Maumee City Council
June 5 and June 19, 2006 Minutes
7:30
P.M. Monday, June 5, 2006
The
Council of the City of Maumee, Ohio, met on the above date and time with the
following members present: Barlos,
Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman (7).
Mayor Wagener presiding.
Mr. Carr welcomed State Representative Mark Wagoner,
who presented the Mayor and Council with a proclamation of the Ohio House of
Representatives congratulating the City of Maumee for being named a finalist in
the “All- America City” competition.
Mr.
CARR moved to suspend reading the minutes of the May 15, 2006, meeting and
approve the Minutes Journal. Roll
call: All members present voting
yea, the Chair declared the motion carried.
A letter from the Mayor and President of Council
regarding the efforts being made in presenting the Maumee application in the
“All-America City” competition. They
stated that the City of Maumee would have a delegation of 45 individuals
traveling to Anaheim, California, for the 2006 All-America City award
competition. They requested a
supplemental appropriation of $35,000 to cover the costs of travel, presentation
materials, and incidentals for employees and non-employees and they projected
donations of over $10,000 from local businesses.
Mr.
COYLE moved the necessary legislation be prepared to appropriate $35,000, as
requested. Roll call:
All members present voting yea; nays none. The Chair declared the motion
carried.
A letter from the Planning Commission recommending
approval of a Special Use Permit for 220 Illinois Avenue to allow construction
and operation of the City’s main fire station was read.
The Secretary stated that the Commission made its recommendation after
holding a Public Hearing on May 22, 2006. The
Mayor referred to the site plan showing the proposed fire station and related
infrastructure.
Mr.
CARR moved the necessary legislation be prepared to authorize approval of a
Special Use Permit for 220 Illinois Avenue, as requested.
Roll call: All members
present voting yea; nays none. The Chair declared the motion carried.
A
letter from the Planning Commission recommending approval of an amendment of the
Special Use Permit for the Parkway Plaza to allow additional radio antennas on
the water tower along with an equipment building at its base was read. The Secretary stated that the Commission made its
recommendation after holding a Public Hearing on May 22, 2006.
Mr.
CARR moved the matter be referred to the Land Use and Zoning Committee.
Roll call: All members present voting yea; nays none.
The Chair declared the motion carried.
A letter from the Mayor appointing Christopher L.
Wedge, Thackeray Road, to the position of Firefighter Class II effective June 5,
2006 was read.
Mr.
BRAINARD moved the appointment be confirmed.
Roll call: All members present voting yea, the Chair declared the motion
carried.
A letter from the Mayor appointing Barbara Dennis,
East Dudley Street, to the Maumee Valley Historical Society Board of Trustees,
term ending December 31, 2006, was read.
Mrs.
BARLOS moved the appointment be confirmed.
Roll call: All members present voting yea, the Chair declared the motion
carried.
A letter from the Mayor appointing William Giles,
Toledo, to the position of Radio Telephone Operator, Division of Police,
effective June 19, 2006, was read.
Mr.
PAUKEN moved the appointment be confirmed.
Roll call: All members present voting yea, the Chair declared the motion
carried.
A letter from the Mayor appointing Sarah Ann
Carstensen, Bowling Green, to the Rolf Park Pool staff was read.
Mr.
ZIMMERMAN moved the appointment be confirmed.
Roll call: All members present voting yea, the Chair declared the motion
carried.
A letter from the Mayor accepting the resignation of
Greg Taylor, Supervisor of the Operations Division, Department of Public
Service, effective June 1, 2006, was read.
Mr.
BUEHRER moved to confirm the acceptance of the resignation.
Roll call: All members present voting yea, the Chair declared the motion
carried.
A letter from the Mayor accepting the resignation of
Daniel P. Jankowski, as Chief of Emergency Medical Services, effective May 31,
2006, was read.
Mr. PAUKEN moved to confirm the acceptance of the
resignation. Roll call: All members
present voting yea, the Chair declared the motion carried.
A letter from the Maumee Council for the Arts
(MCA) requesting an endowment grant in the amount of $20,000 for MCA
events was read. Mr. Buehrer
requested the MCA provide additional detail to explain their request.
Mr.
ZIMMERMAN moved to refer the matter to the Finance Committee.
Roll call: All members present voting yea, the Chair declared the motion
carried.
A letter from the Service Director requesting
authorization of a contract to replace the heat pump/air conditioner at the
Wolcott House was read. He stated
that Cross Heating and Cooling, Inc., has proposed a contract in the amount of
$2,324 to replace the unit and modify the controls, thereby increasing the
efficiency and extending the life of the unit.
Mr.
BRAINARD moved the necessary legislation be prepared to authorize a contract
with Cross Heating and Cooling, Inc. in an amount not to exceed $2,324 as
requested. Roll call: All members
present voting yea, the Chair declared the motion carried.
A letter from the Clerk of Courts requesting
authorization of a contract to upgrade computer software was read.
She stated that Creative Microsystems, Inc. (CMI) has proposed a contract
in the amount of $47,323 that will upgrade the system to a Windows based
environment. She stated the upgrade
would be paid for from the Court’s General Special Projects Fund (with $1,740
for the Prosecutor’s Office from the General Fund).
Mr.
ZIMMERMAN moved the necessary legislation be prepared to authorize a contract
with CMI in an amount not to exceed $47,323 as requested.
Roll call: All members present voting yea, the Chair declared the motion
carried.
A letter from the Service Director requesting
authorization of a contact to replace the motor controls at Birch Avenue pumping
station was read. He stated that
the motor drive controls failed during the rainfall that occurred in the week of
May 15, 2006. He said that Pierce
Electric has proposed a contract in the amount of $15,502 to replace the
controls including the antiquated electric service.
Mr.
BUEHRER moved the necessary legislation be prepared to authorize a contract with
Pierce Electric in an amount not to exceed $15,502 as requested. Roll call: All members present voting yea, the Chair declared
the motion carried.
A letter from the Service Director requesting
authorization of a contract for cleaning of various ditches and storm outlets
was read. He stated that Doug
Burkhart Excavating, Inc. has proposed a contract in the amount of $16,550 to
clean the storm outlet along the east side of the Maumee/Perrysburg Bridge,
several sections of Graham Ditch and Heilman Ditch near Dussel Drive and Cass
Road.
Mrs.
BARLOS moved the necessary legislation be prepared to authorize a contract with
Doug Burkhart Excavating, Inc., in an amount not to exceed $16,550 as requested.
Roll call: All members present voting yea, the Chair declared the motion
carried.
A letter from the Service Director requesting
authorization of a contract to perform an internal inspection and cleaning of
the million-gallon reservoir at water pumping station was read.
He stated that KLM Engineering has proposed a contract in the amount of
$8,350 to perform a wet internal inspection and cleaning of the reservoir at the
Michigan Avenue Pumping Station.
Mr.
ZIMMERMAN moved the necessary legislation be prepared to authorize a contract
with KLM Engineering in an amount not to exceed $8,350 as requested. Roll call: All members present voting yea, the Chair declared
the motion carried.
A tabulation of bids received by the Director of
Public Service for the annual pavement maintenance program and other
improvements was presented. He
stated that three bids were received and he recommends the low bid of the Shelly
Company in the amount of $549,949.05 for all the work proposed.
He stated Shelly responded with a bid of $476,111.70 for resurfacing and
re-construction and $73,837.35 for alternate one which includes installation of
“Dura Therm” crosswalks on John Street at Conant Street as well as the
application of a polymer epoxy maintenance coating on the brick stamping in the
100 blocks of John and William. He stated the engineer’s estimate was $560,585.
Mrs.
BARLOS moved the bid of the Shelly Company for the annual pavement maintenance
program and other improvements be declared the lowest and best and the necessary
legislation be prepared to authorize a contract in the amount of $549,949.05.
Roll call: All members present voting yea, the Chair declared the motion
carried.
A letter from the Police Chief requesting
authorization to enter into an agreement for interfacing software was read.
He stated that they have obtained a quote from CMI in the amount of
$3,850 to create an interface module between the “RightStuff” personnel
scheduling application and the CMI payroll application.
Mr.
BRAINARD moved the necessary legislation be prepared to authorize a contract
with CMI in an amount not to exceed $3,850 as requested.
Roll call: All members present voting yea, the Chair declared the motion
carried.
The Law Director requested that a letter from the
Lucas County Commissioners be added to the agenda and reported that an executive
session was not needed.
Mr.
CARR moved to remove the executive session from the agenda.
Roll call: All members present voting yea, the Chair declared the motion
carried.
Mr.
CARR moved to add to the agenda a letter from the Lucas County Commissioners
regarding property at the Lucas County Recreation Center.
Roll call: All members present voting yea, the Chair declared the motion
carried.
The
letter from the Commissioners proposing a Letter of Intent was read. The Law Director stated the Letter details provisions
regarding the exchange and lease of property at the Recreation Center that is
planned to be used for youth football and other purposes.
She recommended execution of the document to facilitate certain
improvements to be constructed.
Mr.
CARR moved legislation be prepared to authorize executing the “Letter of
Intent” with Lucas County. Roll
call: All members present voting yea, the Chair declared the motion carried.
Mr. CARR gave a verbal report from the Committee of
the Whole. He stated that the
Committee of the Whole met prior to tonight’s Council meeting and that items
on the agenda were discussed.
Mr. ZIMMERMAN moved the matter of the construction
budget for the new fire station be referred to the Finance Committee.
Roll call: All members
present voting yea, the Chair declared the motion carried.
The Mayor read a letter received by Chief Zink from
family members regarding excellent service by two of the City’s officers
during a recent family loss.
Legislation
was considered at this time.
ORDINANCE NO.
89 – 2006
GRANTING SPECIAL USE PERMIT TO CITY OF MAUMEE, OHIO FOR USE OF A
STRUCTURE FOR A MUNICIPAL FIRE STATION ON CERTAIN REAL ESTATE IN THE CITY OF
MAUMEE, OHIO AND DECLARING AN EMERGENCY.
The
Clerk read the Ordinance by title only.
Mr.
COYLE moved the ordinance be passed as an emergency measure.
Roll call: Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman
(7) voting yea; nays none.
Mr.
COYLE moved the ordinance be placed on its final passage and passed.
Roll call: Barlos, Brainard, Buehrer,
Carr, Coyle, Pauken and Zimmerman (7) voting yea; nays none.
So the Ordinance was passed.
ORDINANCE NO.
90 – 2006
AUTHORIZING AGREEMENT WITH CROSS HEATING AND COOLING, INC., RELATIVE TO
HEAT PUMP/AIR CONDITIONER REPLACEMENT AT THE WOLCOTT HOUSE IN THE CITY OF
MAUMEE, OHIO, AND DECLARING AN EMERGENCY.
The
Clerk read the Ordinance by title only.
Mr.
BRAINARD moved the ordinance be passed as an emergency measure.
Roll call: Barlos, Brainard,
Buehrer, Carr, Coyle, Pauken and Zimmerman (7) voting yea; nays none.
Mr.
BRAINARD moved the ordinance be placed on its final passage and passed.
Roll call: Barlos, Brainard,
Buehrer, Carr, Coyle, Pauken and Zimmerman (7) voting yea; nays none.
So
the Ordinance was passed.
ORDINANCE
NO. 91 – 2006
AUTHORIZING CONTRACT WITH CREATIVE MICROSYSTEMS, INC., RELATIVE TO
SOFTWARE INTERFACING SERVICES FOR THE CITY OF MAUMEE, OHIO, AND DECLARING AN
EMERGENCY.
The
Clerk read the Ordinance by title only.
Mrs.
BARLOS moved the ordinance be passed as an
emergency measure. Roll call: Barlos,
Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman (7) voting yea; nays, none.
Mrs.
BARLOS moved the ordinance be placed on its
final passage and passed. Roll
call: Barlos, Brainard,
Buehrer, Carr, Coyle, Pauken and Zimmerman (7) voting yea; nays, none.
So the Ordinance was passed.
ORDINANCE NO. 92
– 2006
AUTHORIZING EXECUTION OF CONTRACT WITH PIERCE ELECTRIC RELATIVE TO BIRCH
AVENUE RELIEF PUMPING STATION, AND DECLARING AN EMERGENCY.
The
Clerk read the Ordinance by title only.
Mr.
CARR moved the ordinance be passed as an emergency measure.
Roll call: Barlos, Brainard,
Buehrer, Carr, Coyle, Pauken and Zimmerman (7) voting yea; nays, none.
Mr.
CARR moved the ordinance be placed on its final passage and passed.
Roll call: Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman
(7) voting yea; nays, none.
So the Ordinance was passed.
ORDINANCE
NO. 93 – 2006
AUTHORIZING
AGREEMENT WITH DOUG BURKHART EXCAVATING, INC., RELATIVE TO ROUTINE DITCH
MAINTENANCE SERVICES FOR THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.
The
Clerk read the Ordinance by title only.
Mr.
PAUKEN moved the ordinance be passed as an
emergency measure. Roll call: Barlos,
Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman (7) voting yea; nays, none.
Mr.
PAUKEN moved the ordinance be placed on its
final passage and passed. Roll
call: Barlos, Brainard,
Buehrer, Carr, Coyle, Pauken and Zimmerman (7) voting yea; nays, none.
So the Ordinance was passed.
ORDINANCE NO. 94
– 2006
AUTHORIZING
EXECUTION OF CONTRACT WITH KLM ENGINEERING FOR INSPECTION AND CLEANING SERVICES AT MICHIGAN AVENUE
PUMP STATION IN
THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.
The
Clerk read the Ordinance by title only.
Mr.
ZIMMERMAN moved the ordinance be passed as
an emergency measure. Roll call: Barlos,
Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman (7) voting yea; nays, none.
Mr.
ZIMMERMAN moved the ordinance be placed on
its final passage and passed. Roll
call: Barlos, Brainard,
Buehrer, Carr, Coyle, Pauken and Zimmerman (7) voting yea; nays, none.
So the Ordinance was passed.
ORDINANCE
NO. 95– 2006
ACCEPTING BID RELATIVE TO PAVEMENT MAINTENANCE PROGRAM OF THE CITY OF
MAUMEE, OHIO, AUTHORIZING EXECUTION OF A CONTRACT, AND DECLARING AN EMERGENCY.
The
Clerk read the Ordinance by title only.
Mr.
BUEHRER moved the ordinance be passed as an emergency measure.
Roll call: Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman
(7) voting yea; nays, none.
Mr.
BUEHRER moved the ordinance be placed on its
final passage and passed. Roll
call: Barlos, Brainard,
Buehrer, Carr, Coyle, Pauken and Zimmerman (7) voting yea; nays, none.
So the Ordinance was passed.
ORDINANCE
NO. 96– 2006
AUTHORIZING CONTRACT WITH CREATIVE MICROSYSTEMS, INC., RELATIVE TO
SOFTWARE INTERFACING SERVICES FOR THE CITY OF MAUMEE, OHIO, AND DECLARING AN
EMERGENCY.
The
Clerk read the Ordinance by title only.
Mr.
COYLE moved the ordinance be passed as an emergency measure.
Roll call: Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman
(7) voting yea; nays, none.
Mr.
COYLE moved the ordinance be placed on its
final passage and passed. Roll
call: Barlos, Brainard,
Buehrer, Carr, Coyle, Pauken and Zimmerman (7) voting yea; nays, none.
So the Ordinance was passed.
ORDINANCE
NO. 97 – 2006
AUTHORIZING EXECUTION OF LETTER OF INTENT BETWEEN THE CITY OF MAUMEE AND
BOARD OF LUCAS COUNTY COMMISSIONERS RELATIVE TO CERTAIN REAL PROPERTY IN THE
CITY OF MAUMEE, AND DECLARING AN EMERGENCY.
The Clerk read the Ordinance by title only.
Mr.
BRAINARD moved the ordinance be passed as an emergency measure.
Roll call: Barlos, Brainard, Buehrer, Carr, Coyle, Pauken
and Zimmerman (7) voting yea; nays, none.
Mr.
BRAINARD moved the ordinance be placed on its final passage and passed. Roll call: Barlos,
Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman (7) voting yea; nays, none.
So the Ordinance was passed.
ORDINANCE NO. 98 – 2006
APPROPRIATING AND TRANSFERRING FUNDS FOR VARIOUS PURPOSES.
The Clerk read the Ordinance by title only.
Mrs.
BARLOS moved the ordinance be passed as an emergency measure.
Roll call: Barlos, Brainard, Buehrer, Carr, Coyle, Pauken
and Zimmerman (7) voting yea; nays, none.
Mrs.
BARLOS moved the ordinance be placed on its final passage and passed. Roll call: Barlos,
Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman (7) voting yea; nays, none.
So the Ordinance was passed.
***********************************************
7:30
P.M. Monday, June 19, 2006
The
Council of the City of Maumee, Ohio, met on the above date and time with the
following members present: Brainard,
Carr, Coyle, Pauken and Zimmerman (5); Barlos and Buehrer (2) absent. Mayor Wagener presiding.
Mr.
CARR moved to suspend reading the minutes of the June 5, 2006, meeting and
approve the Minutes Journal. Roll
call: All members present voting
yea, the Chair declared the motion carried.
A letter from the Mayor appointing Donna Woodson,
M.D., as the City’s representative on the Toledo/Lucas County Board of Health,
was read. He stated that this term
runs through March, 2010.
Mr.
BRAINARD moved to confirm the appointment as requested. Roll call: All members present voting yea; nays none. The Chair declared
the motion carried.
A
letter from the Service Director requesting authorization of an agreement for
maintenance and testing of four stand-by generators was read.
He stated the generators are located at the two large pumping stations,
the Police Station and Fire Station No. 2.
He recommends approval of an agreement with Ohio Cat Power Systems in the
amount of $8,216.20 to perform these services.
Mr.
COYLE moved the necessary legislation be prepared to authorize an agreement with
Ohio Cat Power Systems in an amount not to exceed $8,216.20, as requested.
Roll call: All members present voting yea; nays none.
The Chair declared the motion carried.
A tabulation of three bids received for the 2006
Sidewalk Program by the Service Director was presented.
He recommended the low bidder, Smith Paving & Excavating of Norwalk,
Ohio, in the amount of $100,798.20, be awarded the contract.
Mr. CARR moved that the bid of Smith Paving &
Excavating be declared the lowest and best and that the necessary legislation be
prepared to authorize a contract, as recommended. Roll call: All members present voting yea; nays none.
The Chair declared the motion carried.
A tabulation of nine bids received by the
Commissioner of Public Service for construction of a shelter house at Monclova
Park was presented. The
Commissioner of Public Service recommended the low bidder, Comte Construction,
in the amount of $95,170. He stated
that this project is being partially funded by Community Development Block Grant
funds of approximately $47,000.
Mr. ZIMMERMAN moved the bid of Comte Construction be
declared the lowest and best and the necessary legislation be prepared to
authorize a contract, as recommended. Roll
call: All members present voting yea, the Chair declared the motion carried.
A letter from the Commissioner of Public Service
requesting authorization to advertise for bids jointly with other entities for
the purchase of road salt for 2006-07 winter was read.
He stated that other entities joining in the bid process include
Perrysburg, Perrysburg Township, Rossford, Northwood and Walbridge and that, by
doing a collective bid, price savings of $2.00 per ton of salt are projected,
which would equate to a savings of approximately $8,000 for the City.
Mr. PAUKEN moved to authorize the Service Department
to advertise for bids jointly with other entities, as requested.
Roll call: All members present voting yea, the Chair declared the motion
carried.
A letter from the Commissioner of Public Service
requesting authorization of a contract for replacement of fencing at Fairfield
Park at a cost not to exceed $7,390 was read.
He stated that the project was included in the fence replacement
authorized during the capital budget process.
Mr. BRAINARD moved the necessary legislation be
prepared to authorize a contract with Toledo Fence and Supply Co. in an amount
not to exceed $7,390, as requested. Roll
call: All members present voting
yea, the Chair declared the motion carried.
A letter from the Service Director presenting the
plans for Phase 3, Area 2 sewer separation improvements, estimated assessments,
and request for Declaration of Necessity was read. He stated that a grant in the amount of $400,000 from the
Ohio Public Works Commission has been approved and is now available.
He said the assessment amounts have been calculated in accordance with
2003 Water and Sewer Committee review and adjusted for the Engineering News
Record Construction Cost Index.
Mr.
PAUKEN moved to allow Mr. Zimmerman to abstain due to a conflict of interest.
Roll call: All members present voting yea, the Chair declared the motion
carried.
Mr.
PAUKEN moved to approve the assessment rate, as proposed.
Roll call: Brainard, Carr, Coyle and Pauken
(4) voting yea, Zimmerman (1) abstaining, the Chair declared the motion
carried.
Mr. PAUKEN moved the necessary legislation be
prepared to declare the necessity of constructing storm sewers in Area 2 of
Phase 3 of the sewer separation program. Roll
call: Brainard, Carr, Coyle and Pauken (4) voting yea; Zimmerman (1) abstaining;
the Chair declared the motion carried.
A letter from the Fire Chief requesting authorization
for the purchase of a sports utility vehicle (SUV) utilizing the State
Cooperative Purchasing Program contract was read.
He stated that the total price, which includes a trade-in of $3,200 for a
1998 Ford Explorer, additional lights and sirens from D.R. Ebel ($3,194.90),
removal and installation of radio equipment/MDT from Bender Communications
($710.02) and lettering from Suzette Valentine ($550), totals $25,228.92.
Mr. COYLE moved the necessary legislation be prepared
to authorize purchase of an SUV in net amount not to exceed $25,230, as
requested. Roll call: All members
present voting yea, the Chair declared the motion carried.
A letter from the Fire Chief requesting authorization
of a purchase contract for a thermal imaging camera and accessories was read.
He stated that two proposals were reviewed and he is recommending we
purchase from Fire Safety Services, Inc., Huntsville, Ohio, in the amount of
$10,250. He stated that even though
Fire Safety Services, Inc. proposed a higher price, they were recommended
because of service history.
Mr. ZIMMERMAN moved the necessary legislation be
prepared to authorize a purchase contract with Fire Safety Services, Inc. for a
thermal imaging camera in an amount not to exceed $10,250, as requested.
Roll call: All members
present voting yea, the Chair declared the motion carried.
A letter from the Fire Chief requesting authorization
of a purchase contract for 12 s.c.b.a. air bottles was read.
He stated two proposals were received and he is recommending we purchase
from Pro-Am Safety, Inc., Cleveland, Ohio, in the amount of $8,892, plus
shipping (approximately $70).
Mr. ZIMMERMAN moved the necessary legislation be
prepared to authorize a purchase contract for s.c.b.a. air bottles from Pro-Am
Safety, Inc. in an amount not to exceed $8,962, as requested.
Roll call: All members present voting yea, the Chair declared the motion
carried.
A tabulation of two bids received by the Commissioner
of Public Service for the interior insulation of the Dussel Drive Water Tower
was presented. The Commissioner of
Public Service recommended the low bidder, Stony Creek Services, Inc., of
Ypsilanti, Michigan, in the amount of $27,100.
He stated this is part of the repairs of the January 1st water
damage and that painting has been completed.
Mr. BRAINARD moved the bid of Stony Creek Services,
Inc. be declared the lowest and best bid and that legislation be prepared to
authorize a contract in the amount of $27,100, as recommended.
Roll call: All members
present voting yea, the Chair declared the motion carried.
A letter from the Police Chief requesting
authorization of a contract for supplemental teacher services for Safety City
Program, session one in June 2006, was read.
He stated the total cost for this contract will be $400 and that this
became necessary with the enrollment of a special needs student.
Mr. CARR moved the necessary legislation be prepared
to authorize a contract for teacher services in an amount not to exceed $400, as
requested. Roll call:
All members present voting yea, the Chair declared the motion carried.
A tabulation of six bids received by the Service
Director for the construction of football fields was presented.
The Director of Public Service recommended the low bidder, Schoen, Inc.,
in the amount of $192,249. He
stated that the site is the former Lucas County Recreation Center pool property.
Mr. CARR moved the bid of Schoen, Inc., be declared
the lowest and best bid and that legislation be prepared to authorize a
contract, as recommended. Roll
call: All members present voting yea, the Chair declared the motion carried.
The Law Director requested an Executive Session to
discuss pending litigation.
Mr. CARR moved to add an executive session to discuss
pending litigation. Roll call: All
members present voting yea, the Chair declared the motion carried.
Mr. Carr gave a verbal report from the Committee of
the Whole. He stated that the
Committee of the Whole met prior to tonight’s Council meeting and members of
the Lucas County Board of Health gave a presentation regarding pandemic flu
preparedness.
The Law Director stated that planning for pandemic
flu emergency preparedness has raised questions regarding continuity of
governmental services during an emergency.
She requested the matter be reviewed for the possible need for charter
changes that would enable continued operation during an extreme emergency.
The
Mayor moved to refer the matter to the Code Committee.
Roll call: All members present voting yea, the Chair declared the motion
carried.
The
Administrator reported that a video of the All-America City presentation would
be shown at a press conference and recognition ceremony on Monday, June 26th
at the Maumee Indoor Theater.
Mr. Zimmerman read the following report from the
Finance and Economic Development Committee:
FINANCE
COMMITTEE REPORT
On June14, 2006 the Finance Committee met to discuss a request to
increase the capital appropriation for the fire department building from
$5,700,000 to $6,156,288. Present
from the committee were Jenny Barlos and Todd Zimmerman and Mike Coyle of
council. Also present were Dave
Hazard, Larry Gamble, Joe Camp and Chief Monto from the administration. Finally, representatives of Poggemeyer were present.
The committee reviewed the request and went over in detail the reasons
for the increase since the original appropriation earlier this year.
The primary reasons as set forth to the committee were as follows:
1.
An additional bay has been added that, despite being planned for, was not
included in the figures that were brought forth to the finance committee earlier
this year. The estimated cost of
this is $200,000.
2.
Waterproofing will need to be done more extensively than previously
planned.
The estimated cost of this is $70,000.
3.
The main entrance will cost approximately $75,000 more than estimated
at
its original design.
4.
A change in the site plan will require concrete beyond the original
estimate.
The
estimate of this cost is $36,000.
5. No one planned for the cost of teledata terminations in
the original estimate
(i.e.
turning wire into phone jacks, plugs, etc.).
The estimate of this cost is
$60,000.
6.
A change from heavy-duty asphalt to concrete in some areas for longevity
reasons due to the weight of the equipment.
The estimate of this cost is
$40,000.
7.
A recent inflation rate of eight to ten percent in the construction
industry.
The
committee ascertained that the administration had been through the project
several times to make significant cuts or changes where possible to decrease an
even larger cost overrun from the original appropriation.
Further, with the newly requested appropriation amount the project will
have a five percent contingency built in and thus should not need further
appropriation.
Dave Hazard indicated that considering the previously budgeted capital
expenditures, the City could make the additional appropriation and not have a
negative impact on its Income Tax B fund. The
committee again made clear that the appropriation was not meant to take the
place of the Buildings and Lands committee’s review of the necessity of
certain items from the building perspective, but simply to make available the
monies provided buildings and lands concurs.
Thus, after extensive review it was the unanimous recommendation of those
present from the committee that the appropriation for the fire station be
increased to $6,156,288.
Respectfully submitted,
Todd M.
Zimmerman, Chair
Jenny Barlos
Brent Buehrer
Mr. ZIMMERMAN moved the report be accepted in its
entirety and that legislation be prepared to authorize approval to increase
appropriation for the fire station, as requested. Roll
call: All members present voting yea, the Chair declared the motion carried.
Mr. Coyle gave a verbal report from the Building and Lands
Committee:
Building
and Lands Committee Report
Mr. Coyle reported that the Building and Lands Committee met on June 19,
2006 at approximately 6:30 p.m. to discuss the plans for a new Fire Station to
be located at 220 Illinois Avenue. In
attendance were Committee members Tim Pauken, Rich Carr and Mike Coyle; Larry
Gamble and Chief Monto; and Jim Bell and Sonny Hamizadeh from Poggemeyer Design
Group. The subject for consideration was the proposed increase in appropriations
for the fire station to $6,156,288. Mr. Coyle stated that, although there were no significant
changes to the building plans made, it was necessary to approve the increase in
the estimated cost now presented by the architect.
Mr. Coyle stated the committee approved the plans and increased costs as
presented.
Mr. COYLE moved the report be approved.
Roll call: All members
present voting yea, the Chair declared the motion carried.
Legislation
was considered at this time.
ORDINANCE
NO. 99 – 2006 CHANGING THE BOUNDARIES OF USE DISTRICTS M-2
AND C-2 AND THE DISTRICT MAP ATTACHED TO THE ZONING CODE OF THE CITY OF MAUMEE,
OHIO, SO AS TO CHANGE THE ZONING REGULATIONS APPLICABLE TO CERTAIN TERRITORY.
The
Clerk read the Ordinance by title only.
Mr. COYLE moved the ordinance be placed on its final
passage and passed. Roll call:
Brainard, Carr, Coyle, Pauken and Zimmerman (5) voting yea; nays, none.
So the Ordinance was passed.
ORDINANCE NO.
100 – 2006
AUTHORIZING AGREEMENT WITH OHIO CAT POWER SYSTEMS RELATIVE TO PROVISION
OF REGULAR PREVENTATIVE MAINTENANCE SERVICES FOR STAND-BY GENERATORS IN THE CITY
OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.
The
Clerk read the Ordinance by title only.
Mr. BRAINARD moved the ordinance be passed as an
emergency measure. Roll call:
Brainard, Carr, Coyle,
Pauken and Zimmerman (5) voting yea; nays, none.
Mr. BRAINARD moved the ordinance be placed on its final
passage and passed. Roll call:
Brainard, Carr, Coyle, Pauken and Zimmerman (5) voting yea; nays, none.
So
the Ordinance was passed.
ORDINANCE
NO. 101 – 2006 ACCEPTING BID FOR CONSTRUCTION, REPAIR,
AND RECONSTRUCTION OF CERTAIN SIDEWALKS IN THE CITY OF MAUMEE, OHIO, WITH THE
NECESSARY APPURTENANCES, AUTHORIZING EXECUTION OF CONTRACT, AND DECLARING AN
EMERGENCY.
The Clerk read the Ordinance by title only.
Mr. CARR moved the ordinance be passed as an emergency
measure. Roll call:
Brainard, Carr, Coyle, Pauken and Zimmerman (5) voting yea; nays, none.
Mr. CARR moved the ordinance be placed on its final
passage and passed. Roll call:
Brainard, Carr, Coyle, Pauken and Zimmerman (5) voting yea; nays, none.
So the Ordinance was passed.
ORDINANCE
NO. 102 –
2006 ACCEPTING BID RELATIVE TO SHELTER HOUSE
IMPROVEMENTS AT MONCLOVA PARK, AUTHORIZING EXECUTION OF CONTRACT, AND DECLARING
AN EMERGENCY.
The Clerk read the Ordinance by title only.
Mr. PAUKEN moved the ordinance be passed as an emergency
measure. Roll call:
Brainard, Carr, Coyle, Pauken and Zimmerman (5) voting yea; nays, none.
Mr. PAUKEN moved the ordinance be placed on its final
passage and passed. Roll call:
Brainard, Carr, Coyle, Pauken and Zimmerman (5) voting yea; nays, none.
So the Ordinance was passed.
ORDINANCE NO. 103-2006 AUTHORIZING PURCHASE OF
REPLACEMENT FENCE AND POSTS FOR FAIRFIELD PARK, AND DECLARING AN EMERGENCY.
The Clerk read the Ordinance by title only.
Mr. ZIMMERMAN moved the ordinance be passed as an
emergency measure. Roll call:
Brainard, Carr, Coyle, Pauken and Zimmerman (5) voting yea; nays, none.
Mr. ZIMMERMAN moved the ordinance be placed on its final
passage and passed. Roll call:
Brainard, Carr, Coyle, Pauken and Zimmerman (5) voting yea; nays, none.
So the Ordinance was passed.
RESOLUTION NO.
104 – 2006
DECLARING IT NECESSARY TO IMPROVE CERTAIN STREETS, ALLEYS, AND PUBLIC
EASEMENTS BETWEEN CERTAIN POINTS IN AN AREA DESCRIBED AS THE CRYSTAL AVENUE
SANITARY SEWER DISTRICT, PHASE 3, AREA 2, IN THE CITY OF MAUMEE, OHIO, BY
CONSTRUCTING STORM SEWERS WITH THE NECESSARY APPURTENANCES, ORDERING PREPARATION
OF ESTIMATED ASSESSMENTS, AND DECLARING AN EMERGENCY.
The Clerk read the Resolution by title only.
Mr. COYLE moved the Resolution be passed as an emergency
measure. Roll call:
Brainard, Carr, Coyle and Pauken (4) voting yea; nays none; Zimmerman (1)
abstaining. The Mayor declared the
emergency clause failed.
Mr. COYLE moved the Resolution be placed on its final
passage and passed. Roll call:
Brainard, Carr, Coyle and Pauken (4) voting yea; nays, none;
Zimmerman (1) abstaining.
So the Resolution was passed.
ORDINANCE NO.
105– 2006
AUTHORIZING PURCHASE OF VEHICLE FOR DIVISION OF FIRE OF THE DEPARTMENT OF
PUBLIC SAFETY, AND DECLARING AN EMERGENCY.
The
Clerk read the Ordinance by title only.
Mr.
BRAINARD moved the ordinance be passed as an
emergency measure. Roll call:
Brainard, Carr, Coyle, Pauken and Zimmerman (5) voting yea; nays, none.
Mr.
BRAINARD moved the ordinance be placed on
its final passage and passed. Roll
call: Brainard, Carr, Coyle, Pauken
and Zimmerman (5) voting yea; nays, none.
So the Ordinance was passed.
ORDINANCE NO. 106–
2006
AUTHORIZING CONTRACT WITH BENDER COMMUNICATIONS RELATIVE TO INSTALLATION
OF RADIO EQUIPMENT AND MOBILE DATA TERMINAL ON NEW FIRE VEHICLE, AND DECLARING
AN EMERGENCY.
The
Clerk read the Ordinance by title only.
Mr.
CARR moved the ordinance be passed as an emergency measure.
Roll call: Brainard, Carr, Coyle,
Pauken and Zimmerman (5) voting yea; nays, none.
Mr.
CARR moved the ordinance be placed on its
final passage and passed. Roll
call: Brainard,
Carr, Coyle, Pauken and Zimmerman (5) voting yea; nays, none.
So the Ordinance was passed.
ORDINANCE NO.
107– 2006
AUTHORIZING CONTRACT WITH D.R. EBEL, RELATIVE TO INSTALLATION OF LIGHTS
AND SIRENS ON NEW FIRE VEHICLE, AND DECLARING AN EMERGENCY.
The
Clerk read the Ordinance by title only.
Mr.
PAUKEN moved the ordinance be passed as an emergency measure.
Roll call: Brainard, Carr, Coyle,
Pauken and Zimmerman (5) voting yea; nays, none.
Mr.
PAUKEN moved the ordinance be placed on its
final passage and passed. Roll
call: Brainard,
Carr, Coyle, Pauken and Zimmerman (5) voting yea; nays, none.
So the Ordinance was passed.
ORDINANCE NO.
108 – 2006
AUTHORIZING CONTRACT WITH SUZETTE VALENTINE RELATIVE TO LETTERING ON NEW
FIRE VEHICLE, AND DECLARING AN EMERGENCY.
The
Clerk read the Ordinance by title only.
Mr.
ZIMMERMAN moved the ordinance be passed as an emergency measure.
Roll call: Brainard, Carr, Coyle,
Pauken and Zimmerman (5) voting yea; nays, none.
Mr.
ZIMMERMAN moved the ordinance be placed on
its final passage and passed. Roll
call: Brainard, Carr, Coyle, Pauken and Zimmerman (5) voting yea; nays, none.
So the Ordinance was passed.
ORDINANCE NO.
109 – 2006
AUTHORIZING AGREEMENT WITH FIRE SAFETY SERVICES, INC., RELATIVE TO
PURCHASE OF THERMAL IMAGING CAMERA AND EQUIPMENT FOR THE DIVISION OF FIRE OF THE
DEPARTMENT OF PUBLIC SAFETY, AND DECLARING AN EMERGENCY.
The
Clerk read the Ordinance by title only.
Mr.
COYLE moved the ordinance be passed as an emergency measure.
Roll call: Brainard, Carr, Coyle,
Pauken and Zimmerman (5) voting yea; nays, none.
Mr.
COYLE moved the ordinance be placed on its
final passage and passed. Roll
call: Brainard,
Carr, Coyle, Pauken and Zimmerman (5) voting yea; nays, none.
So the Ordinance was passed.
ORDINANCE NO.
110 – 2006
AUTHORIZING PURCHASE OF 12 S.C.B.A. AIR BOTTLES FOR THE DIVISION OF FIRE
OF THE DEPARTMENT OF PUBLIC SAFETY, AND DECLARING AN EMERGENCY.
The
Clerk read the Ordinance by title only.
Mr.
BRAINARD moved the ordinance be passed as an emergency measure.
Roll call: Brainard, Carr, Coyle,
Pauken and Zimmerman (5) voting yea; nays, none.
Mr.
BRAINARD moved the ordinance be placed on
its final passage and passed. Roll
call: Brainard, Carr, Coyle, Pauken and Zimmerman (5) voting yea; nays, none.
So the Ordinance was passed.
ORDINANCE NO.
111 – 2006
AUTHORIZING CONTRACT FOR INTERIOR INSULATION OF DUSSEL DRIVE WATER TOWER
STRUCTURE IN THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.
The
Clerk read the Ordinance by title only.
Mr.
CARR moved the ordinance be passed as an emergency measure.
Roll call: Brainard, Carr, Coyle,
Pauken and Zimmerman (5) voting yea; nays, none.
Mr.
CARR moved the ordinance be placed on its
final passage and passed. Roll
call: Brainard,
Carr, Coyle, Pauken and Zimmerman (5) voting yea; nays, none.
So the Ordinance was passed.
ORDINANCE NO.
112 – 2006
AUTHORIZING CONTRACT RELATIVE TO RENDERING SPECIAL NEEDS TEACHING
SERVICES IN THE CITY OF MAUMEE, AND DECLARING AN EMERGENCY.
The
Clerk read the Ordinance by title only.
Mr.
PAUKEN moved the ordinance be passed as an emergency measure.
Roll call: Brainard, Carr, Coyle,
Pauken and Zimmerman (5) voting yea; nays, none.
Mr.
PAUKEN moved the ordinance be placed on its
final passage and passed. Roll
call: Brainard,
Carr, Coyle, Pauken and Zimmerman (5) voting yea; nays, none.
So the Ordinance was passed.
ORDINANCE NO.
113 – 2006
ACCEPTING BID RELATIVE TO FOOTBALL PRACTICE FIELD IMPROVEMENTS AT CITY
OWNED PROPERTY AT THE LUCAS COUNTY RECREATION CENTER, AUTHORIZING EXECUTION OF
CONTRACT, AND DECLARING AN EMERGENCY.
The
Clerk read the Ordinance by title only.
Mr.
ZIMMERMAN moved the ordinance be passed as an emergency measure.
Roll call: Brainard, Carr, Coyle,
Pauken and Zimmerman (5) voting yea; nays, none.
Mr.
ZIMMERMAN moved the ordinance be placed on
its final passage and passed. Roll
call: Brainard, Carr, Coyle, Pauken and Zimmerman (5) voting yea; nays, none.
So the Ordinance was passed.
ORDINANCE NO.
114 – 2006
APPROPRIATING AND TRANSFERRING FUNDS FOR VARIOUS PURPOSES.
The
Clerk read the Ordinance by title only.
Mr.
COYLE moved the ordinance be placed on its
final passage and passed. Roll
call: Brainard,
Carr, Coyle, Pauken and Zimmerman (5) voting yea; nays, none.
So the Ordinance was passed.
Mr. CARR moved to adjourn to
executive session to discuss pending litigation. Roll
call: All members present voting yea, the Chair declared the motion carried.