Council
Minutes
November 7 and 21, 2005
7:30
PM, Monday, November 7, 2005
The
Council of the City of Maumee, Ohio, met on the above date and time with the
following members present: Barlos,
Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7).
Mayor Wagener presiding.
Mr. CARR moved to suspend reading the minutes of the
October 17, 2005, meeting, and to approve the Minutes Journal.
Roll call: All members
present voting yea, the Chair declared the motion carried.
A letter from the Commissioner of Public Service
requesting an amendment to the contract for building janitorial services was
read. He stated that the Court
personnel requested that the holding cell area off the courtroom be included in
the nightly cleaning schedule. He
said that Clean Care Incorporated has quoted a cost of $124 per month for this
additional service.
Mr. ZIMMERMAN moved the necessary legislation be
prepared to authorize amendment to the contract with Clean Care Incorporated in
the amount of $124 per month, as requested.
Roll call: All members
present voting yea, the Chair declared the motion carried.
A letter from the Mayor appointing Ty Szumigala, West
Harrison, to the Uptown Design Review Board for a three-year term ending August
31, 2008, was read.
Mr. BUEHRER moved the appointment be confirmed.
Roll call: All members
present voting yea, the Chair declared the motion carried.
A letter from the Mayor appointing Ross Echler,
Chesterfield Lane, and Dawn Pauken, Rosedale Street, to the position of
Firefighter Class I was read.
Mr. CARR moved the appointments be confirmed.
Roll call: All members
present voting yea, the Chair declared the motion carried.
A letter from the Mayor appointing Dan Hengle, Hugo
Street, to the position of Firefighter Class II was read.
Mrs. BARLOS moved the appointment be confirmed.
Roll call: All members
present voting yea, the Chair declared the motion carried.
A letter from the Police Chief requesting an
appropriation to the police division’s operating budget for special
investigations was read. He stated
that the special investigations line item requires additional funds.
He said that he is requesting appropriation in the amount of $6,000 for a
current investigation plus a small reserve.
Mr. CARR moved the necessary legislation be prepared
to authorize appropriation in the amount of $6,000 to the police division’s
operating budget for special investigations, as requested.
Roll call: All members
present voting yea, the Chair declared the motion carried.
A tabulation of bids by the Commissioner of Public
Service for lining of manholes was presented.
He stated that one bid was received and he recommends the bid of
Protective Coating Technologies, LLC, Walbridge, Ohio, in the amount of
$19,312.50.
Mr. SHOOK moved the bid of Protective Coating
Technologies, LLC, be declared the lowest and best and the necessary legislation
be prepared to authorize a contract in the amount of $19,312.50, as requested.
Roll call: All members
present voting yea, the Chair declared the motion carried.
A tabulation of bids by the Commissioner of Public
Service for a four-wheel drive pick-up truck was presented.
He stated that three bids were received and he recommends the bid of Ed
Schmidt Automotive Group in the amount of $24,873 for the purchase of a
four-wheel drive pickup with plow package and trade-in of a 1997, four-wheel
drive Ford F-250 pick-up truck.
Mr. BUEHRER moved Mr. Carr be allowed to abstain from
voting due to a conflict of interest. Roll
call: All members present voting
yea, the Chair declared the motion carried.
Mr. BUEHRER moved the bid of Ed Schmidt Automotive
Group be declared the lowest and the necessary legislation be prepared to
authorize a contract in the amount of $24,873, as requested.
Roll call: Barlos, Brainard,
Buehrer, Coyle, Shook and Zimmerman (6) voting yea; nays none; Carr (1)
abstaining. The Chair declared the
motion carried by a 6-0 vote.
A letter from the Building & Zoning Inspector
requesting authorization of an additional contract for plans examination
services was read. He stated that,
due to an anticipated increase of plans requiring review, he is requesting a
contract with Virtual Design Studios to perform plans examination at the rate of
$50.00 per hour.
Mr. COYLE moved the necessary legislation be prepared
to authorize a contract with Virtual Design Studios, as requested.
Roll call: All members
present voting yea, the Chair declared the motion carried.
A letter from the Service Director requesting
authorization of a contract for control modifications at the Michigan Avenue
Water Booster Station was read. He
stated that Bergren Associates, Inc., has proposed a contract in the amount of
$944.
Mrs. BARLOS moved the necessary legislation be
prepared to authorize a contract with Bergren Associates, Inc., in the amount of
$944, as requested. Roll call:
All members present voting yea, the Chair declared the motion carried.
A letter from the Fire Chief requesting authorization
of a contract for the purchase of four automatic external defibrillators was
read. He stated Medtronic Emergency
Response Systems, Redmond, Washington, has a contract schedule through the state
cooperative purchasing program in the amount of $1,895 each.
Mr. ZIMMERMAN moved the necessary legislation be
prepared to authorize a contract with Medtronic Emergency Response Systems in
the amount of $7,580 for the purchase of four automatic external defibrillators,
as requested. Roll call:
All members present voting yea, the Chair declared the motion carried.
A letter from the Administrator requesting approval
of the mission statement, operating policies, and operating guidelines as
recommended by the Maumee Indoor Theater Advisory Board was read.
Mr. BRAINARD moved to approve the mission statement,
operating policies, and operating guidelines for the Maumee Indoor Theater, as
recommended. Roll call:
All members present voting yea, the Chair declared the motion carried.
A tabulation of bids by the Commissioner of Public
Service for two 2006 heavy duty crew cab, stake bed trucks was presented.
He stated that one bid was received from Ed Schmidt Automotive Group for
two trucks with trade-in of a 1996, Ford F-350, crew cab and a 1998, Sierra
3500, crew cab in the net amount of $64,025.
Mr. COYLE moved Mr. Carr be allowed to abstain from
voting due to a conflict of interest. Roll
call: All members present voting
yea, the Chair declared the motion carried.
Mr. COYLE moved the bid of Ed Schmidt Automotive
Group be declared the lowest and best and the necessary legislation be prepared
to authorize a contract, as recommended. Roll
call: Barlos, Brainard, Buehrer,
Coyle, Shook and Zimmerman (6) voting yea; nays none; Carr (1) abstaining. The
Chair declared the motion carried by a 6-0 vote.
A letter from the Service Director requesting
authorization of a contract for survey of property on Illinois Avenue was read.
He stated that Poggemeyer Design Group has proposed a contract in the
amount of $3,700 to prepare a boundary survey and collect topographical
information for the proposed site for Fire Station #1 and the railroad property.
Mr. BUEHRER moved Mr. Carr be allowed to abstain from
voting due to a conflict of interest. Roll
call: All members present voting
yea, the Chair declared the motion carried.
Mr. BUEHRER moved
the necessary legislation be prepared to authorize a contract with Poggemeyer
Design Group, as requested. Roll
call: Barlos, Brainard, Buehrer,
Coyle, Shook and Zimmerman (6) voting yea; nays none; Carr (1) abstaining.
The Chair declared the motion carried by a 6-0 vote.
Mr. Carr reported the Committee of the Whole met just
before tonight’s meeting, that there was no discussion, and the meeting was
adjourned.
Mr. CARR moved the report be approved.
Roll call: All members
present voting yea, the Chair declared the motion carried.
Mr. Brainard read the following report from the Parks
and Recreation Committee.
On Thursday, October 13, 2005, the Parks & Recreation Committee of
Council met. Present at the meeting
were: Kathi Sund of the Maumee
Parks Advisory Board, John Jaeger and Don Retting of the Metro Parks, Sheilah
McAdams, city law director, Larry Gamble and Joe Camp of the Administration and
Todd Zimmerman and Doug Brainard of the Committee.
Brent Buehrer was not present.
The first order of business on the agenda for discussion was the issue of
no sledding at Ft. Miami Park. Since
January of this year when the issue was first discussed, there has been much
dialogue and opinion submitted to the committee.
Metro parks conducted several public forums on the issue and afforded the
community to submit personal opinions and comments.
Mr. Buehrer obtained copies of the original deeds pertaining to Ft. Miami
Park and shared those documents with the committee prior to today’s meeting.
According to the original deed when the site was turned over to the State
from the MetroParks (1951) the deed specifically stated that the property shall
be preserved and maintained as a historical shrine and that any of the
successors (Maumee) will also be responsible for the same.
The deed went on to say that anytime that this preservation did not
continue to occur the property would revert back to the grantor (MetroParks).
The deed of 1969 was from the State of Ohio to the City of Maumee and
indicated that the property shall be used for historical purposes only. It goes on to say that the earthworks shall be preserved and
maintained by the grantee (city) and in the event the grantee does not preserve
and maintain as prescribed in the deed the property would revert back to the
grantor. During the original
discussions MetroParks indicated to Council that Ft. Miami Park has received
National Historical Park recognition as a historic site and must be maintained
according to National Park regulations which specifically states that the site
must be maintained as a historical shrine.
During the original discussions MetroParks stated that they would be
willing to form a partnership with the City to create an alternative sledding
hill elsewhere within the City. The
issue remained in committee. Several
months ago MetroParks met with Administration and indicated that they would be
willing to construct a sledding hill on their property west of Sidecut Park and
that the hill would have four sled runs, the park would be lighted, and that the
facility would be ready for use this season. Further MetroParks requested that Ft. Miami Park be deeded
back to them and they would post the property and maintain and preserve the
property as originally intended. They
did agree to the committee’s request on a moratorium on enforcement of the no
sledding rule and stated that they would grant a three-year grace period and
during that time they would educate the public on the significance of the
preservation of Ft. Miami Park. The committee recommends authorizing the
Administration to negotiate and enter into an agreement with the MetroParks and
to sell Ft. Miami Park back to the MetroParks for $1.00.
It is the recommendation of the committee to accept the proposal of the
MetroParks. According to Ms.
McAdams the matter of the deed transfer was not within committee and that issue
would require an agenda item be placed on Council’s agenda for consideration.
The next order of business had to do with the Youth Football League and
finding them a field that would satisfy their needs.
Prior to the meeting Mr. Karchner was contacted and stated that this
season they continued to use the field at Gateway Middle School.
While he appreciated the notification of the meeting he indicated that he
would not be attending. He did state however that if at anytime a field is developed
for football use, he would like to have some input. Prior to the meeting Mr. Gamble did have conversation with
Mr. Shaw from the recreation Center. Several
months ago Ms. McAdams did serve notice that the City was interested in
terminating the lease with the Recreation Center and get back the property the
City does own there. At that
meeting there was discussion to utilize the land to develop football playing
fields. The County representatives
indicated that there may be some interest in turning over to the City the
current field being used for youth football games as well.
According to Mr. Gamble, Mr. Shaw was requesting from the City a letter
of intent indicating specifically what the City would be using the land for.
The Law Director felt this was a reasonable request.
Mr. Gamble also indicated that if and when any field becomes available
and the plan is for the development of a football field he would welcome any
input by the staff of the Youth Football League.
It is the recommendation of the committee to ask that the administration
prepare and forward the letter of intent as requested.
(It should be noted that the letter terminating the lease gives six-month
notice which means action to be taken in February, 2006.)
The third and final item on the agenda for the committee’s review was
the request from the County asking for a donation from the City of 1500
man-hours to assist in the set-up of Children’s Wonderland.
The committee was provided with similar requests from the past and the
resolutions the City provided. According
to Mr. Gamble there are three employees presently interested in the assistance.
He stated that his recommendation would be for three employees, no more
than 500 hours of labor and that the Administration reserve the right to have
some say in the type of jobs the City employees would be involved in.
The committee felt this was a fair offer and would recommend the same to
Council.
The meeting was concluded at 5:45 p.m.
Respectfully submitted,
Douglas Brainard, Chair
Todd Zimmerman
Brent Buehrer
Mr. BRAINARD moved the report be accepted in its
entirety. Roll call:
All members present voting yea, the Chair declared the motion carried.
Mr. Zimmerman read the following Finance Committee
report.
On October 25, 2005, the Finance Committee met to discuss personnel
issues pertaining to the Finance Department and potentially adding a position
related to human resources. This
meeting was a follow-up to the meeting on the same topic at the October 11,
2005, finance committee meeting. Present
from the committee were Douglas Brainard, Jenny Barlos and Todd Zimmerman,
councilman Brent Buehrer and Mayor Wagener, Larry Gamble, Sheilah McAdams, Bruce
Wholf, John Jezak, Dave Hazard, Linda Wilker, Mike Rizzo, Susan Noble and Jacque
Wagener of the administration.
The meeting first began with a review of the proposed reorganization and
additional positions or changes to current positions proposed by the Finance
Director after consultation with his department and other members of the
administration. Essentially the
additions would be to add an accounting position and department secretary
position. The Accountant position
would then focus primarily on financial accounting and reporting issues, placing
the finance department in a position to file timely reports.
The Assistant Finance Director position would then be less involved with
the financial accounting and fund balance issues.
The Assistant Finance Director position as proposed would incorporate a
more human resource focus both on traditional personnel issues and with the
quasi financial/human resource issues such as employee benefits, etc.
The proposed positions and restructured department are more specifically
set forth in the attached exhibits.
The committee then discussed in detail with the administration whether
the Finance Department was the correct place to implement a human resources
person/department as the area grows. The
committee had further concerns about whether the human resource person should be
left with any Finance Department duties as it appeared that the human resource
position could potentially be work sufficient for a full time job itself.
Mr. Hazard stated that he did not believe there was enough work in human
resources itself to eliminate additional finance related functions from the
position. While all of the
committee had concerns, Mr. Brainard in particular voiced a concern that the
finance department was not the best place to institute a human resources
department. The administration assured Mr. Brainard that it was their
belief that the finance department was the best place for such a position.
All members of the committee having some concern with this issue it was
determined that this issue would continue to remain in committee to monitor the
implementation of any recommended changes.
After lengthy discussion the committee, somewhat hesitantly, agreed that
the recommendations of the Finance Department and administration should be
implemented in their recommended form. It is the committee’s desire that as
was indicated by the Finance Director during the meeting, the Finance Department
and administration continue to monitor the reorganized department and be
proactive in making or suggesting any additional changes needed to more
effectively complete the Finance Department’s traditional duties and/or human
resource duties now assigned to that department. Thus, it is the unanimous recommendation of the committee
that the position of Accountant should be added at a pay range of $43,769 to
$55,699. It is also the
recommendation of the committee that the Finance Department be authorized to
fill the Secretary position. It is
also the recommendation of the committee that the department positions duties be
reorganized consistent with the attached job descriptions.
Finally, it is the committee’s recommendation that the issue of Finance
Department personnel remain in committee.
Respectfully submitted,
Todd M. Zimmerman, Chair
Jenny Barlos
Douglas Brainard
Mr. ZIMMERMAN moved the report be accepted in its
entirety. Roll call:
All members present voting yea, the Chair declared the motion carried.
Legislation was considered at this time.
ORDINANCE NO.
231 – 2005
AMENDING THE MAUMEE REVISED CODE RELATIVE TO DIVISION OF INSPECTION, AND
DECLARING AN EMERGENCY.
The Clerk read the Ordinance by title only.
Mr. COYLE moved the ordinance be passed as an
emergency measure. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting
yea; nays none.
Mr. COYLE moved the ordinance be placed on its final
passage and passed. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting
yea; nays none.
So the Ordinance was passed.
ORDINANCE
NO. 232 – 2005 AMENDING SCHEDULE OF PERMANENT POSITIONS OF THE
CITY OF MAUMEE, REPEALING ORDINANCE 291-2004, AND DECLARING AN EMERGENCY.
The
Clerk read the Ordinance by title only.
Mr.
BRAINARD moved the ordinance be passed as an emergency measure.
Roll call: Barlos, Brainard,
Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
Mr.
BRAINARD moved the ordinance be placed on its final passage and passed.
Roll call: Barlos, Brainard,
Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
So
the Ordinance was passed.
ORDINANCE
NO. 233 – 2005 AMENDING ORDINANCE 10-2003
ESTABLISHING SALARIES AND COMPENSATION OF ADMINISTRATIVE SUPPORT EMPLOYEES OF
THE CITY OF MAUMEE, REPEALING CERTAIN ORDINANCE, AND DECLARING AN EMERGENCY.
The
Clerk read the Ordinance by title only.
Mrs.
BARLOS moved the ordinance be passed as an emergency measure.
Roll call: Barlos, Brainard,
Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
Mrs.
BARLOS moved the ordinance be placed on its final passage and passed.
Roll call: Barlos, Brainard,
Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
So
the Ordinance was passed.
ORDINANCE
NO. 234 – 2005 AMENDING CONTRACT FOR CLEANING
SERVICES FOR MUNICIPAL FACILITIES, AND DECLARING AN EMERGENCY.
The
Clerk read the Ordinance by title only.
Mr.
CARR moved the ordinance be passed as an emergency measure.
Roll call: Barlos, Brainard,
Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
Mr.
CARR moved the ordinance be placed on its final passage and passed.
Roll call: Barlos, Brainard,
Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
So
the Ordinance was passed.
ORDINANCE
NO. 235 – 2005 AUTHORIZING EXECUTION OF CONTRACT WITH
PROTECTIVE COATING TECHNOLOGIES, LLC RELATIVE TO RELINING MANHOLES IN THE CITY
OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.
The
Clerk read the Ordinance by title only.
Mr.
BUEHRER moved the ordinance be passed as an emergency measure.
Roll call: Barlos, Brainard,
Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
Mr.
BUEHRER moved the ordinance be placed on its final passage and passed.
Roll call: Barlos, Brainard,
Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
So
the Ordinance was passed.
ORDINANCE
NO. 236 – 2005
ACCEPTING BID AND AUTHORIZING PURCHASE OF 4-WHEEL DRIVE PICK-UP TRUCK
WITH EQUIPMENT FOR THE DEPARTMENT OF PUBLIC SERVICE, AND DECLARING AN EMERGENCY.
The
Clerk read the Ordinance by title only.
Mr.
ZIMMERMAN moved the ordinance be passed as an emergency measure.
Roll call: Barlos, Brainard,
Buehrer, Coyle, Shook and Zimmerman (6) voting yea; nays none; Carr (1)
abstaining.
Mr.
ZIMMERMAN moved the ordinance be placed on its final passage and passed.
Roll call: Barlos, Brainard,
Buehrer, Coyle, Shook and Zimmerman (6) voting yea; nays none; Carr (1)
abstaining.
So
the Ordinance was passed.
ORDINANCE
NO. 237 – 2005 AUTHORIZING AGREEMENT WITH
VIRTUAL DESIGN STUDIOS, LLC, FOR THE PROVISION OF PLAN EXAMINATION SERVICES, AND
DECLARING AN EMERGENCY.
The
Clerk read the Ordinance by title only.
Mr.
SHOOK moved the ordinance be passed as an emergency measure.
Roll call: Barlos, Brainard,
Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
Mr.
SHOOK moved the ordinance be placed on its final passage and passed.
Roll call: Barlos, Brainard,
Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
So
the Ordinance was passed.
ORDINANCE
NO. 238 – 2005 AUTHORIZING CONTRACT WITH BERGREN
ASSOCIATES, INC., RELATIVE TO CONTROL MODIFICATIONS AT THE MICHIGAN AVENUE WATER
BOOSTER STATION, AND DECLARING AN EMERGENCY.
The
Clerk read the Ordinance by title only.
Mr.
COYLE moved the ordinance be passed as an emergency measure.
Roll call: Barlos, Brainard,
Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
Mr.
COYLE moved the ordinance be placed on its final passage and passed.
Roll call: Barlos, Brainard,
Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
So
the Ordinance was passed.
ORDINANCE
NO. 239 – 2005 AUTHORIZING AGREEMENT WITH
MEDTRONIC EMERGENCY RESPONSE SYSTEMS RELATIVE TO PURCHASE OF FOUR AUTOMATED
EXTERNAL DEFIBRILLATORS, AND DECLARING AN EMERGENCY.
The
Clerk read the Ordinance by title only.
Mr.
BRAINARD moved the ordinance be passed as an emergency measure.
Roll call: Barlos, Brainard,
Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
Mr.
BRAINARD moved the ordinance be placed on its final passage and passed.
Roll call: Barlos, Brainard,
Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
So
the Ordinance was passed.
ORDINANCE
NO. 240 – 2005
ADOPTING OPERATING POLICIES FOR THE MAUMEE INDOOR THEATER IN THE CITY OF
MAUMEE.
The
Clerk read the Ordinance by title only.
Mrs.
BARLOS moved the ordinance be placed on its final passage and passed.
Roll call: Barlos, Brainard,
Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
So
the Ordinance was passed.
ORDINANCE
NO. 241 – 2005 ACCEPTING BID AND AUTHORIZING PURCHASE
OF TWO HEAVY DUTY CREW CAB STAKE BED TRUCKS WITH EQUIPMENT FOR THE DEPARTMENT OF
PUBLIC SERVICE, AND DECLARING AN EMERGENCY.
The
Clerk read the Ordinance by title only.
Mr.
BUEHRER moved the ordinance be passed as an emergency measure.
Roll call: Barlos, Brainard,
Buehrer, Coyle, Shook and Zimmerman (6) voting yea; nays none; Carr (1)
abstaining.
Mr.
BUEHRER moved the ordinance be placed on its final passage and passed.
Roll call: Barlos, Brainard,
Buehrer, Coyle, Shook and Zimmerman (6) voting yea; nays none; Carr (1)
abstaining.
So
the Ordinance was passed.
ORDINANCE
NO. 242 – 2005 AUTHORIZING CONTRACT WITH POGGEMEYER
DESIGN GROUP, INC., RELATIVE TO CERTAIN SURVEY SERVICES FOR THE PROPOSED FIRE
STATION 1 SITE IN THE CITY OF MAUMEE, AND DECLARING AN EMERGENCY.
The
Clerk read the Ordinance by title only.
Mr.
ZIMMERMAN moved the ordinance be passed as an emergency measure.
Roll call: Barlos, Brainard,
Buehrer, Coyle, Shook and Zimmerman (6) voting yea; nays none; Carr (1)
abstaining.
Mr.
ZIMMERMAN moved the ordinance be placed on its final passage and passed.
Roll call: Barlos, Brainard,
Buehrer, Coyle, Shook and Zimmerman (6) voting yea; nays none; Carr (1)
abstaining.
So the Ordinance was passed.
ORDINANCE
NO. 243 – 2005 AUTHORIZING ADMINISTRATION TO
NEGOTIATE WITH BOARD OF PARK COMMISSIONS OF METROPARKS OF TOLEDO AREA RELATIVE
TO TRANSFER OF TITLE TO FORT MIAMIS PART, AUTHORIZING EXECUTION OF AGREEMENTS
BETWEEN THE CITY OF MAUMEE AND BOARD OF PARK COMMISSIONS OF METROPARKS OF TOLEDO
AREA RELATIVE TO SAME, AND DECLARING AN EMERGENCY.
The
Clerk read the Ordinance by title only.
Mr.
CARR moved the ordinance be passed as an emergency measure.
Roll call: Barlos, Brainard,
Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
Mr.
CARR moved the ordinance be placed on its final passage and passed.
Roll call: Barlos, Brainard,
Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
So
the Ordinance was passed.
ORDINANCE
NO. 244 – 2005 AMENDING THE MAUMEE REVISED CODE RELATIVE TO
DEPARTMENT OF FINANCE, AND DECLARING AN EMERGENCY.
The
Clerk read the Ordinance by title only.
Mr.
SHOOK moved the ordinance be passed as an emergency measure.
Roll call: Barlos, Brainard,
Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
Mr.
SHOOK moved the ordinance be placed on its final passage and passed.
Roll call: Barlos, Brainard,
Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
So
the Ordinance was passed.
ORDINANCE
NO. 245 – 2005 APPROPRIATING AND TRANSFERRING FUNDS FOR
VARIOUS PURPOSES.
The
Clerk read the Ordinance by title only.
Mr.
COYLE moved the ordinance be placed on its final passage and passed.
Roll call: Barlos, Brainard,
Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
So
the Ordinance was passed.
Mr. CARR moved to adjourn to Monday, November 21, 2005. Motion carried v.v.
*********************************************
November
21, 2005
The
Council of the City of Maumee, Ohio, met on the above date and time with the
following members present: Barlos,
Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7). Mayor Wagener presiding.
Mr. CARR moved to suspend reading the minutes of the
November 7, 2005, meeting, and to approve the Minutes Journal.
Roll call: All members
present voting yea, the Chair declared the motion carried.
A letter from the Mayor accepting the resignation of
John Bennett, Equipment Operator, effective November 14, 2005, was read.
Mr. COYLE moved to confirm acceptance of the
resignation. Roll call:
All members present voting yea, the Chair declared the motion carried.
A letter appointing Linda Wilker, Perrysburg, to
Commissioner of Utility Billing and Commissioner of Human Resources, effective
November 21, 2005, was read.
Mr. CARR moved to confirm the appointment.
Roll call: All members
present voting yea, the Chair declared the motion carried.
A letter appointing Mark Ashner, River Road, and Brad
O’Hair, Scribner Street, to the Parks and Recreation Advisory Commission was
read. The terms of office expire
August 31 of 2008 and 2006 respectively.
Mrs. BARLOS moved the appointments be confirmed.
Roll call: All members
present voting yea, the Chair declared the motion carried.
A letter from the Fire Chief requesting authorization
to apply for a 2005 State Fire Marshal Firefighter Training Grant was read.
Mr. BUEHRER moved the necessary legislation be
prepared to authorize application and acceptance of a 2005 State Fire Marshal
Firefighter Training Grant, as requested. Roll
call: All members present voting
yea, the Chair declared the motion carried.
A letter from the Police Chief requesting
authorization to purchase a portable alarm system was read.
He stated that Tattletale Portable Alarm Systems, Westerville, Ohio, has
quoted a cost of $3,442.15 for the system and that it was included in the 2005
Capital budget process.
Mr. BRAINARD moved the necessary legislation be
prepared to authorize a contract with Tattletale Portable Alarm Systems in the
amount of $3,442.15, as requested. Roll
call: All members present voting
yea, the Chair declared the motion carried.
A letter from the Police Chief requesting
authorization of an agreement with Sylvania Township Trustees for participation
in the County OVI Task Force was read. He
stated that participation in the task force would make the City eligible for
compensation reimbursement through the grant funds up to $12,000.
Mrs. BARLOS moved the necessary legislation be
prepared to authorize an agreement with Sylvania Township Trustees for
participation in the County OVI Task Force, as requested.
Roll call: All members
present voting yea, the Chair declared the motion carried.
A letter from the Service Director requesting
authorization of a contract for installation of “school zone” signal lights
was read. He stated the Pierce
Electric has quoted a price of $8,200 to install two new “school zone” speed
limit assemblies on River Road for the new Ft. Miami School.
Mr. BUEHRER moved the necessary legislation be
prepared to authorize a contract with Pierce Electric in the amount of $8,200,
as requested. Roll call:
All members present voting yea, the Chair declared the motion carried.
A letter from the Service Director requesting
authorization of a contract for relocation of Fort Miami School pedestrian
crossing assemblies was read. He
stated that Pierce Electric has quoted a price of $1,275 to assist the Service
Department in removing the two pedestrian crossing assemblies at River Road and
Askin Street and reinstalling them at Detroit Avenue and Carew Lane for the new
Ft. Miami School.
Mr. BUEHRER moved the necessary legislation be
prepared to authorize a contract with Pierce Electric in the amount of $1,275,
as requested. Roll call:
All members present voting yea, the Chair declared the motion carried.
A letter from the Finance Director requesting an
additional appropriation for refunds of income taxes was read.
He stated that refunds of Income Tax Collections have exceed the
projections made at the beginning of the year and that he is requesting an
additional appropriation of $350,000 for income tax refunds that must be made in
early in December.
Mr. COYLE moved the necessary legislation be prepared
to authorize appropriation of $350,000 for income tax refunds, as requested.
Roll call: All members
present voting yea, the Chair declared the motion carried.
A letter from the Administrator presenting the 2006
annual business plan for the Maumee Indoor Theater was read.
He stated the 2006 Business Plan includes hours of operation; event mix;
staffing levels; admission, concession, and rental prices; and the operating and
capital budgets.
Mr. BRAINARD moved to approve the 2006 annual
business plan for the Maumee Indoor Theater.
Roll call: All members
present voting yea, the Chair declared the motion carried.
Mr. BRAINARD moved the necessary legislation be
prepared to approve the 2006 annual business plan for the Maumee Indoor Theater.
Roll call: All members
present voting yea, the Chair declared the motion carried.
A letter from the Police Chief requesting
authorization of a maintenance agreement with Sound Communications, Grove City,
Ohio, for voice recording equipment at the Police/Fire Communication Center was
read. He stated that the 2006
renewal cost is $2,396.13.
Mrs. BARLOS moved the necessary legislation be
prepared to authorize a contract with Sound Communications, in the amount of
$2,396.13, as requested. Roll call:
All members present voting yea, the Chair declared the motion carried.
A letter from the Administrator requesting
authorization of a contract for engineering services for Anthony Wayne Trail
Beautification project was read. He
stated that Proudfoot Associates has proposed a contract in the amount of $8,402
to revise the specifications for the rebidding of Phase 2 of the Anthony Wayne
Trail Beautification Project.
Mr. ZIMMERMAN moved the necessary legislation be
prepared to authorize a contract with Proudfoot Associates in the amount of
$8,402, as requested. Roll call:
All members present voting yea, the Chair declared the motion carried.
A letter from the Commissioner of Public Service
requesting authorization of renewal of a lease with Columbia Gas for property at
Dudley Field was read. He
recommended a ten-year lease agreement in the amount of $600 for use of a
20-foot by 20-foot area for a gas regulator located on the southeast corner of
property at Dudley Field.
Mr. ZIMMERMAN moved the necessary legislation be
prepared to authorize renewal of a lease with Columbia Gas, as requested.
Roll call: All members
present voting yea, the Chair declared the motion carried.
Mr. CARR moved to add an executive session to the
agenda to discuss threatened litigation. Roll
call: All members present voting
yea, the Chair declared the motion carried.
Mr. Carr reported the Committee of the Whole met just
before tonight’s meeting, that the status of the Miami Children’s Home
burial site was discussed, and that the Committee of the Whole adjourned to an
executive session to discuss threatened litigation.
Mr. CARR moved the report be approved.
Roll call: All members
present voting yea, the Chair declared the motion carried.
Legislation was considered at this time.
RESOLUTION
NO. 246 – 2005
AUTHORIZING THE MAYOR AND MUNICIPAL CLERK TO FILE AN APPLICATION WITH
OHIO DEPARTMENT OF COMMERCE DIVISION OF STATE FIRE MARSHALL RELATIVE TO
FIREFIGHTER TRAINING GRANT, AUTHORIZING ACCEPTANCE OF GRANT, AND DECLARING AN
EMERGENCY.
The Clerk read the Resolution by title only.
Mr. COYLE moved the resolution be passed as an
emergency measure. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting
yea; nays none.
Mr. COYLE moved the resolution be placed on its final
passage and passed. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting
yea; nays none.
So the Resolution was passed.
ORDINANCE
NO. 247 – 2005
AUTHORIZING PURCHASE OF PORTABLE ALARM SYSTEM FOR THE ROLF PARK SWIMMING
POOL, AND DECLARING AN EMERGENCY.
The Clerk read the Ordinance by title only.
Mr. BRAINARD moved the ordinance be passed as an
emergency measure. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting
yea; nays none.
Mr. BRAINARD moved the ordinance be placed on its
final passage and passed. Roll
call: Barlos, Brainard, Buehrer,
Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
So the Ordinance was passed.
ORDINANCE
NO. 248 – 2005
AUTHORIZING EXECUTION OF SUB-RECIPIENT AGREEMENT WITH SYLVANIA TOWNSHIP
BOARD OF TRUSTEES RELATIVE TO 2006 LUCAS COUNTY OVI TASK FORCE, AND DECLARING AN
EMERGENCY.
The Clerk read the Ordinance by title only.
Mrs. BARLOS moved the ordinance be passed as an
emergency measure. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting
yea; nays none.
Mrs. BARLOS moved the ordinance be placed on its
final passage and passed. Roll
call: Barlos, Brainard, Buehrer,
Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
So the Ordinance was passed.
ORDINANCE
NO. 249 – 2005
AUTHORIZING CONTRACT WITH PIERCE ELECTRIC RELATIVE TO INSTATION OF TWO
SCHOOL ZONE SPEED LIMIT ASSEMBLIES FOR FORT MIAMI SCHOOL IN THE CITY OF MAUMEE,
OHIO, AND DECLARING AN EEMRGENCY.
The Clerk read the Ordinance by title only.
Mr. CARR moved the ordinance be passed as an
emergency measure. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting
yea; nays none.
Mr. CARR moved the ordinance be placed on its final
passage and passed. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting
yea; nays none.
So the Ordinance was passed.
ORDINANCE
NO. 250 – 2005
AUTHORIZING CONTRACT WITH PIERCE ELECTRIC RELATIVE TO RELOCATION OF TWO
PEDESTRIAN CROSSING ASSEMBLIES IN THE CITY OF MAUMEE, OHIO, AND DECLARING AN
EMERGENCY.
The Clerk read the Ordinance by title only.
Mr. BUEHRER moved the ordinance be passed as an
emergency measure. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting
yea; nays none.
Mr. BUEHRER moved the ordinance be placed on its
final passage and passed. Roll
call: Barlos, Brainard, Buehrer,
Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
So the Ordinance was passed.
ORDINANCE
NO. 251 – 2005
APPROVING 2006 ANNUAL BUSINESS PLAN FOR THE MAUMEE INDOOR THEATER OF THE
CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.
The Clerk read the Ordinance by title only.
Mr. ZIMMERMAN moved the ordinance be passed as an
emergency measure. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting
yea; nays none.
Mr. ZIMMERMAN moved the ordinance be placed on its
final passage and passed. Roll
call: Barlos, Brainard, Buehrer,
Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
So the Ordinance was passed.
ORDINANCE
NO. 252 – 2005
AUTHORIZING EXECUTION OF CONTRACT WITH SOUND COMMUNICATIONS RELATIVE TO
SUPPORT SERVICE FOR CERTAIN RADIO AND TELEPHONE RECORDING EQUIPMENT IN THE
DISPATCH CENTER OF THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.
The Clerk read the Ordinance by title only.
Mr. SHOOK moved the ordinance be passed as an
emergency measure. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting
yea; nays none.
Mr. SHOOK moved the ordinance be placed on its final
passage and passed. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting
yea; nays none.
So the Ordinance was passed.
ORDINANCE
NO. 253 – 2005
AUTHORIZING AGREEMENT WITH PROUDFOOT ASSOCIATES, ENGINEERS, RELATIVE TO
ENGINEERING AND LANDSCAPE ARCHITECTURAL SERVICES FOR THE ANTHONY WAYNE TRAIL
BEAUTIFICATION PROGRAM IN THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.
The Clerk read the Ordinance by title only.
Mr. COYLE moved the ordinance be passed as an
emergency measure. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting
yea; nays none.
Mr. COYLE moved the ordinance be placed on its final
passage and passed. Roll call: Barlos,
Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
So the Ordinance was passed.
ORDINANCE
NO. 254 – 2005
AUTHORIZING EXECUTION OF LEASE WITH COLUMBIA GAS OF OHIO, INC., RELATIVE
TO MAINTENANCE OF NATURAL GAS REGULATOR AT DUDLEY FIELD IN THE CITY OF MAUMEE,
OHIO.
The Clerk read the Ordinance by title only.
Mr. BRAINARD moved the ordinance be placed on its
final passage and passed. Roll
call: Barlos, Brainard, Buehrer,
Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
So the Ordinance was passed.
ORDINANCE
NO. 255 – 2005
APPROPRIATING AND TRANSFERRING FUNDS FOR VARIOUS PURPOSES.
The Clerk read the Ordinance by title only.
Mrs. BARLOS moved the ordinance be placed on its
final passage and passed. Roll
call: Barlos, Brainard, Buehrer,
Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
So the Ordinance was passed.
Mr. CARR moved to adjourn to executive session to
discuss threatened litigation. Roll
call: All members present voting
yea, the Chair declared the motion carried.
When Council returned to regular session, Mr. CARR moved to adjourn to Monday, December 5, 2005. Motion carried v.v.