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Council Minutes
September 5 and 18, 2006

7:30 P.M. Tuesday, September 5, 2006

The Council of the City of Maumee, Ohio, met on the above date and time with the following members present: Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman (7).

Mayor Wagener presiding.

Mr. PAUKEN moved to suspend reading the minutes of the August 21, 2006, meeting and approve the Minutes Journal. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Planning Commission recommending approval of the application of LCC International, Inc. for amendment of a Conditional Use Permit at 1375 Conant Street to allow the addition of two dish antennas and related ground equipment was read. He stated that the recommendation was made subject to the applicant providing evidence of the property owner’s consent, which has been satisfied.
Mrs. BARLOS moved the necessary legislation be prepared to amend the Conditional Use Permit at 1375 Conant Street to allow the addition of two dish antennas and related ground equipment, as recommended. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Mayor appointing Shari Mullins as Squad Leader in the Ambulance Bureau, Department of Public Safety, effective September 4, 2006, was read. He stated that the appointment is subject to pre-employment screenings.
Mr. BRAINARD moved the appointment be confirmed. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Mayor appointing Kirby Shuey, Seventh Street, and Lindsay Diegel, Meadow Spring Court, as student representatives of the Parks & Recreation Advisory Commission for the 2006-07 school year was read.
Mr. CARR moved the appointments be confirmed. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Lucas County Administrator requesting donation of services for set-up and dismantling of displays for Children’s Wonderland was read. He stated that for the last three years, the City of Maumee has assisted with laborers to set up and dismantle the displays with the City recognized as a sponsor in their publicity.
Mr. PAUKEN moved the matter be referred to the Parks & Recreation Committee. Roll call: All members present voting yea, the Chair declared the motion carried.

A tabulation of three bids received by the Commissioner of Public Service for road salt for 2006-07 winter season was presented. The Commissioner of Public Service recommends the bid of Morton International, Inc., of Chicago, Illinois, at a rate of $34.88/ton delivered and dumped and $37.38/ton delivered with piler service for a minimum of 1,200 tons and a maximum of 5,000 tons of road salt.
Mr. CARR moved the bid of Morton International, Inc., be declared the lowest and best and the necessary legislation be prepared to authorize a contract, as recommended. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Service Director requesting approval of an agreement to provide electric service for the irrigation pump at the new football fields was read. He stated that construction of the football fields is near completion and power is needed for the irrigation pump and that power then will be available for the restroom/storage facilities in the future. He requested approval of an agreement with Toledo Edison to provide service to the site and an appropriation of $1,416 for the cost of the installation.
Mr. BRAINARD moved the necessary legislation be prepared to authorize an agreement with Toledo Edison in the amount of $1,416 to provide electrical service to the football fields, as requested. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Service Director requesting additional appropriation for electrical contractor services associated with the Summer Fair was read. He stated that services provided by Pierce Electric totaled $6,997.32.
Mr. COYLE moved the necessary legislation be prepared to appropriate $6,997.32, as requested. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Police Chief requesting authorization to enter into an agreement for annual maintenance of three dispatch center chairs was read. He stated that the chairs purchased a year ago remain under warranty but service and inspection of these specialty service chairs should be done annually to ensure performance. He stated that Thomas Shelby and Company has quoted a price of $225 for an annual on-site inspection and service work.
Mr. BUEHRER moved the necessary legislation be prepared to approve an agreement with Thomas Shelby and Company in the amount of $225, as requested. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Finance Director requesting Council levy street lighting and weed cutting assessments to be certified to the Lucas County Auditor for collection with 2007 real estate tax bills was read. He stated that each year Council must levy assessments for street lighting and weed cutting and that these charges are billed with real estate property tax in the following year.
Mr. PAUKEN moved to authorize levying assessments for street lighting in the amount of $263,483.92 and weed-cutting in the amount of $3,675.34 as requested. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Finance Director requesting Council levy property taxes for 2007 was read. He stated that each year the Lucas County Budget Commission reviews the City’s funding requirements in consideration of the property tax levies. For 2007, the Budget Commission recommends no change from 2006. The Budget Commission has approved a levy of 3.4 mills for the General Fund and 0.3 mills for the Police Pension Fund for a total of 3.7 mills. He added that due to the structure of the levies for Springfield Local School District, the City needs to designate 1.20 mills of the General Fund levy as “outside” the 10 mill limitation as is authorized by the Charter and has been approved by the Lucas County Budget Commission.
Mr. PAUKEN moved the necessary legislation be prepared to levy property taxes for 2007 as requested. Roll call: All members present voting yea, the Chair declared the motion carried.

A tabulation of two bids received by the Commissioner of Public Service for pavement marking and street striping was presented. The Commissioner of Public Service recommends the bid of Zimmerman Paint Contractors Company in the amount of $56,109, which is below the engineer’s estimate of $61,500.
Mrs. BARLOS moved the bid of Zimmerman Paint Contractors Company be declared the lowest and best and the necessary legislation be prepared to approve a contract in the amount of $56,109 for pavement marking and street striping as requested. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Commissioner of Public Service requesting approval of a change order for the LED Signalization project was read. He stated that the LED Signalization/Rigid Mount Project has been completed and the final quantities have been determined. He requested approval of a contract change order with U.S. Utilities in the amount of $18,670.64, bringing the total to $424,198.01.
Mr. BUEHRER moved the necessary legislation be prepared to approve a contract amendment with U.S. Utilities in the amount of $18,670.64, as requested. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Commissioner of Public Service requesting authorization to purchase a crew cab pick-up truck with trade-in was read. He recommended the proposal of Bi-State Sterling Truck Center for purchase of a crew cab pick-up truck in the amount of $20,700 with a trade-in of unit #85 in the amount of $2,400 for the Division of Natural Resources.
Mr. ZIMMERMAN moved to allow Council President Carr to abstain due to a conflict of interest. Roll call: All members present voting yea, the Chair declared the motion carried.
Mr. ZIMMERMAN moved the necessary legislation be prepared to authorize the purchase of a 2007 crew cab pick-up truck from Bi-State Sterling Truck Center in the amount of $20,700 and trade-in of a 1997 crew cab pick-up truck in the amount of $2,400, as requested. Roll call: Barlos, Brainard, Buehrer, Coyle, Pauken and Zimmerman (6) voting yea; Carr (1) abstaining. The Chair declared the motion carried by a 6-0 vote.

The report of the Assessment Equalization Board regarding the estimated assessments for the Phase 3 Area 2 storm sewer improvements project was read. The Board resolved that the estimated assessments are apportioned properly and that it is unnecessary to equalize said estimated assessments in order to conform to the standards of said Resolution No. 104-2006 or Chapter 727 of the Revised Code of Ohio.
Mr. CARR moved to allow Mr. Zimmerman to abstain due to a conflict of interest. Roll call: All members present voting yea, the Chair declared the motion carried.
Mr. CARR moved that the necessary legislation be prepared to accept the report and to proceed with the improvement as presented. Roll call: Barlos, Brainard, Buehrer, Carr, Coyle and Pauken (6) voting yea; Zimmerman (1) abstaining. The Chair declared the motion carried by a 6-0 vote.

A tabulation of bids received by the Service Director for construction of the new fire station was read. He stated that nineteen contractors submitted bids for the various trades. After review of the bids, and the recommendation of Poggemeyer Design Group and discussion with the Fire Chief, he recommended multiple prime contracts according to the bids of The Spieker Co. in the amount of $3,829,000 for general trades contracting; Warner Mechanical in the amount of $1,009,444 for HVAC/Plumbing; Lake Erie Electric in the amount of $628,506 for electrical; and Accel Fire Protection in the amount of $74,800 for Fire Protection. He also requested that the Service Director be allowed to approve change orders in amounts up to $10,000 to an aggregate total of $166,000.
Mr. PAUKEN moved that the bids of The Spieker Co. in the amount of $3,829,000 for general contracting; Warner Mechanical in the amount of $1,009,444 for HVAC/Plumbing; Lake Erie Electric in the amount of $628,506 for electrical; and Accel Fire Protection in the amount of $74,800 for Fire Protection be declared the lowest and best and that the necessary legislation be prepared to authorize contracts as recommended and to allow the Service Director to approve change orders in amounts up to $10,000 to an aggregate total of $166,000 as requested. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Building and Zoning Inspector requesting authorization of a contract for hardware and software for a new computer records system was read. He stated that Franklin Information Systems, Inc., was selected because of the design of the application, its broad acceptance by other building inspection offices in Ohio, and Franklin’s reputation for working with Civica CMI. He said the proposal includes transferring record data from the CMI application, integration of cash receipting, use of PDA’s by field inspectors, a code enforcement module, and image/photo record management. He requested additional appropriation in the amount not to exceed $39,000 to implement the installation of all software and hardware for the proposed Franklin Information System for a total cost of $55,250.
Mr. ZIMMERMAN moved the necessary legislation be prepared to authorize contracts for the installation and implementation of a computer records system for the Inspection Division, as requested. Roll call: All members present voting yea, the Chair declared the motion carried.

Mr. Carr reported the Committee of the Whole met just before tonight’s meeting and discussed a contract for software and hardware for the Division of Building & Zoning Inspection, a matter of sidewalk repairs at 2500 River Road, and items on the agenda.

The Mayor encouraged everyone to attend a memorial service on Monday, September 11^th, at 9:00 a.m. This service will be held next to the City Hall civic fountain at 109 E. Dudley Street.

Mr. Coyle read the following report from the Public Information Committee meeting:

Public Information Committee

The Public Information Committee met on August 31, 2006, at 6:00 p.m. to meet regarding distributing information from the Charter Review Commission and funding same. The Charter Amendment is designed to allow, only during a declared emergency, process changes that would enable Maumee City Government to continue functioning. Present were committee members Mr. Carr and Mr. Coyle.

Discussion centered on how to meet the legal requirements of notifying the residents of Maumee. Since the first publication cannot be later than 15 days prior to the election (October 23^rd) in a newspaper published in the City, the October 19^th edition meets this requirement. The second publishing, which is consecutive with the first, would be placed in the October 26^th edition. Administration had suggested prior to the meeting publishing a third time (November 2^nd) as it is the citywide edition where every household receives a copy. After discussion, the committee unanimously agreed on utilizing the Mirror and allocating up to $1,920 to cover the cost.

Respectfully submitted,

Michael Coyle, Chairman

Richard Carr

Doug Brainard

Mr. COYLE moved to authorize $1,920 for the publication and that the report be approved. Roll call: All members present voting yea, the Chair declared the motion carried.

Mr. Coyle read the following report from the Buildings and Lands Committee meeting:

Buildings and Lands Committee

The committee met on August 31, 2006 around 6:30 p.m. In attendance were committee members Tim Pauken, Rich Carr and Mike Coyle; Fire Chief Monto and Bruce Wholf from Administration were also in attendance. The topic for discussion was the purchase of a monument sign for the training center.

The committee reviewed several options concluding the best option was the one from Design Memorial Stone Service L.L.C. The committee unanimously approved allocating $2,935 for the purchase and installation of this sign.

During the discussion on which sign to purchase, its location was discussed. All present preferred it to be at the entrance to the training vs. the corner of Mingo and Illinois. The committee also decided that a directional sign was appropriate at that corner to allow easier locating of the training center. Bruce Wholf was asked to get with Larry Gamble and determine the best option for accomplishing this. Mr. Wholf stated that no additional money would need to be set aside for this to occur.

Respectfully submitted,

Michael Coyle, Chairman

Richard Carr

Tim Pauken

Mr. COYLE moved to authorize $2,935 for the purchase and installation of the sign and that the report be approved. Roll call: All members present voting yea, the Chair declared the motion carried.

Legislation was considered at this time.

ORDINANCE NO. 151 – 2006 AMENDING ORDINANCE NO. 80-1994 GRANTING CONDITIONAL USE PERMIT FOR TELECOMMUNICATIONS TOWER AT 1375 CONANT STREET IN THE CITY OF MAUMEE, AND REPEALING CERTAIN ORDINANCE.

The Clerk read the Ordinance by title only.
Mr. COYLE moved the ordinance be placed on its final passage and passed. Roll call: Brainard, Buehrer, Carr, Coyle, Pauken, Zimmerman and Barlos (7) voting yea; nays, none.
So the Resolution was passed.

ORDINANCE NO. 152 – 2006 AUTHORIZING PURCHASE OF SALT FOR MUNICIPAL OPERATIONS, ACCEPTING BID THEREFORE, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.
Mr. BRAINARD moved the ordinance be passed as an emergency measure. Roll call: Brainard, Buehrer, Carr, Coyle, Pauken, Zimmerman and Barlos (7) voting yea; nays, none.
Mr. BRAINARD moved the ordinance be placed on its final passage and passed. Roll call: Brainard, Buehrer, Carr, Coyle, Pauken, Zimmerman and Barlos (7) voting yea; nays, none.
So the Resolution was passed.

ORDINANCE NO. 153-2006 AUTHORIZING EXECUTION OF CONTRACT WITH TOLEDO EDISON RELATIVE TO ELECTRICAL SERVICE INSTALLATION FOR IRRIGATION SYSTEM AT THE NEW FOOTBALL PRACTICE FIELDS IN THE CITY OF MAUMEE, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.
Mrs. BARLOS moved the ordinance be passed as an emergency measure. Roll call: Brainard, Buehrer, Carr, Coyle, Pauken, Zimmerman and Barlos (7) voting yea; nays, none.
Mrs. BARLOS moved the ordinance be placed on its final passage and passed. Roll call: Brainard, Buehrer, Carr, Coyle, Pauken, Zimmerman and Barlos (7) voting yea; nays, none.
So the Ordinance was passed.

ORDINANCE NO. 154-2006 AUTHORIZING EXECUTION OF CONTRACT WITH PIERCE ELECTRIC RELATIVE TO ELECTRICAL SERVICES FOR THE MAUMEE SUMMER FAIR, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.
Mr. CARR moved the ordinance be passed as an emergency measure. Roll call: Brainard, Buehrer, Carr, Coyle, Pauken, Zimmerman and Barlos (7) voting yea; nays, none.
Mr. CARR moved the ordinance be placed on its final passage and passed. Roll call: Brainard, Buehrer, Carr, Coyle, Pauken, Zimmerman and Barlos (7) voting yea; nays, none.
So the Ordinance was passed.

ORDINANCE NO. 155-2006 AUTHORIZING AGREEMENT WITH THOMAS SHELBY & CO., INC., RELATIVE TO PROVISION OF INSPECTION AND MAINTENANCE SERVICES FOR DISPATCH CHAIRS IN THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.
Mr. PAUKEN moved the ordinance be passed as an emergency measure. Roll call: Brainard, Buehrer, Carr, Coyle, Pauken, Zimmerman and Barlos (7) voting yea; nays, none.
Mr. PAUKEN moved the ordinance be placed on its final passage and passed. Roll call: Brainard, Buehrer, Carr, Coyle, Pauken, Zimmerman and Barlos (7) voting yea; nays, none.
So the Ordinance was passed.

ORDINANCE NO. 156-2006 LEVYING SPECIAL ASSESSMENTS FOR THE PROPERTY OWNERS’ SHARE OF THE COST OF LIGHTING THE STREETS AND PUBLIC WAYS IN THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.
Mr. ZIMMERMAN moved the ordinance be passed as an emergency measure. Roll call: Brainard, Buehrer, Carr, Coyle, Pauken, Zimmerman and Barlos (7) voting yea; nays, none.
Mr. ZIMMERMAN moved the ordinance be placed on its final passage and passed. Roll call: Brainard, Buehrer, Carr, Coyle, Pauken, Zimmerman and Barlos (7) voting yea; nays, none.
So the Ordinance was passed.

ORDINANCE NO. 157-2006 LEVYING ASSESSMENTS FOR CUTTING OF NOXIOUS WEEDS, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.
Mr. BUEHRER moved the ordinance be passed as an emergency measure. Roll call: Brainard, Buehrer, Carr, Coyle, Pauken, Zimmerman and Barlos (7) voting yea; nays, none.
Mr. BUEHRER moved the ordinance be placed on its final passage and passed. Roll call: Brainard, Buehrer, Carr, Coyle, Pauken, Zimmerman and Barlos (7) voting yea; nays, none.
So the Ordinance was passed.

RESOLUTION NO. 158-2006 ACCEPTING THE AMOUNTS AND RATES AS DETERMINED BY THE BUDGET COMMISSION AND AUTHORIZING THE NECESSARY TAX LEVIES AND CERTIFYING THEM TO THE COUNTY AUDITOR.

The Clerk read the Resolution by title only.
Mr. COYLE moved the resolution be passed as an emergency measure. Roll call: Brainard, Buehrer, Carr, Coyle, Pauken, Zimmerman and Barlos (7) voting yea; nays, none.
Mr. COYLE moved the resolution be placed on its final passage and passed. Roll call: Brainard, Buehrer, Carr, Coyle, Pauken, Zimmerman and Barlos (7) voting yea; nays, none.
So the Resolution was passed.

RESOLUTION NO. 159-2006 PROVIDING FOR A TAX LEVY IN ACCORDANCE WITH THE PROVISIONS OF SECTION 2 OF ARTICLE X OF THE CHARTER OF THE CITY OF MAUMEE, OHIO.

The Clerk read the Resolution by title only.
Mr. BRAINARD moved the resolution be passed as an emergency measure. Roll call: Brainard, Buehrer, Carr, Coyle, Pauken, Zimmerman and Barlos (7) voting yea; nays, none.
Mr. BRAINARD moved the resolution be placed on its final passage and passed. Roll call: Brainard, Buehrer, Carr, Coyle, Pauken, Zimmerman and Barlos (7) voting yea; nays, none.
So the Resolution was passed.

ORDINANCE NO. 160-2006 ACCEPTING BID RELATIVE TO PAVEMENT MARKING AND STRIPING OF STREETS, AUTHORIZING EXECUTION OF CONTRACT, AND DECLARING AN EMERGENCY.

ORDINANCE NO. 161-2006 AUTHORIZING CHANGE ORDER TO CONTRACT FOR SIGNAL AND BATTERY BACK-UP PROJECT, AND DECLARING AN EMERGENCY.

ORDINANCE NO. 162-2006 AUTHORIZING PURCHASE OF CREW CAB PICK-UP TRUCK FOR THE DEPARTMENT OF PUBLIC SERVICE, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.
Mr. PAUKEN moved the ordinance be passed as an emergency measure. Roll call: Brainard, Buehrer, Coyle, Pauken, Zimmerman and Barlos (6) voting yea; nays, none; Carr (1) abstaining.
Mr. PAUKEN moved the ordinance be placed on its final passage and passed. Roll call: Brainard, Buehrer, Coyle, Pauken, Zimmerman and Barlos (6) voting yea; nays, none; Carr (1) abstaining.
So the Ordinance was passed by a 6-0 vote.

RESOLUTION NO. 163-2006 APPROVING REPORT OF ASSESSMENT EQUALIZATION BOARD ON OBJECTIONS CONCERNING THE ESTIMATED ASSESSMENTS RELATIVE TO THE PHASE THREE AREA TWO STORM SEWER IMPROVEMENT IN THE CITY OF MAUMEE, OHIO, BY CONSTRUCTING A STORM SEWER AND APPURTENANCES, AND DECLARING AN EMERGENCY.

The Clerk read the Resolution by title only.
Mr. BUEHRER moved the resolution be passed as an emergency measure. Roll call: Brainard, Buehrer, Carr, Coyle, Pauken and Barlos (6) voting yea; nays, none; Zimmerman (1) abstaining.
Mr. BUEHRER moved the resolution be placed on its final passage and passed. Roll call: Brainard, Buehrer, Carr, Coyle, Pauken and Barlos (6) voting yea; nays, none; Zimmerman (1) abstaining.
So the Resolution was passed by a 6-0 vote.

ORDINANCE NO. 164-2006 ACCEPTING BID FOR GENERAL CONTRACTOR FOR CONSTRUCTION OF THE PROPOSED NEW FIRE STATION, AUTHORIZING CONTRACT, AND DECLARING AN EMERGENCY.

ORDINANCE NO. 165-2006 ACCEPTING BID FOR PLUMBING, HEATING, COOLING, AND VENTILATING IMPROVEMENTS TO THE PROPOSED NEW FIRE STATION, AUTHORIZING CONTRACT, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.
Mr. COYLE moved the ordinance be passed as an emergency measure. Roll call: Brainard, Buehrer, Carr, Coyle, Pauken, Zimmerman and Barlos (7) voting yea; nays, none.
Mr. COYLE moved the ordinance be placed on its final passage and passed. Roll call: Brainard, Buehrer, Carr, Coyle, Pauken, Zimmerman and Barlos (7) voting yea; nays, none.
So the Ordinance was passed.

ORDINANCE NO. 166-2006 ACCEPTING BID FOR ELECTRICAL IMPROVEMENTS TO THE PROPOSED NEW FIRE STATION, AUTHORIZING CONTRACT, AND DECLARING AN EMERGENCY.

ORDINANCE NO. 167-2006 ACCEPTING BID FOR FIRE PROTECTION IMPROVEMENTS TO THE PROPOSED NEW FIRE STATION, AUTHORIZING CONTRACT, AND DECLARING AN EMERGENCY.

ORDINANCE NO. 168-2006 AUTHORIZING CONTRACT WITH FRANKLIN INFORMATION SYSTEMS, INC., RELATIVE TO BUILDING & ZONING SOFTWARE AND APPURTENANCES FOR THE DIVISION OF BUILDING INSPECTION OF THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.

ORDINANCE NO. 169-2006 AUTHORIZING CONTRACT WITH CREATIVE MICROSYSTEMS, INC., RELATIVE TO SOFTWARE INTERFACING SERVICES FOR THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.

ORDINANCE NO. 170-2006 APPROPRIATING AND TRANSFERRING FUNDS FOR VARIOUS PURPOSES.

The Clerk read the Ordinance by title only.
Mr. ZIMMERMAN moved the ordinance be placed on its final passage and passed. Roll call: Brainard, Buehrer, Carr, Coyle, Pauken, Zimmerman and Barlos (7) voting yea; nays, none.
So the Ordinance was passed.

Mr. CARR moved to adjourn until 7:30 p.m., Monday, September 18, 2006. Motion carried v.v.

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7:30 P.M. Monday, September 18, 2006

The Council of the City of Maumee, Ohio, met on the above date and time with the following members present: Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman (7).

Council President Carr presiding in the Mayor’s absence.

Mrs. BARLOS moved to suspend reading the minutes of the September 5, 2006, meeting and approve the Minutes Journal. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Fire Chief requesting purchase of turnout gear was read. He stated that three quotes were received and that United Fire Apparatus presented the lowest price of $1,221 per set. He requested approval of a purchase agreement with United Fire Apparatus in an amount not to exceed $20,000.
Mr. PAUKEN moved the necessary legislation be prepared to approve a purchase of turnout gear from United Fire Apparatus in an amount not to exceed $20,000, as requested. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Mayor appointing Karla Lewis, Bay River Court, and Brad O’Hair, Scribner Street, to the Parks & Recreation Advisory Board to terms expiring August 31, 2009, was read.
Mr. BRAINARD moved the appointments be confirmed. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Mayor appointing Tom Dibling, East Dudley Street, and Marilyn Wendler, East Broadway Street, to the Tree Commission to terms expiring May 31, 2011, and May 31, 2008, respectively, was read.
Mrs. BARLOS moved the appointments be confirmed. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Mayor appointing Jared Myers, West Wayne Street; Timothy Monto, Willow Tree Lane; Joseph Stamm, Joliet Drive; and Matthew Oehlers, Westfield Drive, to Firefighter Class I in the Fire Division, Department of Public Safety was read. The Fire Chief reported there are now a total of 52 volunteers in the Fire Division with these appointments.
Mr. COYLE moved the appointments be confirmed. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Mayor appointing Paul Fournier, Rosamond Street, as Paramedic in the Ambulance Bureau, Department of Public Safety, effective October 16, 2006 was read.
Mr. ZIMMERMAN moved the appointment be confirmed subject to pre-employment screenings. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Mayor requesting support for a proclamation to recognize the Maumee City Schools for an “Excellent” rating by the State of Ohio was read.
Mrs. BARLOS moved to allow Mr. Pauken to abstain due to a conflict of interest. Roll call: All members present voting yea, the Chair declared the motion carried.
Mrs. BARLOS moved to support a proclamation recognizing the Maumee City School system for an “Excellent” rating by the State of Ohio for 2006. Roll call: Barlos, Brainard, Buehrer, Carr, Coyle and Zimmerman (6) voting yea; Pauken (1) abstaining; the Chair declared the motion carried by a 6-0 vote.

A letter from the Police Chief requesting authorization of a lease agreement a motorcycle for traffic enforcement and community relations was read. He stated that Signature Harley-Davidson has proposed a lease as in prior years and to include equipment change over and certain maintenance costs in the lease. He requested authorization to continue the lease program in an amount not to exceed $3,500 per year.
Mr. PAUKEN moved the necessary legislation be prepared to authorize continuation of the motorcycle lease program with Signature Harley-Davidson in the amount of $3,500, as requested. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Service Director requesting an appropriation for accidental release coverage for the underground storage tank at the Turnpike Pumping Station was read. He stated he recently learned of an underground fuel storage tank at the Turnpike Pumping Station. He said it must be registered with the Bureau of Underground Storage Tanks (BUSTR) and accidental release coverage must be obtained through the Petroleum Underground Storage Tank Release Compensation Board. He added that an invoice was received in the amount of $6,700 from the Release Compensation Board for coverage between July 1, 1989, and July 1, 2006, as required by law.
Mr. COYLE moved the necessary legislation be prepared to appropriate $6,700 for accidental release coverage fees, as requested. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Commissioner of Public Service requesting a contract amendment for the Monclova Park Shelter House project was read. He stated the building code requires the installation of hot water service and requested a contract amendment with Comte Construction Company in the amount of $3,378.
Mr. BUEHRER moved the necessary legislation be prepared to approve a contract amendment with Comte Construction Company in the amount of $3,378 as requested. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Finance Director requesting authorization of a contract for financial advisor services related to the development of the Shops at Fallen Timbers was read. He stated that the new development would require issuing debt for the construction of roadway improvements and other infrastructure. He recommended a contract with Bob Cramer through Structures & Strategies, LLC, a financial advisor, to analyze options available and assist in taking a debt issue to market.
Mr. BRAINARD moved the necessary legislation be prepared to authorize a contract with Structures & Strategies, LLC, to serve as financial advisor as requested. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Acting Fire Chief requesting authorization of an agreement with the Lucas County Commissioners for provision of countywide emergency medical services was read.
Mr. ZIMMERMAN moved the necessary legislation be prepared to authorize an agreement with the Lucas County Commissioners for the provision of countywide emergency medical services effective from January 1, 2007 through December 31, 2011, as requested. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Commissioner of Public Service regarding the construction of a school crossing guard booth on River Road near Ft. Miami School was read. He stated that one proposal for the construction was received and he recommended the project be referred to the Finance Committee for review.
Mrs. BARLOS moved to allow Mr. Pauken to abstain due to a conflict of interest. Roll call: All members present voting yea, the Chair declared the motion carried.
Mrs. BARLOS moved to refer the matter of construction of a school crossing guard booth on River Road to the Finance and Economic Development Committee. Roll call: Barlos, Brainard, Buehrer, Carr, Coyle and Zimmerman (6) voting yea; Pauken (1) abstaining; the Chair declared the motion carried by a 6-0 vote.

A letter from the Law Director requesting amendment of the Maumee Codified Ordinances was read. She stated the chapter of the Maumee Codified Ordinances that regulates nuisances is in need of updating. She recommended that the matter be referred to the Code Committee for review and approval.
Mr. PAUKEN moved to refer the matter of updating Chapter 1345 of the Maumee Codified Ordinances to the Code Committee. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Finance Director requesting the matter of financing improvements for the Shops at Fallen Timbers be referred to the Finance and Economic Development Committee was read. He stated that plans for public improvements for the Shops at Fallen Timbers are nearly complete and the construction would require financing through the City. He recommended this matter be referred to the Finance and Economic Development Committee for review.
Mr. ZIMMERMAN moved to refer the matter of financing public improvements for the Shops at Fallen Timbers to the Finance and Economic Development Committee. Roll call: All members present voting yea, the Chair declared the motion carried.

Mr. Carr reported the Committee of the Whole met just before tonight’s meeting and discussed the Personnel Committee’s request for input from Council members with regard to their expectations of the Human Resources Division and other items on the agenda.

Mr. Brainard read the following report from the Parks & Recreation Committee:

Parks & Recreation Committee

The Parks & Recreation Committee of Council met on Thursday, September 14, 2006. Present at the meeting were: Brent Buehrer, Todd Zimmerman, Tim Pauken, Joe Camp, Larry Gamble, and Linda Wilker.

The first order of business was the letter Council received from Lucas County in reference to assisting with the set-up and teardown of Children’s Wonderland. According to Mr. Gamble, it is getting more difficult to find volunteers to do this. Discussion proceeded and concluded with the recommendation to leave this matter with the Administration and that they would again look for volunteers to do this and would not exceed 500 hours of work.

The next order of business was to discuss a letter Council received pertaining to a weather alert being installed at Rolf Park. According to Joe Camp, he and Larry Gamble did have an opportunity to talk with officials from Sylvania where they use a system at one of their parks. Mr. Pauken provided the Committee with some alert systems he was aware of as well. At this time, Mr. Camp and Mr. Gamble will take a look at the various alert systems available and report back to Committee with their findings. This will probably be brought to Finance Committee during the next budget hearings.

The last order of business was to discuss the future of Ft. Miami School as the schools prepare to turn the property over to the City. Mr. Pauken advised the Committee that it appears that Ft. Miami would continue to be used by the schools for a while longer and the date of turning it over is not as soon as anticipated. This will give the Committee some additional time to put some ideas together on use of Ft. Miami. Mr. Brainard would like to see a portion of the facility saved and possibly made into a youth center along with meeting rooms. Mr. Gamble has indicated that the present furnace system would not work and an alternative plan would have to be made. Since Maumee Schools use the YMCA after-school programs, perhaps a partnership with the YMCA, Maumee City Schools, and the City of Maumee could be formed to satisfy the needs and a portion of the school could be saved and used within the community. Since there is time left before any demolition, this is something to be explored. The meeting adjourned.

Respectfully submitted,

Douglas Brainard, Chairman

Brent Buehrer

Todd Zimmerman

Mr. Brainard read the following report from the Personnel Committee:

Personnel Committee

The Personnel Committee of Council has met on the following dates:

July 24, 2006 – present: Brent Buehrer, David Hazard, Larry Gamble, Susan Noble, Linda Wilker, Jenny Barlos, and Doug Brainard. At this particular meeting the discussion focused on supervisory/leadership training. The Committee was presented with four outside training prospects. At this meeting it was suggested that the Commissioner of Human Resources contact the four prospects and obtain the costs involved in using an outside training source. The Committee would reconvene at a later date to review the costs of outside training.

August 24, 2006 – present: Brent Buehrer, Larry Gamble, Mayor Tim Wagener, John Jezak, Linda Wilker, Tim Pauken, Jenny Barlos, Doug Brainard, and Jay and Carol Hahn. The first order of business for this particular meeting was to review a letter that had been submitted to Council by J. Hahn and referred to the committee for review. The issue was whether or not Mr. Hahn was entitled to Acting Supervisor pay for doing the job of Supervisor over an extended period of time. Mr. Hahn had not been formally notified of the job, but knew that there would soon be an opening and was he going to consider the promotion. He indicated to Mr. Gamble that he was not interested in being promoted to the Supervisor position and that he, too, would soon be retiring. The committee did not have the opportunity prior to the meeting to review the job descriptions or the pay ordinance that Mr. Hahn falls under. Request was made to obtain the descriptions, as well as the pay ordinance. Questions were asked of Mr. Hahn and Mr. Gamble. Mr. Hazard indicated past practice, and the Mayor indicated that there was nothing official from his office to Council placing Mr. Hahn into the Supervisor’s position with the according pay. It was the committee’s decision at that time to take the matter under advisement until the job description and the pay ordinance could be reviewed.

The next order of business was the outside training prospects and the cost assigned to each one of them. Linda Wilker indicated that representatives from the companies would be available to come to committee meeting and brief the members on exactly what their companies offered pertaining to supervisory/leadership training they offered. At this time, it was suggested that committee members review the proposals and at the next meeting of the committee decide what companies to invite before committee in order to ask specific questions pertaining to training as it applies to Maumee employees.

September 12, 2006 – present: Jenny Barlos, Tim Pauken, John Jezak, Larry Gamble, Linda Wilker, David Hazard, Mike Angelo, and Doug Brainard.

The first item of business the Committee reviewed was the question of pay, which had been tabled until this meeting. According to Mr. Angelo, he reviewed the pay ordinance and the job description and concluded that the job descriptions were almost identical, meaning that the job tasks that Mr. Hahn performed were essentially the same ones he does according to job description. Mr. Angelo fielded questions from the committee in reference to the pay ordinance and whether or not there was anything in there which would change the compensation in any way. Mr. Angelo stated that after his research in the matter he could find no supporting evidence that would grant any change in salary for Mr. Hahn’s pay. He stated there is nothing either in case law or statute that would increase the salary in this case. He indicated that the City is under no obligation to pay Mr. Hahn any additional pay based on the facts and laws researched. Therefore, it would be the recommendation of Committee that the request for Acting Pay from Mr. Hahn to Council be denied.

The next order of business was to review the supervisory/leadership training issue that was before the committee. Mr. Angelo indicated that he had the opportunity to review some personnel issues prior to the meeting and found that the job descriptions the City presently uses were last updated in 1992. He is of the opinion that before the Committee can make decisions on training, they first must update the job descriptions so they have a clear expectation of what the person in a specific position is required to do. He suggested that the committee make a bullet point presentation to the City’s personnel department with what the Committee’s/Council’s expectations are. In light of the matter pertaining to job descriptions, it is the recommendation of the Committee that we start looking for a company to update the job descriptions for the City prior to deciding on any supervisory/leadership training. It was specifically asked by the Committee that this matter not be delayed in any way and that the search for a company to update job descriptions be done immediately. The training issue will remain in Committee. The department heads were asked previously to write down the type of training they would consider to be necessary for their department in the area of supervisory/leadership.

The last issue that was scheduled to be discussed will be tabled at this time until job descriptions are updated.

Respectfully submitted,

Douglas Brainard, Chairman
Jenny Barlos
Brent Buehrer

Mr. BRAINARD moved to approve the committee’s recommendation denying the request for “Acting Pay”. Roll call: Barlos, Brainard, Buehrer, Carr, Coyle and Zimmerman (6) voting yea; Pauken (1) voting nay, the Chair declared the motion carried by a 6-1 vote.

Mr. Carr read the following report from the Safety Committee:

Safety Committee

The Safety Committee met on August 28, 2006, at 6:00 p.m. to discuss the matter of creating a policy covering the utilization of the Safety Training facility by outside agencies. Present were committee members Rich Carr, Jenny Barlos, and Doug Brainard; and John Jezak, Sheilah McAdams, David Hazard, Linda Wilker, Chief Bob Zink, and Chief Rick Monto from the Administration.

As requested at the March 23, 2006, Safety Committee meeting, the administration presented rules and regulations governing the use of both the Public Safety Training Facility and the training rooms available in the Police Division building.

The committee moves to order legislation to change the Schedule of Rates and Fees accordingly.

Respectfully submitted,

Richard Carr, Chairman

Jenny Barlos
Doug Brainard

Mr. CARR moved the necessary legislation be prepared to amend the Schedule of Rates and Fees as requested. Roll call: All members present voting yea, the Chair declared the motion carried.

Mr. Brainard announced a special meeting of the Committee of the Whole on Tuesday, September 26, 2006, at 6:00 p.m. in Council Chambers, regarding matter of defining functions of the Personnel System.

Legislation was considered at this time.

ORDINANCE NO. 171 – 2006 DETERMINING TO PROCEED WITH THE IMPROVEMENT OF THE CRYSTAL AVENUE PHASE THREE AREA TWO STORM SEWER IMPROVEMENT PROJECT OF THE CITY OF MAUMEE, OHIO, BY CONSTRUCTING A STORM SEWER AND APPURTENANCES, CONFIRMING ESTIMATED ASSESSMENTS IN RESPECT THERETO, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.
Mr. COYLE moved the ordinance be passed as an emergency measure. Roll call: Buehrer, Carr, Coyle, Pauken, Barlos and Brainard, (6) voting yea; nays, none; Zimmerman (1) abstaining.
Mr. COYLE moved the ordinance be placed on its final passage and passed. Roll call: Buehrer, Carr, Coyle, Pauken, Barlos and Brainard (6) voting yea; nays, none; Zimmerman (1) abstaining.
So the Ordinance was passed.

ORDINANCE NO. 172 – 2006 AUTHORIZING CHANGE ORDERS TO CONTRACT FOR THE CONSTRUCTION OF THE NEW FIRE STATION IN THE CITY OF MAUMEE, OHIO.

The Clerk read the Ordinance by title only.
Mr. BRAINARD moved the ordinance be placed on its final passage and passed. Roll call: Buehrer, Carr, Coyle, Pauken, Zimmerman, Barlos and Brainard (7) voting yea; nays, none.
So the Ordinance was passed.

ORDINANCE NO. 173-2006 AUTHORIZING PURCHASE OF SIGNAGE FOR THE CITY OF MAUMEE SAFETY TRAINING FACILITY, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.
Mrs. BARLOS moved the ordinance be passed as an emergency measure. Roll call: Buehrer, Carr, Coyle, Pauken, Zimmerman, Barlos and Brainard, (7) voting yea; nays, none.
Mrs. BARLOS moved the ordinance be placed on its final passage and passed. Roll call: Buehrer, Carr, Coyle, Pauken, Zimmerman, Barlos and Brainard (7) voting yea; nays, none.
So the Ordinance was passed.

ORDINANCE NO. 174-2006 AUTHORIZING PURCHASE OF TURNOUT GEAR FOR DIVISION OF FIRE OF THE DEPARTMENT OF PUBLIC SAFETY, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.
Mr. PAUKEN moved the ordinance be passed as an emergency measure. Roll call: Buehrer, Carr, Coyle, Pauken, Zimmerman, Barlos and Brainard, (7) voting yea; nays, none.
Mr. PAUKEN moved the ordinance be placed on its final passage and passed. Roll call: Buehrer, Carr, Coyle, Pauken, Zimmerman, Barlos and Brainard (7) voting yea; nays, none.
So the Ordinance was passed.

ORDINANCE NO. 175-2006 AUTHORIZING LEASE OF MOTORCYCLE FROM SIGNATURE LEASING, LLC, AUTHORIZING EXECUTION OF AGREEMENT, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.
Mr. ZIMMERMAN moved the ordinance be passed as an emergency measure. Roll call: Buehrer, Carr, Coyle, Pauken, Zimmerman, Barlos and Brainard, (7) voting yea; nays, none.
Mr. ZIMMERMAN moved the ordinance be placed on its final passage and passed. Roll call: Buehrer, Carr, Coyle, Pauken, Zimmerman, Barlos and Brainard (7) voting yea; nays, none.
So the Ordinance was passed.

ORDINANCE NO. 176-2006 AUTHORIZING CHANGE ORDER TO CONTRACT RELATIVE TO SHELTER HOUSE IMPROVEMENTS AT MONCLOVA PARK, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.
Mr. BUEHRER moved the ordinance be passed as an emergency measure. Roll call: Buehrer, Carr, Coyle, Pauken, Zimmerman, Barlos and Brainard, (7) voting yea; nays, none.
Mr. BUEHRER moved the ordinance be placed on its final passage and passed. Roll call: Buehrer, Carr, Coyle, Pauken, Zimmerman, Barlos and Brainard (7) voting yea; nays, none.
So the Ordinance was passed.

ORDINANCE NO. 177-2006 AUTHORIZING CONTRACT WITH STRUCTURES & STRATEGIES, L.L.C., RELATIVE TO FINANCIAL CONSULTING SERVICES FOR THE DEPARTMENT OF FINANCE OF THE CITY OF MAUMEE, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.
Mr. COYLE moved the ordinance be passed as an emergency measure. Roll call: Buehrer, Carr, Coyle, Pauken, Zimmerman, Barlos and Brainard, (7) voting yea; nays, none.
Mr. COYLE moved the ordinance be placed on its final passage and passed. Roll call: Buehrer, Carr, Coyle, Pauken, Zimmerman, Barlos and Brainard (7) voting yea; nays, none.
So the Ordinance was passed.

ORDINANCE NO. 178-2006 AUTHORIZING EXECUTION OF AGREEMENT WITH LUCAS COUNTY COMMISSIONERS RELATIVE TO PROVISION OF EMERGENCY MEDICAL SERVICES.

ORDINANCE NO. 179-2006 APPROPRIATING AND TRANSFERRING FUNDS FOR VARIOUS PURPOSES.

The Clerk read the Ordinance by title only.
Mrs. BARLOS moved the ordinance be placed on its final passage and passed. Roll call: Buehrer, Carr, Coyle, Pauken, Zimmerman, Barlos and Brainard (7) voting yea; nays, none.
So the Ordinance was passed.

Mrs. BARLOS moved to adjourn until 7:30 p.m., Monday, October 2, 2006, carried v.v.