Council
Minutes
September 7 and 20, 2004
September
7, 2004
The
Council of the City of Maumee, Ohio, met on the above date and time with the
following members present: Barlos,
Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7).
Mayor Wagener presiding.
Mr. SHOOK moved to suspend reading the minutes of the
August 16, 2004, meeting and to approve the Minutes Journal.
Roll call: All members
present voting yea, the Chair declared the motion carried.
A letter from the Municipal Planning Commission
recommending approval of the application of True North Energy for amendment of a
Special Use Permit to allow a change in color for its filling station at 298
West Dussel was read. The Secretary
stated that the Commission made its recommendation on August 23, 2004, after
holding a public hearing. There
were no objections to the proposed amendment.
Mr. BRAINARD moved the necessary legislation be
prepared to amend the Special Use Permit, as requested.
Roll call: All members
present voting yea, the Chair declared the motion carried.
A notice from the Division of Liquor Control of the
application for transfer of a liquor permit to Gianno’s Italian Bistro, at 310
West Dussel Drive, from Rudys Airport, Inc., Holland, Ohio, was presented.
Mr. SHOOK moved the notice be placed on file.
Roll call: All members
present voting yea, the Chair declared the motion carried.
A letter from the Mayor appointing Russ McEwen, 600
Corey Street, to the Board of Building Standards for a five-year term ending
December 31, 2008, was read.
Mrs. BARLOS moved the appointment be confirmed.
Roll call: All members
present voting yea, the Chair declared the motion carried.
A letter from the Mayor appointing Claudia Stein, 307
West Harrison Avenue, to a one-year term ending June 15, 2005, and Barbara
Dennis, 326 E. Dudley Street, to a two-year term ending June 15, 2006, to the
Maumee Valley Historical Society Board of Trustees; Molly Ehni, 233 West
Harrison Avenue, to the Tree Commission for a five-year term ending May 31,
2009; Mary Bates, 232 East Harrison Avenue, to a three-year term ending August
31, 2007, Kathleen Sund, 421 Kent Court, to a three-year term ending August 31,
2007, and Alex Johnson, 615 Manitou Place, to a two-year term ending August 31,
2006, to the Parks and Recreation
Advisory Commission; Jacky Pauken, 130˝ West Dudley Street, and Robert Brannan,
415 Conant Street, to the Uptown Design Review Board to three-year terms ending
August 31, 2007; Penny Olman, 521 Bay River Court, to the Charter Review
Commission to a five-year term ending August 31, 2009; and Thomas Brell, 713
River Glen, and Connie Peiffer, 416 River Road to the Revolving Loan Fund
Committee to three-year terms ending December 31, 2006, was read.
Mr. COYLE moved the appointments to the Maumee Valley
Historical Society be confirmed. Roll
call: All members present voting
yea, the Chair declared the motion carried.
Mr. BUEHRER moved the appointment to the Tree
Commission be confirmed. Roll call:
All members present voting yea, the Chair declared the motion carried.
Mr. ZIMMERMAN moved the appointments to the Parks and
Recreation Advisory Commission be confirmed. Roll call: All
members present voting yea, the Chair declared the motion carried.
Mr. SHOOK moved the appointments to the Uptown Design
Review Board be confirmed. Roll
call: All members present voting
yea, the Chair declared the motion carried.
Mrs. BARLOS moved the appointment to the Charter
Review Commission be confirmed. Roll
call: All members present voting
yea, the Chair declared the motion carried.
Mr. BRAINARD moved the appointments to the Revolving
Loan Fund Committee be confirmed. Roll
call: All members present voting
yea, the Chair declared the motion carried.
A letter from the Administrator requesting approval
of a Job Creation and Retention Grant for Thread, Inc., moving to 1700 Woodlands
Drive was read. He stated it is
anticipated that after one year of operation, the company will have 39 full-time
employees with an annualized estimated payroll of $1,612,000 at this location.
He recommends a Job Creation & Retention Grant be awarded to Thread,
Inc., in an amount of up to $8,000 annually each of the next five years.
Mr. CARR moved the necessary legislation be prepared
to authorize a Job Creation and Retention Grant for Thread, Inc., as requested.
Roll call: All members
present voting yea, the Chair declared the motion carried.
A letter from the Administrator requesting approval
of a Job Creation and Retention Grant for Hammill Manufacturing Co., moving into
360 Tomahawk Drive was read. He
stated it is anticipated that after three years of operation, the company will
have 124 full-time employees with an annualized estimated payroll of $6,000,000
at this location. He recommends a
Job Creation & Retention Grant be awarded to Hammill Manufacturing in an
amount of up to $20,000 annually each of the next ten years.
Mr. ZIMMERMAN moved the necessary legislation be
prepared to authorize a Job Creation and Retention Grant for Hammill
Manufacturing Co., as requested. Roll
call: All members present voting
yea, the Chair declared the motion carried.
A letter from the Finance Director requesting
legislation to levy special assessments for street lighting and weed cutting
performed by the Service Department was read.
He stated these assessments must be levied each year.
Mr. COYLE moved the necessary legislation be prepared
to authorize levying special assessments for street lighting and weed cutting,
as requested. Roll call:
All members present voting yea, the Chair declared the motion carried.
A letter from the Service Director requesting an
additional appropriation for electrical services for the Summer Fair was read.
He stated Pierce Electric has submitted an invoice in the amount of
$5,997.31 for expenses associated with providing access to electrical power for
vendors at the Summer Fair.
Mr. ZIMMERMAN moved Mr. Carr be allowed to abstain on
this matter due to a conflict of interest.
Roll call: All members
present voting yea, Carr abstaining, the Chair declared the motion carried.
Mr. SHOOK moved to authorize an appropriation of
$5,997.31 for electrical services for the Summer Fair, as requested.
Roll call: Barlos, Brainard,
Buehrer, Coyle, Shook, and Zimmerman (6) voting yea; nays, none; Carr (1)
abstaining, the Chair declared the motion carried.
A letter from the Finance Director requesting
legislation to establish a new fund needed for a fee implemented for probation
services the Municipal Court was read. He
stated the fee will generate approximately $15,000 for use by the Probation
Division.
Mr. CARR moved the necessary legislation be prepared
to establish a new fund for a fee for probation services, as requested. Roll
call: All members present voting
yea, the Chair declared the motion carried.
A letter from the Service Director requesting an
amendment to the Turnpike Pump Station Improvements Project contract was read.
He stated that the amendment is needed to increase the size of the vault
to accommodate a pipe joint and to install an isolation valve to allow bypass
pumping in an emergency. He stated
that Mosser Construction has proposed a contract amendment in the amount of
$4,746 for the modifications.
Mr. BUEHRER moved the necessary legislation be
prepared to authorize a contract amendment for the Michigan Avenue and Turnpike
Pump Station Improvements Project in the amount of $4,746, as requested.
Roll call: All members
present voting yea, the Chair declared the motion carried.
A letter from the Service Director requesting the
matter of connecting individual sewer lines to the appropriate sewer in the
Phase Three Sewer Separation Project was read.
Mr. COYLE moved the matter be referred to the Water
and Sewers Committee. Roll call:
All members present voting yea, the Chair declared the motion carried.
A letter from the Service Director requesting
authorization of a contract with Doug Burkhart Excavating, Inc., for ditch
cleaning was read. He stated the
locations include: Gerdes Ditch
east of Michigan Avenue, storm sewer outlet at Cory and Maumee River, Whidden
Ditch upstream of Russell Road, and Graham Ditch between Ford Road and Holland
Road. He said that Doug Burkhart
Excavating, Inc., has proposed a contract in the amount of $8,500.
Mr. BRAINARD moved the necessary legislation be
prepared to authorize a contract with Doug Burkhart Excavating, Inc., in the
amount of $8,500, as requested. Roll
call: All members present voting
yea, the Chair declared the motion carried.
A letter from the Police Chief requesting amendments
to the traffic code enabling redlight photo enforcement was read.
Mrs. BARLOS moved to refer the matter to the Code
Committee. Roll call:
All members present voting yea, the Chair declared the motion carried.
A letter from the Clerk of Court requesting
authorization for the purchase of a copier/printer/fax machine was read.
She stated Lanier has quoted a cost not to exceed $12,500 for the
purchase of a copier machine with printing and facsimile functions.
Mr. SHOOK moved the necessary legislation be prepared
to authorize a contract with Lanier in the not to exceed amount of $12,500, as
requested. Roll call:
All members present voting yea, the Chair declared the motion carried.
A letter from the Commissioner of Community
Development presenting a request to waive theater rental fees for Maumee City
Schools was read. He stated the
schools have planned twenty-three dates for use of the theater between October
and June when school facilities will be under construction.
Mr. BUEHRER moved that Mr. Shook be permitted to
abstain due to a conflict of interest. Roll
call: All members present voting
yea, the Chair declared the motion carried.
Mr. BUEHRER moved that theater rental fees be waived
as proposed. Roll call: Barlos,
Brainard, Buehrer, Carr, Coyle, and Zimmerman (6) voting yea; nays none; and
Shook (1) abstaining, the Chair declared the motion carried.
A letter from the Service Director requesting
authorization of a contract to install a fiber telecommunication line to serve
the new police building was read. He
stated Buckeye TeleSystem has proposed a contract in the amount of $3,450.47 to
install the telecommunication line to the new Police Building.
Mrs. BARLOS moved the necessary legislation be
prepared to authorize a contract with Buckeye TeleSystem in the amount of
$3,450.47, as requested. Roll call:
All members present voting yea, the Chair declared the motion carried.
A letter from the Administrator requesting approval
of dates in 2005 for Summer in the City events was read.
He stated that the Arts Commission has proposed June 11 and July 16,
2005, for Saturday night concerts.
Mr. BUEHRER moved to approve dates for 2005 Summer in
the City. Roll call:
All members present voting yea, the Chair declared the motion carried.
A tabulation of four bids received for sidewalk
reconstruction was presented. The
Commissioner of Public Service recommended the low bidder, Lutz Construction of
Bucyrus, Ohio, in the amount of $74,382.24.
Mr. BRAINARD moved the bid of Lutz Concrete, Inc., be
declared the lowest and best bid and that legislation be prepared to authorize a
contract as recommended. Roll call:
All members present voting yea, the Chair declared the motion carried.
A letter from the Administrator requesting
authorization of a contract for a moveable filing system was read.
He stated Quality Business Systems has quoted a cost of $4,797.60 for a
Kardex system.
Mr. SHOOK moved the necessary legislation be prepared
to authorize a contract with Quality Business Systems in the amount of
$4,797.60, as requested. Roll call:
All members present voting yea, the Chair declared the motion carried.
A letter from the Administrator requesting approval
of changes to the Conant Street streetscape/overlook project was read.
He stated final quantities and minor additions generated a total of
$15,230.10 in changes.
Mr. COYLE moved that legislation be prepared to
authorize changes in the contract with Schoen, Inc., totaling $15,230.10, as
requested. Roll call:
All members present voting yea, the Chair declared the motion carried.
A letter from the Law Director requesting amendment
to planning consultant contract for revision of the zoning code was read.
She projected that an additional appropriation of $28,857 is needed for
consulting services for the completion of the zoning code revisions.
Mrs. BARLOS moved the request be referred to the Code
Committee. All members present
voting yea, the Chair declared the motion carried.
Mr. SHOOK reported the Committee of the Whole met
just before tonight’s meeting. He
stated that representatives of the Job Creation and Retention grant applicants
were introduced and that items on the agenda were discussed.
Mr. SHOOK moved the report be approved.
Roll call: All members
present voting yea, the Chair declared the motion carried.
Mrs. BARLOS stated the Streets Committee met tonight
before council meeting to consider a proposal to construct and assess the cost
of improvements to Fifth Street. She
said that, in order to construct improvements in 2004, legislation needs to be
prepared to begin the process to assess the costs to the benefitting properties
and that proposals from contractors must be obtained. She stated that a majority of the five affected properties
have requested the improvements. Mrs.
BARLOS moved for approval of the verbal report of the Streets Committee.
Mr. Shook presented a letter from Maumee S.A.I.L.
requesting a donation to fund various activities during the 2004-2005 school
year in support of substance abuse intervention.
Mr. SHOOK moved the request be referred to to Finance
Committee. Roll call:
All members present voting yea, the Chair declared the motion carried.
Legislation was considered at this time.
ORDINANCE NO. 257 – 2004
AMENDING ORDINANCE NO. 21-1990
RELATIVE TO SPECIAL USE PERMIT FOR USE OF A STRUCTURE FOR AN AUTOMOBILE SERVICE STATION ON CERTAIN REAL ESTATE AT 298 WEST
DUSSEL DRIVE IN THE CITY OF MAUMEE, OHIO, AND REPEALING CERTAIN ORDINANCE.
The Clerk read the Ordinance by title only.
Mr.
COYLE moved the ordinance be passed as an emergency measure.
Roll call: Barlos, Brainard,
Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
Mr. COYLE moved the resolution be placed on its final
passage and passed. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting
yea; nays none.
So the Ordinance was passed.
ORDINANCE
NO. 258 – 2004
AUTHORIZING AWARD OF JOB CREATION AND
RETENTION PILOT PROGRAM GRANT TO THREAD, INC., AND DECLARING AN EMERGENCY.
The
Clerk read the Ordinance by title only.
Mr.
BRAINARD moved the ordinance be passed as an emergency measure.
Roll call: Barlos, Brainard,
Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
Mr. BRAINARD moved the ordinance be placed on its
final passage and passed. Roll
call: Barlos, Brainard, Buehrer,
Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
So the Ordinance was passed.
ORDINANCE NO. 259 – 2004
AUTHORIZING AWARD OF JOB CREATION AND RETENTION PILOT PROGRAM GRANT TO
HAMMILL MANUFACTURING CO., AND DECLARING AN EMERGENCY.
The
Clerk read the Ordinance by title only.
Mrs. BARLOS moved the ordinance be passed as an
emergency measure. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting
yea; nays none.
Mrs. BARLOS moved the ordinance be placed on its
final passage and passed. Roll
call: Barlos, Brainard, Buehrer,
Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
So the Ordinance was passed.
ORDINANCE
NO. 260 - 2004
LEVYING SPECIAL ASSESSMENTS FOR THE PROPERTYOWNERS' SHARE OF THE COST OF
LIGHTING THE STREETS AND PUBLIC WAYS IN THE CITY OF MAUMEE, OHIO, AND DECLARING
AN EMERGENCY.
The
Clerk read the Ordinance by title only.
Mr.
SHOOK moved the ordinance be passed as an emergency measure.
Roll call: Barlos, Brainard,
Buehrer, Carr, Coyle, Shook and Zimmerman (7); voting yea; nays none.
Mr. SHOOK moved the ordinance be placed on its final
passage and passed. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting
yea; nays none.
So the Ordinance was passed.
ORDINANCE
NO. 261 – 2004
LEVYING ASSESSMENTS FOR CUTTING OF
NOXIOUS WEEDS AND DECLARING AN
EMERGENCY.
The Clerk read the Ordinance by title only.
Mr.
BUEHRER moved the ordinance be passed as an emergency measure.
Roll call: Barlos, Brainard,
Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
Mr. BUEHRER moved the ordinance be placed on its
final passage and passed. Roll
call: Barlos, Brainard, Buehrer,
Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
So the Ordinance was passed.
ORDINANCE NO. 262 – 2004
AUTHORIZING AND DIRECTING THE DIRECTOR
OF FINANCE TO ESTABLISH A SPECIAL REVENUE FUND FOR RECEIPTS FROM PROBATION
DEPARTMENT, AND DECLARING AN EMERGENCY.
The
Clerk read the Ordinance by title only.
Mr.
ZIMMERMAN moved the ordinance be passed as an emergency measure.
Roll call: Barlos, Brainard,
Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
Mr. ZIMMERMAN moved the ordinance be placed on its
final passage and passed. Roll
call: Barlos, Brainard, Buehrer,
Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
So the Ordinance was passed.
ORDINANCE NO. 263 – 2004
AUTHORIZING CHANGE ORDER TO CONTRACT
FOR IMPROVEMENT OF MICHIGAN AVENUE AND TURNPIKE WASTEWATER PUMP
STATION IN THE CITY OF MAUMEE,
OHIO, AND DECLARING AN EMERGENCY.
The Clerk read the Ordinance by title only.
Mr.
CARR moved the ordinance be passed as an emergency measure.
Roll call: Barlos, Brainard,
Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
Mr. CARR moved the ordinance be placed on its final
passage and passed. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting
yea; nays none.
So the Ordinance was passed.
ORDINANCE NO.
264 – 2004
AUTHORIZING AGREEMENT WITH DOUG
BURKHART EXCAVATING, INC., RELATIVE TO ROUTINE DITCH MAINTENANCE SERVICES FOR
THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.
The
Clerk read the Ordinance by title only.
Mr.
COYLE moved the ordinance be passed as an emergency measure.
Roll call: Barlos, Brainard,
Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
Mr. COYLE moved the ordinance be placed on its final
passage and passed. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting
yea; nays none.
So the Ordinance was passed.
ORDINANCE NO. 265 – 2004 AUTHORIZING PURCHASE OF COPIER/PRINTER/FAX MACHINE FOR THE MAUMEE MUNICIPAL COURT AND DECLARING AN EMERGENCY
The
Clerk read the Ordinance by title only.
Mr.
BRAINARD moved the ordinance be passed as an emergency measure.
Roll call: Barlos, Brainard,
Buehrer, Carr, Coyle and Shook and Zimmerman (7) voting yea; nays none.
Mr. BRAINARD moved the ordinance be placed on its
final passage and passed. Roll
call: Barlos, Brainard, Buehrer,
Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
So the Ordinance was passed.
ORDINANCE NO.
266 – 2004
AUTHORIZING CONTRACT WITH BUCKEYE
TELESYSTEMS RELATIVE TO INSTALLATION OF TELECOMMUNICATION LINES FOR THE NEW
POLICE BUILDING OF THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.
The Clerk read the Ordinance by title only.
Mrs.
BARLOS moved the ordinance be passed as an emergency measure.
Roll call: Barlos, Brainard,
Buehrer, Carr, Coyle and Shook and Zimmerman (7) voting yea; nays none.
Mrs. BARLOS moved the ordinance be placed on its
final passage and passed. Roll
call: Barlos, Brainard, Buehrer,
Carr, Coyle and Shook (6) voting yea; nays none.
So the Ordinance was passed.
Mr. SHOOK moved to adjourn to executive session to
discuss pending litigation and a personnel matter. Roll call: All
members present voting yea, the Chair declared the motion carried.
When Council returned to regular session, Mr. SHOOK moved to adjourn until 7:30 p.m., Monday, September 20, 2004, carried v.v.
****************************************************
7:30
PM, Monday, September 20, 2004
The Council of the City of Maumee, Ohio, met
on the above date and time with the following members present:
Barlos, Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7).
Mayor Wagener presiding.
Mr.
SHOOK moved to suspend reading the minutes of the September 7, 2004, meeting and
to approve the Minutes Journal. Roll
call: All members present voting
yea, the Chair declared the motion carried.
Brad
Ducey, 610 West John Street, spoke regarding the Maumee High School Speech and
Debate Team requesting financial support for its activities.
A
letter from the Commissioner of Public Service requesting authorization of a
change order for construction engineering for Phase 3 Area 1 storm sewer project
was read. He stated the request is
in the amount of $4,200 for engineering services by Arcadis F.P.S. due to the
increase in scope of the project.
Mr.
BUEHRER moved the necessary legislation be prepared to authorize a change order
in an amount not to exceed $4,200 with Arcadis F.P.S., as requested.
Roll call: All members
present voting yea, the Chair declared the motion carried.
A letter from the Chief of Police requesting an amendment to the contract for trade-in of police vehicles for damages to vehicles prior to trade-in was read. He stated Ordinance 106-2004 was passed in March 2004 authorization of trade-in of eight marked police cars to Statewide Ford for $3,525 each for a total of $28,200. He said that, between the time the ordinance was approved and the cars were delivered, one car was destroyed in an accident and one car was disabled with a transmission in need of replacement; therefore, the trade-in was reduced to $24,175.
Mrs.
BARLOS moved the necessary legislation be prepared to authorize amendment to the
contract with Statewide Ford for trade-in of seven marked police cars in the
amount of $24,175, as requested. Roll
call: All members present voting
yea, the Chair declared the motion carried.
A
letter from the Maumee Uptown Business Association requesting donation of
security services for the 2004 Summer Fair was read.
Mr.
COYLE moved to refer the matter to the Public Information Committee.
Roll call: All members
present voting yea, the Chair declared the motion carried.
A
letter from the Service Director requesting approval of a change order for final
quantities and minor changes for the Wayne Street Paving project was read.
He stated the request is for amendment to the contract with B&J
Concrete and Construction Co., is in the amount of $14,383.15 increasing the
total to $1,114,192.15.
Mr.
BRAINARD moved the necessary legislation be prepared to authorize amendment to
the contract with B&J Concrete and Construction Co., in the amount of
$14,383.15, as requested. Roll
call: All members present voting
yea, the Chair declared the motion carried.
A
letter from the Finance Director requesting authorization of a contract for flu
shots and health screening services for employees was read.
He stated St. Luke’s Hospital offers a program of flu shots and health
screenings that would benefit City employees and their families.
City employees would receive a flu shot paid for by the City and the same
would be available to family members at a cost of eighteen dollars. Health screenings for blood pressure and glucose would also
be offered and requested an appropriation of $5,000 for the program.
Mr.
SHOOK moved the necessary legislation be prepared to authorize a contract with
St. Luke’s Hospital in an amount not to exceed $5,000, as requested.
Roll call: All members
present voting yea, the Chair declared the motion carried.
A
letter from the Service Director requesting approval of a change order for
asbestos removal from the old police station building was read.
He stated the contract amendment with Rudolph/Libbe, Inc., is in the
amount of $18,011 for asbestos removal prior to its demolition.
Mr.
BUEHRER moved the necessary legislation be prepared to authorize a change order
with Rudolph/Libbe, Inc., in the amount of $18,011, as requested.
Roll call: All members
present voting yea, the Chair declared the motion carried.
A
letter from the Commissioner of Community Development requesting approval of a
change order for Butler Interiors for painting and wallpapering was read.
He stated when Butler Interiors began installation of wallpaper and
painting in three areas in the Municipal Building, it was discovered that the
two offices on the second floor were not properly prepared when the building was
built. He said that additional work
was required in the amount of $300 per room to scrape, fill, and prime/prep the
walls before re-wallpapering.
Mrs.
BARLOS moved the necessary legislation be prepared to authorize amendment to the
contract with Butler Interiors in the amount of $600, as requested.
Roll call: All members
present voting yea, the Chair declared the motion carried.
A
letter from the Finance Director requesting legislation levying municipal
property taxes for collection in 2005 was read. He stated each year the Lucas County Budget Commission
reviews the City’s funding requirements in consideration of the property tax
levies. He said that this year the
Budget Commission recommends no change from 2004.
Mr.
CARR moved the necessary legislation be prepared to authorize levying municipal
property taxes for collection in 2005, as requested. Roll call: All
members present voting yea, the Chair declared the motion carried.
A
letter from the Service Director requesting authorization to purchase an
enclosure for the display and preservation of the Bicentennial Quilt was read.
He stated the cost of the display case is $790.
Mr.
BRAINARD moved to approve appropriation of $790 for a display case for the
bicentennial quilt, as requested. Roll
call: All members present voting
yea, the Chair declared the motion carried.
A
letter from the Fire Chief requesting approval of a contract to purchase an
ambulance through the State Cooperative Purchasing Program was read.
He stated Horton Emergency Company has quoted a cost of $121,329.73 for a
2005 Ford E450 Type 3 Ambulance. He
further stated that the “No Smoke” exhaust filter must be reinstalled on the
new vehicle at a cost of $3,925 and the radio must be reinstalled at a cost of
$1,000.
Mr.
SHOOK moved the necessary legislation be prepared to authorize contracts with
Horton Emergency Company in the amount of $121,329.73, with Ward Diesel in the
amount of $3,295, and with Motorola in the amount of $1,000, as requested.
Roll call: All members
present voting yea, the Chair declared the motion carried.
A
tabulation of bids received by the Police Chief for 21 portable radios and a
request to purchase tactical throat microphones was presented.
He stated Bender Communications, Inc., was the sole bidder for 21 MTS
2000 portable radios in the amount of $56,003.25 including trade-in of surplus
radio equipment. He further stated
a request for a contract with Lightfighter Tactical, Inc., in the amount of
$5,564.16 for 12 throat microphones.
Mr.
BRAINARD moved the bid of Bender Communications, Inc., be declared the lowest
and best bid and the necessary legislation be prepared to authorize a contract
with Bender Communications, Inc., in the amount of $56,003.25, as requested.
Roll call: All members
present voting yea, the Chair declared the motion carried.
Mr. BRAINARD moved the necessary legislation be prepared to authorize a contract with Lightfighter Tactical, Inc., in the amount of $5,564.16, as requested. Roll call: All members present voting yea, the Chair declared the motion carried.
A
letter from the Commissioner of Community Development requesting authorization
of a contract for demolition of structures at 202 and 222 Conant Street was
read. He stated D&K Enterprises
has proposed a contract in the amount of $28,900 for the demolition.
Mr.
SHOOK moved the necessary legislation be prepared to authorize a contract with
D&K Enterprises in the amount of $28,900, as requested.
Roll call: All members
present voting yea, the Chair declared the motion carried.
Mr.
SHOOK moved to remove from the agenda a personnel matter for executive session.
Roll call: All members
present voting yea, the Chair declared the motion carried.
The
Service Director stated he wishes to proceed with design of new facilities in
the service yard now that adjacent property has been acquired.
He added that a design contract has been idle since 1999.
Mr.
SHOOK moved to authorize the Service Director to proceed with the design phase
of the new Service Department facility. Roll
call: All members present voting
yea, the Chair declared the motion carried.
Mr.
CARR moved to refer the matter of staffing of paramedics to the Safety
Committee. Roll call:
All members present voting yea, the Chair declared the motion carried.
Mr.
SHOOK reported the Committee of the Whole met just before tonight’s meeting
and that items on the agenda were discussed.
Mr.
SHOOK moved the report be approved. Roll
call: All members present voting
yea, the Chair declared the motion carried.
Mr.
Shook requested the administration make a report to Council on the issue of
Quiet Zones for railroad crossings.
Mr.
Zimmerman read the following report from the Land Use, Planning and Zoning
Committee.
Land
Use, Planning and Zoning Committee
On
September 2, 2004, the Land Use, Planning and Zoning Committee met to discuss
the requested relocation of the Graham Ditch.
Present from the committee were Todd Zimmerman, Richard Carr and Tom
Shook as well as several members of the administration.
Present on behalf of the petitioners were Mark Rasmus, Joe Rideout and
the petitioner’s project engineer.
Discussion
on the request took place, with the reason for the request stated as allowing
for the best site plan for a large scale retailer.
In particular, it was stated that allowing the ditch relocation would
allow a large scale retail building to be built in such a location to permit the
back of the building to line up with other buildings in the area.
Without the relocation it was indicated that the building would need to
face a different direction but that building on the location would still be
possible. The committee did not
find the reason to be compelling, nor were there any additional compelling
reasons for the relocation. Thus, it is the unanimous recommendation of the committee
that the petition for relocation of Graham ditch be denied.
Respectfully submitted,
Todd M. Zimmerman, Chair
Richard Carr
Tom Shook
Mr.
ZIMMERMAN moved the report be accepted in its entirety.
Roll call: All members
present voting yea, the Chair declared the motion carried.
Mr.
Brainard read the following report from the Parks and Recreation Committee.
Parks
and Recreation Committee
The Parks and Recreation Committee met on Thursday,
September 16, 2004, at 4:00 p.m. in the Council Conference Room.
Present at the meeting were: Doug
Brainard, Brent Buehrer and Todd Zimmerman of Council, Joe Camp and Larry Gamble
of the Administration, (Linda Wilker arrived shortly after the meeting began),
Dean Niece and Mike Binkowski of the Maumee Express Soccer League, and Rod
Dinkens, Brent Adams and Mark Karchner of the Maumee Youth Football League.
The first order of business on the agenda was to hear
from the Maumee Youth Football League on their request on use of a field at Rolf
Park for practice. Mark Karchner
was the spokesperson for the football league and indicated to the committee the
following: the league was formed
approximately five years ago and is a member of the N.W. Ohio Youth Football
League. It currently serves
approximately 150 youths within Maumee. They
presently practice at Gateway Middle School and share the field with the 7th
and 8th grade football teams. Due
to the construction occurring within the school district, practice fields are in
short supply. The league was hoping to utilize a field at Rolf Park to
practice at least two days per week for two hours a day.
Mr. Mike Binkowski spoke on behalf of the Express
Soccer League. He indicated that
this year the fields at Rolf Park are all being used by the soccer league and is
full up to Thursday of the week. It had been pointed out during the presentation
of Mr. Karchner that they observed one field not being used.
Mr. Binkowski indicated that the field in question is part of a
maintenance program where they shut one field completely down to give it time to
recover from the excessive use it receives during soccer season.
He indicated that this practice had been used for some time and appears
that it does in fact increase the longevity of the life of the field.
Discussions then focused on alternative sites that
might be available within the City where fields are available.
Among the suggestions were: Lucas
County Recreation Center, Fort Miami School, Monclova Park.
While it appeared that the suggestions were appreciated, the youth
football league questioned the practice of closing a field at Rolf Park and not
using it. The football league
indicated that one additional consideration they have to use in selection of a
field is the parking availability. They
also indicated that presently they have to pay the Lucas County Recreation
Center to use the field at that particular location.
Youth soccer confirmed that they also currently pay to use fields at the
recreation center as well. The
representatives from the youth football league stated they were interested in a
long term solution and the practice plan they presently use will get them
through this year.
As a result of the discussion it was decided by the
Committee to keep this matter within the Committee and do the following:
1.
Obtain a
complete schedule from the Express Soccer League
2.
Compile a
list of available fields within Maumee
3.
Follow up
with the Lucas County Recreation Center as to their policy for use of the
fields.
The Committee then would contact Mr. Karchner with
the findings and a possible solution to the practice field they are seeking.
The next item on the agenda for the Committee to
review was the request from Lucas County Commissioners to have Maumee
participate in the Children’s Wonderland again this year.
A copy of a 2004 report was reviewed by the Committee which indicated the
City’s contribution last year. The
report was quite disturbing to the Committee.
While it is the intent of the majority of the Committee to recommend some
type of contribution, the need to reduce the cost to the City was obvious.
Prior to the meeting I did have the opportunity to
talk briefly with Mr. Jim O’Neal from the office of the Lucas County
Commissioners. He indicated that
the County has already appropriated funds in the budget for Children’s
Wonderland. He stated that they
have contracted with a professional consultant to oversee the operation.
They have two corporate sponsors to date.
The hours will be changed to include a Monday opening as well as an
additional week. I did inquire as
to any profits that were made last year and if so was there any profit sharing
with the City. He indicated that
records provided data in two separate ways one to include labor costs and one
without labor costs. In any event
there was some profit but there was never any proposal submitted to share the
proceeds with the City. Mr.
O’Neal went on to say that he would anticipate that some of the man hours used
to set the displays up would be reduced, now that it has been done once.
It should be noted that Mr. Gamble disagrees with this statement
indicating that with new personnel in charge of overseeing the operation brings
with it inexperience which could add to the time needed to set up the displays.
After much discussion pertaining to this matter the
Committee would recommend reducing the costs to the City’s contribution by
reducing the number of man hours from 1505 to 500 thus reducing the costs to the
City from $36,041 to $10,000. Also
suggested by Mr. Gamble that in the proposal there would be language indicating
any profits would be split with the City by a percentage of man-hours.
The third item on the agenda for discussion was to
discuss the 2004 City pool operations. Linda
Wilker indicated that some expenses were still coming in and she was unable to
provide the committee with any actual numbers until all expenses have been
covered. Mr. Joe Camp also
indicated that he needed additional time to meet with the Pool Manager to review
the season and bring to the Committee some recommendations.
Therefore the matter pertaining to the pool has been postponed and will
be discussed later.
The last item on the agenda was to discuss any items
still in committee as reported in the record provided by the Clerk’s office.
The only thing that is shown is the youth center.
It was decided to leave this issue in committee at this time.
Respectfully submitted,
Douglas Brainard, Chairman
Brent Buehrer
Todd Zimmerman
Mr.
BRAINARD moved the report be accepted with the exception of the issue of
Children’s Wonderland. Roll call:
All members present voting yea, the Chair declared the motion carried.
Mr.
BRAINARD moved Mrs. Barlos be allowed to abstain from voting on the issue of
Children’s Wonderland due to a conflict of interest. Roll call: All
members present voting yea, the Chair declared the motion carried.
Mr.
BRAINARD moved to accept the recommendation of the Parks and Recreation
Committee regarding Children’s Wonderland.
Roll call: Brainard,
Buehrer, Carr, Coyle, Shook and Zimmerman (6) voting yea; nays none; Barlos (1)
abstaining. The Chair declared the
motion carried by a 6-0 vote.
Mr.
SHOOK moved to authorize advertising for Charter Commission applicants.
Roll call: All members
present voting yea, the Chair declared the motion carried.
Legislation
was considered at this time.
RESOLUTION NO. 271 – 2004
DECLARING IT NECESSARY TO IMPROVE FIFTH STREET BETWEEN CERTAIN POINTS IN
THE CITY OF MAUMEE, OHIO, BY PAVING, GRADING, AND DRAINING WITH THE NECESSARY
APPURTENANCES, ORDERING PREPARATION OF ESTIMATED ASSESSMENTS, AND DECLARING AN
EMERGENCY.
The
Clerk read the Ordinance by title only.
Mr.
COYLE moved the ordinance be passed as an emergency measure.
Roll call: Barlos, Brainard,
Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
Mr.
COYLE moved the resolution be placed on its final passage and passed.
Roll call: Barlos, Brainard,
Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
So
the Ordinance was passed.
ORDINANCE
NO. 272 – 2004
AUTHORIZING CHANGE ORDER TO CONTRACT
WITH ARCADIS, FPS, RELATIVE TO PHASE 3 AREA 1 STORM SEWER IMPROVEMENT PROJECT IN
THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.
The
Clerk read the Ordinance by title only.
Mr.
BRAINARD moved the ordinance be passed as an emergency measure.
Roll call: Barlos, Brainard,
Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
Mr.
BRAINARD moved the ordinance be placed on its final passage and passed.
Roll call: Barlos, Brainard,
Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
So
the Ordinance was passed.
ORDINANCE NO. 273 – 2004
AMENDING SECTION 2 OF ORDINANCE NO. 106-2004 AUTHORIZING TRADE-IN OF
VEHICLES FOR DIVISION OF POLICE, REPEALING CERTAIN SECTION, AND DECLARING AN
EMERGENCY.
The
Clerk read the Ordinance by title only.
Mrs.
BARLOS moved the ordinance be passed as an emergency measure.
Roll call: Barlos, Brainard,
Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
Mrs.
BARLOS moved the ordinance be placed on its final passage and passed.
Roll call: Barlos, Brainard,
Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
So
the Ordinance was passed.
ORDINANCE
NO. 274 - 2004
AUTHORIZING CHANGE ORDER TO CONTRACT FOR THE RECONSTRUCTION OF WAYNE
STREET IN THE CITY OF MAUMEE, OHIO AND DECLARING AN EMERGENCY.
The
Clerk read the Ordinance by title only.
Mr.
SHOOK moved the ordinance be passed as an emergency measure.
Roll call: Barlos, Brainard,
Buehrer, Carr, Coyle, Shook and Zimmerman (7); voting yea; nays none.
Mr.
SHOOK moved the ordinance be placed on its final passage and passed.
Roll call: Barlos, Brainard,
Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
So
the Ordinance was passed.
ORDINANCE
NO. 275 – 2004
AUTHORIZING CONTRACT WITH ST. LUKE’S HOSPITAL RELATIVE TO EMPLOYEE
HEALTH SERVICES FOR THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.
The
Clerk read the Ordinance by title only.
Mr.
BUEHRER moved the ordinance be passed as an emergency measure.
Roll call: Barlos, Brainard,
Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
Mr.
BUEHRER moved the ordinance be placed on its final passage and passed.
Roll call: Barlos, Brainard,
Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
So
the Ordinance was passed.
ORDINANCE NO.
276 – 2004
AUTHORIZING CHANGE ORDER TO CONTRACT
FOR THE CONSTRUCTION OF THE NEW POLICE FACILITY IN THE CITY OF MAUMEE, OHIO, AND
DECLARING AN EMERGENCY.
The
Clerk read the Ordinance by title only.
Mr.
ZIMMERMAN moved the ordinance be passed as an emergency measure.
Roll call: Barlos, Brainard,
Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
Mr.
ZIMMERMAN moved the ordinance be placed on its final passage and passed.
Roll call: Barlos, Brainard,
Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
So
the Ordinance was passed.
ORDINANCE NO. 277 – 2004
AUTHORIZING CHANGE ORDER TO CONTRACT
WITH BUTLER INTERIORS RELATIVE TO INSTALLATION OF WALLPAPER FOR THE MUNICIPAL
BUILDING OF THE CITY OF MAUMEE, AND DECLARING AN EMERGENCY.
The
Clerk read the Ordinance by title only.
Mr.
CARR moved the ordinance be passed as an emergency measure.
Roll call: Barlos, Brainard,
Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
Mr.
CARR moved the ordinance be placed on its final passage and passed.
Roll call: Barlos, Brainard,
Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
So
the Ordinance was passed.
RESOLUTION NO. 278
– 2004
PROVIDING FOR A TAX LEVY IN ACCORDANCE WITH THE PROVISIONS OF SECTION 2
OF ARTICLE X OF THE CHARTER OF THE CITY OF MAUMEE, OHIO.
The
Clerk read the Ordinance by title only.
Mr.
COYLE moved the ordinance be placed on its final passage and passed.
Roll call: Barlos, Brainard,
Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
So
the Ordinance was passed.
RESOLUTION NO. 279 – 2004 ACCEPTING THE AMOUNTS AND RATES AS DETERMINED BY THE BUDGET COMMISSION AND AUTHORIZING THE NECESSARY TAX LEVIES AND CERTIFYING THEM TO THE COUNTY AUDITOR.
The
Clerk read the Ordinance by title only.
Mr.
BRAINARD moved the ordinance be placed on its final passage and passed.
Roll call: Barlos, Brainard,
Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
So
the Ordinance was passed.
ORDINANCE NO.
280 – 2004
AUTHORIZING PURCHASE OF AMBULANCE FOR
DIVISION OF FIRE OF THE DEPARTMENT OF PUBLIC SAFETY, AND DECLARING AN EMERGENCY.
The
Clerk read the Ordinance by title only.
Mrs.
BARLOS moved the ordinance be passed as an emergency measure.
Roll call: Barlos, Brainard,
Buehrer, Carr, Coyle and Shook and Zimmerman (7) voting yea; nays none.
Mrs.
BARLOS moved the ordinance be placed on its final passage and passed.
Roll call: Barlos, Brainard,
Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
So
the Ordinance was passed.
ORDINANCE NO.
281– 2004
AUTHORIZING CONTRACT WITH WARD DIESEL
RELATIVE TO INSTALLATION OF NO SMOKE FILTER ON NEW AMBULANCE FOR THE CITY OF
MAUMEE, OHIO.
The
Clerk read the Ordinance by title only.
Mr.
SHOOK moved the ordinance be placed on its final passage and passed.
Roll call: Barlos, Brainard,
Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
So
the Ordinance was passed.
ORDINANCE NO.
282– 2004
AUTHORIZING CONTRACT WITH MOTOROLA
RELATIVE TO INSTALLATION OF RADIO EQUIPMENT ON NEW AMBULANCE FOR THE CITY OF
MAUMEE, OHIO.
The
Clerk read the Ordinance by title only.
Mr.
BUEHRER moved the ordinance be placed on its final passage and passed.
Roll call: Barlos, Brainard,
Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
So the Ordinance was passed.
ORDINANCE NO.
283 – 2004
ACCEPTING BID AND AUTHORIZING PURCHASE OF RADIO SYSTEM AND EQUIPMENT, AND
DECLARING AN EMERGENCY.
The
Clerk read the Ordinance by title only.
Mr.
ZIMMERMAN moved the ordinance be passed as an emergency measure.
Roll call: Barlos, Brainard,
Buehrer, Carr, Coyle and Shook and Zimmerman (7) voting yea; nays none.
Mr.
ZIMMERMAN moved the ordinance be placed on its final passage and passed.
Roll call: Barlos, Brainard,
Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
So
the Ordinance was passed.
ORDINANCE NO.
284 – 2004
ACCEPTING BID AND AUTHORIZING PURCHASE OF THROAT MICROPHONES FOR RADIO
SYSTEM, AND DECLARING AN EMERGENCY.
The
Clerk read the Ordinance by title only.
Mr.
CARR moved the ordinance be passed as an emergency measure.
Roll call: Barlos, Brainard,
Buehrer, Carr, Coyle and Shook and Zimmerman (7) voting yea; nays none.
Mr.
CARR moved the ordinance be placed on its final passage and passed.
Roll call: Barlos, Brainard,
Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
So
the Ordinance was passed.
ORDINANCE NO.
285 – 2004
DECLARING CERTAIN STRUCTURES LOCATED AT 202 AND 222 CONANT STREET TO BE
SURPLUS PROPERTY, AUTHORIZING AGREEMENT WITH D&K ENTERPRISES FOR DEMOLITION
OF SAME, AND DECLARING AN EMERGENCY.
The
Clerk read the Ordinance by title only.
Mr.
COYLE moved the ordinance be passed as an emergency measure.
Roll call: Barlos, Brainard,
Buehrer, Carr, Coyle and Shook and Zimmerman (7) voting yea; nays none.
Mr.
COYLE moved the ordinance be placed on its final passage and passed.
Roll call: Barlos, Brainard,
Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
So
the Ordinance was passed.
ORDINANCE NO.
286 – 2004
APPROPRIATING AND TRANSFERRING FUNDS FOR VARIOUS PURPOSES.
The
Clerk read the Ordinance by title only.
Mr.
BRAINARD moved the ordinance be placed on its final passage and passed.
Roll call: Barlos, Brainard,
Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
So
the Ordinance was passed.
Mr.
SHOOK moved to adjourn to executive session to discuss real estate acquisition.
Roll call: All members
present voting yea, the Chair declared the motion carried.
When Council returned to regular session, Mr. SHOOK moved to adjourn until 7:30 p.m., Monday, October 4, 2004, carried v.v.