The Council of the City of Maumee, Ohio, met on the above date and time with the following members present: Barlos, Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7). Mayor Wagener presiding.

Mr. SHOOK moved to suspend reading the minutes of the February 18, 2002 meeting, and approve the Minutes Journal. Roll call: All members present voting yea, the Chair declared the motion carried.

ORDINANCE NO. 40 – 2002 AUTHORIZING CONTRACT WITH BURCH AND ASSOCIATES RELATIVE TO TRAINING SERVICES FOR THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY. Motion to pass by Mr. COYLE. Passed by 7-0 vote.

ORDINANCE NO. 41 – 2002 AUTHORIZING AGREEMENT WITH TOLEDO TRANE SERVICE, INC., RELATIVE TO COOLING SYSTEM REPAIR SERVICES AT 400 CONANT STREET IN THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY. Motion to pass by Mr. BRAINARD. Passed by 7-0 vote.

ORDINANCE NO. 42 – 2002 AUTHORIZING EXECUTION OF CONTRACT WITH ROCKY FORK COMPANY RELATIVE TO TUB GRINDING SERVICES IN THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY. Motion to pass by Mrs. BARLOS. Passed by 7-0 vote.

ORDINANCE NO. 43 – 2002 APPROVING AND AUTHORIZING EXECUTION OF CHANGE ORDER FOR CONANT STREET/ANTHONY WAYNE TRAIL SIGNALIZATION PROJECT, AND DECLARING AN EMERGENCY. Motion to pass by Mr. SHOOK. Passed by 7-0 vote.

RESOLUTION NO. 44 – 2002 IMPLEMENTING SECTIONS 3735.65 THROUGH 3735.70 OF THE OHIO REVISED CODE, ESTABLISHING AND DESCRIBING THE BOUNDARIES OF A COMMUNITY REINVESTMENT AREA IN THE CITY OF MAUMEE AND AUTHORIZING USE OF EXISTING HOUSING OFFICER TO ADMINISTER THE PROGRAM AND EXISTING COMMUNITY REINVESTMENT HOUSING COUNCIL AND EXISTING TAX INCENTIVES REVIEW COUNCIL, AND DECLARING AN EMERGENCY. Motion to pass by Mr. BUEHRER. Passed by 6-1 vote. Buehrer (1) voting nay.

A letter from Buckeye Cable System requesting that the City consent to collateral assignment of its permit to operate the franchise was read. Mr. BUEHRER moved the matter be referred to the Public Utilities Committee. Roll call: All members voting yea, the Chair declared the motion carried.

The Annual Reports of the Municipal Court and Police Division and a status report of Forfeiture Funds were presented. Mr. SHOOK moved the reports be placed on file. Roll call: All members voting yea, the Chair declared the motion carried.

A letter from the Commissioner of Public Service requesting the City enter into an agreement for safety training was read. He stated Burch and Associates, Dublin, Ohio, has proposed to train 49 Service Department employees in bucket truck safety at a cost of $70.00 per employee. Mr. BRAINARD moved the necessary legislation be prepared to authorize an agreement with Burch and Associates, Dublin, Ohio in an amount not to exceed $3,430, as requested. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Service Director presenting a report of options to provide water recreation in 2002 was read. Mr. SHOOK moved the report be referred to the Parks & Recreation Committee. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Commissioner of Public Service requesting authorization for agreements for repair of Municipal Hall HVAC equipment was read. He stated two quotes were received and he recommends the quote of Toledo Trane Service, Inc. for the replacement of the chiller unit coils and for the purchase of protective coil guards in the amount not to exceed $17,428. He stated that an insurance claim for the April, 2001, hail damage in the amount of $12,882 has been submitted. Mr. COYLE moved the necessary legislation be prepared to authorize a contract with Toledo Trane, Inc. in the amount of $17,428, as recommended. Roll call: All members present voting yea, the Chair declared the motion carried.

An appeal by Toledo Sign Company of the Administrative Board decision denying a variance request for signage at Cornerstone Church, 1520 Reynolds Road was read. A letter from the Building & Zoning Inspector was read. He stated the Administrative Board approved size variances for the west face and the south face of the building. He further stated the Administrative Board denied a variance to allow the display of the logo for Cornerstone Church on two traffic control signs at the parking lot east of Market Place Drive. Brian Heil, Toledo Sign Co., stated the signs are similar to the directional signs in the parking lot south of Dussel Drive. After much discussion, Mr. CARR moved the appeal be approved. Roll call: All members present voting yea, the Chair declared the motion carried. Mr. CARR moved the application be referred to the Municipal Planning Commission for amendments to the Special Use Permit and the permit for a Shopping Center of Integrated Design. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Acting Finance Director requesting authorization for agreements to implement an automated system for "Customer Initiated Payments" for Income Tax Withholders was read. Mr. ZIMMERMAN moved the matter be referred to the Finance Committee. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Maumee Senior Center requesting a donation for building maintenance and utilities was read. Debbie Fauble, president, stated a request for $14,000 for utilities and $2,700 for minor building expenses is the same as last year. Mr. BUEHRER moved the necessary legislation be prepared to authorize donation of $16,700 to the Maumee Senior Center, as requested. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Service Director requesting approval of a contract for wood chip tub grinding services was read. He stated Rocky Fork Company, New Albany, Ohio, has proposed a contract in the amount of $8,900 to grind the brush that has accumulated over the last two years from curbside brush collection and storm damage pickup and to turn partially composted matter. Mrs. BARLOS moved the necessary legislation be prepared to authorize a contract with Rocky Fork Company in the amount of $8,900, as requested. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Service Director requesting approval of Change Order Number 15 for ODOT's Conant Street/Anthony Wayne Trail Signalization project was read. He stated the total of the Change Order is $258,653.62 with the City's share being $9,807.04. Mr. SHOOK moved the necessary legislation be prepared to authorize approval of Change Order Number 15 in the total amount of $258,653.62 for ODOT's Conant Street/Anthony Wayne Trail Signalization project, as requested. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Administrator-Safety Director requesting council establish Maumee's CRA #2 (Detroit Avenue & River Road from Michigan Avenue to 2501 River Road) was read. He stated a Community Reinvestment Area (CRA) will offer property owners tax incentives for investing in real property improvements. The Administrator-Safety Director stated this will enable the Lutheran Home Society to progress with its development of senior housing at 2501 River Road as well as encourage the redevelopment of Detroit Avenue shopping centers and commercial uses along Detroit Avenue and River Road. Mr. Buehrer stated his belief that the residential areas along River road should be excluded. Mrs. BARLOS moved to call the question. Roll call: Barlos, Brainard, Carr, Coyle and Shook (5) voting yea; Buehrer and Zimmerman (2) voting nay. The Chair declared the motion carried by a 5-2 vote. Mr. CARR moved the necessary legislation be prepared to create the new CRA area and authorize application to the Ohio Department for approval. Roll call: Barlos, Brainard, Carr, Coyle, Shook and Zimmerman (6) voting yea; Buehrer (1) voting nay. The Chair declared the motion carried by a 6-1 vote.

A letter from the Chief of Police requesting approval to replace Mobile Data Computer (MDC) mounting hardware was read. He stated MDCs were installed in eight Maumee patrol vehicles in 2001 funded by the Lucas County Emergency Management 911 tax levy. He further stated the new mounts are needed to address safety and operational concerns about the EMS/911 provided mounts. He stated remounting the MDCs would cost approximately $7,000. Mr. ZIMMERMAN moved the necessary legislation be prepared to authorize purchases from Cruiser's, Inc., and Bender Communication, as requested. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Mayor requesting a $10,000 grant for the Maumee Arts Council for 2002 was read. He stated the grant will provide operational support and programming such as the Maumee Summer Concert Series. Mr. SHOOK moved the necessary legislation be prepared to authorize appropriation of $10,000 for the Maumee Arts Council, as requested. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Mayor requesting approval of dates for the 2002 Uptown Concert Series was read. He stated the Maumee Summer Concert series will be held in Uptown Maumee from 6:30 p.m. to 12:00 midnight on Saturday, June 8, July 13 and August 24, 2002. Mr. SHOOK moved to approve the dates for the 2002 Uptown Concert Series, as requested. Roll call: All members present voting yea, the Chair declared the motion carried.

Mr. BUEHRER moved the letter from the Law Director requesting the matter of the proposed JEDZ settlement be removed from the agenda and added to the executive session. Roll call: All members present voting yea, the Chair declared the motion carried.

Mrs. Barlos read the following report from the Code Committee. (Report in full in Minutes Journal.) Mrs. BARLOS moved the report be approved in its entirety. Roll call: All members present voting yea, the Chair declared the motion carried.

Mr. SHOOK moved the matter of Enterprise Zone and Community Reinvestment Area tax incentives within the Joint Economic Development Zone be referred to Finance Committee. Roll call: All members present voting yea, the Chair declared the motion carried. Mr. SHOOK moved the creation of a position of Commissioner of Community Development be referred to the Finance Committee. Roll call: All members present voting yea, the Chair declared the motion carried. Legislation was considered at this time.

Mr. ZIMMERMAN moved to adjourn to executive session to discuss collective bargaining, the purchase of real estate, and pending litigation. Roll call: All members present voting yea, the Chair declared the motion carried.

When Council returned to regular session, Mr. CARR moved to reconsider Resolution 44-2002. Roll call: All members present voting yea, the Chair declared the motion carried. Mr. CARR moved to pass Resolution 44-2002 as an emergency measure. Roll call: All members present voting yea, the Chair declared the motion carried.

Mr. SHOOK moved to adjourn until 8:00 p.m., Monday, April 1, 2002, carried v.v.

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Monday, March 18, 2002

The Council of the City of Maumee, Ohio, met on the above date and time with the following members present: Barlos, Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7). Mayor Wagener presiding.

Mr. SHOOK moved to suspend reading the minutes of the March 4, 2002 meeting, and approve the Minutes Journal. Roll call: All members present voting yea, the Chair declared the motion carried

ORDINANCE NO. 45 – 2002 AUTHORIZING EXECUTION OF AGREEMENT BETWEEN THE CITY OF MAUMEE AND LUCAS COUNTY RELATIVE TO REVIEW OF TRAFFIC STUDY, AND DECLARING AN EMERGENCY. Motion to pass by Mr. COYLE. Passed by 6-0 vote. Barlos (1) abstainin

ORDINANCE NO. 46 – 2002 AUTHORIZING PURCHASE OF BLEACHERS FOR FORD FIELD, AND DECLARING AN EMERGENCY. Motion to pass by Mr. BRAINARD. Passed by 7-0 vote.

ORDINANCE NO. 47 – 2002 AUTHORIZING EXECUTION OF AGREEMENT BETWEEN THE CITY OF MAUMEE AND LUCAS COUNTY RELATIVE TO PARTICIPATION IN GYPSY MOTH SUPPRESSION PROGRAM AND DECLARING AN EMERGENCY. Motion to pass by Mr. SHOOK. Passed by 6-0 vote. Barlos (1) abstaining.

ORDINANCE NO. 48 – 2002 MAKING APPROPRIATIONS FOR CURRENT EXPENSES AND OTHER EXPENDITURES OF THE CITY OF MAUMEE, OHIO, DURING THE FISCAL YEAR ENDING DECEMBER 31, 2002. Motion to pass by Mrs. BARLOS. Passed by 7-0 vote.

A letter from the Mayor nominating Michael J. Anderson, Maumee; and Daniel J. DiSalle, 1909 River Road, to St. Lukes Hospital Board of Trustees for three year terms ending March 1, 2005, was read. Mr. BRAINARD moved the nominations be confirmed. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Mayor appointing Dyana Yardley-Davis, 1616 River Road, to the Maumee Arts Council for a two year term ending December 31, 2003, was read. Mr. SHOOK moved the appointment be confirmed. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Mayor appointing Marilyn Cameron, 1205 Birch Street; Deborah Braun, 657 Southfield Drive; and Susan Santoro, 2211 Willowtree Lane, to the ADA Advisory Commission for two year terms ending March 1, 2004, was read. Mr. BUEHRER moved the appointments be confirmed. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Service Director requesting authorization of a cooperative agreement with Lucas County Commissioners to jointly participate in the cost of a traffic study was read. He stated the county has hired a consultant to review the traffic study and has proposed the city share in the cost. Mr. ZIMMERMAN moved Mrs. Barlos be allowed to abstain due to a conflict of interest. Roll call: All members present voting yea, the Chair declared the motion carried. Mr. ZIMMERMAN moved the necessary legislation be prepared to authorize a cooperative agreement with Lucas County Commissioners to jointly participate in the cost of a traffic study in an amount not to exceed $4,000. Roll call: Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (6) voting yea; Barlos (1) abstaining. The Chair declared the motion carried by a 6-0 vote.

A tabulation of bids received by the Acting Finance Director for Telephone/Voice Mail System was read. He stated nine bids were received and they ranged from $70,458.44 to $204,428.37. He also stated that a thorough analysis of the bids is being prepared. Mr. SHOOK moved the tabulation of bids for Telephone/Voice Mail System be referred to the Finance and Economic Development Committee. Roll call: All members present voting yea, the Chair declared the motion carried.

An application of Lutheran Homes Society for a Planned Unit Development permit to allow construction of a 70 unit senior housing development at 2501 River Road was presented. Mrs. BARLOS moved the application be referred to the Municipal Planning Commission. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Commissioner of Public Service requesting authorization to replace bleachers at Ford Field was read. He stated that it was discovered that the existing bleachers have deteriorated and were unsafe. He requested authority to replace the existing bleachers with a five row painted aluminum bleacher from Anderson Recreational Design, Inc., Findlay, Ohio, at a cost of $6,604. Mr. SHOOK moved the necessary legislation be prepared to authorize purchase of four five-row, painted aluminum bleachers from Anderson Recreational Design, Inc., as requested. Roll call: All members present voting yea, the Chair declared the motion carried.

An application of Mrs. W.B. Bradfield for vacation of a portion of the alley at 1160 Birch Street was read. Mr. SHOOK moved a public hearing be set for 8 p.m. Monday, April 1. Roll call: All members present voting yea, the Chair declared the motion carried.

Mr. SHOOK moved an executive session be added to the agenda to discuss collective bargaining and pending litigation. Roll call: All members present voting yea, the Chair declared the motion carried.

Mr. Zimmerman read the following report from the Finance Committee. (Report in full in Minutes Journal.) Mr. ZIMMERMAN moved the report be approved in its entirety. Roll call: All members present voting yea, the Chair declared the motion carried.

Mr. Buehrer read the following report from the Buildings and Lands Committee. (January 25, 2002) (Report in full in Minutes Journal.) Mr. BUEHRER moved the report be approved in its entirety. Roll call: All members present voting yea, the Chair declared the motion carried.

Mr. Buehrer read the following report from the Buildings and Lands Committee. (March 8, 2002) (Report in full in Minutes Journal.) Mr. BUEHRER moved the report be approved in its entirety. Roll call: All members present voting yea, the Chair declared the motion carried.

Mr. Brainard read the following report from the Environment Committee. (Report in full in Minutes Journal.) Mr. BRAINARD moved Mrs. Barlos be allowed to abstain due to a conflict of interest. Roll call: All members present voting yea, the Chair declared the motion carried. Mr. BRAINARD moved the report be approved in its entirety. Roll call: Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (6) voting yea; Barlos (1) abstaining. The Chair declared the motion carried by a 6-0 vote.

Dave Westrick, 220 W. Wayne Street, spoke regarding the archaeological survey conducted for General Growth Properties, Inc., on the site of the proposed mall and requested its release to the public. Mr. Carr stated he believes General Growth Properties, Inc. should release the archaeological survey.

Legislation was considered at this time.

Mr. SHOOK moved to adjourn to executive session to discuss collective bargaining and pending litigation. Roll call: All members present voting yea, the Chair declared the motion carried.

When Council returned to regular session, Mr. SHOOK moved to refer the matter of a proposed settlement of the pending litigation with the City of Toledo regarding a Joint Economic Development Zone agreement to the Finance & Economic Development Committee. Roll call: All members present voting yea, the Chair declared the motion carried.

Mr. SHOOK moved to adjourn until 8:00 p.m., Monday, April 1, 2002, carried v.v.

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Monday, April 1, 2002

The Council of the City of Maumee, Ohio, met on the above date and time with the following members present: Barlos, Brainard, Carr, Coyle, Shook, and Zimmerman (6); Buehrer (1) absent. Mayor Wagener presiding.

Mr. Shook moved to suspend reading the minutes of the March 18, 2002 meeting, and approve the Minutes Journal. Roll call: All members present voting yea, the Chair declared the motion carried.

ORDINANCE NO. 49 – 2002 AUTHORIZING AGREEMENT WITH CHARLES F. MANN CO. RELATIVE TO PAINTING SERVICES AT DISPATCH/COMMUNICATION CENTER OF THE DIVISION OF POLICE OF THE CITY OF MAUMEE, OHIO AND DECLARING AN EMERGENCY. Motion to pass by Mr. COYLE. Passed by 6-0 vote.

ORDINANCE NO. 50 – 2002 AUTHORIZING AGREEMENT WITH DIBLING FLOOR COVERING RELATIVE TO CARPETING SERVICES AT THE DISPATCH/COMMUNICATION CENTER OF THE DIVISION OF POLICE OF THE CITY OF MAUMEE, OHIO AND DECLARING AN EMERGENCY. Motion to pass by Mr. BRAINARD. Passed by 6-0 vote.

ORDINANCE NO. 51 – 2002 AUTHORIZING PURCHASE OF COMPUTER EQUIPMENT FOR DISPATCH CENTER OF DIVISION OF POLICE, AND DECLARING AN EMERGENCY. Motion to pass by Mrs. BARLOS. Passed by 6-0 vote.

ORDINANCE NO. 52 – 2002 AUTHORIZING PURCHASE OF FLAGS FROM FLAGS SALES AND REPAIRS, AND DECLARING AN EMERGENCY. Motion to pass by Mr. SHOOK. Passed by 6-0 vote.

ORDINANCE NO. 53 – 2002 AUTHORIZING CONTRACT WITH HARBOR BEHAVIORAL HEALTHCARE RELATIVE TO EMPLOYEE ASSISTANCE SERVICES FOR THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY. Motion to pass by Mr. ZIMMERMAN. Passed by 6-0 vote.

ORDINANCE NO. 54 – 2002 AUTHORIZING CONTRACT WITH MEYER HILL LYNCH, RELATIVE TO PROVISION OF UNDERGROUND FIBER OPTIC CABLING FOR COMPUTER SYSTEMS IN THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY. Motion to pass by Mr. CARR. Passed by 6-0 vote.

ORDINANCE NO. 55 – 2002 AUTHORIZING CONTRACT WITH SCHONHARDT & ASSOCIATES RELATIVE TO FIXED ASSET REPORTING SERVICES OF THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY. Motion to pass by Mr. COYLE. Passed by 6-0 vote.

ORDINANCE NO. 56 – 2002 AUTHORIZING AGREEMENT WITH CORPORATE PROTECTION SERVICES RELATIVE TO SERVICES IN CONNECTION WITH SECURITY SYSTEM MONITORING FOR THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY. Motion to pass by Mr. BRAINARD. Passed by 6-0 vote.

ORDINANCE NO. 57 – 2002 AUTHORIZING EXECUTION OF JOINT COOPERATION AGREEMENT RELATIVE TO THE WABASH CANNONBALL BIKE/HIKE TRAIL, AND DECLARING AN EMERGENCY. Motion to pass by Mr. SHOOK. Passed by 5-0 vote. Barlos (1) abstaining.

ORDINANCE NO. 58 – 2002 AUTHORIZING EXECUTION OF AGREEMENT BETWEEN THE CITY OF MAUMEE, THE LUCAS COUNTY SENIOR NUTRITION PROGRAM, AND THE AREA OFFICE ON AGING RELATIVE TO THE SENIOR NUTRITION PROJECT IN THE CITY OF MAUMEE, AND DECLARING AN EMERGENCY. Motion to pass by Mrs. BARLOS. Passed by 6-0 vote.

The Mayor opened a public hearing on the petition of Mrs. William Bradfield for vacation of seven feet of the fourteen foot alley right of way at 1160 Birch Street. A letter from the Service Director requesting that, if the vacation is granted, an easement be retained to allow for the maintenance of a storm sewer was read. The Commissioner of Public Service suggested that the other property owners adjacent to this alley be notified and that the entire alley be addressed. Mr. Michael Matuszak, 621 Sackett Street, spoke in opposition of the petition and requested that the City consider maintaining control of the alleys. Mr. SHOOK moved the public hearing be continued and the matter be referred to the Streets Committee. Roll call: All members present voting yea, the Chair declared the motion carried.

A notice from the Ohio Division of Liquor Control of annual renewals of liquor permits was presented. Mr. BRAINARD moved that the Police Division be directed to research the permitted businesses and advise Council regarding possibly objectionable permits. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Mayor appointing Ruth Kessen, 10 W. Mews, to the Maumee Arts Council to fill an unexpired three-year term ending December 31, 2002, was read. Mr. ZIMMERMAN moved the appointment be confirmed. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Police Chief requesting approval of contracts for painting and carpeting at the dispatch center was read. He stated the County E9-1-1 PSAP upgrade will require reconfiguring the work space. He recommended the proposal of Charles F. Mann Co. for painting in the amount of $1,108.00 and the proposal of Dibling Floor Covering for carpeting in the amount of $3,394.00. Mr. COYLE moved the necessary legislation be prepared to authorize contracts with Dibling Floor Covering and with Charles F. Mann Co., as requested. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Police Chief requesting approval of replacement of computer equipment at the dispatch center was read. He stated the equipment being replaced is more than three years old and will not readily accommodate upgrades. He recommended the quote by Computer Discount, Inc. in the amount of $8,745.00. Mrs. BARLOS moved the necessary legislation be prepared to authorize a purchase of computer equipment from Computer Discount, Inc., as requested. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Service Director requesting authorization of a purchase contract for 200 city flags was read. He recommended the quote of Flags Sales and Repairs in the amount of $6,585.00 for 3’x5’ flags. Mr. SHOOK moved the necessary legislation be prepared to authorize the purchase contract with Flags Sales and Repairs, as requested. Roll call: all members present voting yea, the Chair declared the motion carried.

A letter from the Administrator-Safety Director requesting a contract with Harbor Behavioral Healthcare for renewal of the employee assistance program was read. He stated the contract amount of $27.50 per employee is the same amount as last year with the same terms and conditions. Mr. BRAINARD moved the necessary legislation be prepared to authorize the renewal of the contract with Harbor Behavioral Healthcare for the employee assistance program, as requested. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Acting Finance Director requesting authorization of a contract for cable installation was read. He stated the previously approved aerial installation of cable proved not feasible and underground conduit has been installed from the Sewer Building to the Service yard building. He recommended the revised proposal of Meyer-Hill-Lynch in the amount of $5,707.00. Mr. ZIMMERMAN moved the necessary legislation be prepared to authorize a revised contract with Meyer-Hill-Lynch in an amount not to exceed $5,707.00 for cable installation, as requested. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Acting Finance Director requesting additional services be authorized with the accounting consultant for fixed asset reporting was read. He stated that fixed asset reporting is essential to the issuance of the annual financial report. He recommended a contract addendum with Schonhardt and Associates in an amount not to exceed $6,400.00. Mrs. BARLOS moved the necessary legislation be prepared to authorize a contract addendum with Schonhardt and Associates not to exceed $6,400.00 for fixed asset reporting, as requested. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Service Director regarding changes to the summer recreation program was read. Mr. Carr suggested that Union School officials and parents be involved in any discussions involving the Ford Field playground since it is the only playground located east of Conant Street. He also suggested the possibility of upgrading the playground equipment. Mr. SHOOK moved the matter be referred to the Parks & Recreation Committee. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Commissioner of Public Service requesting a service agreement for building security monitoring was read. He stated that Corporate Protection Service is increasing its rate by $3.00 per month for a total quarterly fee of $96.00. Mr. ZIMMERMAN moved the necessary legislation be prepared to authorize a revised service agreement with Corporate Protection Services for monitoring of the security and fire alarm system in the amount of $96.00 per quarter. Roll call: All members present voting yea, the Chair declared the motion carried.

A petition of Charlie & Beth Sheets and Greg & Cindy Smith for the improvement of Hollister Street was read. Mrs. BARLOS moved the matter be referred to the Streets Committee. Roll call: All members present voting yea, the Chair declared the motion carried.

A request from the Commissioner of Public Service to enter in to an agreement with the Lucas County Commissioners, Village of Whitehouse and Metro Park District for construction of the Wabash Cannonball Bike/Hike Trail was read. He stated the agreement calls for joint participation from the committee for the construction on the South Fork for sections 2B through 2F (Black Road to Wilkins Road) and that the City will be responsible for 4.8% of the construction deposit of $397,800 or $19,300. Mr. BRAINARD moved Mrs. Barlos be allowed to abstain due to a conflict of interest. Roll call: All members present voting yea, the Chair declared the motion carried. Mr. BRAINARD moved the necessary legislation be prepared to authorize a joint cooperation agreement with the Lucas County Commissioners, Village of Whitehouse and the Metro Park District relative to the design and construction of the Wabash Cannonball Bike/Hike Trail, as requested. Roll call: Brainard, Carr, Coyle, Shook and Zimmerman (5) voting yea; Barlos (1) abstaining. The Chair declared the motion carried by a 5-0 vote.

A letter from the Administrator-Safety Director requesting approval of the renewal of the Senior Nutrition program with the Area Office on Aging of Northwestern Ohio, Inc. was read. He stated the $8,000 contribution is the same as last year. Mr. SHOOK moved the necessary legislation be prepared to renew the nutrition program agreement with the Area Office on Aging of Northwestern Ohio, Inc. in the amount of $8,000. Roll call: All members present voting yea, the Chair declared the motion carried.

Mr. ZIMMERMAN moved to add a letter from the Maumee Uptown Business Association to the agenda. Roll call: All members present voting yea, the Chair declared the motion carried. A letter from the Maumee Uptown Business Association requesting the City approve extending the hours of the Summer Fair Lot Party to midnight on Saturday, August 17, was read. Mr. ZIMMERMAN moved to approve the new hours of the Summer Fair Lot Party. Roll call: All members present voting yea, the Chair declared the motion carried.

Legislation was considered at this time.

Mr. CARR moved to adjourn to executive session to discuss collective bargaining and purchase of real estate. Roll call: All members present voting yea, the Chair declared the motion carried.

When Council returned to regular session, Mr. SHOOK moved to adjourn until 8:00 p.m., Monday, April 15, 2002, carried v.v.

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Monday, April 15, 2002

The Council of the City of Maumee, Ohio, met on the above date and time with the following members present: Barlos, Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7). Mayor Wagener presiding.

Mr. SHOOK moved to suspend reading the minutes of the April 1, 2002 meeting, and approve the Minutes Journal. Roll call: All members present voting yea, the Chair declared the motion carried.

ORDINANCE NO. 59 – 2002 AUTHORIZING AGREEMENT WITH LOCAL 649, OHIO COUNCIL 8, AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES, AFL-CIO, AND DECLARING AN EMERGENCY. Motion to pass by Mr. COYLE. Passed by 7-0 vote.

ORDINANCE NO. 60 – 2002 AUTHORIZING EMPLOYMENT OF HORNE AND KING ARCHITECTS, INC., TO RENDER ARCHITECTURAL AND ENGINEERING SERVICES FOR A POLICE FACILITY IN THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY. Motion to pass by Mr. BRAINARD. Passed by 7-0 vote.

ORDINANCE NO. 61 – 2002 AUTHORIZING CONTRACT WITH GAYE E. GINDY RELATIVE TO AUDIT OF BUREAU OF MOTOR VEHICLE RECORDS, AND DECLARING AN EMERGENCY. Motion to pass by Mrs. BARLOS. Passed by 7-0 vote.

ORDINANCE NO. 62 – 2002 AUTHORIZING AWARD OF JOB CREATION AND RETENTION PILOT PROGRAM GRANT TO RAWHIDE INTERNET SERVICES, INC., AND DECLARING AN EMERGENCY. Motion to pass by Mr. SHOOK. Passed by 7-0 vote.

ORDINANCE NO. 63 – 2002 AN ORDINANCE AUTHORIZING DECLARATIONS OF OFFICIAL INTENT UNDER U.S. TREASURY REGULATIONS WITH RESPECT TO REIMBURSEMENTS FROM NOTE AND BOND PROCEEDS OF TEMPORARY ADVANCES MADE FOR PAYMENTS PRIOR TO ISSUANCE, AND RELATED MATTERS, AND DECLARING AN EMERGENCY. Motion to pass by Mr. BUEHRER. Passed by 7-0 vote.

ORDINANCE NO. 64 – 2002 AUTHORIZING AGREEMENT WITH DIXON ENGINEERING RELATIVE TO INSPECTION SERVICES FOR ELEVATED WATER STORAGE TANK FOR THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY. Motion to pass by Mr. ZIMMERMAN. Passed by 7-0 vote.

ORDINANCE NO. 65 – 2002 AUTHORIZING FILING OF APPLICATIONS FOR FUNDS UNDER THE FY2002 COMMUNITY DEVELOPMENT BLOCK GRANT FORMULA PROGRAM, AND DECLARING AN EMERGENCY. Motion to pass by Mr. CARR. Passed by 7-0 vote.

ORDINANCE NO. 66 – 2002 AUTHORIZING PURCHASE OF CERTAIN REAL PROPERTY AT 133 EAST JOHN STREET FOR MUNICIPAL PURPOSES IN THE CITY OF MAUMEE, OHIO, AND DECLARING EMERGENCY. Motion to pass by Mr. COYLE. Passed by 7-0 vote.

ORDINANCE NO. 67 – 2002 AUTHORIZING EXECUTION OF AGREEMENT WITH KIDSFIT, INC., RELATIVE TO USAGE OF ROLF PARK ATHLETIC FACILITY, AND DECLARING AN EMERGENCY. Motion to pass by Mr. BRAINARD. Passed by 7-0 vote.

ORDINANCE NO. 68 – 2002 AUTHORIZING AN AMENDED CONTRACT FOR JOINT ECONOMIC DEVELOPMENT ZONE WITH THE CITY OF TOLEDO, OHIO; AUTHORIZING THE PAYMENT OF $1,000,000.00 AS A COMPROMISE SETTLEMENT OF LITIGATION UNDER THE ORIGINAL CONTRACT WITH THE CITY OF TOLEDO; AUTHORIZING THE MAYOR AND THE MUNICIPAL CLERK TO EXECUTE THE AMENDED CONTRACT ON BEHALF OF THE CITY OF MAUMEE; AUTHORIZING THE DIRECTOR OF LAW TO PROCURE THE DISMISSAL OF CERTAIN LITIGATION PENDING BETWEEN THE CITY OF TOLEDO AND THE CITY OF MAUMEE; AND DECLARING AN EMERGENCY. Motion to pass by Mrs. BARLOS. Passed by 7-0 vote.

ORDINANCE NO. 69 – 2002 APPROPRIATING AND TRANSFERRING FUNDS FOR VARIOUS PURPOSES. Motion to pass by Mr. SHOOK. Passed by 7-0 vote.

A letter from the Mayor appointing David C. Hazard, 714 W. Broadway Street, to the position of Finance Director-Municipal Clerk, effective April 15, 2002, was read. Mrs. BARLOS moved the appointment be confirmed. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Administrator/Safety Director requesting legislation to authorize a contract with AFSCME Bargaining Unit was read. He stated the tentative three year successor agreement has been accepted by the Union. He added that the agreement provides for 4% increases for three years, a reduced employee share of health insurance premiums, and other changes. Mr. ZIMMERMAN moved the necessary legislation be prepared to authorize a contract with the AFSCME Bargaining Unit, as requested. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Police Chief requesting Council authorize a contract for architectural and engineering services for a new police building was read. He stated Horne & King Architects, Inc., Dublin, Ohio, the author of a feasibility/facility study for the Police Division, has proposed a contract in the amount of $510,000 for architecture and engineering services. Mr. BRAINARD moved the necessary legislation be prepared to authorize a contract with Horne & King Architects, Inc., in the amount of $510,000 for architecture and engineering services, as requested. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Finance Director requesting Council authorize an agreement for motor vehicle registration auditing service was read. He stated the audit of 2000 registrations resulted in refunds of over $23,000 to the City for fees of $1,191. Mr. SHOOK moved the necessary legislation be prepared to authorize an agreement with Gaye E. Gindy to audit 2001 motor vehicle records, as requested. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Administrator/Safety Director requesting Council authorize a Job Creation & Retention grant to Rawhide Internet Services, Inc. was read. He stated Rawhide Internet Services, Inc. will relocate 84 jobs to 1695 Indian Wood Circle and add an additional 15-30 new jobs with an estimated payroll at project completion of $5,000,000. He recommends the grant be awarded in annual amounts up to $20,000 over a maximum 10 year period. Mr. SHOOK moved the necessary legislation be prepared to authorize a Job Creation & Retention Grant to Rawhide Internet Services, Inc., as recommended. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Finance Director requesting Council consider legislation authorizing the issuance of declarations of official intent was read. He stated the City's bond counsel, has recommended legislation to authorize the Finance Director or the Administrator to make declarations of official intent for the City. Such a declaration would allow capital expenditures, that are made prior to the issuance of debt, to be reimbursed from the proceeds of the debt issue. Mr. ZIMMERMAN moved the necessary legislation be prepared to authorize the issuance of declarations of official intent for the City, as recommended. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Director of Public Service requesting authorization of a contract for elevated water storage tank inspection was read. He stated Dixon Engineering has proposed a contract in the amount of $1,997 to perform the one-year warranty inspection for the elevated storage tank. Mrs. BARLOS moved the necessary legislation be prepared to authorize a contract with Dixon Engineering in the amount of $1,997, as requested. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Commissioner of Public Service requesting authorization to apply for FY2003 Community Development Block Grant funds was read. He stated the FY2003 CDBG application is in the amount of $42,000 for playground equipment at Ford Field and Fairfield Park. Mr. BUEHRER moved the necessary legislation be prepared to authorize application for the FY2003 Community Development Block Grant Formula Program, as requested. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Mayor requesting legislation to authorize purchase of real estate was read. He stated that, with consideration of expansion of the Municipal Complex, additional land will be needed. Property at 133 E. John Street is being offered for sale and the administration has negotiated for its purchase for $95,000. Mr. SHOOK moved the necessary legislation be prepared to authorize purchase of real estate at 133 E. John Street in the amount of $95,000, as requested. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Commissioner of Public Service requesting authorization of an agreement for rental of Rolf Park facilities was read. He stated Kidsfit, Inc. has requested usage of a soccer field at Rolf Park between the hours of 9 a.m. and 12 p.m. Monday through Friday during the months of June, July and August for $500 per month rental fee. He further stated the Maumee Board of Education has approved the agreement. Mr. Carr requested that the program operator announce clearly that it is not an activity of the City Recreation Division. Mr. ZIMMERMAN moved the necessary legislation be prepared to authorize an agreement for rental of Rolf Park facilities with Kidsfit, Inc. in the amount of $500 per month, to be designated for use in Park operations, as requested. Roll call: All members present voting yea, the Chair declared the motion carried.

Mr. Shook gave a verbal report of the Committee of the Whole which met just prior to this meeting. He stated that questions regarding the proposed contract with Horne & King for police building design were answered by Mr. King. Mr. SHOOK moved the report be approved. Roll call: All members present voting yea, the Chair declared the motion carried.

Mr. Zimmerman read the following report from the Finance Committee. (Report in full in Minutes Journal.) Mr. ZIMMERMAN moved the report be approved in its entirety. Roll call: All members present voting yea, the Chair declared the motion carried. Mr. ZIMMERMAN moved the necessary legislation be prepared to authorize an agreement with the City of Toledo for the Joint Economic Development Zone settlement. Roll call: All members present voting yea, the Chair declared the motion carried.

Mr. Zimmerman read the following report from the Finance Committee. (Report in full in Minutes Journal.) Mr. ZIMMERMAN moved the report be approved in its entirety. Roll call: All members present voting yea, the Chair declared the motion carried. Mr. ZIMMERMAN moved legislation be prepared to amend the Code to establish the Division of Community Development and the position of Commissioner. Roll call: All members present voting yea, the Chair declared the motion carried.

Sally Pfleghaar, 215 West John Street, presented a petition regarding proposed development of a Mall at Fallen Timbers.

Dan Searles, 1135 River Road, requested Council investigate the purchase of parcels for park land near the Edison Club which are now offered for sale.

Mr. BUEHRER moved animal control services in the City be referred to the Safety Committee. Roll call: All members present voting yea, the Chair declared the motion carried.

Mr. BUEHRER moved the matter of a Visitor Center at the Maumee Historical Society complex be referred to the Buildings & Lands Committee. Roll call: All members present voting yea, the Chair declared the motion carried.

Mr. SHOOK moved the Finance Director be authorized to advertise for an Assistant Finance Director and an Administrative Assistant for the Finance Department. Roll call: All members present voting yea, the Chair declared the motion carried.

Mr. SHOOK moved an executive session be added to the agenda to discuss the purchase of real estate. Roll call: All members present voting yea, the Chair declared the motion carried.

Legislation was considered at this time.

Mr. SHOOK moved to adjourn to executive session to discuss the purchase of real estate. Roll call: All members present voting yea, the Chair declared the motion carried.

When Council returned to regular session, Mr. SHOOK moved to adjourn until 8:00 p.m., Monday, May 6, 2002, carried v.v.