting, weed cutting and tree removal services to be billed with real estate property taxes.

 

Mrs. ELMORE moved to adjourn to Executive Session at 7:08 p.m. to discuss purchase of real estate.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. HAZARD moved to return from Executive Session at 7:19 p.m.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

There being no further business to discuss, the meeting adjourned at 7:20 p.m.

 

MAUMEE CITY COUNCIL

MINUTES

Monday, August 21, 2017 at 7:30 p.m.

 

The Council of the City of Maumee, Ohio, met on the above date with the following members present: John Boellner, Brent Buehrer, Tracey Elmore, Daniel Hazard, David Kissinger, Timothy Pauken and Thomas Wagener, Jr. (7).

Mayor Richard Carr presiding.

 

It was noted that on the draft minutes, Page 3, Paragraphs 4, 5 and 6, “Roll call” was omitted.

Mr. BUEHRER moved to amend the minutes to include “roll calls.”  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. BUEHRER moved to approve the minutes of the August 7, 2017 meeting with the above amendments and approve the Minutes Journal.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Mayor requesting confirmation of the appointment of Jason Maunz as Operator in the Department of Public Service, Division of Water, was read.

Mr. HAZARD moved to confirm the appointment of Jason Maunz as Operator in the Department of Public Service, Division of Water, effective August 22, 2017.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Municipal Clerk requesting legislation to levy assessments was read.  She stated that each year Council must levy assessments for street lighting and weed cutting services, which are then billed with real estate property taxes the following year.  This year there will also be assessments for two outstanding tree removals.

Mr. WAGENER moved to order emergency legislation authorizing the levying of assessments to property owners in the amount of $270,580.18 relative to street lighting.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. WAGENER moved to order emergency legislation authorizing the levying of assessments to property owners in the amount of $3,739.99 relative to weed cutting.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. WAGENER moved to order emergency legislation authorizing the levying of assessments to property owners in the amount of $3,198.25 relative to tree removal.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Administrator regarding a charitable fundraiser at the Village Idiot on Sunday, August 27, 2017 was read.  He stated that the bulk of the activities would be held inside the building but they have requested use of the public alley between the Village Idiot and Georgettes.  They are also requesting use of the eastern half of the West Mews for this event.

Mr. HAZARD moved to authorize a charitable fundraiser at the Village Idiot on Sunday, August 27, 2017 from 1:00 to 8:00 p.m. allowing for the closure of the public alley between the Village Idiot and Georgettes and use of a portion of the eastern half of the West Mews.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Law Director requesting approval of an extension to the agreement with Lucas County relative to the City’s participation in the Correctional Treatment Facility RAD Program was read.  She stated that the Lucas County Board of Commissioners approved the extension in Resolution 17-665 and the Municipal Court is requesting that the City provide consent to extend the program for the term of July 1, 2017 through June 30, 2018.

Mr. BOELLNER moved to order emergency legislation approving an extension to the agreement with the Lucas County Board of Commissioners relative to the City’s participation in the Lucas County Court of Common Pleas Correctional Treatment Facility RAD Program.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Law Director regarding a zoning change for 2323 River Road recommended by the Maumee Planning Commission was read.

Mr. HAZARD moved to allow Mr. Kissinger to abstain due to a conflict of interest.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. HAZARD moved to order legislation to amend the Zoning Code Map.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Pauken and Wagener (6) voting nay; yeas none; Kissinger (1) abstaining; the Chair declared the motion failed by a vote of 0-6.

Mr. Pauken read a statement into the record.

Mr. Buehrer also read a statement into the record.

 

A letter from the Service Director requesting authorization of a contract for annual ditch cleaning services was read.  He stated that the work proposed is to clean the ditch banks on Graham Ditch along Ford Street next to Barney’s Fuel Mart and the open drainage ditch that runs between First Federal Bank and the motel near Osage Drive.  The project will include mowing and mulching the banks of existing brush and to remove six cottonwood trees.

Mrs. ELMORE moved to order emergency legislation authorizing a contract with Burkhart and Sons Excavating, Inc., in the amount of $14,900 relative to ditch cleaning services.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Service Director requesting approval of an agreement to purchase a new F-350 Crew Cab pick-up truck utilizing H.B. 204 was read.  He stated that prices were obtained from Brondes Ford of Toledo, which were lower than the state base vehicle price and listed options on the vehicle.

Mr. WAGENER moved to allow Mr. Hazard to abstain due to a conflict of interest.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. WAGENER moved to order emergency legislation approving an agreement with Brondes Ford of Toledo in the amount of $33,304 utilizing H.B. 204 for the purchase of an F-350 Crew Cab pick-up truck for the Division of Natural Resources.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Pauken and Wagener (6) voting yea; Hazard (1) abstaining; the Chair declared the motion carried by a vote of 6-0.


A tabulation of bids received by the Service Director relative to the Cass Road Pump Station Improvement project was read.  He stated that two bids were received and that he is recommending approval of a contract with Vernon Nagel Inc.

Mr. KISSINGER moved to order emergency legislation to declare the bid of Vernon Nagel, Inc. as the lowest and most responsive and to approve a contract in the amount of $396,020 relative to the Cass Road Pump Station Improvements project.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. KISSINGER moved to authorize appropriations in an amount not to exceed $20,000 for any unforeseen conditions during the project.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Commissioner of Public Service requesting approval of a contract for the purchase of a brine anti-icing unit utilizing State Term Schedule (STS) was read.  He stated that this piece of equipment was authorized in the 2017 Capital Budget for the Construction Division.

Mr. PAUKEN moved to order emergency legislation approving a contract with Kalida Truck Equipment in the amount of $11,850 utilizing State Term Schedule (STS) for a GVM Anti-Icing Unit for the Construction Division.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Police Chief requesting approval of a contract with the Lucas County Sheriff’s Office for participation in the 2018 Countywide OVI Task Force was read.  He stated that participation will make them eligible to be reimbursed for overtime expenses relative to specific traffic enforcement efforts.

Mr. BOELLNER moved to order emergency legislation approving a contract with the Lucas County Sheriff’s Office for participation in the 2018 Countywide OVI Task Force.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Police Chief requesting authorization of an agreement for maintenance of overhead garage doors at the Police Building was read.  He stated that this request includes $285 for service labor plus any unknown parts that may need to be replaced.

Mrs. ELMORE moved to order emergency legislation authorizing a service agreement with Overhead Door Company of Toledo in an amount not to exceed $700.00 relative to overhead garage door maintenance.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

President Buehrer stated that the Committee of the Whole met and heard an update by Eric Zgodzinski from the Lucas County Health Department relative to a recent norovirus outbreak at Mama C’s; reviewed items on the agenda including Item C relating to a charitable fundraiser and the noise ordinance, and Item B relating to annual assessments; and adjourned to Executive Session to discuss purchase of real estate.

 

Mr. Boellner read the following Personnel Committee report:

Personnel Committee

               The Personnel Committee met on Thursday, August 10, 2017 at 12:00 noon.  Present for the meeting were Committee members John Boellner and Brent Buehrer.  Also present were Amber Rathburn, Beth Tischler, Lt. Dave Tullis and Patricia Donohue.

               The topic discussed was compensation for School Crossing Guards.  Lt. Tullis said that one guard had reached the top of the pay scale.  Maumee starts Crossing Guards at $8.15 (minimum wage) and tops out at $14.00.

               A survey of Perrysburg and Sylvania showed that they start Crossing Guards at $16.00.  Ms. Donohue voiced her opinion on the topic.

               After a short discussion, motion was made to start Crossing Guards at $10.00 and top out at $18.00.  Motion passed 2-0.

Respectfully submitted,

John Boellner, Chair

Brent Buehrer, Member

Dave Kissinger, Member (Absent)

 

Mr. BOELLNER moved to order emergency legislation amending the part time employee ordinance.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. BOELLNER moved to accept the report.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

Julian Mack, Lucas County resident, representing Black Lives Matter, addressed Council members.

 

The Administrator reported that he received a phone call from the President of the Lucas County Fair Board commending the Maumee Police Department, specifically Sergeant Tom Hixon, for assisting a mother who had unintentionally locked her baby in her car.

 

The Administrator reported that the City has been working with WSOS in Lucas County to secure CHIP funds of up to $350,000 for CHIP grants within the community.  He stated that the state is still several weeks away from making a final funding decision but he will keep Council members updated.

 

The Mayor thanked Mr. Mack for attending tonight’s meeting and he expressed his displeasure over the circumstances in recent days with regard to the Charlottesville tragedy.  He also explained the City’s efforts with regard to the subsequent rally for peace held in the City and he commended the Police Division, especially Lt. Siebenaler, for the exceptional job they did to allow a peaceful demonstration to take place in the City.

 

President Buehrer voiced his displeasure over the recent events in Charlottesville and the impact it has had on the City of Maumee.

 

Mrs. ELMORE moved to refer future use of the property on River Road (Parcel #36-04765) to the Parks & Recreation Committee.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

Mr. Kissinger read a statement regarding freedom of speech and the recent deplorable acts occurring in the country into the record.

 

Legislation was considered at this time.

 

ORDINANCE NO.                 143 --  2017                                       AMENDING ORDINANCE NO. 81-2017 RELATIVE TO THE COMPENSATION OF CERTAIN EMPLOYEES OF THE CITY OF MAUMEE, REPEALING CERTAIN ORDINANCE, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. WAGENER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

Mr. WAGENER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 144 --  2017                                       LEVYING SPECIAL ASSESSMENTS FOR THE PROPERTY OWNERS’ SHARE OF THE COST OF LIGHTING THE STREETS AND PUBLIC WAYS IN THE CITY OF MAUMEE, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BOELLNER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

Mr. BOELLNER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.


ORDINANCE NO.                 145 --  2017                                       LEVYING ASSESSMENTS FOR CUTTING OF NOXIOUS WEEDS, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BUEHRER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

Mr. BUEHRER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 146 --  2017                                       LEVYING ASSESSMENTS FOR TREE REMOVAL, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. KISSINGER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

Mr. KISSINGER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

RESOLUTION NO.                147 --  2017                                       A RESOLUTION TO EXTEND THE AGREEMENT WITH THE LUCAS COUNTY BOARD OF COMMISSIONERS RELATIVE TO PARTICIPATION IN LUCAS COUNTY COURT OF COMMON PLEAS CORRECTIONAL TREATMENT FACILITY RAD PROGRAM BY THE CITY OF MAUMEE, AND DECLARING AN EMERGENCY.

The Clerk read the Resolution by title only.

Mrs. ELMORE moved the resolution be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

Mrs. ELMORE moved the resolution be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

So the Resolution was passed.

 

ORDINANCE NO.                 148 --  2017                                       AUTHORIZING AGREEMENT WITH BURKHART AND SONS EXCAVATING, INC., RELATIVE TO DITCH MAINTENANCE SERVICES FOR THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. HAZARD moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

Mr. HAZARD moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 149 --  2017                                       AUTHORIZING PURCHASE OF VEHICLE FOR THE DEPARTMENT OF PUBLIC SERVICE, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. PAUKEN moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Pauken and Wagener (6) voting yea; nays, none; Hazard (1) abstaining.

Mr. PAUKEN moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Pauken and Wagener (6) voting yea; nays, none; Hazard (1) abstaining.

So the Ordinance was passed by a vote of 6-0.

 

ORDINANCE NO.                 150 --  2017                                       ACCEPTING BID RELATIVE TO THE CASS ROAD PUMP STATION IMPROVEMENTS PROJECT, AUTHORIZING EXECUTION OF CONTRACT, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. WAGENER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

Mr. WAGENER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 151 --  2017                                       AUTHORIZING CONTRACT WITH KALIDA TRUCK EQUIPMENT FOR THE PURCHASE OF A BRINE ANTI-ICING UNIT FOR THE DEPARTMENT OF PUBLIC SERVICE, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BOELLNER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

Mr. BOELLNER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 152 --  2017                                       AUTHORIZING AGREEMENT WITH THE SHERIFF OF LUCAS COUNTY RELATIVE TO PARTICIPATION IN THE 2018 COUNTYWIDE OVI TASK FORCE BY THE CITY OF MAUMEE, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BUEHRER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

Mr. BUEHRER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 153 --  2017                                       AUTHORIZING AGREEMENT WITH OVERHEAD DOOR COMPANY OF TOLEDO RELATIVE TO OVERHEAD GARAGE DOOR MAINTENANCE AT THE POLICE DIVISION BUILDING OF THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. KISSINGER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

Mr. KISSINGER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 154 --  2017                                       APPROPRIATING AND TRANSFERRING FUNDS FOR VARIOUS PURPOSES.

The Clerk read the Ordinance by title only.

Mrs. ELMORE moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmwood, Hazard, Kissinger, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

Mr. PAUKEN moved to adjourn at 8:32 p.m. until 7:00 p.m. Tuesday, September 5, 2017.  Motion carried v.v.

 

***********************************************************