MAUMEE CITY COUNCIL
April 2 and 16, 2018
MINUTES

7:30 p.m. Monday, April 2, 2018

COMMITTEE OF THE WHOLE

MINUTES

Monday, April 2, 2018 at 7:00 p.m.

 

President Pauken asked the Commissioner of Public Service to explain the request relating to Demand Response Program (Item G) on the agenda.

 

The Commissioner of Public Service explained that this program is basically a reimbursement program to reduce power consumption with the use of generators when the power grid demand is at or near capacity.

 

President Pauken asked if there were any questions relative to items on the agenda.

 

The Administrator stated that he mistakenly put West Dudley in his letter regarding Food Truck events, and it should have been East Dudley.

 

Mr. Buehrer gave a brief update on the Streets Committee meeting held at 4 p.m. stating that they basically went over the procedures for the meeting being scheduled for Monday, April 9, 2018 at 7:00 p.m. for the West Wayne Street improvements.  He stated that they are inviting neighbors from basically Ford Street and West Wayne to Monclova Road intersection to attend.

 

Council pictures were taken at this time.

 

There being no further business to discuss, the meeting adjourned at 7:08 p.m.

 

MAUMEE CITY COUNCIL

MINUTES

Monday, April 2, 2018 at 7:30 p.m.

 

The Council of the City of Maumee, Ohio, met on the above date with the following members present: John Boellner, Brent Buehrer, Tracey Elmore, Dave Kissinger, Scott Noonan, Timothy Pauken and Thomas Wagener, Jr. (7).

Mayor Richard Carr, presiding.

 

Mr. PAUKEN moved to approve the minutes of the March 19, 2018 meeting and approve the Minutes Journal.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Mayor accepting the resignation of Luke Neitzel, Patrolman, was read.

Mr. WAGENER moved to confirm the resignation of Luke Neitzel, Patrolman, Division of Police, Department of Public Safety, effective March 20, 2018.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. WAGENER moved to fill the vacant position.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Mayor appointing 2018 Rolf Park seasonal maintenance employees was read.

Mr. BOELLNER moved to confirm the appointment of 2018 Rolf Park seasonal maintenance employees, as requested.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Mayor appointing 2018 summer laborers and engineering intern for the Department of Public Service was read.

Mrs. ELMORE moved to confirm the appointment of 2018 summer laborers and an engineering intern for the Department of Public Service, as requested.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Mayor appointing Rolf Park Pool employees for the 2018 season was read.  He stated that all applicants were hired.

Mr. PAUKEN moved to allow Mr. Buehrer to abstain due to a conflict of interest.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. PAUKEN moved to confirm the appointments of Assistant Pool Managers, Lifeguards and Concession / Admissions at Rolf Park Pool for the 2018 season.  Roll call:  Boellner, Elmore, Kissinger, Noonan, Pauken and Wagener (6) voting yea; nays none; Buehrer (1) abstaining; the Chair declared the motion carried by a vote of 6-0.

 

A Notice from the Ohio Division of Liquor Control on annual Permit Renewal applications for the City of Maumee was presented.  There were no objections noted from the Police Division.

Mr. WAGENER moved to place the report on file.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Administrator requesting referral of the matter of Food Truck events to the Buildings & Lands Committee was read.

Mr. NOONAN moved to refer the matter of Food Truck events to the Buildings & Lands Committee.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Service Director requesting authorization of an agreement with the Ohio Department of Transportation to participate in their annual salt bids for the 2018/2019 summer season was read.  He stated that by participating in this bid process, the City will be bound by the terms of the participation agreement to purchase 100% of our base tonnage for summer fill.  He added that the City will be utilizing a base tonnage of 2,500 tons for summer order and delivery.

Mr. KISSINGER moved to order emergency legislation to authorize the Service Department to enter into a participation agreement with ODOT for the provision of securing road salt for the 2018-2019 summer season.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A tabulation of bids received by the Service Director relative to the 2018 Tree Planting Program was read.  He stated that four (4) bids were received and it is recommended that Malczewski Lawn Care LLC be declared the lowest and most responsive and to approve a contract in the amount of $34,914 for the 2018 Tree Planting Program.

Mr. PAUKEN moved to order emergency legislation to declare the bid of Malczewski Lawn Care LLC as the lowest and most responsive and to approve a contract in the amount of $34,914 relative to the 2018 Tree Planting Program.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Service Director requesting approval of a contract for professional design services relative to the Police outdoor shooting range was read.  He stated that they have received a proposal for additional engineering along with bidding documents and assistance through the bidding phase of the outdoor shooting range.

Mr. BUEHRER moved to order emergency legislation approving a contract with Poggemeyer Design Group in an amount not to exceed $7,250 for professional design services relative to the Police Shooting Range.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Service Director requesting referral of the matter of the Demand Response Program to the Public Utilities Committee was read.  He stated that the Service Department was made aware of a program called Demand Response from NRG Solutions, which is a reimbursement program to reduce power consumption when the power grid demand is at or near capacity with the likelihood of brown outs and blackouts are to occur.

Mrs. ELMORE moved to refer the matter of the Demand Response Program to the Public Utilities Committee.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Fire Chief requesting certain miscellaneous equipment be declared as surplus was read.

Mr. BOELLNER moved to order emergency legislation declaring certain miscellaneous equipment as surplus.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Fire Chief requesting appropriations for the purchase of twelve (12) Sterns high visibility life jackets for the Fire Division was read.  He stated that these items have been approved in the capital budget for 2018.

Mr. KISSINGER moved to approve appropriations in the amount of $1,409.04 for the purchase of twelve (12) Sterns high visibility life jackets for the Fire Division.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

A letter from the Fire Chief requesting appropriations for the purchase of various Fire hose and equipment items during 2018 was read.  He stated that these items have been approved in the capital budget for 2018.

Mr. NOONAN moved to approve appropriations in the amount of $20,000 for the purchase of various Fire hose and equipment during 2018 for the Fire Division.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

President Pauken stated that the Committee of the Whole met and reviewed a request for referral of the Demand Response Program to the Public Utilities Committee (Item G); heard a brief update on the Streets Committee meeting held just before Council meeting, informing Council there will be a public forum for the residents on West Wayne Street for the construction phase on April 9th at 7pm; and then group pictures were taken.

 

Mr. Buehrer read the following report from the Joint Finance-Water & Sewer Committee meeting:

 

MAUMEE CITY COUNCIL

JOINT FINANCE & ECONOMIC DEVELOPMENT COMMITTEE

and

WATER & SEWER COMMITTEE REPORT

March 27, 2018

 

               On March 27, 2018, at 12:00 p.m. the Finance Committee of the Maumee City Council and the Water and Sewer Committee of Maumee City Council held a joint meeting in open session in the conference room adjacent to Council Chambers after proper notice given to the public.  Present at the Committee meeting were: Brent Buehrer, Chair of the Finance & Economic Committee; Council Committee Members Scott Noonan and Thomas Wagener Jr., John Boellner, Chair of the Water & Sewer Committee, Council Committee Member Tracey Elmore and Thomas Wagener Jr, Finance Director, Debra Cartledge, Joe Camp, Service Department Director, Howard Brebberman of the Service Department, Todd Walborn, Supervisor of the Water Department and Jim Heckman of the Sewer Department.

               Discussed at the meeting were as follows:

·        Water & Sewer Funds Balances and Consumer Rates

               Debra Cartledge of the Finance Department presented information on actual and projected Water and Sewer Fund balances. She discussed current rates and the long term effect on these fund balances.  Joe Camp of the Service Department reviewed upcoming projects related to the Water and Sewer funds. The Committee requested additional information on rates and proposed projects to determine a course of action. The Committee unanimously request this topic stay in the joint committees.

Respectfully submitted,

Brent Buehrer, Chair, Finance

Scott Noonan, Member, Finance

Tom Wagener, Jr., Member, Finance

John Boellner, Chair, Water & Sewer

Tracey Elmore, Member, Water & Sewer

Thomas Wagener, Jr., Member, Water & Sewer

              

Mr. BUEHRER moved to accept the report.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

Mr. BOELLNER read the following report from the Personnel Committee:

 

Personnel Committee

 

               The Personnel Committee met on Wednesday, March 28, 2018 at 11:15 p.m.  Present for the meeting were Committee members John Boellner and Timothy Pauken (Tracey Elmore participated via phone).  Also present from Administration were John Jezak, Amber Rathburn, Susan Noble and Bruce Wholf.

               The topic of discussion was Inspection staffing.  Mr. Wholf explained the hiring of new Building & Zoning Inspectors was becoming more fruitless because of pay and benefits.  Mr. Wholf proposed paying the Building & Zoning Inspectors by the number of certifications they held, plus a signing bonus (see rates attached).

               After a brief discussion, Mr. Pauken made a motion to allow an increase in salary for the Building & Zoning Inspectors based on the number of certifications, as proposed by Mr. Wholf.  In addition, a one-week vacation time signing bonus to be used by their anniversary date.  Motion passed 2-0.

Respectfully submitted,

John Boellner, Chair

Tracey Elmore, Member

Tim Pauken, Member

 

Mr. BOELLNER moved to order emergency legislation to amend the Administrative Support Ordinance.  Roll call:  All members present voting yea, the Chair declared the motion carried.

Mr. BOELLNER moved to accept the report.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

Mr. Buehrer read the following report from the Streets Committee meeting:

 

Streets Committee

 

               The Streets Committee met April 2, 2018 at 4:00pm in the Council Chambers at 400 Conant Street. During the committee meeting the following was discussed:

·         Reconstruction paving and storm water project between the 700 block of West Wayne Street to where West Wayne Street meets Monclova Road.

               Present at the committee meetings were: Brent Buehrer & John Boellner of the Committee; Joe Camp & Howard Brebberman, Maumee Service Department; Amber Rathburn, Maumee Finance Department and Law Director, Beth Tischler.   

               The Committee and Administration discussed the procedure of holding a neighbors’ meeting regarding the possible West Wayne assessment.  Then they discussed the assessment process for the various affected properties. 

               The Committee adjourned until its next meeting at 7:00 pm on April 9, 2017.  

This Report is respectfully submitted,

Brent Buehrer, Chair

John Boellner, Member

Dave Kissinger, Member (excused)

 

Mr. BUEHRER moved to accept the report.  Roll call:  All members present voting yea, the Chair declared the motion carried.

 

Frederick Koontz, 1716 Christopher Lane, spoke against the possibility of the City selling the property on River Road.

 

Mr. Boellner stated that he was asked to attend a water nutrient meeting scheduled at The Andersons general headquarters this Thursday to discuss the algae problem as it relates to farm run-off.

 

Legislation was considered at this time.

 

ORDINANCE NO.                 052 – 2018                                        AUTHORIZING DEPARTMENT OF PUBLIC SERVICE TO PARTICIPATE IN THE OHIO DEPARTMENT OF TRANSPORTATION (ODOT) ANNUAL WINTER ROAD SALT BID, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. WAGENER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

Mr. WAGENER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 053 – 2018                                        ACCEPTING BID FOR IMPROVEMENT OF VARIOUS STREETS IN THE CITY OF MAUMEE BY THE PLANTING OF TREES, AUTHORIZING EXECUTION OF AGREEMENT, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BOELLNER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

Mr. BOELLNER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 054 – 2018                                        AUTHORIZING A CONTRACT  WITH POGGEMEYER DESIGN GROUP FOR PROFESSIONAL DESIGN SERVICES RELATED TO THE POLICE SHOOTING RANGE IN THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BUEHRER moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

Mr. BUEHRER moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 055 – 2018                                        DECLARING CERTAIN PROPERTY OF THE CITY OF MAUMEE TO BE SURPLUS, AUTHORIZING DISPOSAL OF SAME, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. PAUKEN moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

Mr. PAUKEN moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.


ORDINANCE NO.                 056 – 2018                                        ESTABLISHING SALARIES AND COMPENSATION OF ADMINISTRATIVE SUPPORT EMPLOYEES OF THE CITY OF MAUMEE, ESTABLISHING TIMES AND MANNER OF PAYMENT THEREOF, AND OTHER EMPLOYEE BENEFITS AND RELATED MATTERS, REPEALING CERTAIN ORDINANCES AS APPLIED TO EMPLOYEES OF THE CITY OF MAUMEE, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mrs. ELMORE moved the ordinance be passed as an emergency measure.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

Mrs. ELMORE moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

ORDINANCE NO.                 057 – 2018                                        APPROPRIATING AND TRANSFERRING FUNDS FOR VARIOUS PURPOSES.

The Clerk read the Ordinance by title only.

Mr. NOONAN moved the ordinance be placed on its final passage and passed.  Roll call:  Boellner, Buehrer, Elmore, Kissinger, Noonan, Pauken and Wagener (7) voting yea; nays, none.

So the Ordinance was passed.

 

Mr. PAUKEN moved to adjourn at 7:55 p.m. until 7:00 p.m. Monday, April 16, 2018.  Motion carried v.v.

 

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7:30 p.m. Monday, April 16, 2018