Council
Minutes
November 1 and 15, 2004
7:30 PM, Monday, November 1, 2004
The
Council of the City of Maumee, Ohio, met on the above date and time with the
following members present: Barlos,
Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7).
Mayor Wagener presiding.
Mr. SHOOK moved to suspend reading the minutes of the
October 18, 2004, meeting and to approve the Minutes Journal.
Roll call: All members
present voting yea, the Chair declared the motion carried.
A letter from the Finance Director requesting
authorization of a contract for banking services with Fifth Third Bank was read.
He requested renewal of the banking services agreement for a two-year
term. Mr. SHOOK moved the necessary legislation be prepared to
authorize a contract for banking services with Fifth Third Bank, as requested.
Roll call: All members
present voting yea, the Chair declared the motion carried.
A letter from the Administrator requesting the matter
of renewing labor contracts between American Federation of State, County, and
Municipal Employees and the Fraternal Order of Police be referred to the Finance
and Economic Development Committee was read.
Mr. ZIMMERMAN moved to refer the matter to the
Finance and Economic Development Committee.
Roll call: All members
present voting yea, the Chair declared the motion carried.
A letter from the Service Director requesting a
change order for Phase 3, Area 1 storm sewer improvements was read.
He stated final quantity adjustments will result in a net increase of
$16,108 for a final contract amount of $769,358.
Mr. COYLE moved the necessary legislation be prepared to authorize a
change order for Phase 3, Area 1 storm sewer improvements in the amount of
$16,108, as requested. Roll call: All
members present voting yea, the Chair declared the motion carried.
A letter from the Mayor appointing Jacob Bailey, 1140
Hugo Street, and Paul Fournier, 312 Rosamond, as Firefighter Class I in the
Bureau of Firefighting was read. Mr.
BRAINARD moved the appointments be confirmed.
Roll call: All members
present voting yea, the Chair declared the motion carried.
A letter from the Mayor appointing Keith Helminski,
1146 River Road, to the Administrative Board to an unexpired term ending
December 31, 2006, was read. Mr.
BUEHRER moved the appointment be confirmed.
Roll call: All members
present voting yea, the Chair declared the motion carried.
A letter from the Service Director requesting
approval of change orders for ODOT’s repaving of the Anthony Wayne Trail was
read. He stated the contract change
orders are for increases of $763.43 and $198,396.00. He said that the first change order will result in a net
decrease in the City’s cost of approximately $5,415.69; however, the City will
be responsible for 100% of the cost of the second change order because the urban
paving program does not cover repairs in the paved shoulders.
Mrs. BARLOS moved the necessary legislation be prepared to authorize
change orders in the amount of $763.43 and $198,396.00 for repaving of the
Anthony Wayne Trail, as requested. Roll
call: All members present voting
yea, the Chair declared the motion carried.
A letter from the Commissioner of Community
Development requesting authorization of a contract for a survey of City owned
parcels at 202 and 222 Conant Street was read.
He stated three proposals were received and he recommends the proposal of
G.M. Barton Survey Company, Maumee, in the amount of $850.
Mr. ZIMMERMAN moved the necessary legislation be prepared to authorize a
contract with G.M. Barton Survey Company in the amount of $850, as recommended.
Roll call: All members
present voting yea, the Chair declared the motion carried.
A letter from the Assistant Finance Director
requesting authorization of contract amendment for installation of tax reporting
software was read. She stated the
MAG-Filer software will enable printing W-2’s and 1099’s to a laser printer,
thus requiring much less handling by personnel.
She said that the first year fees total $2,960 and after the first year,
the total annual support and media fee is $600.
Mr. BUEHRER moved the necessary legislation be prepared to authorize
contract amendment for installation of tax reporting software with Creative
Microsystems, Inc., in the amount of $2,960, as requested.
Roll call: All members
present voting yea, the Chair declared the motion carried.
A letter from the Service Director requesting
authorization of a contract for Carew Lane Improvement engineering services was
read. He stated Mannik and Smith
Group has proposed a contract in the amount of $35,300 to prepare plans and
specifications for the improvements to Carew Lane. He said that in addition to bidding documents the service
includes the necessary roadway dedication documents. Mrs. BARLOS moved the necessary legislation be prepared to
authorize a contract with Mannik and Smith Group in the amount of $35,300 for
engineering services, as requested. Roll
call: All members present voting
yea, the Chair declared the motion carried.
A letter from the Commissioner of Public Service
requesting approval of a change order for the Senior Center kitchen ventilation
system was read. He stated the
change order with Midwest Contracting includes new ventilation system equipment
and all work necessary to finish the kitchen area in the amount of $63,371.
Mr. CARR moved the necessary legislation be prepared to authorize a
change order for the Senior Center kitchen ventilation system in the amount of
$63,371, as requested. Roll call:
All members present voting yea, the Chair declared the motion carried.
A letter from the Law Director requesting approval of
a settlement agreement and release with SBC Global Services, Inc., was read.
She stated on October 7, 2001, the City’s contract with Ohio Bell
Telephone Company for Centrex services expired, and the City continued to use
Ohio Bell’s services while seeking and analyzing various proposals for
telephone service. She said that SBC Global Services, Inc., on behalf of Ohio
Bell, continued to bill for Centrex services at the rates established in the
expired contract. She further
stated that approximately fifteen months later, a dispute arose between the City
and SBC, concerning whether the Centrex services should have been billed to the
City at a higher rate during that intervening period.
She stated that negotiations with SBC have resulted in an agreement that
the City’s rate for the services during that period would remain in accordance
with the expired contract. A
Settlement Agreement and Release has been drawn up incorporating that agreement
and releasing both parties from any other claims as a result of the dispute.
Mr. SHOOK moved the necessary legislation be prepared to authorize a
Settlement Agreement and Release with SBC Global Services, Inc., for Centrex
services provided from October 7, 2001, to January 7, 2003, as requested.
Roll call: All members
present voting yea, the Chair declared the motion carried.
Mr. Shook reported the Committee of the Whole met
just before tonight’s meeting and that items on the agenda were discussed.
Mr. SHOOK moved the report be approved.
Roll call: All members
present voting yea, the Chair declared the motion carried.
Mr. Carr read the following report from the Safety
Committee.
Safety
Committee
The
Safety Committee met on November 1, 2004. Present
were committee members Carr, Brainard and Shook, Police Chief Zink, Fire Chief
Monto, Mr. Jezak, Mr. Hazard and Ms. Wilker of the administration and Mayor
Wagener.
The
first issue before the Committee was an amendment for Health District Services.
Research from the administration showed that this matter had been acted
on by this Committee on February 14, 2003 and by Council on February 17, 2003
but had not been removed from committee. Therefore,
this issue should be removed from the Committee’s agenda.
The
second issue was a request from the Police Chief for authorization to fill the
Animal Control Officer position which was vacated due to retirement. This Committee also met previously on August 26, 2004 to
discuss this issue. Present at that
meeting were Committee members Carr, Brainard and Shook along with Council
member Buehrer, Police Chief Zink, Police Lt. Fortney, Fire Chief Monto, Mr.
Jezak, Mr. Hazard, Ms. McAdams and Ms. Wilker.
Copies of job descriptions from the City of Maumee and the City of
Perrysburg and the ADA Job Posting / Description Checklist and Job Requirements
Questionnaire were distributed. After
a thorough review of the documentation, the Committee agreed to keep the
description as general and broad as possible and to refer specific revisions
back to the administration. The job
description has since been updated and the Police Division is in the process of
hiring for that position. Therefore,
this issue should be removed from the Committee’s agenda.
The
final two issues before the Committee concerned contracts for dispatch services
provided for the Village of Waterville and Monclova Township.
This matter was also previously discussed at the August 26, 2004 meeting
and referred to the administration to determine the length of new contracts as
well as a rationale for allocating costs associated with providing this service.
Since future growth in those areas and its impact on the number of calls
generated is still a concern, the administration recommended offering two-year
contracts to both entities. The
basis for the new contract costs included charges for personnel, utilities,
materials, services, and capital used in the normal course of dispatch
operations plus a nonresident surcharge. Those
costs were then allocated based on the percentage call volume generated by each
agency with a cost of living provision added to the second contract year.
Therefore, the Committee recommends approving a two-year contract to
provide dispatch services for the Village of Waterville in the amounts of
$198,818 and $208,758 and a two-year contract to provide dispatch services for
Monclova Township in the amounts of $53,603 and $56,283.
Respectfully submitted,
Richard Carr, Chair
Doug Brainard
Tom Shook
Mr. CARR moved the report be accepted in its
entirety. Roll call:
All members present voting yea, the Chair declared the motion carried.
Mr. Coyle read the following report from the Water
& Sewers Committee.
Water
& Sewer Committee
The
Committee met on October 25th, 2004 at 5:45 pm in the Council
conference room. Present from Administration were Larry Gamble, Director of
Public Service, and Joe Camp, Commissioner of Public Service as were Committee
member Jenny Barlos and Chair Mike Coyle. Two items were on the agenda for
review.
First
agenda item: Providing homeowners with educational material apprising them to
the need for storm/sewer improvements and to offer technical assistance as
needed. This information would explain the reasons why these improvements are
necessary and specifically what effect it might have to homeowners in the area.
This educational material is presently being developed by the Service
Department. Mr. Gamble stated that this proactive approach would help minimize
resident concerns by providing these materials in advance to residents in
identified areas calling for such improvements. He went on to say that this
could be done at minimal costs that his department can absorb. Both Mrs. Barlos
and I concurred that this program would be beneficial to Maumee residents and
passed it 2-0.
Second
agenda item: Create a cost sharing program that would be used to provide
incentives for residents to help the city continue moving towards the EPA’S
expectations relative to separating storm water runoff from sanitary lines. Mr.
Gamble provided information that showed many communities throughout the United
States have developed incentive programs for their residents. After much
discussion it was decided to follow a similar program Perrysburg has had for a
couple of years. The program would reimburse homeowners 2/3 of costs up to $3000
who install sump pumps and, possibly, back flow valves in their sanitary sewer
lines. Mr. Gamble’s department would identify contractors who pre-qualify as
well as offer technical support to those interested in this program. This
program initially would be made available to those in the areas going through
this separation process. The initial seed money for this new program would
amount to $20,000 annually. Again, both Mrs. Barlos and I agreed that this new
program would be beneficial to both the city and homeowners and passed it 2-0.
Respectfully submitted,
Mike Coyle, Chair
Jenny Barlos
Richard Carr
Mr. COYLE moved the report be accepted in its
entirety. Roll call:
All members present voting yea, the Chair declared the motion carried.
Mr. COYLE moved to refer the matter of Phase 3, Area
3 Storm Sewer Separation project to the Water & Sewers Committee.
Roll call: All members
present voting yea, the Chair declared the motion carried.
Mr. COYLE moved the necessary legislation be prepared
to authorize appropriation of $20,000 to reimburse two-thirds of costs, up to
$3,000, to those homeowners who have sump pumps and back flow valves installed
in their sanitary sewer lines. Roll call: All
members present voting yea, the Chair declared the motion carried.
Mr. Zimmerman reported that the Finance and Economic
Development Committee met twice to discuss debt financing.
He said plans for issuing debt in January will require Council action in
December.
Mr. BUEHRER moved to refer the matter of serving
alcohol at the Maumee Indoor Theater New Year’s Eve party to the Committee of
the Whole meeting on November 15, 2004. Roll
call: All members present voting
yea, the Chair declared the motion carried.
Mr. CARR moved that a Maumee City flag be donated to
each City of Maumee family who has a member serving in the military overseas.
Roll call: All members
present voting yea, the Chair declared the motion carried.
Legislation was considered at this time.
ORDINANCE NO. 304 - 2004
AMENDING ORDINANCE NO. 64-2004 RELATIVE TO THE COMPENSATION OF CERTAIN
EMPLOYEES OF THE CITY OF MAUMEE, REPEALING CERTAIN ORDINANCE AND DECLARING AN
EMERGENCY.
The Clerk read the Ordinance by title only.
Mr. COYLE moved the ordinance be passed as an emergency measure. Roll call: Barlos, Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
Mr. COYLE moved the resolution be placed on its final
passage and passed. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting
yea; nays none.
So the Ordinance was passed.
ORDINANCE
NO. 305 – 2004
AUTHORIZING EXECUTION OF AGREEMENT BETWEEN THE CITY OF MAUMEE AND FIFTH
THIRD BANK OF NORTHWESTERN OHIO, N.A. RELATIVE TO PROVISION OF BANKING SERVICES
TO THE CITY OF MAUMEE, AND DECLARING AN EMERGENCY.
The
Clerk read the Ordinance by title only.
Mr. BRAINARD moved the ordinance be passed as an emergency measure. Roll call: Barlos, Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
Mr. BRAINARD moved the ordinance be placed on its
final passage and passed. Roll
call: Barlos, Brainard, Buehrer,
Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
So the Ordinance was passed.
ORDINANCE NO. 306 – 2004 AUTHORIZING FINAL CHANGE ORDER TO CONTRACT WITH PHC, INC., RELATIVE TO PHASE 3 AREA 1 STORM SEWER IMPROVEMENT PROJECT IN THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.
The
Clerk read the Ordinance by title only.
Mrs. BARLOS moved the ordinance be passed as an
emergency measure. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting
yea; nays none.
Mrs. BARLOS moved the ordinance be placed on its
final passage and passed. Roll
call: Barlos, Brainard, Buehrer, Carr, Coyle, Shook
and Zimmerman (7) voting yea; nays none.
So the Ordinance was passed.
ORDINANCE NO. 307 - 2004 AUTHORIZING EXECUTION OF CHANGE ORDERS NOS. 1 AND 2 TO PROJECT AGREEMENT WITH THE OHIO DEPARTMENT OF TRANSPORTATION RELATIVE TO ANTHONY WAYNE TRAIL IMPROVEMENTS IN THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.
The
Clerk read the Ordinance by title only.
Mr. SHOOK moved the ordinance be placed on its final
passage and passed. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting
yea; nays none.
So the Ordinance was passed.
ORDINANCE
NO. 308 – 2004
AUTHORIZING EMPLOYMENT OF G.M. BARTON SURVEY RELATIVE TO SURVEY WORK FOR
THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.
The Clerk read the Ordinance by title only.
Mr. BUEHRER moved the ordinance be passed as an emergency measure. Roll call: Barlos, Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
Mr. BUEHRER moved the ordinance be placed on its
final passage and passed. Roll
call: Barlos, Brainard, Buehrer,
Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
So the Ordinance was passed.
ORDINANCE NO.
309 – 2004
AUTHORIZING CONTRACT WITH CREATIVE MICROSYSTEMS, INC., RELATIVE TO
PURCHASE OF MAG-FILER TAX SOFTWARE FOR THE CITY OF MAUMEE, OHIO, AND DECLARING
AN EMERGENCY.
The
Clerk read the Ordinance by title only.
Mr. ZIMMERMAN moved the ordinance be passed as an emergency measure. Roll call: Barlos, Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
Mr. ZIMMERMAN moved the ordinance be placed on its
final passage and passed. Roll
call: Barlos, Brainard, Buehrer,
Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
So the Ordinance was passed.
ORDINANCE NO.
310 – 2004
AUTHORIZING EMPLOYMENT OF MANNIK & SMITH GROUP, INC., RELATIVE TO
PREPARATION OF PLANS AND SPECIFICATION FOR THE IMPROVEMENT OF CAREW LANE IN THE
CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.
The
Clerk read the Ordinance by title only.
Mr. CARR moved the ordinance be passed as an emergency measure. Roll call: Barlos, Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
Mr. CARR moved the ordinance be placed on its final
passage and passed. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting
yea; nays none.
So the Ordinance was passed.
ORDINANCE NO.
311 – 2004
AUTHORIZING CHANGE ORDER TO CONTRACT WITH MIDWEST CONTRACTING FOR THE
IMPROVEMENT OF THE MAUMEE SENIOR CENTER, AND DECLARING AN EMERGENCY.
The
Clerk read the Ordinance by title only.
Mr. COYLE moved the ordinance be passed as an emergency measure. Roll call: Barlos, Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
Mr. COYLE moved the ordinance be placed on its final
passage and passed. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting
yea; nays none.
So the Ordinance was passed.
ORDINANCE NO.
312 – 2004
AUTHORIZING THE MAYOR AND MUNICIPAL CLERK TO EXECUTE SETTLEMENT AGREEMENT
AND RELEASE WITH SBC GLOBAL SERVICES, INC., AND DECLARING AN EMERGENCY.
The
Clerk read the Ordinance by title only.
Mr. BRAINARD moved the ordinance be passed as an emergency measure. Roll call: Barlos, Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
Mr. BRAINARD moved the ordinance be placed on its
final passage and passed. Roll
call: Barlos, Brainard, Buehrer,
Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
So the Ordinance was passed.
ORDINANCE NO.
313 – 2004
APPROPRIATING AND TRANSFERRING FUNDS FOR VARIOUS PURPOSES.
The
Clerk read the Ordinance by title only.
Mrs. BARLOS moved the ordinance be passed as an emergency measure. Roll call: Barlos, Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
Mrs. BARLOS moved the ordinance be placed on its
final passage and passed. Roll
call: Barlos, Brainard, Buehrer,
Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
So the Ordinance was passed.
Mr. SHOOK moved to adjourn to executive session to
discuss the purchase of real estate. Roll
call: All members present voting
yea, the Chair declared the motion carried.
****************************************************
7:30 PM, Monday, November 15, 2004
The
Council of the City of Maumee, Ohio, met on the above date and time with the
following members present: Barlos,
Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7).
Mayor Wagener presiding.
Mr. SHOOK moved to suspend reading the minutes of the
November 1, 2004, meeting and approve the Minutes Journal and to amend the
minutes of October 18, 2004, to add “Mr. SHOOK moved to accept the Fire
Traffic Study Report prepared by SSOE. Roll call: All members present voting yea, the Chair declared the motion
carried”. Roll call:
All members present voting yea, the Chair declared the motion carried.
A letter from the Police Chief requesting
authorization to apply for a 2005 Local Law Enforcement Block grant was read.
He stated the application is in the amount of $19,718.78 and that a ten
percent cash match is required. He
said that the grant funds would be used to purchase seventeen “less lethal”
Taser weapons.
Mr. BUEHRER moved Mr. Carr and Mr. Zimmerman be
allowed to abstain from voting due to a conflict of interest.
Roll call: All members
present voting yea, the Chair declared the motion carried.
Mr. SHOOK moved
the necessary legislation be prepared to authorize application for the 2005
Local Law Enforcement Block Grant (LLEBG), as requested.
Roll call: Barlos, Brainard,
Buehrer, Coyle and Shook (5) voting yea; nays none; Carr and Zimmerman (2)
abstaining. The Chair declared the
motion carried by a 5-0 vote.
A letter from the Police Chief requesting
authorization to purchase four “less lethal” Taser weapons was read.
He stated that the weapons would be used by the Police Division
instructor staff to being to evaluate carry issues and implementation issues.
He said that the cost of the four weapons is $3,200.
Mr. BUEHRER moved Mr. Carr and Mr. Zimmerman be
allowed to abstain from voting due to a conflict of interest.
Roll call: All members
present voting yea, the Chair declared the motion carried.
Mr. BUEHRER moved the necessary legislation be
prepared to authorize purchase of four Taser weapons in an amount not to exceed
$3,200, as requested. Roll call:
Barlos, Brainard, Buehrer, Coyle and Shook (5) voting yea; nays none;
Carr and Zimmerman (2) abstaining. The
Chair declared the motion carried by a 5-0 vote.
A letter from the Service Director requesting a
change order for the Michigan Avenue Pumping Station improvements was read.
He stated it was discovered that some bolts had sustained extensive
corrosion and needed to be replaced. He
said that Toltest, Inc. has quoted a cost of $355 to replace the bolts and to
remove asbestos insulation around the joints.
Mr. COYLE moved the necessary legislation be prepared
to authorize a change order for the Michigan Avenue Pumping Station Improvement
Project with Toltest, Inc., in the amount of $355, as requested.
Roll call: All members
present voting yea, the Chair declared the motion carried.
A letter from the Finance Director presenting the
2003 Comprehensive Annual Financial Report (CAFR) and requesting an additional
appropriation for audit services was read.
He stated that the report conforms to the new reporting model following
the Governmental Accounting Standards Board Statement Number 34 (GASB 34).
He said that the Auditor has presented a “change order” in the amount
of $12,275, due to performance of a federally required “Single Audit”,
adaptation to the new recording model in general, and reporting fixed assets
under the scope of GASB 34.
Mr. BRAINARD moved
the necessary legislation be prepared to authorize a change order with the State
Auditor in the amount of $12,275, as requested.
Roll call: All members
present voting yea, the Chair declared the motion carried.
A letter from the Commissioner of Public Service
tabulating bids received for three vehicles for the Service Department with
trade-ins was read. He stated that
the first bid was for a panel safety van for the Sewer Department and he
recommends the low bid of Ed Schmidt Pontiac, GMC in the net amount of $32,690
which includes two trade-in vehicles, a 1978 Ford F-250 van, trade-in price of
$500, and a 1988 Ford F-350 van, trade-in price of $1,500. The Second bid is for a low profile dump with plow and
spreader and he recommends the low bid of Bi-State Ford in the net amount of
$51,550, which includes acceptance of the option for plow lights at $550, and
the trade-in of a 1996 GMC Low-Pro single axel dump in the amount of $15,382.
The third bid is for a single axel dump truck with plow and spreader and
he recommends the low bid of Bi-State Ford in the net amount of $69,000, which
includes the trade-in of a 1995 GMC single axel dump, trade-in amount of
$14,407.
Mr. BUEHRER moved Mr. Carr be allowed to abstain from
voting due to a conflict of interest. Roll
call: All members present voting
yea, the Chair declared the motion carried.
Mrs. BARLOS moved the bid of Ed Schmidt Pontiac GMC
for the panel van with trade-ins be declared lowest and best and the necessary
legislation be prepared to authorize a contract in the amount of $32,690, as
requested. Roll call:
Barlos, Brainard, Buehrer, Coyle, Shook and Zimmerman (6) voting yea;
nays none; Carr (1) abstaining. The
Chair declared the motion carried by a 6-0 vote.
Mr. BUEHRER moved Mr. Carr be allowed to abstain from
voting due to a conflict of interest. Roll
call: All members present voting
yea, the Chair declared the motion carried.
Mrs. BARLOS moved the bid of Bi-State Ford low
profile dump truck with trade-in be declared the lowest and best and the
necessary legislation be prepared to authorize a contract in the amount of
$51,550, as requested. Roll call:
Barlos, Brainard, Buehrer, Coyle, Shook and Zimmerman (6) voting yea;
nays none; Carr (1) abstaining. The
Chair declared the motion carried by a 6-0 vote.
Mrs. BARLOS moved Mr. Carr be allowed to abstain from
voting due to a conflict of interest. Roll
call: All members present voting
yea, the Chair declared the motion carried.
Mrs. BARLOS moved the bid of Bi-State Ford for the
single axel dump truck with trade-in be declared the lowest and best and the
necessary legislation be prepared to authorize a contract in the amount of
$69,000, as requested. Roll call:
Barlos, Brainard, Buehrer, Coyle, Shook and Zimmerman (6) voting yea;
nays none; Carr (1) abstaining. The
Chair declared the motion carried by a 6-0 vote.
Mr. SHOOK moved to remove from the agenda a letter
from the Administrator regarding a Management Agreement with the Toledo Area
Metropark District. Roll call:
All members present voting yea, the Chair declared the motion carried.
A letter from the Administrator recommending approval
of various amendments to the existing Enterprise Zone and Community Reinvestment
Area agreements was read. He stated
the requested amendments are of a “housekeeping” nature:
reflecting new property owners, revised parcel numbers, and actual
investment values.
Mr. SHOOK moved the necessary legislation be prepared
to authorize amendment of the Enterprise Zone and Community Reinvestment Area
agreements, as recommended. Roll
call: All members present voting
yea, the Chair declared the motion carried.
A letter from the Administrator recommending award of
a Job Creation and Retention Grant to Mechanical Design Associates, Inc., was
read. He stated Mechanical Design
Associates, Inc., proposes to relocate its operations at 1625 Indian Wood Circle
in Maumee to 1415 Holland Road (formerly occupied by the Gordon Foods Company).
He said he recommends a grant in an amount of up to $4,800 annually each
of the next four years.
Mr. ZIMMERMAN moved the necessary legislation be
prepared to authorize a Job Creation and Retention Grant to Mechanical Design
Associates, Inc., as recommended. Roll
call: All members present voting
yea, the Chair declared the motion carried.
A letter from the Administrator recommending award of
a Job Creation and Retention Grant to Morgan Mechanical Services, Inc., was
read. He stated Morgan Mechanical
Services, Inc., also proposes to relocate its operations at 1625 Indian Wood
Circle in Maumee to 1415 Holland Road. He
said he recommends a grant in an amount of up to $2,580 annually each of the
next three years.
Mr. CARR moved the necessary legislation be prepared
to authorize a Job Creation and Retention Grant to Morgan Mechanical Services,
Inc., as recommended. Roll call:
All members present voting yea, the Chair declared the motion carried.
A letter from the Law Director requesting
authorization of an agreement with the Lucas County Commissioners for
continuation of the Suburban Courts Services Program was read.
She stated the City has participated in the Suburban Court Services
Program since 1997 to provide victim advocacy services for victims of crimes in
the Maumee Municipal Court. She said that the County Prosecutor has received a grant from
the Victims of Crimes Act to continue certain funding for the program and is
requesting the City enter into a contract with the Lucas County Commissioners
for the continuation of the program at a cost to the City of $38,795.14, for
October 1, 2004 through September 30, 2005.
Mr. CARR moved Mrs. Barlos be allowed to abstain from
voting due to a conflict of interest. Roll
call: All members present voting
yea, the Chair declared the motion carried.
Mr. CARR moved the necessary legislation be prepared
to authorize a contract with the Lucas County Commissioners for continuation of
the Suburban Courts Services Program, as requested. Roll call: Brainard,
Buehrer, Carr, Coyle, Shook and Zimmerman (6) voting yea; nays none; Barlos (1)
abstaining. The Chair declared the
motion carried by a 6-0 vote.
Mr. SHOOK moved to add threatened or pending
litigation and a personnel matter to executive session.
Roll call: All members
present voting yea, the Chair declared the motion carried.
Mr. Shook reported the Committee of the Whole met
just before tonight’s meeting and that Kirk Kern, Commissioner of Community
Development; and Jim Walter, Great Eastern Theatre; and Ty Szumigala, Maumee
Indoor Theater, reviewed 2004 operations of the Maumee Indoor Theater and gave a
presentation of the 2005 business plan; discussed policy for temporary liquor
permits at the Maumee Indoor Theater and recommended referral to the Theater
Advisory Commission; and that items on the agenda were discussed.
Mr. SHOOK moved the report be approved.
Roll call: All members
present voting yea, the Chair declared the motion carried.
Mr. ZIMMERMAN moved to refer the annual budget
process, and personnel structure within the Finance Department to the Finance
Committee. Roll call:
All members present voting yea, the Chair declared the motion carried.
Legislation was considered at this time.
ORDINANCE NO.
314 - 2004
ESTABLISHING A GRANT PROGRAM TO ASSIST HOMEOWNERS IN REMOVING CLEAN WATER
CONNECTIONS FROM THE SANITARY SEWER SYSTEM, AND DECLARING AN EMERGENCY.
The Clerk read the Ordinance by title only.
Mr.
COYLE moved the ordinance be passed as an emergency measure.
Roll call: Barlos, Brainard,
Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
Mr. COYLE moved the resolution be placed on its final
passage and passed. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting
yea; nays none.
So the Ordinance was passed.
ORDINANCE NO.
315 – 2004
AUTHORIZING EXECUTION OF AGREEMENT BETWEEN THE CITY OF MAUMEE AND VILLAGE
OF WATERVILLE RELATIVE TO FURNISHING OF DISPATCH SERVICES FOR THE VILLAGE OF
WATERVILLE POLICE AND FIRE DEPARTMENTS, AND DECLARING AN EMERGENCY.
The
Clerk read the Ordinance by title only.
Mr.
BRAINARD moved the ordinance be passed as an emergency measure.
Roll call: Barlos, Brainard,
Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
Mr. BRAINARD moved the ordinance be placed on its
final passage and passed. Roll
call: Barlos, Brainard, Buehrer,
Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
So the Ordinance was passed.
ORDINANCE
NO. 316 – 2004
AUTHORIZING EXECUTION OF AGREEMENT BETWEEN THE CITY OF MAUMEE AND
MONCLOVA TOWNSHIP RELATIVE TO FURNISHING OF DISPATCH SERVICES FOR THE MONCLOVA
TOWNSHIP FIRE DEPARTMENT, AND DECLARING AN EMERGENCY.
The
Clerk read the Ordinance by title only.
Mrs. BARLOS moved the ordinance be passed as an
emergency measure. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting
yea; nays none.
Mrs. BARLOS moved the ordinance be placed on its
final passage and passed. Roll
call: Barlos, Brainard, Buehrer,
Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
So the Ordinance was passed.
RESOLUTION
NO. 317 - 2004
AUTHORIZING THE MAYOR AND MUNICIPAL CLERK TO FILE AN APPLICATION WITH
OFFICE OF CRIMINAL JUSTICE SERVICES OF THE STATE OF OHIO TO PARTICIPATE IN THE
2005 LOCAL LAW ENFORCEMENT BLOCK GRANT PROGRAM, AUTHORIZING ACCEPTANCE OF GRANT,
AND DECLARING AN EMERGENCY.
The
Clerk read the Ordinance by title only.
Mr. SHOOK moved the ordinance be passed as an
emergency measure. Roll call:
Barlos, Brainard, Buehrer, Coyle and Shook (5) voting yea; nays none;
Carr and Zimmerman (2) abstaining.
Mr. SHOOK moved the ordinance be placed on its final
passage and passed. Roll call:
Barlos, Brainard, Buehrer, Coyle and Shook (5) voting yea; nays none;
Carr and Zimmerman (2) abstaining.
So the Ordinance was passed.
ORDINANCE NO.
318 – 2004
AUTHORIZIING CHANGE ORDER TO CONTRACT FOR IMPROVEMENT OF MICHIGAN AVENUE
WATER PUMPING STATION IN THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.
The Clerk read the Ordinance by title only.
Mr.
BUEHRER moved the ordinance be passed as an emergency measure.
Roll call: Barlos, Brainard,
Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
Mr. BUEHRER moved the ordinance be placed on its
final passage and passed. Roll
call: Barlos, Brainard, Buehrer,
Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
So the Ordinance was passed.
ORDINANCE NO. 319 –
2004
ACCEPTING BID AND AUTHORIZING PURCHASE OF PANEL SAFETY VAN FOR THE SEWER
DIVISION IN THE DEPARTMENT OF PUBLIC SERVICE, AND DECLARING AN EMERGENCY.
The
Clerk read the Ordinance by title only.
Mr.
ZIMMERMAN moved the ordinance be passed as an emergency measure.
Roll call: Barlos, Brainard,
Buehrer, Coyle, Shook and Zimmerman (6) voting yea; nays none; Carr (1)
abstaining.
Mr. ZIMMERMAN moved the ordinance be placed on its
final passage and passed. Roll
call: Barlos, Brainard, Buehrer,
Coyle, Shook and Zimmerman (6) voting yea; nays none; Carr (1) abstaining.
So the Ordinance was passed.
ORDINANCE NO. 320 –
2004
ACCEPTING BID AND AUTHORIZING PURCHASE OF SINGLE AXLE DUMP TRUCK WITH
EQUIPMENT FOR THE DEPARTMENT OF PUBLIC SERVICE, AND DECLARING AN EMERGENCY.
The
Clerk read the Ordinance by title only.
Mr.
COYLE moved the ordinance be passed as an emergency measure.
Roll call: Barlos, Brainard,
Buehrer, Coyle, Shook and Zimmerman (6) voting yea; nays none; Carr (1)
abstaining.
Mr. COYLE moved the ordinance be placed on its final
passage and passed. Roll call:
Barlos, Brainard, Buehrer, Coyle, Shook and Zimmerman (6) voting yea;
nays none; Carr (1) abstaining.
So the Ordinance was passed.
ORDINANCE NO. 321 –
2004
ACCEPTING BID AND AUTHORIZING PURCHASE OF SINGLE AXLE DUMP TRUCK WITH
EQUIPMENT FOR THE DEPARTMENT OF PUBLIC SERVICE, AND DECLARING AN EMERGENCY.
The
Clerk read the Ordinance by title only.
Mr.
BRAINARD moved the ordinance be passed as an emergency measure.
Roll call: Barlos, Brainard,
Buehrer, Coyle, Shook and Zimmerman (6) voting yea; nays none; Carr (1)
abstaining.
Mr. BRAINARD moved the ordinance be placed on its
final passage and passed. Roll
call: Barlos, Brainard, Buehrer,
Coyle, Shook and Zimmerman (6) voting yea; nays none; Carr (1) abstaining.
So the Ordinance was passed.
ORDINANCE NO. 322 –
2004
AN ORDINANCE AUTHORIZING AMENDMENTS TO THE FOLLOWING ENTERPRISE ZONE (EZ)
AGREEMENTS AND COMMUNITY REINVESTMENT AREA (CRA) AGREEMENTS BASED ON THE
RECOMMENDATIONS OF THE TAX INCENTIVE REVIEW COUNCIL AND DECLARING THIS ACT AN
EMERGENCY.
The
Clerk read the Ordinance by title only.
Mrs.
BARLOS moved the ordinance be passed as an emergency measure.
Roll call: Barlos, Brainard,
Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
Mrs. BARLOS moved the ordinance be placed on its
final passage and passed. Roll
call: Barlos, Brainard, Buehrer,
Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
So the Ordinance was passed.
ORDINANCE NO. 323 –
2004
AUTHORIZING AWARD OF JOB CREATION AND RETENTION PILOT PROGRAM GRANT TO
MECHANICAL DESIGN ASSOCIATES, INC., AND DECLARING AN EMERGENCY.
The
Clerk read the Ordinance by title only.
Mr.
SHOOK moved the ordinance be passed as an emergency measure.
Roll call: Barlos, Brainard,
Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
Mr. SHOOK moved the ordinance be placed on its final
passage and passed. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting
yea; nays none.
So the Ordinance was passed.
ORDINANCE NO. 324 –
2004
AUTHORIZING AWARD OF JOB CREATION AND RETENTION PILOT PROGRAM GRANT TO
MORGAN MECHANICAL SERVICES, INC., AND DECLARING AN EMERGENCY.
The
Clerk read the Ordinance by title only.
Mr.
BUEHRER moved the ordinance be passed as an emergency measure.
Roll call: Barlos, Brainard,
Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
Mr. BUEHRER moved the ordinance be placed on its
final passage and passed. Roll
call: Barlos, Brainard, Buehrer,
Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
So the Ordinance was passed.
ORDINANCE NO. 325 –
2004
AUTHORIZING EXECUTION OF AGREEMENT BETWEEN THE CITY OF MAUMEE AND LUCAS
COUNTY BOARD OF COMMISSIONERS RELATIVE TO SUBURBAN COURT SERVICES PROGRAM IN THE
MAUMEE MUNICIPAL COURT, AND DECLARING AN EMERGENCY.
The
Clerk read the Ordinance by title only.
Mr.
ZIMMERMAN moved the ordinance be passed as an emergency measure.
Roll call: Brainard,
Buehrer, Carr, Coyle, Shook and Zimmerman (6) voting yea; nays none; Barlos (1)
abstaining.
Mr. ZIMMERMAN moved the ordinance be placed on its
final passage and passed. Roll
call: Brainard, Buehrer, Carr,
Coyle, Shook and Zimmerman (6) voting yea; nays none; Barlos (1) abstaining.
So the Ordinance was passed.
ORDINANCE NO. 326 –
2004
APPROPRIATING AND TRANSFERRING FUNDS FOR VARIOUS PURPOSES.
The
Clerk read the Ordinance by title only.
Mr.
COYLE moved the ordinance be passed as an emergency measure.
Roll call: Barlos, Brainard,
Buehrer, Coyle and Shook (5) voting yea; nays none; Carr and Zimmerman (2)
abstaining.
Mr. COYLE moved the ordinance be placed on its final
passage and passed. Roll call:
Barlos, Brainard, Buehrer, Coyle and Shook (5) voting yea; nays none;
Carr and Zimmerman (2) abstaining.
So the Ordinance was passed.
Mr. SHOOK moved to adjourn to executive session to
discuss the purchase and sale of real estate, threatened or pending litigation
and a personnel matter. Roll call:
All members present voting yea, the Chair declared the motion carried.
When Council returned to regular session, Mr. SHOOK moved to adjourn until 7:30 p.m., Monday, December 6, 2004, carried v.v.