Maumee City Council
April 7, 2009 and
April 21, 2008
Minutes
7:30 P.M. Monday, April 7, 2008
Acting Mayor Carr presided in the Mayor's absence.
Mrs. BARLOS moved to suspend reading the minutes of the March 17, 2008, meeting and approve the Minutes Journal. Roll call: All members present voting yea, the Chair declared the motion carried.
A letter from the Mayor appointing Marilyn Wendler, West
Broadway Street, to the Records Commission for a term ending December 31, 2008,
was read.
Mr. BUEHRER moved to confirm the re-appointment of Marilyn Wendler to the
Records Commission for a term ending December 31, 2008. Roll call: All members
present voting yea, the Chair declared the motion carried.
A letter from the Mayor appointing Jeff Bretzloff, West Wayne
Street, to the position of Firefighter Class I, Bureau of Firefighting,
Department of Public Safety, effective April 7, 2008, subject to passing the
required pre-employment screening, was read.
Mr. BRAINARD moved to confirm the appointment of Jeff Bretzloff to the position
of Firefighter Class I, Bureau of Firefighter, Department of Public Safety,
effective April 7, 2008, subject to passing the required pre-employment
screening. Roll call: All members present voting yea, the Chair declared the
motion carried.
A letter from the Mayor appointing Dave Mather, Parkway Drive
North, to the position of Firefighter II, Bureau of Firefighter, Department of
Public Safety, effective April 7, 2008, was read.
Mr. BUEHRER moved to confirm the promotion of Dave Mather to the position of
Firefighter II, Bureau of Firefighter, Department of Public Safety, effective
April 7, 2008. Roll call: All members present voting yea, the Chair declared the
motion carried.
A letter from the Mayor appointing Rick Davis, Jr., Askin
Street, to the position of Fire Captain, Division of Fire, Department of Public
Safety, effective April 7, 2008, was read.
Mr. PAUKEN moved to confirm the appointment of Rick Davis, Jr., to the position
of Fire Captain, Division of Fire, Department of Public Safety, effective April
7, 2008. Roll call: All members present voting yea, the Chair declared the
motion carried.
A letter from the Mayor appointing Timothy Pauken, Glenview
Drive, to the Maumee S.A.I.L. Board to a term expiring December 31, 2010, was
read.
Mr. BUEHRER moved to confirm the appointment of Timothy Pauken to the Maumee
S.A.I.L. Board to a term expiring December 31, 2010. Roll call: All members
present voting yea, the Chair declared the motion carried.
A letter from the Fire Chief requesting permission to apply
for a grant through the FEMA/USFA Assistance to Firefighters for traffic
information and control systems was read. He stated that the total amount being
applied for is $313,516 and the City's share would be $15,675 for a traffic
control preemption system and railroad video camera system.
Mr. COYLE moved the necessary legislation be prepared to authorize the
application or applications with FEMA/USFA Assistance to Firefighters for a 95/5
grant, to authorize the acceptance of grants, and to commit funds for local
share. Roll call: All members present voting yea, the Chair declared the motion
carried.
A letter from the Service Director requesting approval of a
contract with Duke's Root Control, Inc., in the amount of $12,041.58 to perform
annual sewer root treatment was read. He stated that Duke's has successfully
treated sanitary sewer lines within the City and the unit price remains the same
as last year.
Mrs. BARLOS moved the necessary legislation be prepared to authorize a contract
with Duke's Root Control Inc., in the amount of $12,041.58, for sanitary sewer
line root control. Roll call: All members present voting yea, the Chair declared
the motion carried.
A letter from the Administrator requesting an amendment of the
CDBG Downtown Grant regarding streetscape improvements was read. He proposed to
redirect funds set aside for matching grants for property improvements and to
extend certain streetscape improvements to the 700 block of Conant Street. He
stated that in order to pursue this project, the City must request a grant
amendment to reallocate the funds and he recommended the matter be referred to
the Streets Committee.
Mrs. BARLOS moved to refer the matter to the Streets Committee. Roll call: All
members present voting yea, the Chair declared the motion carried.
A letter from the Police Chief requesting authorization to
purchase eight marked patrol cars with trade-ins was read. He stated that the
net payment to Charlie's Dodge would be $195,779.52, which includes vehicles,
after market police equipment, removal and installation of patrol car decals and
equipment. He noted that the vehicle price is less than that of the state fleet
price. He also stated that having the dealer integrate the purchase and
installation of all the ancillary equipment would save the division staff time
in preparing the cars.
Mr. BRAINARD moved the necessary legislation be prepared to approve a purchase
agreement with Charlie's Dodge in the amount of $195,779.52 for eight (8) 2008
Dodge Chargers with auxiliary equipment, and to authorize the trade-in of six
(6) 2004 and one (1) 2006 Ford Crown Victoria's. Roll call: All members present
voting yea, the Chair declared the motion carried.
A letter from the Police Chief requesting authorization to
purchase a motorcycle was read. He stated that the Maumee Police Division began
a one-year lease of a 2007 Harley-Davidson Police Model Road King motorcycle in
April, 2007, and would now like to purchase it to avoid escalating and
unpredictable future leasing costs. He stated one patrolman is trained for
motorcycle duty and an additional officer would be so trained.
Mr. BUEHRER moved the necessary legislation be prepared to approve a purchase
agreement with Signature Harley-Davidson in the amount of $16,000 for a 2007
Police motorcycle and six-year extended service contract. Roll call: All members
present voting yea, the Chair declared the motion carried.
A letter from the Service Director requesting the matter of
annual paving program be referred to the Streets Committee. He cited the need to
move forward in order to complete the program this construction season.
Mr. PAUKEN moved to refer the matter to the Streets Committee. Roll call: All
members present voting yea, the Chair declared the motion carried.
A letter from the Administrator requesting authorization of a
contract for Employee Assistance Program (EAP) services was read. He stated that
the City has received a proposal from Workplace Resources to renew our Employee
Assistance Program. He requested approval of a contract renewal with Workplace
Resources in an amount not to exceed $4,345.20 to provide EAP services from
April 1, 2008 through March 31, 2009.
Mr. COYLE moved the necessary legislation be prepared to authorize a contract
with Workplace Resources in an amount not to exceed $4,345.20 to provide
Employee Assistance Program services. Roll call: All members present voting yea,
the Chair declared the motion carried.
An application of the Maumee United Methodist Church, 405
Sackett Street, for amendment of a special use permit to allow construction of
playground equipment was presented.
Mr. PAUKEN moved to refer the application to the Municipal Planning Commission.
Roll call: All members present voting yea, the Chair declared the motion
carried.
Mr. Carr requested that a letter from Jack Hiles, Executive
Director, Maumee Valley Historical Society, be added to the agenda.
Mr. PAUKEN moved to add a letter from the Maumee Valley Historical Society to
the agenda. Roll call: All members present voting yea, the Chair declared the
motion carried.
A letter from Jack Hiles, Executive Director, Maumee Valley Historical Society,
was read. He referred to improvements made to the Wolcott complex and requested
the City's support in 2008 in the amount of $75,000 for operations.
Mrs. BARLOS moved to refer the matter to the Finance Committee. Roll call: All
members present voting yea, the Chair declared the motion carried.
Mr. Carr requested that a letter from Conrad Kolbow, Jr.,
Chairman, Parks and Recreation Advisory Commission, be added to the agenda.
Mr. PAUKEN moved to add a letter from the Parks and Recreation Advisory
Commission to the agenda. Roll call: All members present voting yea, the Chair
declared the motion carried.
A letter from Mr. Conrad Kolbow, Jr., Chairman, Parks and Recreation Advisory
Commission, was read. He stated that the Parks and Recreation Advisory
Commission received a request from recreation supervisors regarding internet
access for the Rolf Park complex.
Mr. PAUKEN moved to refer the matter to the Parks and Recreation Committee. Roll
call: All members present voting yea, the Chair declared the motion carried.
Mr. Carr stated the Committee of the Whole met and heard a
presentation by the Toledo Fair Housing Center, discussed the request to
purchase a motorcycle for the Police Division, and held an executive session to
discuss threatened litigation and the purchase and sale of real estate.
Mrs. Barlos read the following report of the Finance & Economic Development
Committee meeting held March 24, 2008:
Finance & Economic Development Committee
On March 24, 2008, the Finance Committee met to discuss the 2008 capital budget.
Present from the committee were Todd Zimmerman, Jenny Barlos and Doug Brainard.
Also present were Brent Buehrer of council, Dave Hazard, John Jezak and Linda
Wilker of the administration and other members of the administration as budgets
pertaining to their respective departments were being discussed.
The committee reviewed all requested budgeted items and where appropriate
postponed the purchase of several capital items until later years. A particular
focus was placed on vehicle replacement and recent cost of repair and mileage
versus the cost of a new vehicle. A copy of the approved 2008 budget line items
is attached as Exhibit 1 to the report.
It is also the unanimous recommendation of the finance committee that the
attached capital budget items be approved as the 2008 capital budget.
Respectfully submitted,
Todd Zimmerman, Chair
Jenny Barlos, Member
Doug Brainard, Member
Mrs. BARLOS moved to recommend approval of the 2008 capital budget, as presented, and to order legislation to appropriate funds accordingly. Roll call: All members present voting yea, the Chair declared the motion carried.
Legislation was considered at this time.
RESOLUTION NO. 51 - 2008
AUTHORIZING THE MAYOR AND MUNICIPAL CLERK TO FILE AN APPLICATION OR APPLICATIONS
WITH FEMA/USFA ASSISTANCE TO FIREFIGHTERS RELATIVE TO GRANT FUNDING FOR A
TRAFFIC PREEMPTION SYSTEM AND RAILROAD VIDEO CAMERA SYSTEM, AUTHORIZING
ACCEPTANCE OF GRANTS, AND DECLARING AN EMERGENCY.
The Clerk read the Resolution by title only.
Mr. COYLE moved the resolution be passed as an emergency measure. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle and Pauken (6) voting yea; Zimmerman (1)
absent.
Mr. COYLE moved the resolution be placed on its final passage and passed. Roll
call: Barlos, Brainard, Buehrer, Carr, Coyle and Pauken (6) voting yea;
Zimmerman (1) absent. So the Resolution was passed.
ORDINANCE NO. 52 - 2008
AUTHORIZING CONTRACT WITH DUKE'S ROOT CONTROL, INC., RELATIVE TO SANITARY SEWER
ROOT CONTROL AND TREATMENT, AND DECLARING AN EMERGENCY.
The Clerk read the Ordinance by title only.
Mr. BRAINARD moved the ordinance be passed as an emergency measure. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle and Pauken (6) voting yea; Zimmerman (1)
absent.
Mr. BRAINARD moved the ordinance be placed on its final passage and passed. Roll
call: Barlos, Brainard, Buehrer, Carr, Coyle and Pauken (6) voting yea;
Zimmerman (1) absent. So the Ordinance was passed.
ORDINANCE NO. 53 - 2008
AUTHORIZING PURCHASE OF VEHICLES AND EQUIPMENT FOR DIVISION OF POLICE OF THE
DEPARTMENT OF PUBLIC SAFETY, AND DECLARING AN EMERGENCY.
The Clerk read the Ordinance by title only.
Mrs. BARLOS moved the ordinance be passed as an emergency measure. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle and Pauken (6) voting yea; Zimmerman (1)
absent.
Mrs. BARLOS moved the ordinance be placed on its final passage and passed. Roll
call: Barlos, Brainard, Buehrer, Carr, Coyle and Pauken (6) voting yea;
Zimmerman (1) absent. So the Ordinance was passed.
ORDINANCE NO. 54 - 2008
AUTHORIZING PURCHASE OF MOTORCYCLE FROM SIGNATURE HARLEY-DAVIDSON, AUTHORIZING
EXECUTION OF AGREEMENT, AND DECLARING AN EMERGENCY.
The Clerk read the Ordinance by title only.
Mr. PAUKEN moved the ordinance be passed as an emergency measure. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle and Pauken (6) voting yea; Zimmerman (1)
absent.
Mr. PAUKEN moved the ordinance be placed on its final passage and passed. Roll
call: Barlos, Brainard, Buehrer, Carr, Coyle and Pauken (6) voting yea;
Zimmerman (1) absent. So the Ordinance was passed.
ORDINANCE NO. 55 - 2008
AUTHORIZING CONTRACT WITH WORKPLACE RESOURCES RELATIVE TO EMPLOYEE ASSISTANCE
PROGRAM SERVICES FOR THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.
The Clerk read the Ordinance by title only.
Mr. BUEHRER moved the ordinance be passed as an emergency measure. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle and Pauken (6) voting yea; Zimmerman (1)
absent.
Mr. BUEHRER moved the ordinance be placed on its final passage and passed. Roll
call: Barlos, Brainard, Buehrer, Carr, Coyle and Pauken (6) voting yea;
Zimmerman (1) absent. So the Ordinance was passed.
ORDINANCE NO. 56 - 2008
APPROPRIATING AND TRANSFERRING FUNDS FOR VARIOUS CAPITAL EXPENDITURES.
The Clerk read the Ordinance by title only.
Mr. COYLE moved the ordinance be placed on its final passage and passed. Roll
call: Barlos, Brainard, Buehrer, Carr, Coyle and Pauken (6) voting yea;
Zimmerman (1) absent. So the Ordinance was passed.
Mr. PAUKEN moved to adjourn until 7:30 p.m., Monday, April 21, 2008. Motion carried v.v.
*******************************************
7:30 P.M. Monday,
April 21, 2008
The
Council of the City of Maumee, Ohio, met on the above date and time with the
following members present: Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and
Zimmerman (7).
Mayor Wagener presiding.
Mr. CARR moved to suspend reading the minutes of the April 7, 2008 meeting and approve the Minutes Journal. Roll call: All members present voting yea, the Chair declared the motion carried.
The Mayor announced that the National Arbor Day Foundation has
designated Maumee as a Tree City USA.
The Mayor presented a proclamation to St. Joseph's Church in recognition of the
Tree Commission's landscaping award given for the use of live plantings to
enhance the church property at 104 West Broadway Street.
The Mayor presented to the Finance Director a Certificate of Achievement from the Government Finance Officers Association in recognition of the City's 2006 Comprehensive Annual Financial Report.
A notice from the Ohio Division of Liquor Control of the
application by First MME LLC (dba Residence Inn), 1370 Arrowhead Drive, for a
new permit was presented. The Police Chief stated that he has not yet received
background information on this application.
Mr. CARR moved to table discussion on the application until the next Council
meeting. Roll call: All members present voting yea, the Chair declared the
motion carried.
A letter from the Mayor appointing summer workers for the
swimming pool was read. They are:
Concession/Admission - Elizabeth Junga, Willow Tree Lane
Lifeguards - Ellen Ashner, River Road; Alyssa Evans, Deer Hollow Lane; Jesse
Fronk, Linden Court; and Hannah Renzhofer, Oxford Court.
Mr. PAUKEN moved the appointments be confirmed subject to passing pre-employment
screenings. Roll call: All members present voting yea, the Chair declared the
motion carried.
A letter from the Mayor re-appointing members to the Maumee
Indoor Theater Advisory Board was read. They included Catherine Oatis, Tappan
Street; Janet Russ-Jones, East John Street; and Jane Williams, Winghaven Street,
to three-year terms expiring April 4, 2011; and Doug Brainard, ex-officio
Council member, to a one-year term expiring April 4, 2009.
Mr. BUEHRER moved to confirm the re-appointments as requested. Roll call: All
members present voting yea, the Chair declared the motion carried.
A letter from the Fire Chief requesting authorization of an
agreement with the Ohio Turnpike Commission for ambulance services was read. He
stated the agreement covers milepost 50.7 to milepost 71.1 to provide back-up to
its primary ambulance service provider.
Mr. BRAINARD moved the necessary legislation be prepared to authorize an
agreement with the Ohio Turnpike Commission to furnish ambulance services, as
requested. Roll call: All members present voting yea, the Chair declared the
motion carried.
A letter from the Commissioner of Public Service requesting
authorization of an agreement for the removal of asbestos material at 202 East
William Street was read. He stated that two proposals were received and he
recommended an agreement with Total Environmental Services, Toledo, in an amount
not to exceed $2,650 for the removal of 1,850 square feet of floor tile and
linoleum backing.
Mrs. BARLOS moved the necessary legislation be prepared to authorize an
agreement with Total Environmental Services LLC in an amount not to exceed
$2,650 for asbestos remediation at 202 East William Street. Roll call: All
members present voting yea, the Chair declared the motion carried.
A letter from the Service Director requesting approval of a
contract with Arcadis, Toledo, in the amount of $20,600 to perform a water
distribution pressure study was read. He stated that the major focus of the
study would be the pressure and flow available for fire fighting.
Mr. PAUKEN moved the necessary legislation be prepared to authorize a contract
with Arcadis in the amount of $20,600 to perform a water distribution pressure
study. Roll call: All members present voting yea, the Chair declared the motion
carried.
A letter from the Service Director requesting approval of an
engineering contract with the Mannik and Smith Group, Inc., in an amount not to
exceed $63,000 to implement the soil contamination remediation plan at 214
Illinois Avenue was read. He stated that the remediation plan was accepted by
the Bureau of Underground Storage Regulators in 2006.
Mr. COYLE moved the necessary legislation be prepared to approve a contract with
the Mannik and Smith Group, Inc., in an amount not to exceed $63,000 for
underground storage tank remediation. Roll call: All members present voting yea,
the Chair declared the motion carried.
A letter from the Service Director requesting approval of a
contract with Tetra Tech, Inc., Toledo, in the amount of $24,750 for conceptual
design of storm sewer improvements in the area east of Michigan Avenue and north
of the Anthony Wayne Trail (Phases One and Two of Crystal Avenue Sewer
Improvements). He stated that capital funds were requested to hire an
engineering consultant to develop a conceptual design and cost estimates for
storm sewer needs.
Mr. BRAINARD moved the necessary legislation be prepared to approve a contract
with Tetra Tech, Inc., in the amount of $24,750 for preparation of design plans
and cost estimates for storm sewer improvements, as requested. Roll call: All
members present voting yea, the Chair declared the motion carried.
A tabulation of bids received by the Commissioner of Public
Service for the construction of improvements for the Phase Three Area Three
Storm Sewer separation project was presented. He stated that six bids were
received and he recommends the low bid of Underground Utilities of Monroeville,
Ohio, in the amount of $1,984,828.05, which is below the engineer's estimate of
$2,447,000.
Mrs. BARLOS moved that the bid of Underground Utilities be declared the lowest
and best and that the necessary legislation be prepared to authorize a contract
in the amount of $1,984,828.05 for storm sewer improvements. Roll call: All
members present voting yea, the Chair declared the motion carried.
A letter from the Mayor requesting amendments to the Schedule
of Rates and Fees was read.
Mr. PAUKEN moved the necessary legislation be prepared to authorize amendments
to the Schedule of Rates and Fees, as requested. Roll call: All members present
voting yea, the Chair declared the motion carried.
A letter from the Mayor requesting amendments to the Part Time
Wages ordinance was read. He stated that due to changes in federal and state
minimum wage, changes in wage ranges were recommended for certain part time and
seasonal employees.
Mr. CARR moved to suspend Council Rules to allow Mr. Brainard to read the report
of the Parks & Recreation Committee meeting held April 16, 2008 pertaining
to this issue. Roll call: All members present voting yea, the Chair declared the
motion carried.
Mr. Brainard read the following portion of the report from the Parks &
Recreation Committee pertaining to the issue of compensation:
Parks & Recreation Committee
The Parks & Recreation Committee of Council met on April 16, 2008 at 4:00
p.m. Present at the meeting were Brent Buehrer, Todd Zimmerman and Doug Brainard
of the Committee and Joe Camp and Larry Gamble of the Administration. There were
two orders of business for discussion.
The first issue had to do with the review of Ordinance 304-2004, specifically
Section 3, which has to do with compensation of the employees of the Maumee Pool
Program. Mr. Camp advised the Committee that he had taken a look at the current
structure and based on the increase in the minimum wage, applied a similar ratio
which would provide for a modest increase in salary for the pool employees. He
stated that an increase in pay structure was in order. The proposal he brought
to the Committee was the same proposal he had prepared for the meeting in
February, but did not get reported. After a brief discussion with Mr. Camp, it
is the unanimous decision of the Committee to recommend to Council approval of
the amendment to the wage ordinance pertaining to Section 3 involving employees
of the pool program.
Mr. CARR moved the necessary legislation be prepared to revise the part time compensation ordinance, as requested. Roll call: All members present voting yea, the Chair declared the motion carried.
A letter from the Administrator requesting consideration of
the Lucas Soil and Water Conservation District's watershed plan was read. He
stated that, upon review of the plan and discussions with the Lucas Soil and
Water Conservation District, he recommends that Council approve a resolution of
support as requested.
Mr. COYLE moved the necessary legislation be prepared to adopt the plan and to
declare the City's support of the Swan Creek Balanced Growth Plan, as requested.
Roll call: All members present voting yea, the Chair declared the motion
carried.
A letter from the Mayor requesting consideration of a funding
request from the Maumee Valley Historical Society was read. He stated that the
MVHS is in immediate need of funding to continue operations and he recommended
consideration of an interim contribution of $30,000 to continue operations
through May, 2008, giving the Finance Committee an opportunity to review their
entire 2008 funding requests.
Mr. Zimmerman stated he had a concern with approving this request because the
Finance Committee would review funding requests by the MVHS at a meeting
tomorrow evening. The Mayor responded that the request was to have been
considered at the last Council meeting but, because he wasn't able to attend,
the item was not discussed in detail.
Mr. Buehrer stated that he also had a concern with approving this request
without a recommendation from the Finance Committee.
Mr. CARR moved to authorize a contribution in the amount of $30,000 to the
Maumee Valley Historical Society. Roll call: Barlos, Brainard, Carr, Coyle and
Pauken (5) voting yea; Buehrer and Zimmerman (2) voting nay. The Chair declared
the motion carried by a vote of 5-2.
A letter from the Administrator/Safety Director requesting
consideration of the request of St. Joseph's Church for the closure of the 100
block of West Broadway on Saturday, May 17, 2008, for its Parish Family Fair was
read. He stated waiver of the noise ordinance should also be considered.
Mr. ZIMMERMAN moved to authorize closure of the 100 block of West Broadway
Street from 8:00 p.m. to midnight and to waive the noise ordinance from 4:00
p.m. to 11:00 p.m. for St. Joseph's Parish on Saturday, May 17, 2008. Roll call:
All members present voting yea, the Chair declared the motion carried.
A letter from the Finance Director requesting authorization of
a contract with Right Stuff Software Corporation, Powell, Ohio, to extend the
personnel scheduling software throughout City operations was read. He stated
that in 2005, installation of Right Stuff Workforce Scheduling software was
initiated in the Police Division. He recommended a contract to extend the use of
the scheduling software throughout City operations. He stated the license and
modifications needed by the various divisions is priced at $29,200 with a
monthly maintenance fee of $700.
Mr. BUEHRER moved the necessary legislation be prepared to authorize a contract
with Right Stuff Software Corporation, as requested. Roll call: All members
present voting yea, the Chair declared the motion carried.
Mr. Carr stated the Committee of the Whole met and discussed information from Police Chief Zink regarding a Liquor permit request and reviewed the funding request by MVHS.
Mrs. Barlos read the following report of the Streets Committee meeting held April 15, 2008:
Streets Committee
The Streets Committee met on Tuesday, April 15, 2008 to discuss several items in
committee. Present at the meeting were committee members Barlos, Coyle and
Pauken, John Jezak, Larry Gamble, Howard Brebberman and Dave Hazard from the
administration and several residents from W. Harrison.
The first item for discussion was the extension of the downtown streetscape.
After some explanation from Mr. Jezak, the committee recommended amending the
CDBG downtown grant to designate as a public project the extension of the
streetscape north from the Anthony Wayne Trail to Illinois, along the west side
of Conant Street. This streetscape project will be completed in a simplified
form including period style lighting and signal poles, standard sidewalk slabs
and no bluestone, landscaping or irrigation. The project total equals
$263,000.00. We have $130,000.00 in CDBG funds for this use and we are using
city funds and special assessments to meet the required matching funds. The
committee unanimously recommends transferring the funds, authorizing the
necessary match and any extension from the state because of the potential
economic development benefit to the area.
We next discussed the improvement of the 100 through 300 blocks of West Harrison
Street. Several residents from W. Harrison were at the meeting and expressed
their frustration at the disrepair of their street. The committee unanimously
recommended authorizing the Service Director to seek proposals for the design of
the reconstruction of the 100-300 blocks of W. Harrison. The members hope that
once the design phase is complete, we can go out for construction bids during
the winter, with construction to start in the spring of 2009. The committee also
directs the Service Director to authorize any temporary in-house repairs that
will make the street better in the interim.
The next item for discussion was the 2008 Pavement Maintenance Program. Mr.
Brebberman identified the streets to be resurfaced as Jerome Rd. from the
corporation limits to Russell Rd, Broadway from Ford Street to Conant and from
Conant to Jackson Street. The total cost of the resurfacing for 2008 is
$294,464.00. The full depth repairs are limited to the rutted areas of East and
West Broadway at the Conant Street intersection. The cost of the full depth
repairs for 2008 is 42,428.00 for a total project cost of $291,892. The
committee unanimously recommends these repairs for the 2008 Pavement Maintenance
Program.
The last item for discussion was the Russell Road extension project. Based on
Mr. Gamble's recommendation the committee authorized the Service Director to
enter into a contract with Mannik and Smith Group to prepare plans and
specifications to design the Russell Road connector.
Respectfully submitted,
Jenny Barlos, Chair
Michael Coyle, Member
Timothy Pauken, Member
Mrs. BARLOS moved to order legislation to enter into an
agreement with Mannik and Smith Group to prepare plans and specifications to
design the Russell Road connector and to advance the necessary funds. All
members present voting yea, the Chair declared the motion carried.
Mrs. BARLOS moved to place the report on file. All members present voting yea,
the Chair declared the motion carried.
Mr. Brainard read the remainder of the report of the Parks & Recreation Committee meeting held April 16, 2008, and partially read earlier in tonight's meeting.
Parks & Recreation Committee
The Parks & Recreation Committee of Council met on April 16, 2008 at 4:00
p.m. Present at the meeting were Brent Buehrer, Todd Zimmerman and Doug Brainard
of the Committee and Joe Camp and Larry Gamble of the Administration. The next
order of business is as follows:
The next order of business also has been an ongoing topic of discussion with the
Committee and has to do with safety at Rolf Park. A little more than a year ago
the Committee investigated the installation of a weather warning system at the
Park. Unfortunately, the system that was reviewed was too costly for practical
purposes. While safety of guests as well as employees at the Park is the number
one priority of the Committee, any time a suggestion is received, the Committee
investigates to see how it will work into the program. This past week the
Committee received an inquiry about providing the park offices with Internet
capabilities. Mr. Camp advised the Committee that he did have the opportunity to
review three options providing the Internet. Presently, the costs to install the
service to the Park is too cost prohibitive and would not recommend pursuing
this option at this time. The Committee also discussed this option and agree
with Mr. Camp that at this time an Internet connection would not be installed at
Rolf Park.
The Parks & Recreation Committee concluded its discussion at this time and
officially adjourned.
Respectfully submitted,
Douglas Brainard, Chair
Brent Buehrer, Member
Todd Zimmerman, Member
Mr. BRAINARD moved to place the report on file. All members present voting yea, the Chair declared the motion carried.
Mr. Coyle read the following report of the joint meeting of the Finance & Economic Development and Public Information committees held April 15, 2008:
Joint Meeting of the Finance & Economic Development and Public
Information Committees
On April 15, 2008, at 5:30 p.m., the Committee met to discuss the request from
MUBA and the Maumee Elks for their summer concerts. Present were committee
members Mike Coyle, Doug Brainard, Jenny Barlos and Todd Zimmerman. From
Administration Larry Gamble, Dave Hazard and John Jezak. Both organizations also
had representation at the meeting. Both organizations were making the same
request for assistance they had asked for, and were given, last year.
Both organizations had made strides to pick up some of the additional cost
associated with these events previously. The details of the request had been run
by all necessary members of Administration prior to being brought to the
combined committees and are attached to this report. After review it was the
unanimous recommendation of both committees to fill the request for both
concerts.
Respectfully submitted,
Michael Coyle, Chair Public Information
Richard Carr, Member Public Information
Todd Zimmerman, Chair Finance
Jenny Barlos, Member Finance
Doug Brainard, Member Finance and Public Information
Mr. Zimmerman read the following report of the Finance &
Economic Development Committee meeting held April 15, 2008:
Finance & Economic Development Committee
On April 15, 2008 the Finance Committee met to discuss two additional items from
the fire department's capital budget requests. Present from the committee were
Doug Brainard, Jenny Barlos and Todd Zimmerman. Also present were Mike Coyle of
council and Dave Hazard, Larry Gamble, John Jezak and others.
The first request was to replace the fire van with an SUV. At prior meetings
information regarding mileage and repair costs was requested and since that time
the information was provided by the fire department. The current van appears to
be at a stage where the maintenance costs make it a good idea to replace versus
repair the vehicle. The van was originally requested versus an SUV to enable the
fire inspector to transport a piece of equipment that was far smaller than
anticipated. Therefore, there is no ongoing need for a van. The chief indicated
that an attempt to purchase through the state purchasing program will be made or
alternatively bids will be sought from Maumee dealers. It was the unanimous
recommendation of the committee that the fire department be authorized to seek
bids for the replacement vehicle consistent with its 2008 capital request.
The next item was the request for $5,000 for exercise equipment for the fire
department. Information was requested on what equipment was being requested. The
information was provided and the equipment is a nautilus type machine that was
estimated at $1,769.99. The chief indicated that the actual cost of the
equipment turned out to be far less than the original amount requested and that
it was not anticipated that the amount would exceed $2,000. As such it is the
unanimous recommendation of the committee to authorize an amount of $2,000 for
the equipment in the 2008 capital budget.
Respectfully submitted,
Todd Zimmerman, Chair
Jenny Barlos, Member
Doug Brainard, Member
Mr. ZIMMERMAN moved to place the report on file. All members
present voting yea, the Chair declared the motion carried.
Mr. Carr stated that recently while driving down the Anthony
Wayne Trail east of Ford Street, he noticed how nice the north side looks with
the white fence. He suggested that Council consider in their 2009 Capital Budget
the possibility of including installation of the same white fencing to the south
side of the Anthony Wayne Trail.
Mr. CARR moved to refer to the Finance Committee the matter of considering in
the 2009 capital budget the installation of white fencing to the south side of
the Anthony Wayne Trail, east of Ford Street. All members present voting yea,
the Chair declared the motion carried.
Legislation was considered at this time.
ORDINANCE NO. 57 - 2008
AUTHORIZING EXECUTION OF AGREEMENT BETWEEN THE CITY OF MAUMEE AND THE OHIO
TURNPIKE COMMISSION RELATIVE TO FURNISHING OF AMBULANCE SERVICES FOR THE OHIO
TURNPIKE, AND DECLARING AN EMERGENCY.
The Clerk read the Ordinance by title only.
Mr. COYLE moved the ordinance be passed as an emergency measure. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman, (7) voting yea;
nays, none.
Mr. COYLE moved the ordinance be placed on its final passage and passed. Roll
call: Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman, (7) voting
yea; nays, none. So the Ordinance was passed.
ORDINANCE NO. 58 - 2008
AUTHORIZING CONTRACT WITH TOTAL ENVIRONMENTAL SERVICES, LLC, RELATIVE TO
ASBESTOS REMEDIATION AT 202 EAST WILLIAM STREET IN THE CITY OF MAUMEE, AND
DECLARING AN EMERGENCY.
The Clerk read the Ordinance by title only.
Mr. BRAINARD moved the ordinance be passed as an emergency measure. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman, (7) voting yea;
nays, none.
Mr. BRAINARD moved the ordinance be placed on its final passage and passed. Roll
call: Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman, (7) voting
yea; nays, none. So the Ordinance was passed.
ORDINANCE NO. 59 - 2008
AUTHORIZING EMPLOYMENT OF ARCADIS, FPS, RELATIVE TO PREPARATION OF WATER
DISTRIBUTION PRESSURE STUDY OF THE WATER DISTRIBUTION SYSTEM OF THE CITY OF
MAUMEE, OHIO, AND DECLARING AN EMERGENCY.
The Clerk read the Ordinance by title only.
Mrs. BARLOS moved the ordinance be passed as an emergency measure. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman, (7) voting yea;
nays, none.
Mrs. BARLOS moved the ordinance be placed on its final passage and passed. Roll
call: Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman, (7) voting
yea; nays, none. So the Ordinance was passed.
ORDINANCE NO. 60 - 2008
AUTHORIZING EMPLOYMENT OF MANNIK & SMITH GROUP, INC., RELATIVE TO
PERFORMANCE OF ENGINEERING SERVICES FOR UNDERGROUND STORAGE TANK REMEDIATION AT
CITY-OWNED PROPERTY LOCATED AT 214 ILLINOIS AVENUE IN THE CITY OF MAUMEE, OHIO,
AND DECLARING AN EMERGENCY.
The Clerk read the Ordinance by title only.
Mr. CARR moved the ordinance be passed as an emergency measure. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman, (7) voting yea;
nays, none.
Mr. CARR moved the ordinance be placed on its final passage and passed. Roll
call: Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman, (7) voting
yea; nays, none. So the Ordinance was passed.
ORDINANCE NO. 61 - 2008
AUTHORIZING EMPLOYMENT OF TETRA TECH RELATIVE TO PREPARATION OF PLANS AND
ESTIMATES OF COSTS FOR STORM SEWER IMPROVEMENTS IN THE MICHIGAN AVENUE AREA IN
THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.
The Clerk read the Ordinance by title only.
Mr. PAUKEN moved the ordinance be passed as an emergency measure. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman, (7) voting yea;
nays, none.
Mr. PAUKEN moved the ordinance be placed on its final passage and passed. Roll
call: Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman, (7) voting
yea; nays, none. So the Ordinance was passed.
ORDINANCE NO. 62 - 2008
ACCEPTING BID RELATIVE TO PHASE 3 AREA 3 STORM SEWER IMPROVEMENTS, AUTHORIZING
EXECUTION OF CONTRACT, AND DECLARING AN EMERGENCY.
The Clerk read the Ordinance by title only.
Mr. ZIMMERMAN moved the ordinance be passed as an emergency measure. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman, (7) voting yea;
nays, none.
Mr. ZIMMERMAN moved the ordinance be placed on its final passage and passed.
Roll call: Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman, (7)
voting yea; nays, none. So the Ordinance was passed.
ORDINANCE NO. 63 - 2008
AMENDING SCHEDULE OF RATES AND FEES IN THE CITY OF MAUMEE, OHIO, AND REPEALING
CERTAIN ORDINANCE, AND DECLARING AN EMERGENCY.
The Clerk read the Ordinance by title only.
Mr. BUEHRER moved the ordinance be passed as an emergency measure. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman, (7) voting yea;
nays, none.
Mr. BUEHRER moved the ordinance be placed on its final passage and passed. Roll
call: Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman, (7) voting
yea; nays, none. So the Ordinance was passed.
ORDINANCE NO. 64 - 2008
AMENDING ORDINANCE NO. 39-2008 RELATIVE TO THE COMPENSATION OF CERTAIN EMPLOYEES
OF THE CITY OF MAUMEE, REPEALING CERTAIN ORDINANCE, AND DECLARING AN EMERGENCY.
The Clerk read the Ordinance by title only.
Mr. COYLE moved the ordinance be passed as an emergency measure. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman, (7) voting yea;
nays, none.
Mr. COYLE moved the ordinance be placed on its final passage and passed. Roll
call: Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman, (7) voting
yea; nays, none. So the Ordinance was passed.
RESOLUTION NO. 65 - 2008
ENDORSING THE SWAN CREEK BALANCED GROWTH PLAN.
The Clerk read the Resolution by title only.
Mr. BRAINARD moved the resolution be placed on its final passage and passed.
Roll call: Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman, (7)
voting yea; nays, none. So the Resolution was passed.
ORDINANCE NO. 66 - 2008
AUTHORIZING CONTRACT WITH RIGHT STUFF SOFTWARE CORPORATION RELATIVE TO SOFTWARE
AND MAINTENANCE OF SAME FOR THE CITY OF MAUMEE, OHIO, AND DECLARING AN
EMERGENCY.
The Clerk read the Ordinance by title only.
Mrs. BARLOS moved the ordinance be passed as an emergency measure. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman, (7) voting yea;
nays, none.
Mrs. BARLOS moved the ordinance be placed on its final passage and passed. Roll
call: Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman, (7) voting
yea; nays, none. So the Ordinance was passed.
ORDINANCE NO. 67 - 2008
AUTHORIZING EMPLOYMENT OF MANNIK & SMITH GROUP, INC., RELATIVE TO
ENGINEERING SERVICES FOR THE PROPOSED RUSSELL ROAD CONNECTOR PROJECT IN THE CITY
OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.
The Clerk read the Ordinance by title only.
Mr. CARR moved the ordinance be passed as an emergency measure. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman, (7) voting yea;
nays, none.
Mr. CARR moved the ordinance be placed on its final passage and passed. Roll
call: Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman, (7) voting
yea; nays, none. So the Ordinance was passed.
ORDINANCE NO. 68 - 2008
APPROPRIATING AND TRANSFERRING FUNDS FOR VARIOUS PURPOSES.
The Clerk read the Ordinance by title only.
Mr. PAUKEN moved the ordinance be placed on its final passage and passed. Roll
call: Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman, (7) voting
yea; nays, none. So the Ordinance was passed.
When Council returned from Executive Session, Mr. CARR moved to adjourn until 7:30 p.m., Monday, May 5, 2008. Motion carried v.v.