Council
Minutes
October 1 and 15, 2007
7:30 P.M. Monday, October 1, 2007
Mr. CARR moved to suspend reading the minutes of the September 17, 2007 regular meeting and approve the Minutes Journal. Roll call: All members present voting yea, the Chair declared the motion carried.
Lee Dunn, President of the Bank of Maumee, presented an artist's print of the Maumee Indoor Theater on the occasion of the bank's first anniversary.
The Mayor presented a proclamation to Richard Hasbrook, who served on the Municipal Planning Commission for eighteen years, honoring his service to the community.
A letter from the Mayor accepting the resignation of Christy
Mouch, Dispatcher, Division of Police, Department of Public Safety, effective
September 24, 2007, was read.
Mr. BRAINARD moved to confirm the Mayor's acceptance of the resignation of
Christy Mouch, Dispatcher, Division of Police, Department of Public Safety,
effective September 24, 2007. Roll call: All members present voting yea, the
Chair declared the motion carried.
A letter from the Director of Public Service requesting
approval of a contract to perform ditch-cleaning services was read. He stated
that proposals were sought from Doug Burkhart Excavating, Inc., to clean various
ditches within the city. He recommended approval of a contract with Burkhart in
the amount of $19,400 to perform this work.
Mrs. BARLOS moved that the necessary legislation be prepared to authorize a
contract with Doug Burkhart Excavating, Inc., in the amount of $19,400, for
ditch cleaning services. Roll call: All members present voting yea, the Chair
declared the motion carried.
A letter from the Finance Director regarding phone system
maintenance and workers' compensation expenses was read. He stated that the
city's phone system expires late in 2007 and proposals for a one- and three-year
maintenance agreement have been received for consideration. He also stated that
workers' compensation costs are projected to increase significantly for 2008 and
he recommended consideration of a retrospective rating application. He
recommended these matters be referred to the Finance and Economic Development
Committee for consideration.
Mr. ZIMMERMAN moved to refer the matters of the city's phone system maintenance
agreement and workers' compensation costs to the Finance and Economic
Development Committee. Roll call: All members present voting yea, the Chair
declared the motion carried.
A letter from the Director of Public Service requesting that
the extension of Fallen Timbers Lane north of Russell Road be accepted as
dedicated right-of-way. He stated that the construction of Fallen Timbers Lane
north of Russell Road is complete and the roadway and drainage have been
constructed in accordance with city standards. He requested that this section of
roadway and storm drainage be accepted as part of the city's street and drainage
systems.
Mr. BUEHRER moved the necessary legislation be prepared to dedicate and open
Fallen Timbers Lane as a public right-of-way within the City of Maumee and to
accept the storm drainage as part of the City's drainage system. Roll call: All
members present voting yea, the Chair declared the motion carried.
A letter from the Fire Chief requesting authorization to
purchase mattresses for the new fire station was read. He stated that mattresses
were omitted from the furniture package and that quotes were obtained from area
stores. He recommended purchasing eight mattresses from The Mattress Firm,
Holland, Ohio, in an amount not to exceed $2,400.
Mr. PAUKEN moved to allow Mr. Carr to abstain due to a conflict of interest.
Roll call: All members present voting yea, the Chair declared the motion
carried.
Mr. PAUKEN moved the necessary legislation be prepared authorizing a purchase
agreement with The Mattress Firm in an amount not to exceed $2,400 for
mattresses for the new fire station. Roll call: Barlos, Brainard, Buehrer,
Coyle, Pauken and Zimmerman (6) voting yea; Carr (1) abstaining. The Chair
declared the motion carried by a vote of 6-0.
Mr. Carr reported the Committee of the Whole met just before tonight's meeting and reviewed a letter submitted by Elaine Abel, Jerome Road, voicing her concern with traffic on Jerome Road. The Service Director described the improvements to Russell and Monclova Roads. He and the Police Chief described the measures taken to address the concerns.
The Mayor asked for a moment of silence in honor of the death of John Stout, a former Council member.
Legislation was considered at this time.
ORDINANCE NO. 145 - 2007
AUTHORIZING AGREEMENT WITH DOUG BURKHART EXCAVATING, INC., RELATIVE TO ROUTINE
DITCH MAINTENANCE SERVICES FOR THE CITY OF MAUMEE, OHIO, AND DECLARING AN
EMERGENCY.
The Clerk read the Ordinance by title only.
Mr. COYLE moved the ordinance be passed as an emergency measure. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman, (7) voting yea;
nays, none.
Mr. COYLE moved the ordinance be placed on its final passage and passed. Roll
call: Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman, (7) voting
yea; nays, none. So the Ordinance was passed.
ORDINANCE NO. 146 - 2007
DEDICATING AND OPENING FALLEN TIMBERS LANE WITHIN THE CITY OF MAUMEE, OHIO, AND
DECLARING AN EMERGENCY.
The Clerk read the Ordinance by title only.
Mr. BRAINARD moved the ordinance be passed as an emergency measure. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman, (7) voting yea;
nays, none.
Mr. BRAINARD moved the ordinance be placed on its final passage and passed. Roll
call: Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman, (7) voting
yea; nays, none. So the Ordinance was passed.
ORDINANCE NO. 147 - 2007
AUTHORIZING PURCHASE OF MATTRESSES FOR NEW FIRE STATION, AND DECLARING AN
EMERGENCY.
The Clerk read the Ordinance by title only.
Mrs. BARLOS moved the ordinance be passed as an emergency measure. Roll call:
Barlos, Brainard, Buehrer, Coyle, Pauken and Zimmerman (6) voting yea; Carr (1)
abstaining.
Mrs. BARLOS moved the ordinance be placed on its final passage and passed. Roll
call: Barlos, Brainard, Buehrer, Coyle, Pauken and Zimmerman (6) voting yea;
Carr (1) abstaining. So the Ordinance was passed by a vote of 6-0.
ORDINANCE NO. 148 - 2007
APPROPRIATING AND TRANSFERRING FUNDS FOR VARIOUS PURPOSES.
The Clerk read the Ordinance by title only.
Mr. CARR moved the ordinance be placed on its final passage and passed. Roll
call: Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman, (7) voting
yea; nays, none. So the Ordinance was passed.
Mr. CARR moved to adjourn until 7:30 p.m., Monday, October 15, 2007. Motion carried v.v.
**************************************
7:30 P.M. Monday, October 15, 2007
The Council of the City of Maumee, Ohio, met on the above date and time with the following members present: Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman (7). Mayor Wagener presiding.
Mr. CARR moved to suspend reading the minutes of the October 1, 2007 regular meeting and approve the Minutes Journal. Roll call: All members present voting yea, the Chair declared the motion carried.
A letter from the Mayor requesting approval of the following
student representative appointments to the Maumee Parks & Recreation
Advisory Commission was read: Noah Ashner, and Jessica Tunison, both of River
Road.
Mr. CARR moved to confirm the Mayor's appointments of Noah Ashner and Jessica
Tunison, as student representatives to the Parks & Recreation Advisory
Commission for the 2007-08 school year. Roll call: All members present voting
yea, the Chair declared the motion carried.
A letter from the Mayor accepting the resignation of volunteer
firefighter Michael Leach effective September 25, 2007, was read. The Fire Chief
stated Mr. Leach had moved from the City.
Mr. PAUKEN moved to accept the resignation of Michael Leach, Firefighter/EMT,
Division of Fire, Department of Public Safety, effective September 25, 2007.
Roll call: All members present voting yea, the Chair declared the motion
carried.
The following notices from the Ohio Liquor Commission of
applications filed were presented. The Police Chief stated he obtained record
checks and had no objections except for (d) for which the Police Chief stated
additional information is needed.
a. River View Investments LLC (dba
Parkway Sports Bar & Grill), 2548 & 2550 Parkway Plaza, for transfer of
the
holder
of the permit.
Mr. BRAINARD moved to place the notice on file. Roll call: All members present
voting yea, the Chair declared the motion carried.
b. PWL Maumee LLC (dba Pauken Wine
Shop), 221 Golden Gate Shopping Center, for transfer of a contract liquor
agency
license.
Mr. BRAINARD moved to place the notice on file. Roll call: All members present
voting yea, the Chair declared the motion carried.
c. PWL Maumee LLC (dba Pauken Wine
Shop), 221 Golden Gate Shopping Center, for transfer of the holder of
the
permits.
Mr. BRAINARD moved to place the notice on file. Roll call: All members present
voting yea, the Chair declared the motion carried.
d. Maumee Robin, Inc. (dba Red
Robin), Shops at Fallen Timbers, 3100 Main Street, Suite 1500, for a new permit.
Mr. BRAINARD moved that the notice be placed on file and that the Police Chief
notify Council of any adverse information that may be obtained. Roll call: All
members present voting yea, the Chair declared the motion carried.
A letter from the Commissioner of Public Service requesting
approval of a contract for off-premise fire alarm monitoring for the new fire
station was read. He requested a contract with Torrence Sound for off-premise
monitoring of the new fire station at 220 Illinois Avenue in the amount of
$28/month.
Mr. ZIMMERMAN moved the necessary legislation be prepared approving a contract
with Torrence Sound in an amount of $28/month for off-premise fire alarm
monitoring for the new fire station. Roll call: All members present voting yea,
the Chair declared the motion carried.
A tabulation by the Commissioner of Public Service of bids
received for provision of road salt for the 2007-08 winter season was presented.
He stated the bids were requested in a joint cooperative effort with area
communities. The Commissioner recommended the bid of Morton International, Inc.,
of Chicago, Illinois, for a minimum of 1200 tons and maximum of 5000 tons of
road salt at a rate of $35.54 per ton delivered/dumped and $38.04 per ton
delivered with piler service.
Mr. BUEHRER moved the bid of Morton International, Inc., be declared the lowest
and best and the necessary legislation be prepared to authorize a contract with
Morton International for a minimum of 1200 tons and maximum of 5000 tons of road
salt at a rate of $35.54 per ton delivered/dumped and $38.04 per ton delivered
with piler service. Roll call: All members present voting yea, the Chair
declared the motion carried.
A letter from the Commissioner of Public Service requesting
approval of a maintenance agreement for the Service Administration office fax
machine was read. He requested authorization to enter into an agreement with the
Perry Corporation, Lima, Ohio, in an amount not to exceed $275 for a three-year
maintenance agreement.
Mr. COYLE moved the necessary legislation be prepared authorizing an agreement
with Perry Corporation, in an amount not to exceed $275 for a three-year
maintenance agreement for the Service Department fax machine. Roll call: All
members present voting yea, the Chair declared the motion carried.
A letter from the Public Service Director requesting approval
of the purchase of a new copier/scanner for the Service Administration office
was read. He stated that the Service Department received two proposals and he
recommended an agreement with Perry Corporation in the amount of $8,550 for the
purchase of a copier/scanner.
Mr. BRAINARD moved the necessary legislation be prepared authorizing the
purchase of a copier/scanner for the Service Department administrative office
from the Perry Corporation in the amount of $8,550. Roll call: All members
present voting yea, the Chair declared the motion carried.
A letter from the Public Service Director requesting amendment
of the contract for relining of the Key Street storm sewer manhole for
additional repairs was read. He stated that during an inspection of the Key
Street storm sewer prior to commencing the relining, the contractor noticed some
large voids had developed near the base of the manhole on the south side of
River Road. He stated that the contractor provided a proposal to install
approximately 200 cubic feet of structural foam around the base of the manhole
to fill the voids prior to lining the manhole. He requested a contract amendment
with V-Tac Group in the amount of $9,840.
Mrs. BARLOS moved the necessary legislation be prepared to authorize a contract
amendment with V-Tac Group in the amount of $9,840, for the Key Street Storm
Sewer Relining project, as requested. Roll call: All members present voting yea,
the Chair declared the motion carried.
A letter from the Safety Director requesting consideration of
a proposal to provide cable television facilities at the new fire station was
read. He requested that the matter be referred to the Public Utilities Committee
for consideration.
Mr. ZIMMERMAN moved to refer the matter of installation of facilities for cable
television service at the new fire station to the Public Utilities Committee.
Roll call: All members present voting yea, the Chair declared the motion
carried.
A letter from the Finance Director requesting approval of
banking service, treasury management, depository agreements, and investment
policy was read. He requested authorization of depository agreements with local
banks and reaffirmation of the City's investment policy. He requested
authorization to continue the banking service agreement with Fifth Third Bank
for two years beginning October 25, 2007, and authorization of the bank's
Treasury Management Agreement.
Mr. ZIMMERMAN moved the necessary legislation be prepared to authorize a banking
service agreement with Fifth Third Bank for banking services; to authorize a
Treasury Management Agreement with Fifth Third Bank; to authorize depository
agreements; and to adopt the Investment and Depository policy, as requested.
Roll call: All members present voting yea, the Chair declared the motion
carried.
A letter from the Director of Public Service requesting
authorization to submit applications to the Ohio Public Works Commission for
grant funding for the resurfacing of Monclova Road and for phase two
improvements to Russell Road and Jerome Road. He stated that the applications
would request $60,000 in funding for the Monclova Road project in 2008 and
$750,000 for the Russell Road/Jerome Road project in 2009.
Mr. CARR moved the necessary legislation be prepared to authorize the
administration to prepare and submit applications to the Ohio Public Works
Commission State Capital Improvement Program and/or Local Transportation
Improvement Program relative to the Monclova Road resurfacing project and to the
improvements to Russell Road and Jerome Road; to authorize execution of
agreements; and to commit funds for local shares. Roll call: All members present
voting yea, the Chair declared the motion carried.
Mr. Carr reported the Committee of the Whole met just before
tonight's meeting and discussed items on the agenda including liquor permit
notices from the Ohio Liquor Commission. The Police Chief stated that additional
information is needed relative to the Maumee Red Robin liquor permit application
and that he would follow up. The committee also went into Executive Session to
discuss sale of real property.
Mr. CARR moved to add the sale of real property to the agenda. Roll call: All
members present voting yea, the Chair declared the motion carried.
The Law Director stated that the sale of a forty-foot strip from the former Fort
Miami school property has been negotiated in order to assist in the economic
development of commercial properties on River Road. She stated the property may
be sold without bid because a fair market price has been attained with the
proposed purchaser, Riverview Properties II, LLC. She added that the creation of
jobs and a buffer area between the residential and commercial areas would result
from the sale.
Mr. CARR moved to authorize the sale of real property at market value of
$130,000 without bid to abutting landowners, Riverview Properties II, LLC, to
further the redevelopment of commercial real estate on River Road. Roll call:
All members present voting yea, the Chair declared the motion carried.
Legislation was considered at this time.
ORDINANCE NO. 149 - 2007
AUTHORIZING CONTRACT WITH TORRENCE SOUND EQUIPMENT RELATIVE TO ALARM SYSTEM
MONITORING SERVICES IN THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.
The Clerk read the Ordinance by title only.
Mr. COYLE moved the ordinance be passed as an emergency measure. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman, (7) voting yea;
nays, none.
Mr. COYLE moved the ordinance be placed on its final passage and passed. Roll
call: Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman, (7) voting
yea; nays, none. So the Ordinance was passed.
ORDINANCE NO. 150 - 2007
AUTHORIZING PURCHASE OF SALT FOR MUNICIPAL OPERATIONS, ACCEPTING BID THEREFOR,
AND DECLARING AN EMERGENCY.
The Clerk read the Ordinance by title only.
Mr. BRAINARD moved the ordinance be passed as an emergency measure. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman, (7) voting yea;
nays, none.
Mr. BRAINARD moved the ordinance be placed on its final passage and passed. Roll
call: Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman, (7) voting
yea; nays, none. So the Ordinance was passed.
ORDINANCE NO. 151 - 2007
AUTHORIZING CONTRACT WITH PERRY CORPORATION RELATIVE TO FAX MACHINE MAINTENANCE
SERVICES IN THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.
The Clerk read the Ordinance by title only.
Mrs. BARLOS moved the ordinance be passed as an emergency measure. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman, (7) voting yea;
nays, none.
Mrs. BARLOS moved the ordinance be placed on its final passage and passed. Roll
call: Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman, (7) voting
yea; nays, none. So the Ordinance was passed.
ORDINANCE NO. 152 - 2007
AUTHORIZING CONTRACT WITH PERRY CORPORATION RELATIVE TO PURCHASE OF A BIZHUB 500
FOR THE DEPARTMENT OF PUBLIC SERVICE OF THE CITY OF MAUMEE, OHIO, AND DECLARING
AN EMERGENCY.
The Clerk read the Ordinance by title only.
Mr. CARR moved the ordinance be passed as an emergency measure. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman, (7) voting yea;
nays, none.
Mr. CARR moved the ordinance be placed on its final passage and passed. Roll
call: Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman, (7) voting
yea; nays, none. So the Ordinance was passed.
ORDINANCE NO. 153 - 2007
AUTHORIZING AMENDMENT TO CONTRACT WITH V-TAC GROUP RELATIVE TO INSTALLATION OF
STORM SEWER LINING SYSTEM, AND DECLARING AN EMERGENCY.
The Clerk read the Ordinance by title only.
Mr. PAUKEN moved the ordinance be passed as an emergency measure. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman, (7) voting yea;
nays, none.
Mr. PAUKEN moved the ordinance be placed on its final passage and passed. Roll
call: Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman, (7) voting
yea; nays, none. So the Ordinance was passed.
ORDINANCE NO. 154 - 2007
DESIGNATING DEPOSITORIES FOR ACTIVE AND INTERIM FUNDS OF THE CITY, AUTHORIZING
EXECUTION OF CONTRACTS GOVERNING SUCH DEPOSITS, AND DECLARING AN EMERGENCY.
The Clerk read the Ordinance by title only.
Mr. ZIMMERMAN moved the ordinance be passed as an emergency measure. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman, (7) voting yea;
nays, none.
Mr. ZIMMERMAN moved the ordinance be placed on its final passage and passed.
Roll call: Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman, (7)
voting yea; nays, none. So the Ordinance was passed.
ORDINANCE NO. 155 - 2007
AUTHORIZING EXECUTION OF AGREEMENTS BETWEEN THE CITY OF MAUMEE AND FIFTH THIRD
BANK OF NORTHWEST OHIO, N.A., RELATIVE TO PROVISION OF BANKING SERVICES TO THE
CITY OF MAUMEE, AND COMPLIANCE WITH TREASURY MANAGEMENT AGREEMENT, AND DECLARING
AN EMERGENCY.
The Clerk read the Ordinance by title only.
Mr. BUEHRER moved the ordinance be passed as an emergency measure. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman, (7) voting yea;
nays, none.
Mr. BUEHRER moved the ordinance be placed on its final passage and passed. Roll
call: Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman, (7) voting
yea; nays, none. So the Ordinance was passed.
RESOLUTION NO. 156 - 2007
APPROVING INVESTMENT POLICY OF THE CITY OF MAUMEE, AND DECLARING AN EMERGENCY.
The Clerk read the Resolution by title only.
Mr. COYLE moved the resolution be passed as an emergency measure. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman, (7) voting yea;
nays, none.
Mr. COYLE moved the resolution be placed on its final passage and passed.
Roll call: Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman, (7)
voting yea; nays, none. So the Resolution was passed.
RESOLUTION NO. 157 - 2007
AUTHORIZING THE MAYOR AND MUNICIPAL CLERK TO PREPARE AND SUBMIT AN APPLICATION
TO PARTICIPATE IN THE OHIO PUBLIC WORKS COMMISSION STATE CAPITAL IMPROVEMENT
AND/OR LOCAL TRANSPORTATION IMPROVEMENT PROGRAMS(S), FOR MONCLOVA ROAD
RESURFACING, AND TO EXECUTE AGREEMENTS AS REQUIRED, AND DECLARING AN EMERGENCY.
The Clerk read the Resolution by title only.
Mr. BRAINARD moved the resolution be passed as an emergency measure. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman, (7) voting yea;
nays, none.
Mr. BRAINARD moved the resolution be placed on its final passage and passed.
Roll call: Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman, (7)
voting yea; nays, none. So the Resolution was passed.
RESOLUTION NO. 158 - 2007
AUTHORIZING THE MAYOR AND MUNICIPAL CLERK TO PREPARE AND SUBMIT AN APPLICATION
TO PARTICIPATE IN THE OHIO PUBLIC WORKS COMMISSION STATE CAPITAL IMPROVEMENT
AND/OR LOCAL TRANSPORTATION IMPROVEMENT PROGRAMS(S), FOR RUSSELL AND JEROME
ROADS PHASE TWO IMPROVEMENTS, AND TO EXECUTE AGREEMENTS AS REQUIRED, AND
DECLARING AN EMERGENCY.
The Clerk read the Resolution by title only.
Mrs. BARLOS moved the resolution be passed as an emergency measure. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman, (7) voting yea;
nays, none.
Mrs. BARLOS moved the resolution be placed on its final passage and passed. Roll
call: Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman, (7) voting
yea; nays, none. So the Resolution was passed.
ORDINANCE NO. 159 - 2007
AUTHORIZING EXECUTION OF AGREEMENT FOR SALE OF REAL PROPERTY TO RIVERVIEW
PROPERTIES II, LLC, IN THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.
The Clerk read the Ordinance by title only.
Mr. CARR moved the ordinance be passed as an emergency measure. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman, (7) voting yea;
nays, none.
Mr. CARR moved the ordinance be placed on its final passage and passed. Roll
call: Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman, (7) voting
yea; nays, none. So the Ordinance was passed.
ORDINANCE NO. 160 - 2007
APPROPRIATING AND TRANSFERRING FUNDS FOR VARIOUS PURPOSES.
The Clerk read the Ordinance by title only.
Mr. PAUKEN moved the ordinance be placed on its final passage and passed. Roll
call: Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman, (7) voting
yea; nays, none. So the Ordinance was passed.
Mr. CARR moved to adjourn until 7:30 p.m., Monday, November 5, 2007. Motion carried v.v.