The Council of the City of Maumee, Ohio, met on the above date and time with the following members present: Barlos, Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7). Mayor Wagener presiding.

Mr. SHOOK moved to suspend reading the minutes of the August 19, 2002 meeting and to approve the Minutes Journal. Roll call: All members present voting yea, the Chair declared the motion carried.

ORDINANCE NO. 148 – 2002 VACATION OF CERTAIN PORTION OF ROSAMOND STREET BETWEEN WEST WILLIAM STREET AND THE ANTHONY WAYNE TRAIL IN THE CITY OF MAUMEE, LUCAS COUNTY, OHIO. Motion to pass by Mr. COYLE. Passed by 7-0 vote.

ORDINANCE NO. 149 – 2002 AUTHORIZING CONTRACT WITH TREMCO, INC., RELATIVE TO PURCHASE SEAL COAT MATERIALS AND THERMOCORE INFRARED ANALYSIS AT 450 WEST DUSSEL DRIVE IN THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY. Motion to pass by Mr. BRAINARD. Passed by 7-0 vote.

ORDINANCE NO. 150 – 2002 AUTHORIZING EXECUTION OF CONTRACT WITH PIERCE ELECTRIC RELATIVE TO SIGN REMOVAL IN THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY. Motion to pass by Mrs. BARLOS. Passed by 6-0 vote. Carr (1) abstaining.

ORDINANCE NO. 151 – 2002 LEVYING SPECIAL ASSESSMENTS FOR THE PROPERTY OWNERS' SHARE OF THE COST OF LIGHTING THE STREETS AND PUBLIC WAYS IN THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY. Motion to pass by Mr. SHOOK. Passed by 7-0 vote

ORDINANCE NO. 152 – 2002 LEVYING ASSESSMENTS FOR CUTTING OF NOXIOUS WEEDS AND DECLARING AN EMERGENCY. Motion to pass by Mr. BUEHRER. Passed by 7-0 vote.

RESOLUTION NO. 153 – 2002 PROVIDING FOR A TAX LEVY IN ACCORDANCE WITH THE PROVISIONS OF SECTION 2 OF ARTICLE X OF THE CHARTER OF THE CITY OF MAUMEE, OHIO. Motion to pass by Mr. ZIMMERMAN. Passed by 7-0 vote.

RESOLUTION NO. 154 – 2002 ACCEPTING THE AMOUNTS AND RATES AS DETERMINED BY THE BUDGET COMMISSION AND AUTHORIZING THE NECESSARY TAX LEVIES AND CERTIFYING THEM TO THE COUNTY AUDITOR. Motion to pass by Mr. CARR. Passed by 7-0 vote.

RESOLUTION NO. 155 – 2002 AUTHORIZING THE MAYOR AND MUNICIPAL CLERK TO ACCEPT 3RD GRADE SAFETY BELT PROGRAM GRANT FROM AND ENTER INTO AN AGREEMENT WITH THE GOVERNOR'S HIGHWAY SAFETY OFFICE, AND DECLARING AN EMERGENCY. Motion to pass by Mr. COYLE. Passed by 7-0 vote.

ORDINANCE NO. 156 – 2002 AUTHORIZING EMPLOYMENT OF MANNIK & SMITH GROUP, INC., RELATIVE TO ENVIRONMENTAL ASSESSMENT OF CERTAIN REAL PROPERTY IN THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY. Motion to pass by Mr. BRAINARD. Passed by 7-0 vote.

ORDINANCE NO. 157 – 2002 AUTHORIZING PURCHASE OF LIFE PAK 12 BI-PHASIC DEFIBRILLATOR FOR THE DEPARTMENT OF PUBLIC SAFETY, AND DECLARING AN EMERGENCY. Motion to pass by Mrs. BARLOS. Passed by 7-0 vote.

ORDINANCE NO. 158 – 2002 AUTHORIZING AMENDMENT TO EXHIBIT A OF ORDINANCE 95-2002 RELATIVE TO EXECUTION OF SUB-RECIPIENT AGREEMENTS FOR DOWNTOWN REVITALIZATION PROGRAM, REPEALING CERTAIN EXHIBIT, AND DECLARING AN EMERGENCY. Motion to pass by Mr. SHOOK. Passed by 6-0 vote. Buehrer (1) abstaining.

ORDINANCE NO. 159 – 2002 APPROPRIATING AND TRANSFERRING FUNDS FOR VARIOUS PURPOSES. Motion to pass by Mr. BUEHRER. Passed by 7-0 vote.

Richard Chase, attorney for Lutheran Homes Society, requested that consideration of the application of Lutheran Homes Society for a preliminary plan for a Planned Unit Development at 2501 River Road be continued to the next meeting. Mr. SHOOK moved to table further consideration of the application of Lutheran Homes Society for a preliminary plan for a Planned Unit Development to allow a 70 unit senior housing facility at 2501 River Road to Monday, September 16, 2002. Roll call: All members present voting yea, the Chair declared the motion carried.

The Mayor opened a public hearing on the petition of Jason & Kate Hubbard for the vacation of the east half of Rosamond Street between West William Street and the Anthony Wayne Trail. A letter from the Service Director was read. He stated he has no objections to the vacation. No one spoke else spoke either in favor of or opposition to the vacation. Mr. SHOOK moved the public hearing be closed. Roll call: All members present voting yea, the Chair declared the motion carried. Mr. SHOOK moved the necessary legislation be prepared to authorize vacation of a portion of Rosamond Street north of West William Street, as requested. Roll call: All members present voting yea, the Chair declared the motion carried.

A notice from the Ohio Division of Liquor Control of an application for permits for Village Farm Dairy Co. at 933 Michigan Avenue was presented. The Clerk stated the application is required for a change in stockholders for the holder of the existing permits. Mr. BRAINARD moved the notice be placed on file. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Service Director requesting an additional appropriation for electrical services to serve the Summer Fair was read. He stated the City has received an invoice from Pierce Electric in the amount of $7,40.62 for expenses associated with the Summer Fair. Mr. ZIMMERMAN moved Mr. Carr be allowed to abstain from voting due to a conflict of interest. Roll call: All members present voting yea, the Chair declared the motion carried. Mr. ZIMMERMAN moved the necessary legislation be prepared to authorize appropriation of $7,040.62 for Summer Fair expenses. Roll call: Barlos, Brainard, Buehrer, Coyle, Shook and Zimmerman (6) voting yea; nays none; Carr (1) abstaining. The Chair declared the motion carried by a 6-0 vote.

A letter from the Commissioner of Public Service requesting authorization for treatment of exterior masonry at Fire Station Number Two was read. He stated there are areas of the masonry structure retaining moisture. He stated his request is to purchase the materials, to apply the sealant to the masonry using Service Department personnel, and subsequently to contract with TREMCO, Inc., Oak Harbor, Ohio to conduct a thermocore imaging of the walls in a total amount not to exceed $3,500. Mr. BUEHRER moved the necessary legislation be prepared to authorize a contract with TREMCO, Inc. in the amount of $3,500, as requested. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Service Director requesting authorization of a contract with Pierce Electric for the removal of overhead sign structures on Conant Street was read. He stated Pierce Electric has submitted a proposal in the amount of $10,290 to remove and dispose of the overhead sign structures on Conant Street immediately north and south of the Anthony Wayne Trail. Mr. ZIMMERMAN moved Mr. Carr be allowed to abstain from voting due to a conflict of interest. Roll call: All members present voting yea, the Chair declared the motion carried. Mr. ZIMMERMAN moved the necessary legislation be prepared to authorize a contract with Pierce Electric in the amount of $10,290 to remove and dispose of overhead sign structures, as requested. Roll call: Barlos, Brainard, Buehrer, Coyle, Shook and Zimmerman (6) voting yea; nays none; Carr (1) abstaining. The Chair declared the motion carried by a 6-0 vote.

A letter from the Mayor appointing James Mueller, 429 Orchard View, and Lance Tunison, 1380 Picadilly Lane #203, to the position of Firefighter Class I effective September 4, 2002, was read. Mr. SHOOK moved the appointments be confirmed. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Finance Director requesting legislation to levy assessments for street lighting and weed cutting was read. He stated street lighting assessments for 2002 total $262,844.70 and weed cutting and nuisance abatement charges total $1,937.82. Mrs. BARLOS moved the necessary legislation be prepared to levy assessments for street lighting and weed cutting, as requested. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Finance Director requesting legislation to levy municipal property taxes for 2003 tax bills was read. Mr. SHOOK moved the necessary legislation be prepared to levy municipal property taxes for 2003, as requested. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Police Chief requesting authorization of a contract for a safety belt program grant was read. He stated that, due to an increase in 3rd grade enrollment in our schools and a grant request over a $500 threshold, it is necessary to enter into a contract with the Ohio Department of Public Safety versus a letter of intent. Mr. BRAINARD moved the necessary legislation be prepared to authorize a contract for a safety belt program with the Ohio Department of Public Safety, as requested. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Service Director requesting authorization of a contract for engineering services to prepare and update Phase I Environmental assessments was read. He stated has submitted a proposal to review and update the Phase I Environmental Assessment for the property behind the Ford Stamping Plant at 920 Illinois Avenue and prepare an additional Phase I Environmental Assessment at another site in the amount of $5,000. Mr. SHOOK moved the necessary legislation be prepared to authorize a contract with the Mannik & Smith Group for Phase I Environmental Assessments in an amount not to exceed $5,000, as requested. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Chief of Fire Division requesting authorization for purchase of Lifepak 12 through the State Cooperative Purchasing program was read. He stated the cost of the Life Pak #12 Bi-phasic defibrillator/monitor is $23,775.49. Mr. BRAINARD moved the necessary legislation be prepared to authorize the purchase of Lifepak 12 in the amount of $23,775.49, as requested. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Commissioner of Community Development requesting legislation amending the Downtown Revitalization grant awards was read. He stated Council previously approved funding of sixteen grants for a total of $146,598 of $150,000 available to uptown business owners. Since additional funds are available, it is possible to increase funding in the amount of $3,000 to Maumee Elks Lodge, 137 W. Wayne Street. Mr. SHOOK moved Mr. Buehrer be allowed to abstain from voting due to a conflict of interest. Roll call: All members present voting yea, the Chair declared the motion carried.

Mr. SHOOK moved the necessary legislation be prepared to authorize amendment of the Downtown Revitalization grant awards, as requested. Roll call: Barlos, Brainard, Carr, Coyle, Shook and Zimmerman (6) voting yea; nays none; Buehrer (1) abstaining. The Chair declared the motion carried by a 6-0 vote.

A letter from the Building Inspector presenting a draft of the revised zoning code and requesting referral to the Code Committee was read. He stated this draft includes Chapters 1101 through 1143 and Chapters 1149 and 1150. He included a letter from certain developers which proposed certain changes in the drafted revision regarding the C-M-Commercial-Industrial District. Mrs. BARLOS moved to refer the draft of the revised zoning code to the Code Committee. Roll call: All members present voting yea, the Chair declared the motion carried.

Mr. Shook gave a verbal report of the Committee of the Whole which met just prior to this meeting. He stated a letter from the Finance Director regarding assessments for street and weed cutting was discussed. Mr. Carr read the following report from the Municipal Court Committee. (Report in full in Minutes Journal.)

Mrs. Barlos stated she and other Council persons had not received a copy of the report and requested the report be tabled to the next meeting. Mr. Carr stated the actions requested are referrals for additional review and the matters will return to Council for consideration in the future.

Mr. CARR moved the matter of staffing in the prosecutor's office be referred to the Administration. Roll call: All members present voting yea, the Chair declared the motion carried. Mr. CARR moved the matter of staffing in the prosecutor's office be referred to the Finance Committee. Roll call: All members present voting yea, the Chair declared the motion carried.

Mr. Carr read the following report from the Safety Committee. (Report in full in Minutes Journal.) Mr. BUEHRER moved to table the recommendations of the Safety Committee report of August 20, until the September 16, meeting. Roll call: All members present voting yea, the Chair declared the motion carried.

Mr. Zimmerman read the following report from the Finance & Economic Development Committee. (Report in full in Minutes Journal.) Mr. ZIMMERMAN moved the report be approved in its entirety. Roll call: All members present voting yea, the Chair declared the motion carried.

Mr. COYLE moved the issue of long term planning for the Fire Division be referred to the Safety Committee. Roll call: All members present voting yea, the Chair declared the motion carried.

Legislation was considered at this time.

Mr. SHOOK moved to adjourn until 5:30 p.m., Wednesday, September 4, 2002, carried v.v.

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Special Meeting - September 4, 2002 

The Council of the City of Maumee, Ohio, met in special session in Council Chambers at the above time and date with the following members present: Barlos, Brainard, Buehrer, Carr, Coyle, Shook, and Zimmerman (7).

Mr. SHOOK move to go into executive session to discuss a personnel matter with legal counsel.

When Council returned from executive session, Mr. SHOOK moved to adjourn until 8:00 p.m., Monday, September 16, 2002.

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Monday, September 16, 2002

The Council of the City of Maumee, Ohio, met on the above date and time with the following members present: Barlos, Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7). Mayor Wagener presiding.

Mr. SHOOK moved to suspend reading the minutes of the September 3 and 4, 2002, meetings and to approve the Minutes Journal. Roll call: All members present voting yea, the Chair declared the motion carried.

ORDINANCE NO. 160 – 2002 AUTHORIZING PURCHASE OF BODY ARMOR FOR DIVISION OF POLICE FOR DEPARTMENT OF PUBLIC SAFETY, AND DECLARING AN EMERGENCY. Motion to pass by Mr. COYLE. Passed by 7-0 vote.

ORDINANCE NO. 161 – 2002 AUTHORIZING PURCHASE OF MOWER FROM A.J. BOELLNER, INC., FOR THE DEPARTMENT OF PUBLIC SERVICE, AND DECLARING AN EMERGENCY. Motion to pass by Mr. BRAINARD. Passed by 7-0 vote.

ORDINANCE NO. 162 – 2002 AUTHORIZING PURCHASE OF VEHICLE FOR DIVISION OF POLICE OF THE DEPARTMENT OF PUBLIC SAFETY, AND DECLARING AN EMERGENCY. Motion to pass by Mrs. BARLOS. Passed by 7-0 vote.

ORDINANCE NO. 163 – 2002 AUTHORIZING PURCHASE OF VEHICLE FOR DIVISION OF POLICE OF THE DEPARTMENT OF PUBLIC SAFETY, AND DECLARING AN EMERGENCY. Motion to pass by Mr. SHOOK. Passed by 7-0 vote.

ORDINANCE NO. 164 – 2002 AUTHORIZING PURCHASE OF VEHICLE FOR DIVISION OF POLICE OF THE DEPARTMENT OF PUBLIC SAFETY, AND DECLARING AN EMERGENCY. Motion to pass by Mr. BUEHRER. Passed by 7-0 vote.

ORDINANCE NO. 165 – 2002 AUTHORIZING AGREEMENT WITH MEDTRONIC PHYSIO-CONTROL CORP. RELATIVE TO AUTOMATED EXTERNAL DEFIBRILLATOR AND DECLARING AN EMERGENCY. Motion to pass by Mr. ZIMMERMAN. Passed by 7-0 vote.

ORDINANCE NO. 166 – 2002 AUTHORIZING AGREEMENT WITH CROSS HEATING AND COOLING, INC., RELATIVE TO ULTRA VIOLET LIGHT SYSTEMS AT 450 DUSSEL DRIVE IN THE CITY OF MAUMEE, OHIO AND DECLARING AN EMERGENCY. Motion to pass by Mr. CARR. Passed by 7-0 vote.

ORDINANCE NO. 167 – 2002 AUTHORIZING FILING OF APPLICATIONS FOR AND ACCEPTANCE OF FUNDS UNDER THE OHIO PUBLIC WORKS COMMISSION PROGRAM (STATE ISSUE 2) AND DECLARING AN EMERGENCY. Motion to pass by Mr. COYLE. Passed by 7-0 vote.

ORDINANCE NO. 168 – 2002 AUTHORIZING EXECUTION OF AGREEMENT WITH THE UNIVERSITY OF TOLEDO RELATIVE TO GEOGRAPHIC INFORMATION SYSTEM, AND DECLARING AN EMERGENCY. Motion to pass by Mr. BRAINARD. Passed by 7-0 vote.

ORDINANCE NO. 169 – 2002 AMENDING SCHEDULE OF PERMANENT POSITIONS OF THE CITY OF MAUMEE, REPEALING ORDINANCE 71-2002, AND DECLARING AN EMERGENCY. Motion to pass by Mrs. BARLOS. Passed by 7-0 vote.

ORDINANCE NO. 170 – 2002 AMENDING ORDINANCE 112-2002 ESTABLISHING SALARIES AND COMPENSATION OF ADMINISTRATIVE SUPPORT EMPLOYEES OF THE CITY OF MAUMEE, ESTABLISHING TIMES AND MANNER OF PAYMENT THEREOF, AND OTHER EMPLOYEE BENEFITS AND RELATED MATTERS, REPEALING CERTAIN ORDINANCES AS APPLIED TO EMPLOYEES OF THE CITY OF MAUMEE AND DECLARING AN EMERGENCY. Motion to pass by Mr. BUEHRER Passed by 7-0 vote.

ORDINANCE NO. 171 – 2002 AUTHORIZING PURCHASE OF CERTAIN TELEPHONE EQUIPMENT, SERVICES, AND INSTALLATION FOR THE MUNICIPAL FACILITIES OF THE CITY OF MAUMEE, AND DECLARING AN EMERGENCY. Motion to pass by Mr. SHOOK. Passed by 7-0 vote.

ORDINANCE NO. 172 – 2002 AUTHORIZING PURCHASE OF CERTAIN TELEPHONE CABLING, SERVICES, AND INSTALLATION FOR THE MUNICIPAL FACILITIES OF THE CITY OF MAUMEE, AND DECLARING AN EMERGENCY. Motion to pass by Mr. ZIMMERMAN. Passed by 7-0 vote

ORDINANCE NO. 173 – 2002 APPROPRIATING AND TRANSFERRING FUNDS FOR VARIOUS PURPOSES. Motion to pass by Mr. CARR. Passed by 7-0 vote.

Mr. Shook stated that Mr. Chase, attorney for Lutheran Homes Society, requested a continuation of consideration of the Planned Unit Development preliminary plan. Mr. SHOOK moved to table further consideration of the application of Lutheran Homes Society for a preliminary plan for a Planned Unit Development at 2501 River Road to the next meeting. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Mayor appointing Scott Russell, Toledo, as Patrolman in the Division of Police, effective September 23, 2002, was read. Mr. ZIMMERMAN moved the appointment be confirmed. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Mayor appointing Jill Sulewski, 1030 Ogontz, as Administrative Assistant-Payroll in the Finance Department, effective September 23, 2002, was read. Mr. SHOOK moved the appointment be confirmed. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Chief of Police requesting authorization of a contract for the purchase of SRU body armor was read. He stated the total cost for 11 vests is $14,531 and that he requests the bidding requirement be waived. Mr. BRAINARD moved the necessary legislation be prepared to authorize a contract with Second Chance Body Armor, Inc., in the amount of $14,531 for 11 vests, as requested. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Commissioner of Public Service requesting authorization of a contract for the purchase of a grounds mower with trade-in was read. He stated the unit cost for a 32 horsepower and 72" mowing deck is $16,880 with a trade-in value for a 1995 Grasshopper of $6,885. He also stated the purchase would be through the State Cooperative Purchasing Program which would preclude the need to bid the purchase. Mr. COYLE moved the necessary legislation be prepared to authorize a contract with A.J. Boellner, Inc., Maumee, for the purchase of a Grasshopper, Model 932G2 with a 72" mowing deck utilizing the State Purchasing Program, in the amount after trade-in of $9,995. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Chief of Police requesting authorization of a contract for the purchase of an unmarked vehicle was read. He stated Charlie's Dodge, Maumee, has quoted $16,922 for a 2002 Dodge Intrepid. He asked that the bid process be waived. Mrs. BARLOS moved the necessary legislation be prepared to authorize a contract with Charlie's Dodge in the amount of $16,922 for a 2002 Dodge Intrepid, as requested. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Chief of Police requesting authorization of a contract for the purchase of an SUV and a passenger van was read. He stated Springfield Ford, Springfield, Ohio, holds the state contract for the 2003 Ford Expedition with a cost of $26,626.80. The second vehicle is a 2002 Dodge Ram 2500 van to be configured for use as a prisoner transport vehicle. Charlie's Dodge holds the state contract for this vehicle at a cost of $16,686. He stated that, by purchasing through the State Cooperative Purchasing Program, the bidding process is not required. Mr. ZIMMERMAN moved the necessary legislation be prepared to authorize a contract with Springfield Ford, Springfield, Ohio, for a 2003 Ford Expedition in the amount of $26,626.80 and a contract with Charlie's Dodge, Maumee, for a 2002 Dodge Ram 2500 Van in the amount of $16,686, as requested. Roll call: All members present voting yea, the Chair declared the motion carried.

A notice from the Ohio Department of Mental Retardation and Developmental Disabilities of an application by Wiley Homes, Inc., for a license for a group home at 4379 Carney Drive was read.

The Building & Zoning Inspector stated that current zoning regulations do not allow such use. Mr. BUEHRER moved the matter be referred to the administration and that a response be issued no later than September 20. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Deputy Chief of Fire requesting authorization for the purchase of an automatic external defibrillator (A.E.D.) for fire unit Squad 4 was read. He stated an A.E.D. unit should be at every fire run the Fire Division responds to. Medtronic Physio-Control, Redmond, Washington, has quoted a state contract cost or $2,495 with the unit to be placed in fire unit Squad 4 as this fire unit responds to all fire alarms. Mr. SHOOK moved the necessary legislation be prepared to authorize a contract with Medtronic Physio-Control for Lifepak 500 Automated External Defibrillator at a cost of $2,495. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Commissioner of Public Service requesting authorization of a contract for improvements to Fire Station Two ventilating system was read. He stated that, in order to destroy bacteria in the HVAC system, it has been recommended a chemical treatment be applied to the interior of the supply duct and an ultraviolet light system be installed. Cross Heating and Cooling has quoted a total cost of $2,550 to install UV light systems at Fire Station Two. Mrs. BARLOS moved the necessary legislation be prepared to authorize a contract with Cross Heating and Cooling in the amount of $2,550 for installation of the UV light systems at Fire Station Two, as requested. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Service Director requesting authorization to submit applications for State Issue II Funding was read. He stated the applications are for the following projects: Anthony Wayne Trail Resurfacing, Improvements to the Turnpike Wastewater Pumping Station and Michigan Avenue Water Booster Stations, and the Crystal Avenue Area Storm Sewer Improvements, Phase 3, Area 2. Mr. COYLE moved the necessary legislation be prepared to authorize submittal of applications for State Issue II Funding, as requested. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from Francis Frey, attorney for Winston and Bernice Vance, requesting the alley in 300 block of West Harrison Avenue be reopened was read. Mr. SHOOK moved the matter be referred to the Service Department. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Administrator requesting authorization of a memorandum of understanding with the University of Toledo for the development of a GIS application for the City was read. He stated University Of Toledo graduate students in the Department of Geography and Urban Planning would create a GIS database for use by the City. Mr. CARR moved the necessary legislation be prepared to authorize a memorandum of understanding with the University of Toledo for the development of a GIS application for the City. Roll call: All members present voting yea, the Chair declared the motion carried.

Mr. CARR moved the Municipal Court Committee report read at the September 3 meeting be approved in its entirety. Roll call: All members present voting yea, the Chair declared the motion carried.

Mr. CARR moved the Safety Committee report read at the September 3 meeting be approved in its entirety. Roll call: All members present voting yea, the Chair declared the motion carried.

Mr. Zimmerman read the following report from the Finance & Economic Development Committee. (Report in full in Minutes Journal.)

Mr. Carr stated his belief that the assistant prosecutor should not be allowed to maintain a practice outside of City work. Mr. ZIMMERMAN moved the report be amended to indicate the assistant prosecutor position is full time with no outside work allowed and for approval of the report. Roll call: All members present voting yea, the Chair declared the motion carried.

Mr. Shook gave a verbal report of the Committee of the Whole which met just prior to this meeting. He stated there were presentations by the Ohio Consumers' Council regarding its activities and by the University of Toledo regarding development of a GIS application for the City.

Mr. ZIMMERMAN moved the matter of regulation of Sexually Oriented Business be referred to the Code Committee and the administration for study. Roll call: All members present voting yea, the Chair declared the motion carried.

Legislation was considered at this time.

Mr. SHOOK moved to adjourn to executive session to consider the purchase of real estate.

When Council returned to regular session, Mr. CARR moved to adjourn until 8:00 p.m., Monday, October 7, 2002, carried v.v.

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Monday, October 7, 2002

The Council of the City of Maumee, Ohio, met on the above date and time with the following members present: Barlos, Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7). Mayor Wagener presiding.

Mr. SHOOK moved to suspend reading the minutes of the September 16, 2002 meeting and to approve the Minutes Journal. Roll call: All members present voting yea, the Chair declared the motion carried.

ORDINANCE NO. 174 – 2002 AMENDING THE MAUMEE REVISED CODE RELATIVE TO DIVISION OF MUNICIPAL PROSECUTION, AND DECLARING AN EMERGENCY. Motion to pass by Mr. COYLE. Passed by 7-0 vote.

ORDINANCE NO. 175 – 2002 AUTHORIZING CONTRACT WITH BUCKEYE TELE-SYSTEMS FOR DEDICATED CIRCUIT AND LOCAL TELEPHONE SERVICES, AND DECLARING AN EMERGENCY. Motion to pass by Mr. BRAINARD. Passed by 7-0 vote.

ORDINANCE NO. 176 - 2002 AUTHORIZING CONTRACT WITH GEORGE ISAAC PROPERTIES, LTD., RELATIVE TO KEYSTONE BUSINESS PARK SANITARY SEWER ESCROW AGREEMENT, AND DECLARING AN EMERGENCY. Motion to pass by Mrs. BARLOS. Passed by 7-0 vote.

ORDINANCE NO. 177 – 2002 AUTHORIZING PURCHASE OF VEHICLE AND EQUIPMENT FOR DEPARTMENT OF PUBLIC SAFETY, AND DECLARING AN EMERGENCY. Motion to pass by Mr. SHOOK. Passed by 7-0 vote.

ORDINANCE NO. 178 - 2002 AUTHORIZING AGREEMENT WITH MOSSER CONSTRUCTION COMPANY RELATIVE TO SECURITY SERVICES IN CONNECTION WITH CONSTRUCTION OF THE MAUMEE-PERRYSBURG BRIDGE, AND DECLARING AN EMERGENCY. Motion to pass by Mr. BUEHRER. Passed by 7-0 vote.

ORDINANCE NO. 179 – 2002 AUTHORIZING EMPLOYMENT OF FINKBEINER, PETTIS & STROUT, INC., RELATIVE TO PROVISION OF ENGINEERING SERVICES FOR THE RECONSTRUCTION OF WILLIAM STREET IN THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY. Motion to pass by Mr. ZIMMERMAN. Passed by 7-0 vote.

ORDINANCE NO. 180 - 2002 ACCEPTING BID RELATIVE TO IMPROVEMENTS AT FAIRFIELD PARK, AUTHORIZING EXECUTION OF CONTRACT, AND DECLARING AN EMERGENCY. Motion to pass by Mr. CARR. Passed by 7-0 vote.

ORDINANCE NO. 181 - 2002 ACCEPTING BID RELATIVE TO IMPROVEMENTS AT FAIRFIELD PARK, AUTHORIZING EXECUTION OF CONTRACT, AND DECLARING AN EMERGENCY. Motion to pass by Mr. COYLE. Passed by 7-0 vote.

ORDINANCE NO. 182 - 2002 AUTHORIZING AGREEMENT WITH CHRIS FLYNN REMODELING RELATIVE TO IMPROVEMENTS AT LIBRARY PARK IN THE CITY OF MAUMEE, OHIO AND DECLARING AN EMERGENCY. Motion to pass by Mr. BRAINARD. Passed by 7-0 vote.

ORDINANCE NO. 183 - 2002 ACCEPTING WATERLINE AND WATERLINE EASEMENT FROM C.S.B. INVESTORS, L.L.C. Motion to pass by Mrs. BARLOS. Passed by 7-0 vote.

ORDINANCE NO. 184 - 2002 AUTHORIZING FILING OF APPLICATIONS FOR AND ACCEPTANCE OF FUNDS UNDER THE TRANSPORTATION IMPROVEMENT PROGRAM AND DECLARING AN EMERGENCY. Motion to pass by Mr. SHOOK. Passed by 7-0 vote.

ORDINANCE NO. 185 - 2002 AUTHORIZING EMPLOYMENT OF G.M. BARTON SURVEY RELATIVE TO SURVEY WORK FOR THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY. Motion to pass by Mr. BUEHRER. Passed by 7-0 vote.

ORDINANCE NO. 186 - 2002 AUTHORIZING THE EXECUTION AND DELIVERY OF A SECOND AMENDMENT TO TRUST INDENTURE AND SECOND AMENDMENT TO LOAN AGREEMENT IN CONNECTION WITH THE AMENDMENT OF THE $3,610,000 ADJUSTABLE RATE DEMAND MULTIFAMILY HOUSING REVENUE BONDS, SERIES 2001 (RIVERWALK/MAUMEE PROJECT) OF THE CITY OF MAUMEE, OHIO, THE PROCEEDS OF WHICH WERE LOANED TO RIVERWALK/MAUMEE LIMITED PARTNERSHIP TO FINANCE THE ACQUISITION, CONSTRUCTION, REHABILITATION, INSTALLATION AND EQUIPPING OF A MULTIFAMILY RESIDENTIAL RENTAL SENIOR HOUSING FACILITY LOCATED WITHIN THE CITY OF MAUMEE, OHIO; AUTHORIZING OTHER ACTIONS IN CONNECTION THEREWITH; AND DECLARING AN EMERGENCY. Motion to pass by Mr. ZIMMERMAN. Passed by 7-0 vote.

ORDINANCE NO. 187 – 2002 APPROPRIATING AND TRANSFERRING FUNDS FOR VARIOUS PURPOSES. Motion to pass by Mr. CARR. Passed by 7-0 vote.

A letter from Richard Chase, attorney for Lutheran Homes Society, requesting that consideration of the application of Lutheran Homes Society for a preliminary plan for a Planned Unit Development at 2501 River Road be continued to the November 4, 2002, meeting was read. Mr. ZIMMERMAN moved to table further consideration of the application of Lutheran Homes Society for a preliminary plan for a Planned Unit Development to allow a 70 unit senior housing facility at 2501 River Road to Monday, November 4, 2002. Roll call: All members present voting yea, the Chair declared the motion carried.

A request of the Lutheran Homes Society for legislation to amend trust and loan agreements in order to extend deadlines for revenue bonds for Riverwalk Project was read. Jason George, Peck, Shaffer & Williams, LLP, stated the amendments to the Trust Indenture and Loan Agreement would extend the present escrow period from November 1, 2002 to March 1, 2003. Mr. SHOOK moved the necessary legislation be prepared to authorize amendment of the trust and loan agreements, as requested. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Service Director on the request of Winston & Bernita Vance to open an alley in the 300 block of W. Harrison Avenue was read. He stated no objection because no utilities would be affected and the estimated the cost to provide a stable surface for vehicular traffic with six inches of compacted aggregate to be $1,060. He also said due to concerns for the elm tree, which has been designated as a historic tree by the Maumee Tree Commission, he believes construction of a drive to exit onto W. Harrison Avenue should be investigated.

The Clerk stated he has received letters in opposition to opening the alley from the Tree Commission, Dan & Claudia Stein, including a petition, and from the attorney for a resident north of the W. Harrison Avenue property. Mrs. Barlos moved residents be allowed to speak on the issue. Roll call: All members present voting yea, the Chair declared the motion carried.

Russell R. Miller, attorney representing Mr. & Mrs. Winston Vance and Mr. & Mrs. Brad Wotring, stated his clients are seeking lawful use of the property and request Council to act on the request. He stated his belief that the code requires Council's consideration of the adequacy of the improvement and that the impact on the tree is beyond that scope. He also stated access from W. Harrison Avenue could be more harmful than the proposal for alley access. He added that his clients have selected a site plan which is less intrusive than what is possible under the code.

Bill McCready, attorney representing Mr. & Mrs. Stein, stated his clients believe the plan would irreparably harm the historic tree and that access from W. Harrison Avenue would have less impact. He stated the code requires "any person constructing...driveways...shall protect all trees...from damage" and added that protecting the historic tree is "in the public interest". Dan Stein, 307 W. Harrison, stated Administrative Board approvals needed for architectural approval and a front yard set back waiver request may impact the issue of the alley opening application. Mr. SHOOK moved Mr. Carr be allowed to abstain from voting on this issue due to a conflict of interest. Roll call: All members present voting yea, the Chair declared the motion carried. Mrs. BARLOS moved to refer the matter to the Streets Committee. Roll call: Barlos, Brainard, Buehrer, Coyle, Shook and Zimmerman (6) voting yea; nays none; Carr (1) abstaining. The Chair declared the motion carried by a 6-1 vote.

A letter from Kathy Karnes, 627 West William Street, requesting permission to encroach four feet into the required front yard set back was read. Letters from the Building & Zoning Inspector and the Service Director stating no objection to the encroachment were read. Mr. BRAINARD moved to approved the encroachment subject to execution of the standard acknowledgement of the encroachment. Ms. Karnes stated she did not wish to sign such statement. Mr. Brainard withdrew his motion. Mr. BRAINARD moved to table the matter to the October 21, 2002, meeting. Roll call: Barlos, Brainard, Carr, Coyle, Shook and Zimmerman (6) voting yea; Buehrer (1) voting nay. The Chair declared the motion carried by a 6-1 vote.

A letter from the Service Director requesting approval of an escrow agreement for improvements proposed for Keystone Business Park was read. He stated the developer is requesting approval of a final plat from the Lucas County Plan Commission. This area is in Monclova Township; however, it lies within the City of Maumee sanitary sewer service area and the City must approve the sanitary sewers. Mr. SHOOK moved the necessary legislation be prepared to approve the escrow agreement with Keystone Business Park in Monclova Township. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the American Legion requesting donation of $3,000 for flags was read. Mr. BUEHRER moved the necessary legislation be prepared to authorize donation of $3,000 to the American Legion for flags. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Building & Zoning Inspector requesting authorization of the purchase of a replacement vehicle was read. He stated three Maumee dealerships submitted pricing for a replacement SUV. Brondes Ford submitted the lowest price of $17,937.35 for a 2002 Ford Explorer which includes credits of $6,000 for trade-in of a 1997 Jeep and a $3,000 Ford Motor Company rebate. Mr. SHOOK moved the necessary legislation be prepared to authorize purchase of a 2002 Ford Explorer from Brondes Ford in the net amount of $17,937.35, as requested. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Police Chief requesting authority to fill a vacant position was read. He stated the Police Division has a vacancy in the Secretary/Receptionist position. Mr. ZIMMERMAN moved to authorize the Police Division to fill a vacant Secretary/Receptionist position, as requested. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Police Chief requesting approval of a contract to provide security services at the Maumee/Perrysburg bridge construction site was read. He stated the contract will provide for reimbursement of police hours site at a rate of $35.00 per hour. One officer will be assigned to the site during non-construction hours. Mr. BRAINARD moved the necessary legislation be prepared to authorize a contract with Mosser Construction Company to provide security services at the bridge construction site, as requested. Roll call: All members present voting yea, the Chair declared the motion carried. A letter from the Service Director requesting approval of an agreement for engineering services for William Street reconstruction was read. He stated the Service Department has received a proposal from Finkbeiner, Pettis and Strout, Inc., to perform final plan modifications and bidding phase services for the William Street Reconstruction in the amount of $14,200. Mrs. BARLOS moved the necessary legislation be prepared to authorize a contract with Finkbeiner, Pettis and Strout, Inc., in the amount of $14,200, as requested. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Police Chief requesting an appropriation for equipment to convert a Dodge Ram Van for use as a prisoner transport and patrol vehicle was read. Lieutenant Fortney stated various vendors are involved and certain details have not been finalized. Mr. BUEHRER moved the matter be tabled to the October 21, 2002, meeting. Roll call: All members present voting yea, the Chair declared the motion carried.

A tabulation of bids received by the Service Department for skate park equipment was presented. The Commissioner of Public Service stated two bids were received for the purchase and installation of skate park equipment at Fairfield Park and the lowest and best bid is from Jennings, Inc., of Loveland, Ohio in the amount of $42,445.75. Mr. SHOOK moved the bid of Jennings, Inc., be declared the lowest and best and the necessary legislation be prepared to authorize a contract in the amount of $42,445.75 for the purchase and installation of skate park equipment at Fairfield Park. Roll call: All members present voting yea, the Chair declared the motion carried.

A tabulation of bids received by the Service Department for construction of a skate rink was presented. The Commissioner of Public Service stated four bids were received and the lowest and best is from Diversified Road and Pipe, Inc., of Whitehouse, Ohio for the construction of a skate rink at Fairfield Park in the amount of $36,653.75. Mr. SHOOK moved the bid of Diversified Road and Pipe, Inc, be declared the lowest and best and the necessary legislation be prepared to authorize a contract in the amount of $36,653.75. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Service Director regarding a "Pilot Collection Program" was read. He stated Waste Management would supply containers at no cost to residents on one or two routes for automated and semi-automated collection. Mr. SHOOK moved to refer the matter to the Environment Committee. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Service Director requesting authorization to advertise and accept bids for asbestos abatement at the Maumee Theater was read. He stated the estimated cost is $100,000. Mr. COYLE moved to authorize the Service Department to advertise and accept bids for the asbestos abatement, as requested. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Commissioner of Public Service requesting authorization of a contract for Library Park Building improvements was read. He stated the Service Department has received a proposal from Chris Flynn Remodeling, Maumee, in the amount of $13,346 for installation of vinyl siding and aluminum trim, replacement windows and a replacement roof. Mr. ZIMMERMAN moved the necessary legislation be prepared to authorize a contract with Chris Flynn Remodeling in the amount of $13,346, as requested. Roll call: All members present voting yea, the Chair declared the motion carried. A letter from the Service Director requesting acceptance of a utility easement through Riverside Commons was read. He stated the Service Department has received a request from Riverside Commons for the City to accept 20' wide waterline maintenance utility easement for the 8" water mains and hydrants to be located within the planned unit development. The Ohio Environmental Protection Agency has denied the request of a private water line being looped into a public water system. Mr. SHOOK moved the necessary legislation be prepared to authorize acceptance of a utility easement through Riverside Commons, as requested. Roll call: All members present voting yea, the Chair declared the motion carried.

An application by John Wagoner, attorney for Nicholaus Smith and Sharon Diane Smith, for a zoning change from M-1, Controlled Industrial, to C-2, General Commercial, for 0.93 acres, at 609 Ford Street and 702 West Sophia Street was presented. Mr. BUEHRER moved the application be referred to the Municipal Planning Commission. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Mayor appointing Conrad Kolbow, 1200 Anderson Avenue; and Joyce Olman, 2922 River Road; to the Parks and Recreation Advisory Commission to three year terms ending August 31, 2005, was read. Mr. CARR moved the appointments be confirmed. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Mayor requesting an additional $25,000 donation to the Maumee Valley Historical Society and consideration of future funding issues was read. Mr. Buehrer suggested a joint meeting of the Finance and Buildings & Lands Committees to address the request. Mr. BUEHRER moved to refer the matter of additional funding to the Finance Committee. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Service Director requesting authorization to submit an application for TIP funds to assist in the funding of the Anthony Wayne Trail resurfacing was read. He stated his request is for Transportation Improvement Program funds for Fiscal Year 2004 to assist in the funding of the resurfacing of the Anthony Wayne Trail in the amount of 49% of the $880,000 construction cost or $431,200. Mrs. BARLOS moved the necessary legislation be prepared to authorize submittal of an application for TIP funds, as requested. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Service Director requesting authorization to engage the services of a professional surveyor was read. He stated he is requesting an appropriation and authorization to obtain the services of a professional surveyor to prepare and review legal descriptions in an amount not to exceed $5,000. Mr. SHOOK moved the necessary legislation be prepared to authorize appropriation of $5,000 for professional surveyor. Roll call: All members present voting yea, the Chair declared the motion carried.

Mr. Shook gave a verbal report of the Committee of the Whole which met just prior to this meeting. He stated Jason George; Peck, Shaffer & Williams, bond counsel; spoke regarding the request of Lutheran Homes Society for legislation to amend trust and loan agreements in order to extend deadlines for revenue bonds for the Riverwalk Project. He also reported that Toledo City Councilman Wade Kapszukiewicz spoke to explain the Northwest Ohio Pharmacy Card Network asking for the City's participation. Mr. SHOOK moved the matter of the Northwest Ohio Pharmacy Card Network remain in the Committee of the Whole. Roll call: All members present voting yea, the Chair declared the motion carried.

George Gusses, 2822 River Road, presented petitions from residents in opposition to the Lutheran Homes Society senior housing project. Gabriel Barrow, 716 Inwood Place, also spoke in opposition to the Lutheran Homes Society senior home project.

David Bailey, 1124 Hugo, stated the street lighting on Hugo Street is very poor and he also requested the age limit for Maumee police applicants be above age 36 or eliminated.

Mr. CARR moved the matter of street lighting east of Michigan Avenue be referred to the Administration. Roll call: All members present voting yea, the Chair declared the motion carried.

Mr. CARR moved the age requirement for Maumee police officers be referred to the Safety Committee. Roll call: All members present voting yea, the Chair declared the motion carried.

Legislation was considered at this time.

Mr. SHOOK moved to adjourn to executive session to discuss the purchase and sale of real estate. Roll call: All members present voting yea, the Chair declared the motion carried.

When Council returned to regular session, Mr. CARR moved to adjourn until 8 p.m., Monday, October 21, 2002, carried v.v.

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Monday, October 21, 2002

The Council of the City of Maumee, Ohio, met on the above date and time with the following members present: Barlos, Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7). Mayor Wagener presiding.

Mr. SHOOK moved to suspend reading the minutes of the October 7, 2002 meeting and to approve the Minutes Journal. Roll call: All members present voting yea, the Chair declared the motion carried.

ORDINANCE NO. 188 - 2002 AUTHORIZING PURCHASE OF EQUIPMENT FOR PRISONER TRANSPORT VEHICLE FOR DEPARTMENT OF PUBLIC SAFETY, ACCEPTING BIDS THEREFOR, AND DECLARING AN EMERGENCY. Motion to pass by Mr. COYLE. Passed by 7-0 vote.

ORDINANCE NO. 189 - 2002 AUTHORIZING EXECUTION OF CHANGE ORDER FOR CONANT STREET/ANTHONY WAYNE TRAIL SIGNALIZATION PROJECT, AND DECLARING AN EMERGENCY. Motion to pass by Mr. BRAINARD. Passed by 7-0 vote.

ORDINANCE NO. 190 - 2002 ACCEPTING BIDS AND AUTHORIZING SALE OF VEHICLES BY THE DEPARTMENT OF PUBLIC SAFETY. Motion to pass by Mrs. BARLOS. Passed by 7-0 vote.

ORDINANCE NO. 191 – 2002 AUTHORIZING CONTRACT WITH CRITTER CONTROL OF TOLEDO FOR PEST CONTROL SERVICES AND DECLARING AN EMERGENCY. Motion to pass by Mr. SHOOK. Passed by 7-0 vote.

ORDINANCE NO. 192 - 2002 AUTHORIZING EXECUTION OF CHANGE ORDER, RELATIVE TO HOLLISTER STREET IMPROVEMENT IN THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY. Motion to pass by Mr. ZIMMERMAN. Passed by 6-0 vote. Buehrer (1) abstaining.

ORDINANCE NO. 193 - 2002 AUTHORIZING AWARD OF JOB CREATION AND RETENTION PILOT PROGRAM GRANT TO CENTAUR ASSOCIATES, AND DECLARING AN EMERGENCY. Motion to pass by Mr. BUEHRER. Passed by 7-0 vote.

ORDINANCE NO. 194 - 2002 ACCEPTING APPLICATION FOR ANNEXATION OF CERTAIN TERRITORY IN MONCLOVA TOWNSHIP IN THE CITY OF MAUMEE. Motion to pass by Mr. CARR. Passed by 7-0 vote.

ORDINANCE NO. 195 - 2002 APPROPRIATING AND TRANSFERRING FUNDS FOR VARIOUS PURPOSES. Motion to pass by Mr. COYLE. Passed by 7-0 vote.

A request of Kathy Karnes, 627 West William Street, which was tabled on October 7 to tonight's agenda, for permission to encroach four feet into the William Street right of way by constructing a front porch was read. Mr. SHOOK moved to approve the encroachment subject to execution, within sixty days, of the standard acknowledgement of the encroachment. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Chief of Police, which was tabled on October 7 to tonight's agenda, requesting authorization of contracts for equipment to convert a passenger van to prisoner transport and patrol vehicle was read. He stated the cost of a prisoner transport insert from Havis-Shield Equipment Corp. of Warminster, PA is $7,840; the cost of overhead light bars, radio consoles, video camera system, siren/speaker, weapons racks, etc. with installation of all components from D.R. Ebel of Northwood, Ohio is $11,501; and the quote for radio equipment is $1,000 to include installation from Bender Communication, Inc., of Toledo, for a total of $20,341. Mr. BRAINARD moved the necessary legislation be prepared to authorize contracts with Havis-Shield Equipment Corp. in the amount of $7,840, D.R. Ebel in the amount of $11,501 and Bender Communication, Inc., in an amount up to $1,000, as requested. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Mayor appointing Karen Brebberman, 118 North Masters Court, and Rich Cherry, 1025 River Road, to the Parks & Recreation Advisory Commission for three year terms ending August 31, 2005, was read. Mr. BUEHRER moved the appointments be confirmed. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Mayor appointing Justin R. Butler, 2214 Linden Court, as Firefighter I effective October 21, 2002, was read. Mr. CARR moved the appointment be confirmed. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Service Director requesting approval of change order number sixteen on ODOT's Conant Street Signalization project was read. He stated the change order is in the amount of $1,643.73; however, the change will result in no additional expense to the City of Maumee. Mrs. BARLOS moved the necessary legislation be prepared to authorize a change order for the Conant Street/Anthony Wayne Trail Signalization Project, as requested. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Police Chief requesting certain vehicles be declared surplus and sale by bid be authorized was read. He stated the vehicles are a 1994 Chevy Blazer and a 1995 Dodge Intrepid and that replacement vehicles were purchased in September. Mr. ZIMMERMAN moved the necessary legislation be prepared to declare certain vehicles as surplus and authorize sale by bid, as requested. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Police Chief requesting authorization of a contract with Critter Control of Toledo for trapping of nuisance skunks was read. He stated that this service is needed due to the unusually high incidence of skunk spraying due to construction at Riverside Commons and Critter Control has quoted a thirty day contract in the amount of $1,400.

Mr. SHOOK moved the necessary legislation be prepared to authorize a contract with Critter Control in the amount or $1,400, as requested. Roll call: All members present voting yea, the Chair declared the motion carried.

A petition from Ed Schmidt Automotive for the vacation of a portion of Reynolds Road right of way was presented. Mr. ZIMMERMAN moved Mr. Carr be allowed to abstain from voting due to a conflict of interest. Roll call: All members present voting yea, the Chair declared the motion carried. Mr. ZIMMERMAN moved a public hearing be set for the next regular meeting on November 4 at 8:00 p.m. Roll call: Barlos, Brainard, Buehrer, Coyle, Shook and Zimmerman (6) voting yea; nays none; Carr (1) abstaining. The Chair declared the motion carried by a 6-0 vote.

A letter from the Commissioner of Public Service requesting approval of a change order for Hollister Street Paving was read. He stated the change order is in the amount of $363.40 and the two property owners will be responsible for a portion of the cost. Mr. SHOOK moved Mr. Buehrer be allowed to abstain from voting due to a conflict of interest. Roll call: All members present voting yea, the Chair declared the motion carried. Mr. SHOOK moved the necessary legislation be prepared to authorize a change order for Hollister Street paving, as requested. Roll call: Barlos, Brainard, Carr, Coyle, Shook and Zimmerman (6) voting yea; nays none; Buehrer (1) abstaining. The Chair declared the motion carried by a 6-0 vote.

A letter from the Administrator/Safety Director recommending approval of a Job Creation & Retention Grant for Centaur Associates was read. He stated Centaur provides courier services to banks and 12 full-time and up to 32 part-time jobs will move to 136 W. Sophia Street with an estimated annual payroll of $550,000. He recommends a grant be awarded to Centaur Associates in the annual amount of $2,700 over a maximum three year period. Mr. COYLE moved the necessary legislation be prepared to authorize a Job Creation & Retention Grant for Centaur Associates, as recommended. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from Leone Dussel requesting vehicular access from White Street Park drive to property at 122 River Road was read. Mr. SHOOK moved the matter be referred to the Administration for study. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Administrator/Safety Director requesting legislation to accept annexation of 89.8 acres of property west of I475/US23 and south of US20A was read. He stated the annexation was prompted by the Dana Technology Center project and was approved by Council, the County Commissioners, and Monclova Township in August. He added that the area includes approximately forty acres are highway right-of-way. Mr. ZIMMERMAN moved the necessary legislation be prepared to authorize acceptance of annexation of property west of I475/US23 and south of US20A, as requested. Roll call: All members present voting yea, the Chair declared the motion carried.

Mr. Shook gave a verbal report of the Committee of the Whole which met just prior to this meeting. He stated the committee discussed a Job Creation & Retention Grant application, a request for permission to encroach in the right of way, a request to convert a new passenger van to a marked police vehicle, a request for vehicles to be declared surplus and sold, and the Streets Committee report regarding a request to open an alley were discussed. Mrs. Barlos read the following report from the Streets Committee. (Report in full in Minutes Journal.) Mrs. BARLOS moved the report be approved in its entirety. Roll call: All members present voting yea, the Chair declared the motion carried.

Mr. BUEHRER read the following report from the Buildings & Lands and Finance Committee. (Report in full in Minutes Journal.) Mr. BUEHRER moved the report be approved in its entirety. Roll call: All members present voting yea, the Chair declared the motion carried.

Mr. Shook gave a verbal report from the Parks & Recreation Committee. He stated the committee met on Thursday, October 17, at 5:00 p.m. and recommends approval of a fall and spring theater workshop program and appropriation of $2,100 to fund the program and that the administration work with the schools for use of the Gateway school facilities.

Mr. SHOOK moved the report be approved in its entirety. Roll call: All members present voting yea, the Chair declared the motion carried.

Beatrice Stone, 507 E. William Street, spoke in regard to the need for additional parking in the 500-600 block of E. William Street for the library and park and requested the reconstruction of William Street include such parking.

Legislation was considered at this time.

Mr. SHOOK moved to adjourn until 8 p.m., Monday, November 4, 2002, at the Auditorium of Gateway Middle School, carried v.v.