Council Minutes
December 4, 18, and 29, 2006

7:30 p.m. Monday, December 4, 2006

The Council of the City of Maumee, Ohio, met on the above date and time with the following members present: Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman (7). Mayor Wagener presiding.

Mr. CARR moved to suspend reading the minutes of the November 20, 2006, meeting and approve the Minutes Journal. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Commissioner of Public Service requesting approval of a contract for a tub grinding service for brush piles was read. He stated there is an EPA requirement for brush piles to be disposed of by chipping or grinding. He recommends a contract with Komptech USA of Westerville, Ohio, in the amount not to exceed $4,500 to provide this service.
Mr. BUEHRER moved the necessary legislation be prepared to authorize a contract with Komptech USA in an amount not to exceed $4,500 for tub grinding service, as requested. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Commissioner of Public Service requesting approval of a purchase agreement for a pick-up truck for the Division of Sewer was read. He stated that the Service Department Administration has obtained two proposals for the purchase of a 2007 pick-up truck with trade-in of a 2000 Dodge pick-up for the Division of Sewer. He recommended the purchase of a 2007 Ford F-150 pick-up truck, in the amount of $17,784.25 with a trade-in allowance of $1,500 from Brondes Ford of Maumee for a net price of $16,284.25.
Mr. COYLE moved to allow Mr. Carr to abstain due to a conflict of interest. All members present voting yea, the Chair declared the motion carried.
Mr. COYLE moved the necessary legislation be prepared to authorize a purchase agreement with Brondes Ford in the net amount of $16,284.25 for a 2007 F-150 pick-up truck with trade-in of a 2000 Dodge pick-up truck. Roll call: Barlos, Brainard, Buehrer, Coyle, Pauken and Zimmerman (6) voting yea; Carr (1) abstaining, the Chair declared the motion carried by a 6-0 vote.

A letter from the Finance Director requesting authorization to execute agreements for the Employee Health Care Program was read. He stated that renewal of the City's health insurance program for employees has been negotiated through CBCA Administrators, Inc., our third party administrator, with the re-insurance carriers and other providers that make up the plan. He requested that Council enact legislation authorizing execution of agreements with CBCA Administrators, Inc., FrontPath Health Coaliltion, Toledo Financial Group, Express Scripts, Inc., CareGuide, RMTS, Union Security Insurance Company, Vision Service Plan, and Pension Innovations and Consulting.
Mrs. BARLOS moved to allow Mr. Carr to abstain due to a conflict of interest. Roll call: All members present voting yea, the Chair declared the motion carried.
Mrs. BARLOS moved the necessary legislation be prepared to authorize agreements with CBCA Administrators, Inc., FrontPath Health Coalition, Toledo Financial Group, Express Scripts, Inc., CareGuide, RMTS, Union Security Insurance Co., Vision Service Plan, and Pension Innovations and Consulting in connection with the City's health insurance program. Roll call: Barlos, Brainard, Buehrer, Coyle, Pauken and Zimmerman voting yea; Carr (1) abstaining, the Chair declared the motion carried by a 6-0 vote

A letter from the Mayor appointing Mrs. Barbara Dennis, 326 East Dudley Street, to the Maumee Valley Historical Society Board for a one-year term effective January 1, 2007, was read.
Mr. PAUKEN moved to confirm the appointment of Barbara Dennis to the Maumee Valley Historical Society Board for a one-year term effective January 1, 2007. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Administrator requesting authorization of agreements with the Village of Waterville and Monclova Township to provide police and fire dispatcher services was read. The proposed contract renewals provide for two-year agreements with each community beginning January 1, 2007. He stated that the overall terms remain the same with five (5%) percent increases yearly. The new amounts for Waterville police and fire would be $219,195 (2007) and $230,155 (2008), and for Monclova fire $59,097 (2007) and $62,052 (2008).
Mr. BRAINARD moved to allow Mr. Buehrer to abstain due to a conflict of interest. Roll call: All members present voting yea, the Chair declared the motion carried.
Mr. BRAINARD moved the necessary legislation be prepared to authorize contracts with the Village of Waterville and Monclova Township for police and fire dispatch services for the period of January 1, 2007 through December 31, 2008. Roll call: Barlos, Brainard, Carr, Coyle, Pauken and Zimmerman (6) voting yea; Buehrer (1) abstaining; the Chair declared the motion carried by a 6-0 vote.

A letter from the Administrator requesting approval of notices provided to Maumee City School District, Anthony Wayne Local School District, and Penta County Vocational School District regarding proposed Tax Increment Financing (TIF) agreements was read. He stated that, unlike the TIF approved in August, these non-school TIF's would not impact school tax revenue. He added that state law requires notice be given to local school districts and he requested authorization to provide notice of the City's intent to enact non-school TIF's.
Mr. COYLE moved to allow Mr. Pauken to abstain due to a conflict of interest. Roll call: All members present voting yea, the Chair declared the motion carried.
Mr. COYLE moved to authorize the administration to deliver notices regarding the enactment of non-school Tax Increment Financing agreements to the Maumee, Anthony Wayne, and Penta school districts as requested. Roll call: Barlos, Brainard, Buehrer, Carr, Coyle and Zimmerman (6) voting yea; Pauken (1) abstaining; the Chair declared the motion carried by a 6-0 vote.

A notice from the Division of Liquor Control of an application to transfer a permit at 1566 Reynolds Road to safekeeping was presented. There were no objections from the Police Division.
Mr. BRAINARD moved to place the notice of transfer on file. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Mayor regarding donation by First Call Medical Solutions of an Automatic External Defibrillator (AED) for use at the Maumee Indoor Theater was read.
Mr. BUEHRER moved the necessary legislation be prepared to accept the donation of an AED from First Call Medical Solutions. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Administrator presenting the 2007 business plan and management agreement for the Maumee Indoor Theater was read. He stated that the Administration has negotiated with Great Eastern Theatres the renewal of the Maumee Indoor Theater Management Agreement. He stated that this renewal would change the term to a calendar year basis and provide an increase from $2,500 to $2,875 per month for the management fee. He also presented the Maumee Indoor's 2007 business plan, prepared by Great Eastern in consultation with the Administration and approved by the MIT Advisory Board, addressing items such as program mix, budget, and rental fees to guide the operations for the new year. He stated that we have had very good experience with Great Eastern and its personnel and recommended a renewal of the contract and business plan as proposed.
Mr. BRAINARD moved the necessary legislation be prepared to authorize an agreement with Great Eastern Theatres Co. for management services for the period January 1, 2007 through December 31, 2009. Roll call: All members present voting yea, the Chair declared the motion carried.
Mr. BRAINARD moved the necessary legislation be prepared to approve the 2007 Business Plan for the Maumee Indoor Theater. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Finance Director requesting legislation authorizing a change to the Income Tax Regulations was read. He requested that the income tax regulations be amended to require payments from payroll service bureaus be made by electronic fund transfers.
Mrs. BARLOS moved the necessary legislation be prepared to amend Section 193.06 (c) of the Maumee Codified Ordinances as requested. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Chief Probation Officer making an annual report of the Probation Services Fund was read.
Mr. ZIMMERMAN moved to place the annual report of the Probation Services Fund on file. All members present voting yea, the Chair declared the motion carried.

A letter from the Administrator recommending a labor contract with the Maumee Professional Firefighter/Paramedics IAFF Local 4536 was read. He stated that negotiations have recently concluded concerning the renewal of a labor contract between the City of Maumee and the Maumee Professional Firefighter/Paramedics IAFF Local 4536 with minor changes in the new agreement. He stated the agreement provides for an annual one (1%) percent base adjustments and annual three (3%) percent increases in wages, adoption of the City's health care proposals, and an expiration date of December 31, 2008, that will synchronize the contract with the City's other labor agreements.
Mr. CARR moved to authorize the Mayor and Clerk to execute a labor agreement with the Maumee Professional Firefighter/Paramedics IAFF Local 4536 effective December 11, 2006. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Police Chief requesting Council waive the bidding process and authorize the purchase of a fingerprint system. He stated that the system and vendor recommended by NORIS, ID Networks, has submitted a quote of $30,000, which includes hardware, software, licensing, and installation. He added that selecting the system recommended by NORIS would minimize problems in integrating and using this system. He said the price is similar to the prices of other systems available through the State Cooperative Purchasing Program.
Mr. BUEHRER moved that the necessary legislation be prepared to authorize a waiver of the bidding process and to authorize the Mayor and Clerk to enter into an agreement with ID Networks Identification Technologies in an amount not to exceed $30,000 for a fingerprinting system. Roll call: All members present voting yea, the Chair declared the motion carried.

A tabulation of bids received by the Service Director for construction of improvements for the Crystal Avenue Phase 3 Area 2 storm sewers was read. He stated that bids were opened for the next phase of storm sewer improvements on November 29, 2006 and six contractors submitted bids. He stated that Andrezack-Pitzen Construction submitted the lowest bid, meeting the specifications, in the amount of $2,530,002.40, which compares to the engineer's estimate of $2,620,000.
Mr. PAUKEN moved to allow Mr. Zimmerman to abstain due to a conflict of interest. Roll call: All members present voting yea, the Chair declared the motion carried. Mr. PAUKEN moved the necessary legislation be prepared to declare the bid of Andrezak-Pitzen Construction to be the lowest and best, and to authorize a contract with Andrezak-Pitzen in the amount of $2,530,002.40 for the Crystal Avenue Phase 3 Area 2 storm sewer construction. Roll call: Barlos, Brainard, Buehrer, Carr, Coyle and Pauken (6) voting yea; Zimmerman (1) abstaining, the Chair declared the motion carried by a 6-0 vote.

Mr. Carr reported that the Committee of the Whole met just before tonight's meeting and that First Call Medical Solutions presented to the City an Automatic External Defibrillator (AED) for use at the Maumee Indoor Theater. He added that items on the agenda were also discussed. Mr. Carr also reported the Committee of the Whole met in executive session to discuss a matter of collective bargaining.

Mr. Brainard gave the following report from the Personnel Committee:

Personnel Committee

            The Personnel Committee of Council met on Thursday, November 30, 2006. Present at the meeting were: Mayor Tim Wagener, John  Jezak, David Hazard, Linda Wilker, and Susan Noble representing the City Administration. Committee members Jenny Barlos, Doug Brainard and Brent Buehrer.
            The first order of business was to discuss the Administrator's request to reclassify the position of administrative assistant to Department Secretary of Public Safety. The committee was provided with the job descriptions of both positions. Mr. Jezak stated that reviewing the job descriptions he found that some of the functions are no longer performed by the administrative assistant. He further stated taking that into consideration, if the position was reclassified, the City would realize a small savings in wages. Mrs. Wilker briefed the committee on the history of the position and how it had originally been a secretary position but grew into the administrative assistant, but now with some of the duties being relieved, she was in agreement with the Administrator's request to reclassify the position. After brief discussion and questioning of the committee, it was the unanimous decision to recommend to Council to grant the Administrator's request and allow him to advertise for a Department Secretary to the Public Safety Department.
            The next order of business was to receive an update from the Human Resource Commissioner as to the status of the job description task and the use of a consultant to achieve this. Mrs. Wilker provided the committee a report with several companies that would meet the goals of the City and provide the type of services the committee was looking for. Since this was the first time the committee had the opportunity to review the suggested companies, it was suggested that the members of the committee review the suggested companies and then at the next meeting recommend which companies the committee would like to have come in to speak to the committee with a formal proposal and have this meeting available to our colleagues on Council so they, too, would be fully aware of the services being offered and to satisfy any inquiry as to any duplication of services or costs already experienced. It is expected that this meeting will take place just after the first of the year, keeping the goals the committee has set on a fast track having the Human Resource Division up and running effectively.
Respectfully submitted,
Doug Brainard, Chair
Brent Buehrer, Member
Jenny Barlos, Member

Mr. BRAINARD moved to amend the Schedule of Permanent Positions as requested and to authorize advertising for a Department Secretary to the Public Safety Department. Roll call: All members present voting yea, the Chair declared the motion carried.

Mr. Mark Karchner, Kumler Drive, and Brett Adams, Askin Street, thanked the City for construction of the football fields at the former LCRC pool site, suggested naming the facility, suggested a building be constructed, and proposed a ribbon-cutting ceremony be held.

Mr. Brad Reynolds, State Street, complained of flooding in his basement due to what he believes is the sewer surcharge caused by parking lot run-off at Holiday Plaza and asked if the City could persuade the Sandor Company to do a better job of developing the area.

The Mayor thanked everyone involved with the Holiday Light Parade.

Mrs. BARLOS moved to refer the issue of a proposed boulevard between Ford Street and Arrowhead Road north of the post office to the Streets Committee for review. Roll call: All members present voting yea, the Chair declared the motion carried.

Mr. Carr asked that the Administrator contact the Parks & Recreation Advisory Commission regarding the new football fields.

Legislation was considered at this time.

ORDINANCE NO. 221 - 2006                AUTHORIZING GRINDING SERVICES FOR DEPARTMENT OF PUBLIC SERVICE, AND DECLARING AN EMERGENCY.
The Clerk read the Ordinance by title only.
Mr. COYLE moved the ordinance be passed as an emergency measure. Roll call: Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman (7) voting yea; nays, none.
Mr. COYLE moved the ordinance be placed on its final passage and passed. Roll call: Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman (7) voting yea; nays, none. So the Ordinance was passed.

ORDINANCE NO. 222 - 2006                AUTHORIZING PURCHASE OF FORD PICK-UP TRUCK FOR THE DEPARTMENT OF PUBLIC SERVICE, AND DECLARING AN EMERGENCY.
The Clerk read the Ordinance by title only.
Mr. BRAINARD moved the ordinance be passed as an emergency measure. Roll call: Barlos, Brainard, Buehrer, Coyle, Pauken and Zimmerman (6) voting yea; Carr (1) abstaining; nays, none.
Mr. BRAINARD moved the ordinance be placed on its final passage and passed. Roll call: Barlos, Brainard, Buehrer, Coyle, Pauken and Zimmerman (6) voting yea; Carr (1) abstaining; nays, none. So the Ordinance was passed by a 6-0 vote.

ORDINANCE NO. 223- 2006                AUTHORIZING CONTRACTS RELATIVE TO 2007 HEALTH AND LIFE INSURANCE COVERAGE FOR EMPLOYEES OF THE CITY OF MAUMEE, AND DECLARING AN EMERGENCY.
The Clerk read the Ordinance by title only.
Mrs. BARLOS moved the ordinance be passed as an emergency measure. Roll call: Barlos, Brainard, Buehrer, Coyle, Pauken and Zimmerman 6) voting yea; Carr (1) abstaining; nays, none.
Mrs. BARLOS moved the ordinance be placed on its final passage and passed. Roll call: Barlos, Brainard, Buehrer, Coyle, Pauken and Zimmerman (6) voting yea; Carr (1) abstaining; nays, none. So the Ordinance was passed by a 6-0 vote.

ORDINANCE NO. 224- 2006                AUTHORIZING EXECUTION OF AGREEMENT BETWEEN THE CITY OF MAUMEE AND VILLAGE OF WATERVILLE RELATIVE TO FURNISHING OF DISPATCH SERVICES
FOR THE VILLAGE OF WATERVILLE POLICE AND FIRE DEPARTMENTS, AND DECLARING AN EMERGENCY.
The Clerk read the Ordinance by title only.
Mr. CARR moved the ordinance be passed as an emergency measure. Roll call: Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman (7) voting yea; nays, none.
Mr. CARR moved the ordinance be placed on its final passage and passed. Roll call: Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman (7) voting yea; nays, none. So the Ordinance was passed.

ORDINANCE NO. 225 - 2006                AUTHORIZING EXECUTION OF AGREEMENT BETWEEN THE CITY OF MAUMEE AND MONCLOVA TOWNSHIP RELATIVE TO FURNISHING OF DISPATCH SERVICES
FOR THE MONCLOVA TOWNSHIP FIRE DEPARTMENT, AND DECLARING AN EMERGENCY.
The Clerk read the Ordinance by title only.
Mr. PAUKEN moved the ordinance be passed as an emergency measure. Roll call: Barlos, Brainard, Carr, Coyle, Pauken and Zimmerman (6) voting yea; Buehrer (1) abstaining; nays, none.
Mr. PAUKEN moved the ordinance be placed on its final passage and passed. Roll call: Barlos, Brainard, Carr, Coyle, Pauken and Zimmerman (6) voting yea; Buehrer (1) abstaining; nays, none. So the Ordinance was passed by a 6-0 vote.

ORDINANCE NO. 226 - 2006                ACCEPTING DONATION OF CERTAIN ASSET FROM FIRST CALL MEDICAL SOLUTIONS.
The Clerk read the Ordinance by title only.
Mr. ZIMMERMAN moved the ordinance be placed on its final passage and passed. Roll call: Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman (7) voting yea; nays, none. So the Ordinance was passed.

ORDINANCE NO. 227 - 2006                AUTHORIZING CONTRACT WITH GREAT EASTERN THEATRE COMPANY RELATIVE TO MANAGEMENT SERVICES FOR THE MAUMEE INDOOR THEATER FOR THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.
The Clerk read the Ordinance by title only.
Mr. BUEHRER moved the ordinance be passed as an emergency measure. Roll call: Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman (7) voting yea; nays, none.
Mr. BUEHRER moved the ordinance be placed on its final passage and passed. Roll call: Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman (7) voting yea; nays, none. So the Ordinance was passed.

ORDINANCE NO. 228 - 2006                APPROVING 2007 ANNUAL BUSINESS PLAN FOR THE MAUMEE INDOOR THEATER OF THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.
The Clerk read the Ordinance by title only.
Mr. COYLE moved the ordinance be passed as an emergency measure. Roll call: Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman (7) voting yea; nays, none.
Mr. COYLE moved the ordinance be placed on its final passage and passed. Roll call: Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman (7) voting yea; nays, none. So the Ordinance was passed.

ORDINANCE NO. 229 - 2006                AMENDING THE MAUMEE REVISED CODE RELATIVE TO INCOME TAX WITHHOLDING, REPEALING CERTAIN SECTION, AND DECLARING AN EMERGENCY.
The Clerk read the Ordinance by title only.
Mr. BRAINARD moved the ordinance be passed as an emergency measure. Roll call: Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman (7) voting yea; nays, none.
Mr. BRAINARD moved the ordinance be placed on its final passage and passed. Roll call: Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman (7) voting yea; nays, none. So the Ordinance was passed.

ORDINANCE NO. 230 - 2006                AUTHORIZING CONTRACT WITH THE MAUMEE FIREFIGHTERS/PARAMEDICS IAFF LOCAL 4536, REPEALING CERTAIN ORDINANCES, AND DECLARING AN EMERGENCY.
The Clerk read the Ordinance by title only.
Mrs. BARLOS moved the ordinance be passed as an emergency measure. Roll call: Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman (7) voting yea; nays, none.
Mrs. BARLOS moved the ordinance be placed on its final passage and passed. Roll call: Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman (7) voting yea; nays, none. So the Ordinance was passed.

ORDINANCE NO. 231 - 2006                AUTHORIZING THE PURCHASE OF A LIVESCAN  FINGERPRINT SYSTEM FOR THE DIVISION OF POLICE, DISPENSING WITH ADVERTISING AND BIDDING THEREOF, AND DECLARING AN EMERGENCY.
The Clerk read the Ordinance by title only.
Mr. CARR moved the ordinance be passed as an emergency measure. Roll call: Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman (7) voting yea; nays, none.
Mr. CARR moved the ordinance be placed on its final passage and passed. Roll call: Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman (7) voting yea; nays, none. So the Ordinance was passed.

ORDINANCE NO. 232 - 2006                ACCEPTING BID RELATIVE TO PHASE 3 AREA 2 STORM SEWER IMPROVEMENTS, AUTHORIZING EXECUTION OF AND DECLARING AN EMERGENCY.
The Clerk read the Ordinance by title only.
Mr. PAUKEN moved the ordinance be passed as an emergency measure. Roll call: Barlos, Brainard, Buehrer, Carr, Coyle and Pauken (6) voting yea; Zimmerman (1) abstaining; nays, none.
Mr. PAUKEN moved the ordinance be placed on its final passage and passed. Roll call: Barlos, Brainard, Buehrer, Carr, Coyle and Pauken (6) voting yea; Zimmerman (1) abstaining; nays, none. So the Ordinance was passed.

ORDINANCE NO. 233 - 2006                APPROPRIATING AND TRANSFERRING FUNDS FOR VARIOUS PURPOSES.
The Clerk read the Ordinance by title only.
Mr. ZIMMERMAN moved the ordinance be placed on its final passage and passed. Roll call: Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman (7) voting yea; nays, none. So the Ordinance was passed.

Mrs. BARLOS moved to adjourn to executive session to discuss lease, purchase, or sale of real estate. Roll call: All members present voting yea, the Chair declared the motion carried.

Mr. Buehrer and Mr. Carr excused themselves at this time.

When Council returned to regular session, Mr. PAUKEN moved to adjourn until 7:30 p.m., Monday, December 18, 2006, carried v.v.

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7:30 p.m. Monday, December 18, 2006

The Council of the City of Maumee, Ohio, met on the above date and time with the following members present: Barlos, Brainard, Carr, Coyle, Pauken and Zimmerman (6); Buehrer (1) absent. Mayor Wagener presiding.

Mr. CARR moved to suspend reading the minutes of the December 4, 2006, meeting and approve the Minutes Journal. Roll call: All members present voting yea, the Chair declared the motion carried.

Mayor Wagener presented the Holiday Light Parade awards.

A letter from the Mayor appointing Paul F. Lange, Wood County, to the position of Equipment Operator in the Department of Public Service, effective January 2, 2007, was read.
Mrs. BARLOS moved the appointment of Paul F. Lange, Wood County, effective January 2, 2007, be confirmed subject to passing the required pre-employment screenings. Roll call: All members present voting yea, the Chair declared the motion carried.

A tabulation of bids received by the Service Department for the purchase of a low profile dump truck, was presented. The Commissioner of Public Service stated that two bids were received and he recommends the low bid of Bi-State Ford in the amount of $67,752 with a trade-in allowance of $11,000 on a 1997 Ford dump truck.
Mr. BRAINARD moved to allow Mr. Carr to abstain due to a conflict of interest. Roll call: All members present voting yea, the Chair declared the motion carried.
Mr. BRAINARD moved the bid of Bi-State Ford be declared the lowest and best and the necessary legislation be prepared to authorize a contract in the net amount of $56,752, as recommended. Roll call: Brainard, Coyle, Pauken, Zimmerman and Barlos (5) voting yea; Carr (1) abstaining; the Chair declared the motion carried by a 5-0 vote.

A letter from the Commissioner of Public Service requesting approval of a change order for the Fire Station adding conduit for communications lines was read. He stated that the three, 2-inch communication conduits will provide a pathway to connect the phones and data between the Service yard and the Fire Station. He requested approval of a change order with Lake Erie Electric of Toledo in the amount of $14,486.
Mr. COYLE moved the necessary legislation be prepared approving change order E-1 with Lake Erie Electric in the amount of $14,486 to install communication conduits for the Fire Station, as requested. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Administrator requesting consideration of increases for part-time employees in various divisions was read. He stated that, with the recent changes in employment law, he recommends review of pay for these employees.
Mr. ZIMMERMAN moved to refer the matter of part-time employee compensation to the Finance Committee. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Commissioner of Public Service requesting approval of a change order for ODOT's 2004 Anthony Wayne Trail resurfacing project was read. He stated that the Department of Public Service has received the final project costs associated with the 2004 Anthony Wayne Trail (AWT) resurfacing project.
Mr. PAUKEN moved the necessary legislation be prepared to authorize a change order with the Ohio Department of Transportation in an amount not to exceed $39,352.98 for the 2004 AWT resurfacing project, as requested. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Commissioner of Public Service requesting approval of change order G-3 with the Spieker Company for the Fire Station adding removal and replacement of unsuitable soil was read. He stated that the quantity to date totals 2,446 cubic yards of unstable soil removed and replaced at a price of $135,463.
Mrs. BARLOS moved the necessary legislation be prepared authorizing a change order with the Spieker Company in the amount of $135,463 for the removal and replacement of unsuitable soil for the Fire Station project, as requested. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Chief of Police requesting authorization to participate in the 2007 Lucas County OVI Task Force was read. He stated that the Sylvania Township Police Department will serve as the lead agency for the procurement and disbursement of Governor's Highway Safety Office State Grant Funds. He asked for authorization to enter into an agreement with the Sylvania Township Police Department for participation in this County OVI Task Force for which grant funds, in an amount not to exceed $12,000, will be available.
Mr. CARR moved the necessary legislation be prepared authorizing an agreement with the Sylvania Township Police Department for participation in the 2007 Lucas County OVI Task Force, as requested. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Municipal Clerk requesting legislation for advances of real estate tax collections from Lucas County in 2007 was read. He stated that in order to initiate payments of property taxes from the Lucas County Auditor in 2007 as real estate tax bills are collected, a formal request must be made. He requested legislation for advances of real estate tax collections from Lucas County in 2007.
Mr. PAUKEN moved the necessary legislation be prepared requesting advances of real estate tax collections from Lucas County in 2007, as requested. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Director of Public Service requesting acceptance of an additional utility easement for the Shops at Fallen Timbers was read. He stated that the location of the proposed sanitary sewer along Russell Road was changed at the request of the Ohio Department of Transportation and that these adjustments necessitated the need for an additional utility easement from Growth General Partnership.
Mr. COYLE moved the necessary legislation be prepared to accept an additional utility easement from Growth General Partnership for the Shops at Fallen Timbers, as requested. Roll call: All members present voting yea, the Chair declared the motion carried.

Mr. Carr read the following report from the special Committee of the Whole meeting of December 11, 2006:

Committee of the Whole

          A special Committee of the Whole was held on Monday, December 11, 2006 in the Police Division training room to discuss the City's workers' compensation program. Members of the Council, administration, and representatives of the AFSCME and FOP bargaining units were in attendance.
          In an attempt to address the rising cost of workers' compensation, Human Resources arranged a panel of experts to offer an educational program for Council, administration, and labor union representatives on the topic. Renee Rice of GatesMcDonald, the City's workers' compensation TPA / MCO, presented an overview of the City's premiums, premium development, and cost containment methods such as wage continuation and group rating pools. Mark Miles, Ohio BWC Employer Services Specialist, presented information on the Drug Free Workplace Program which offers employers premium discounts and discussed related policy / procedural issues. Jeff Swartz, certified Transitional Work Program coordinator with Therapy Works, discussed the City's recently instituted Transitional Work Program. The administration will continue to explore options and develop policies to present to Council in 2007.
Respectfully submitted,
Richard Carr, Council President

Mr. Carr reported the Committee of the Whole met just before tonight's meeting, that items on the agenda were discussed and that, during the meeting, the committee went into executive session to discuss personnel compensation.

Mr. ZIMMERMAN moved to add the matter of the Monclova Maumee Toledo JEDZ Tax Review Board to the agenda. Roll call: All members present voting yea, the Chair declared the motion carried.

The Administrator stated that Council must designate one member of the Tax Review Board of the JEDZ.
Mr. ZIMMERMAN moved to approve the appointment of John Jezak, Administrator, to the JEDZ Tax Review Board, as requested. Roll call: All members present voting yea, the Chair declared the motion carried.

Legislation was considered at this time.

ORDINANCE NO. 234 - 2006                AMENDING THE MAUMEE REVISED CODE RELATIVE TO DEPARTMENT OF PUBLIC SAFETY, REPEALING CERTAIN SECTION, AND DECLARING AN EMERGENCY.
The Clerk read the Ordinance by title only.
Mr. COYLE moved the ordinance be passed as an emergency measure. Roll call: Brainard, Carr, Coyle, Pauken, Zimmerman and Barlos (6) voting yea; nays, none.
Mr. COYLE moved the ordinance be placed on its final passage and passed. Roll call: Brainard, Carr, Coyle, Pauken, Zimmerman and Barlos (6) voting yea; nays, none. So the Ordinance was passed.

ORDINANCE NO. 235 - 2006                 AMENDING SCHEDULE OF PERMANENT POSITIONS OF THE CITY OF MAUMEE, REPEALING ORDINANCE 232-2005, AND DECLARING AN EMERGENCY.
The Clerk read the Ordinance by title only.
Mr. BRAINARD moved the ordinance be passed as an emergency measure. Roll call: Brainard, Carr, Coyle, Pauken, Zimmerman and Barlos (6) voting yea; nays, none.
Mr. BRAINARD moved the ordinance be placed on its final passage and passed. Roll call: Brainard, Carr, Coyle, Pauken, Zimmerman and Barlos (6) voting yea; nays, none. So the Ordinance was passed.

ORDINANCE NO. 236 - 2006                 ACCEPTING BID AND AUTHORIZING PURCHASE OF LOW-PRO DUMP TRUCK WITH EQUIPMENT FOR THE DEPARTMENT OF PUBLIC SERVICE, AND DECLARING AN EMERGENCY.
The Clerk read the Ordinance by title only.
Mrs. BARLOS moved the ordinance be passed as an emergency measure. Roll call: Brainard, Coyle, Pauken, Zimmerman and Barlos (5) voting yea; nays, none; Carr (1) abstaining.
Mrs. BARLOS moved the ordinance be placed on its final passage and passed. Roll call: Brainard, Coyle, Pauken, Zimmerman and Barlos (5) voting yea; nays, none; Carr (1) abstaining. So the Ordinance was passed by a 5-0 vote.

ORDINANCE NO. 237 - 2006                 AUTHORIZING CHANGE ORDER TO CONTRACT FOR ELECTRICAL IMPROVEMENTS TO THE PROPOSED NEW FIRE STATION, AND DECLARING AN EMERGENCY.
The Clerk read the Ordinance by title only.
Mr. CARR moved the ordinance be passed as an emergency measure. Roll call: Brainard, Carr, Coyle, Pauken, Zimmerman and Barlos (6) voting yea; nays, none.
Mr. CARR moved the ordinance be placed on its final passage and passed. Roll call: Brainard, Carr, Coyle, Pauken, Zimmerman and Barlos (6) voting yea; nays, none. So the Ordinance was passed.

ORDINANCE NO. 238 - 2006                 APPROVING AND AUTHORIZING EXECUTION OF FINAL CHANGE ORDER FOR ANTHONY WAYNE TRAIL RESURFACING PROJECT, AND DECLARING AN EMERGENCY.
The Clerk read the Ordinance by title only.
Mr. PAUKEN moved the ordinance be passed as an emergency measure. Roll call: Brainard, Carr, Coyle, Pauken, Zimmerman and Barlos (6) voting yea; nays, none.
Mr. PAUKEN moved the ordinance be placed on its final passage and passed. Roll call: Brainard, Carr, Coyle, Pauken, Zimmerman and Barlos (6) voting yea; nays, none. So the Ordinance was passed.

ORDINANCE NO. 239 - 2006                 AUTHORIZING CHANGE ORDER TO CONTRACT FOR THE CONSTRUCTION OF THE NEW FIRE STATION IN THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.
The Clerk read the Ordinance by title only.
Mr. ZIMMERMAN moved the ordinance be passed as an emergency measure. Roll call: Brainard, Carr, Coyle, Pauken, Zimmerman and Barlos (6) voting yea; nays, none.
Mr. ZIMMERMAN moved the ordinance be placed on its final passage and passed. Roll call: Brainard, Carr, Coyle, Pauken, Zimmerman and Barlos (6) voting yea; nays, none. So the Ordinance was passed.

ORDINANCE NO. 240 - 2006                 AUTHORIZING EXECUTION OF SUB-RECIPIENT AGREEMENT WITH SYLVANIA TOWNSHIP BOARD OF TRUSTEES RELATIVE TO 2007 LUCAS COUNTY OVI TASK FORCE, AND DECLARING AN EMERGENCY.
The Clerk read the Ordinance by title only.
Mr. COYLE moved the ordinance be passed as an emergency measure. Roll call: Brainard, Carr, Coyle, Pauken, Zimmerman and Barlos (6) voting yea; nays, none.
Mr. COYLE moved the ordinance be placed on its final passage and passed. Roll call: Brainard, Carr, Coyle, Pauken, Zimmerman and Barlos (6) voting yea; nays, none. So the Ordinance was passed.

RESOLUTION NO. 241 - 2006                 REQUESTING THE AUDITOR OF LUCAS COUNTY, OHIO, FOR ADVANCE PAYMENTS OF THE 2007 COLLECTION OF TAXES DUE THE CITY OF MAUMEE, OHIO.
The Clerk read the Resolution by title only.
Mr. BRAINARD moved the resolution be placed on its final passage and passed. Roll call: Brainard, Carr, Coyle, Pauken, Zimmerman and Barlos (6) voting yea; nays, none. So the Resolution was passed.

ORDINANCE NO. 242 - 2006                 ACCEPTING EASEMENT FROM NORTHWEST OHIO MALL L.L.C., FOR UTILITY PURPOSES, AND DECLARING AN EMERGENCY. The Clerk read the Ordinance by title only.
Mrs. BARLOS moved the ordinance be passed as an emergency measure. Roll call: Brainard, Carr, Coyle, Pauken, Zimmerman and Barlos (6) voting yea; nays, none.
Mrs. BARLOS moved the ordinance be placed on its final passage and passed. Roll call: Brainard, Carr, Coyle, Pauken, Zimmerman and Barlos (6) voting yea; nays, none. So the Ordinance was passed.

ORDINANCE NO. 243 - 2006                 APPROPRIATING AND TRANSFERRING FUNDS FOR VARIOUS PURPOSES.
The Clerk read the Ordinance by title only.
Mr. CARR moved the ordinance be placed on its final passage and passed. Roll call: Brainard, Carr, Coyle, Pauken, Zimmerman and Barlos (6 voting yea; nays, none. So the Ordinance was passed.

Mrs. BARLOS moved to adjourn to Executive Session to discuss personnel compensation. Roll call: All members present voting yea, the Chair declared the motion carried.

When Council returned from Executive Session, Mr. CARR moved to adjourn to a special meeting at 4:00 p.m., Friday, December 29, 2006, carried v.v.

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7:30 p.m. Friday, December 29, 2006

The Council of the City of Maumee, Ohio, met in special session in Council Chambers at the above time and date with the following members present: Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman (7).

Mr. Carr moved to adjourn to executive session to discuss employee compensation matters. Roll call: All members present voting yea, the Chair declared the motion carried

When Council returned from executive session, the Finance Director presented proposed ordinances stating that they make adjustments to appropriations and transfers needed before the end of the year and provide temporary spending authority for the first quarter of 2007.
Mr. ZIMMERMAN moved that legislation be prepared to appropriate and transfer funds as requested. Roll call: All members present voting yea, the Chair declared the motion carried

Mr. Carr stated that a meeting was held with employees affected by renewal of compensation and benefits ordinances for Support, Supervisory, and Manager personnel. He stated the employees voiced various concerns and that the administration's proposal had been adjusted for certain issues raised.
Mr. CARR moved to table the matter to the first regular meeting in 2007. Roll call: All members present voting yea, the Chair declared the motion carried

Legislation was considered at this time.

ORDINANCE NO. 244 - 2006            APPROPRIATING AND TRANSFERRING FUNDS FOR VARIOUS PURPOSES
The Clerk read the Ordinance by title only.
Mr. COYLE moved the ordinance be placed on its final passage and passed. Roll call: Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman (7) voting yea; nays none. So the Ordinance was passed.

ORDINANCE NO. 245 - 2006            AMENDING ORDINANCE 54-2006 AS AMENDED RELATIVE TO 2006 APPROPRIATIONS FOR CURRENT EXPENSES AND OTHER EXPENDITURES.
The Clerk read the Ordinance by title only.
Mr. BRAINARD moved the ordinance be placed on its final passage and passed. Roll call: Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman (7) voting yea; nays none. So the Ordinance was passed.

ORDINANCE NO. 246 - 2006            APPROPRIATING FUNDS FOR CURRENT EXPENSES OF THE CITY OF MAUMEE, OHIO, FOR THE FIRST QUARTER OF FISCAL YEAR 2007.
The Clerk read the Ordinance by title only.
Mrs. BARLOS moved the ordinance be placed on its final passage and passed. Roll call: Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman (7) voting yea; nays none. So the Ordinance was passed.

Mr. CARR moved to adjourn until 7:30 p.m., Tuesday, January 2, 2007. Motion carried v.v.