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Maumee City Council
April 3, 2006 and April 17, 2006
Minutes

7:30 P.M. Monday, April 3, 2006

The Council of the City of Maumee, Ohio, met on the above date and time with the following members present: Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman (7). Mayor Wagener presiding.

Mr. ZIMMERMAN moved to suspend reading the minutes of the March 20, 2006, meeting and approve the Minutes Journal. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Mayor requesting creation of an ad hoc committee to address avian flu preparedness issues and appointing its members was read. He stated that he is requesting the following for the ad hoc committee: Mayor Timothy Wagener; Richard Carr, President of Council; Richard Monto, Fire Chief; Sgt. Jeff Ciccone, Police Division; Frank Bartell, III, CEO, St. Luke’s Hospital; Dr. Donna Woodson, Lucas County Board of Health; Dr. Greg Smith, Maumee City Schools; Michael Coyle, City Council; Sheilah McAdams, Law Director; and Kenneth Streichert, Animal Control Officer.

Mr. PAUKEN moved to establish an Avian Flu Preparedness Ad Hoc Committee and to confirm the appointments, as requested. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Mayor accepting the retirement of Kathleen Nightengale was read. He stated that the retirement is effective March 9, 2006.

Mr. BRAINARD moved to confirm the retirement of Kathleen Nightengale, as requested. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Police Chief requesting authorization to fill the Radio/Telephone Operator vacancy was read.

Mrs. BARLOS moved to approve the request to fill the Radio/Telephone Operator vacancy. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Mayor appointing Dawn Sniadecki, 301 West Wayne Street, as Paramedic Squad Leader in the Fire Division effective April 3, 2006, was read.

Mr. CARR moved the appointment be confirmed. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Mayor appointing Tom Brell, 713 Glen River, to the Maumee Indoor Theater Advisory Board, to a three-year term ending April 4, 2009, was read.

Mr. BUEHRER moved the appointment be confirmed. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Mayor appointing summer workers for the swimming pool was read. They are:

Concession Stand – Bethany Hoffman, Toledo; Arielle Davidson, Colwell Street; Corey Gallagher, Toledo; Natasha Zientek, River Road; Kelly Botts, Winghaven Road; and Elizabeth Reecer, West William Street;

Lifeguards – Kendall Karchner, Kumler Drive; Shelby Gordon, Scott Street; and Kylie Bombrys, Toledo; and

Assistant Operation Pool Manager – Jillian Wimmer, Waterbend Drive East, Maumee.

Mr. PAUKEN moved the appointments be confirmed. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Finance Director requesting authorization of an agreement with Gaye E. Gindy to audit 2005 BMV vehicle registration records was read. He stated that the audit of 2004 registrations resulted in refunds of over $9,395 to the City for fees of $976.25.

Mr. BRAINARD moved the necessary legislation be prepared to authorize an agreement with Gaye E. Gindy, as requested. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Service Director requesting authorization of a contract for continuation of the Consumer and Urban Horticulture (Gypsy Moth) program was read. He stated that he is requesting a two-year financial commitment of $3,040.74 annually for 2006 and 2007. He said that the 2004 and 2005 commitment was $2,452.21.

Mr. COYLE moved the necessary legislation be prepared to authorize participation in the Lucas County Gypsy Moth program, as requested. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Finance Director requesting authorization of an agreement for audit services for the 2005 annual financial report was read. He stated that based on recommendations from the Finance Department and the Toledo office of the State Auditor, the proposal of James G. Zupka, CPA, Inc., was selected for a three-year contract to perform audits of 2005, 2006 and 2007 Comprehensive Annual Financial Reports at a total price of $88,240.

Mr. PAUKEN moved the necessary legislation be prepared to authorize a contract with James G. Zupka, CPA, Inc., in the amount of $88,240, as requested. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Commissioner of Public Service requesting authorization of an agreement for professional design services to construct a restroom/shelter facility at Monclova Park was read.

Mr. CARR moved to table the matter to the April 17, 2006, meeting. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Finance Director requesting assessments be levied for a portion of the cost of the Carew Lane Improvements was read. He stated that the levy assessments total $55,074.92 and that the property owners have until May 16, 2006, to make full or partial payment with collection of unpaid amounts on real estate tax bills of 2007 and continuing for ten years or until paid off.

Mrs. BARLOS moved the necessary legislation be prepared to authorize assessments for a portion of the cost of the Carew Lane Improvements, as requested. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Administrator requesting legislation needed to amend economic development incentive agreements recommended by the Tax Incentive Review Committee (TIRC) was read. He stated that as a result of this year’s TIRC meeting, it is recommended that Council approve extensions and various amendments to a number of Enterprise Zone and Community Reinvestment Area agreements within Maumee.

Mr. ZIMMERMAN moved the necessary legislation be prepared to approve the TIRC recommendations for Community Reinvestment Area agreements. Roll call: All members present voting yea, the Chair declared the motion carried.

Mr. ZIMMERMAN moved the necessary legislation be prepared to approve the TIRC recommendations for the Enterprise Zone agreements. Roll call: All members present voting yea, the Chair declared the motion carried.

The 2005 Annual Report of the Maumee Indoor Theater was presented.

Mr. BRAINARD moved the to place the report on file. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Service Director requesting authorization of a contract for maintenance of pump station control equipment was read. He stated that Honeywell has proposed a contract in the amount of $2,217.38 to perform quarterly preventative maintenance on the instruments at the Michigan Avenue Pumping Station.

Mr. COYLE moved the necessary legislation be prepared to authorize a contract with Honeywell in the amount of $2,217.38, as requested. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Administrator requesting amendment of the Job Creation and Retention Program guidelines was read. He stated a governmental agency looking to consolidate its operations in Maumee cannot be considered under the current guidelines.

Mr. ZIMMERMAN moved the matter be referred to the Finance Committee. Roll call: All members present voting yea, the Chair declared the motion carried.

Mr. Carr gave a verbal report from the Committee of the Whole. He stated that the Committee of the Whole met prior to tonight’s Council meeting, that items on the agenda were discussed and that Committee of the Whole adjourned to executive session to discuss the purchase of real estate. He said that when Committee of the Whole returned to regular session, no action was taken.

Mr. Coyle read the following report from the Streets Committee.

Streets Committee

The Streets Committee met on Wednesday, March 29, 2006 to discuss the 2006 Street Maintenance Program. Present at the meeting were Streets Committee members Jenny Barlos, Mike Coyle and Tim Pauken; Dave Hazard and Linda Wilker from the Finance Department; and Larry Gamble, Joe Camp and Howard Brebberman from the Service Department.

We started with a discussion of the areas and alternatives researched and recommended by Howard Brebberman. He first detailed Alternate One (attached) which included the easternmost portion of River Rd. from Detroit Ave. to the Ohio Turnpike, Shelly Street from Saco north 400’, Holgate from Saco north 750’, Carisbrook East and West, and some maintenance and epoxy re-coating of the 100 blocks of East and West William, East and West John, and East and West Dudley. The project estimate for Alternate One is $527,400. Alternate Two (attached) was then detailed including the same sections of River Rd., Shelly St., Holgate St. and Carisbrook East and West. Alternate Two also included Pierce St. from River Rd. to Trailview, Scott St. from River Rd. south 440’, Kumler from River Rd. to the cul-de-sac, and Grand Valley from River Rd. to Kumler. The project estimate for Alternate Two is $479,064. Pierce St., Scott St., Kumler and Grand Valley Dr. are all recommended because of their proximity to the section of River Rd. The Service Department has traditionally recommended redoing side streets as an extension of larger street projects. Howard felt that Alternate Two gave us the most for our paving dollar, therefore the recommendation is to seek bids for the streets listed in Alternate Two, and to ask for separate alternate bids for the maintenance and recoating of the east and west 100 blocks of William St. and John St. When the bids come back the Service Director can make a determination about doing the blocks of William and John Streets depending on the price of the bid. The 100 blocks of Dudley Street are not being considered at this time as Columbia Gas has done considerable work in those areas and the suggestion was made to wait and see what they are going to repair before doing the maintenance on those blocks.

Respectfully submitted,

Jenny Barlos, Chair

Michael Coyle

Tim Pauken

Mr. CARR moved Mrs. Barlos and Mr. Pauken be allowed to abstain from voting due to a conflict of interest. Roll call: All members present voting yea, the Chair declared the motion carried.

Mr. COYLE moved to approve the recommendation of the Streets Committee and to authorize the Service Department to advertise for bids for the streets listed in Alternate Two. Roll call: Brainard, Buehrer, Carr, Coyle and Zimmerman (5) voting yea; nays none; Barlos and Pauken (2) abstaining. The Chair declared the motion carried by a 5-2 vote.

Mr. COYLE read the following report from the Buildings & Lands Committee.

Buildings and Lands Committee Meetings

The committee met on March 13, 2006 at 6:30 pm. In attendance were Committee members Tim Pauken, Rich Carr and Mike Coyle. Councilman Doug Brainard, Mayor Wagener, John Jezak, Dave Hazard, Larry Gamble, Linda Wilker, Chief Monto and his administrative staff. Subject under review was construction of a new Fire Station and Service Building.

The initial issue was to discuss the pros and cons of constructing both buildings at approximately the same time or do only the Fire station while leaving the Service Building for some later date. Dave Hazard presented information covering projected differences in financing costs on building both together or staggering them. Based on Mr. Hazard’s estimates, depending on which way the debt was financed, and savings could be a million dollars by constructing both buildings together versus staggered out by 3-4 years.

Mr. Gamble brought two sets of information. First being the advantages / disadvantages related to the actual building of these buildings simultaneously vs. staggered. There were some savings noted especially related to site work by doing them together. He then went over the construction cost projections if the Service Building was started several years out vs. together with the new Fire Station this year. Savings in this category approached a million dollars if the Service Building was started this year vs. 3-4 years after completion of the new Fire Station.

All committee members agreed there seemed to be several sound financial reasons in building the two buildings together.

Chief Monto went over information he provided to committee members prior to the meeting. Poggemeyer Design Group presented the new station drawing.

The rest of the discussion centered initially on why Fire Prevention was not included in the new design and spilled over into the need to maintain the Fire Station 2 once the new facility is completed. Relative to Fire Prevention some of the points made were that they are autonomous and the need for them to be directly attached to the rest of the department was not necessary because of the nature of what they do. Also mentioned was that they occasionally respond to EMS calls in the Arrowhead area when the other crews are already dispatched. Arrowhead businesses were also identified as receiving breaks on insurance rates because of Fire Station 2 being operational.

As the committee recommended both buildings be built at the same time and the Service building was still in the Finance Committee moving forward at this time was not an option and the committee adjourned.

On Thursday March 30, 2006 at 6:00 pm the committee met again to continue the discussion on the Fire Station. In attendance were Committee members Tim Pauken, Rich Carr and Mike Coyle. Council was also represented by Brent Buehrer, Todd Zimmerman, and Jenny Barlos. Mayor Wagener, Dave Hazard, Larry Gamble, Joseph Camp, John Jezak, Linda Wilker, Chief Monto, his administrative staff and several members of the department were also in attendance.

A brief overview of the last meeting was presented. At that time everyone was told the disposition of Fire Station 2 was not to be a focus of the discussion as it was not the charge of this committee.

First up was the discussion surrounding Fire Prevention not being included in the new drawing, the ability to expand the station design to include them, and our ability to add vehicles in the future. Scott Heacock, Poggemeyer Design Group, explained the additional space necessary if we added Fire Prevention and more vehicle bays. The design showed the need to move the station back onto some of the Service Department property and to one side in order to facilitate these potential additions. Discussion on these changes ensued.

After the discussion Council Members Carr and Pauken voted against Fire Prevention inclusion into the new building while Mr. Coyle’s vote was for their inclusion.

All three members voted for the original building schematic presented and the geographical shift to accommodate future expansion demands.

The next item for discussion was, if Council opted not to construct both buildings at once, should the site work for the service building be included in the construction of the fire station. Mr. Gamble and both buildings’ architects provided information on the importance of doing the site work in conjunction with construction of the new fire station. Not only would it save us money but it allowed for more of a master plan approach in developing both sites. In order for that to occur, additional information regarding scope and costs were needed for a decision to be made. The committee agreed that that information should be provided soon in the hopes that that issue can be put in front of Council on April 17.

Respectfully Submitted,

Mike Coyle, Chair

Rich Carr

Tim Pauken

Mr. COYLE moved to include Fire Inspection offices in the new Fire building. Roll call: Coyle and Zimmerman (2) voting yea; Barlos, Brainard, Buehrer, Carr and Pauken (5) voting nay. The Chair declared the motion lost by a 2-5 vote.

Mr. COYLE moved to accept the original building schematic presented and the geographical shift to accommodate future expansion demands. Roll call: All members present voting yea, the Chair declared the motion carried.

Mr. Carr read the following report from the Personnel and Safety Committees joint meeting.

Personnel/Safety Committees

The Personnel and Safety Committees met jointly on March 23, 2006, at 7:00 p.m. to review the Police Division organization and long-range planning. Present were committee members Rich Carr, Jenny Barlos, Brent Buehrer, and Doug Brainard; Council members Todd Zimmerman and Mike Coyle; and Chief Bob Zink, John Jezak, Dave Hazard, and Linda Wilker from the administration.

The Police Chief discussed a need for long-range planning for the Police Division based upon the following issues: (1) having several members at the senior command level who could retire simultaneously; (2) having an upper level command structure that has been unchanged for many years while the lower structure has grown extensively; (3) the number of services and programs offered by the Police Division which are outside the scope of basic community safety and protection has expanded dramatically; and (4) the desire to obtain national accreditation for the Division in the future.

The committee members voted unanimously to recommend that the Police Chief and Administrator begin developing a long-range plan, including financial ramifications, to present to the committees at a future meeting.

Respectfully submitted,

Richard Carr, Chairman

Doug Brainard

Jenny Barlos

Brent Buehrer

Mr. Carr read the following report from the Safety Committee.

Safety Committee

The Safety Committee met on March 23, 2006, at 6:00 p.m. to discuss the matter of creating a policy covering the utilization of the Safety Training facility by outside agencies. Present were committees members Rich Carr, Jenny Barlos, and Doug Brainard; Council members Brent Buehrer and Todd Zimmerman; and Chief Bob Zink, Lt. Mike Fortney, Bureau Chief Walt VanDromme, John Jezak, Dave Hazard, and Linda Wilker from the administration.

Police Division personnel provided a spreadsheet tracking usage of all training facilities from August 2005 through March 2006 along with a draft plan for utilization of Safety Department training facilities. The goal of any plan is to balance reciprocating training offers with fee-based training.

While the Safety Department is interested in venturing into multi-jurisdictional training, the consensus was that (1) training facility usage should not be given away; (2) City personnel should be present during usage by outside agencies; (3) the plan should allow flexibility for both Division and Department Heads in decision-making; and (4) facilities usage and plan would be reviewed annually.

The committee members requested administration contact Hylant Administrative Services regarding liability issues and the Law Director to provide a release and/or waiver of liability. The committee voted unanimously to recommend that the administration prepare a final plan for presentation to the committee at a future meeting.

Respectfully submitted,

Richard Carr, Chairman

Doug Brainard

Jenny Barlos

Legislation was considered at this time.

ORDINANCE NO. 56 – 2006 AUTHORIZING CONTRACT WITH GAYE E. GINDY RELATIVE TO AUDIT OF BUREAU OF MOTOR VEHICLE RECORDS, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. COYLE moved the ordinance be passed as an emergency measure. Roll call: Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman (7) voting yea; nays none.

Mr. COYLE moved the ordinance be placed on its final passage and passed. Roll call: Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman (7) voting yea; nays none.

So the Ordinance was passed.

ORDINANCE NO. 57 – 2006 AUTHORIZING EXECUTION OF AGREEMENT OR AGREEMENTS BETWEEN THE CITY OF MAUMEE AND LUCAS COUNTY RELATIVE TO PARTICIPATION IN GYPSY MOTH PROGRAM AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BRAINARD moved the ordinance be passed as an emergency measure. Roll call: Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman (7) voting yea; nays none.

Mr. BRAINARD moved the ordinance be placed on its final passage and passed. Roll call: Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman (7) voting yea; nays none.

So the Ordinance was passed.

ORDINANCE NO. 58 – 2006 AUTHORIZING EXECUTION OF AGREEMENT BETWEEN THE CITY OF MAUMEE, THE AUDITOR OF THE STATE OF OHIO, AND JAMES G. ZUPKA CPA, INC., RELATIVE TO AUDIT SERVICES, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mrs. BARLOS moved the ordinance be passed as an emergency measure. Roll call: Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman (7) voting yea; nays none.

Mrs. BARLOS moved the ordinance be placed on its final passage and passed. Roll call: Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman (7) voting yea; nays none.

So the Resolution was passed.

ORDINANCE NO. 59 – 2006 LEVYING SPECIAL ASSESSMENTS FOR THE PROPERTY OWNERS’ SHARE OF THE COST OF THE IMPROVEMENT OF CAREW LANE IN THE CITY OF MAUMEE, OHIO, BY CONSTRUCTING SAME WITH THE NECESSARY APPURTENANCES, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. CARR moved the ordinance be passed as an emergency measure. Roll call: Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman (7) voting yea; nays none.

Mr. CARR moved the ordinance be placed on its final passage and passed. Roll call: Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman (7) voting yea; nays none.

So the Ordinance was passed.

ORDINANCE NO. 60 – 2006 APPROVING TAX INCENTIVE REVIEW COUNCIL MEETING RECOMMENDATIONS FOR ENTERPRISE ZONE (EZ) AGREEMENTS AND COMMUNITY REINVESTMENT AREA (CRA) AGREEMENTS IN THE CITY OF MAUMEE, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. PAUKEN moved the ordinance be passed as an emergency measure. Roll call: Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman (7) voting yea; nays none.

Mr. PAUKEN moved the ordinance be placed on its final passage and passed. Roll call: Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman (7) voting yea; nays none.

So the Ordinance was passed.

ORDINANCE NO. 61 – 2006 AUTHORIZING AGREEMENT WITH HONEYWELL, INC., RELATIVE TO PROVISION OF MAINTENANCE SERVICES AT THE MICHIGAN AVENUE PUMPING STATION IN THE CITY OF MAUMEE, OHIO AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. ZIMMERMAN moved the ordinance be passed as an emergency measure. Roll call: Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman (7) voting yea; nays none.

Mr. ZIMMERMAN moved the ordinance be placed on its final passage and passed. Roll call: Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman (7) voting yea; nays none.

So the Ordinance was passed.

Mr. COYLE moved to adjourn until 7:30 p.m., Monday, April 17, 2006, carried v.v.

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7:30 P.M. Monday, April 17, 2006

The Council of the City of Maumee, Ohio, met on the above date and time with the following members present: Barlos, Brainard, Carr, Coyle, Pauken and Zimmerman (6); Buehrer (1) absent. Mayor Wagener presiding.

Mr. CARR moved to suspend reading the minutes of the April 3, 2006, meeting and approve the Minutes Journal. Roll call: All members present voting yea, the Chair declared the motion carried.

The Mayor announced that the National Arbor Day Foundation has designated Maumee as a Tree City USA.

The Mayor presented a proclamation to Maumee Bait and Tackle in recognition of the Tree Commission’s landscaping award given for parking lot improvements on West Wayne Street.

The Mayor presented a plaque from the Government Finance Officers Association for its Certificate of Achievement given to the City recognizing its 2004 Comprehensive Annual Financial Report.

The Mayor accepted from Police Sgt. Timothy Stratton, U.S. Navy Reserve, a U.S. flag flown in Iraq. Sgt. Stratton praised and thanked the City for its support during his recent tour of duty with the Navy in Iraq.

A letter from the Commissioner of Public Service requesting authorization of an agreement for professional design services for a restroom/shelter facility at Monclova Park, tabled from April 3, was read. He stated three proposals were received and he recommends the proposal of the Ballmer Company with a price of $7,500 for design services and limited construction management.

Mr. BRAINARD moved the necessary legislation be prepared to authorize a contract with the Ballmer Company for architect services in an amount not to exceed $7,500, as requested. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Maumee Uptown Business Association requesting approval of and support for the Maumee Summer Fair was read. Brenda Clixby, chairperson, stated the event is planned for August 18 and 19 and will encompass both sides of Conant Street with parking lot parties ending at 11:00 p.m. each night.

Mr. PAUKEN moved the request of the Maumee Uptown Business Association be approved as requested and to authorize the administration to work with the Summer Fair organization for support of the events. Roll call: All members present voting yea, the Chair declared the motion carried.

Letter from Maumee Tackle requesting approval of and support for parking lot party was read. Gary Lowry stated he withdraws his request and will plan for such an event in 2007.

Mr. BRAINARD moved the letter be placed on file. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Mayor appointing Mayor of Helen A. Good, Rossford, to the position of Secretary in the Finance Department effective April 24, 2006, was read.

Mr. COYLE moved the appointment be confirmed. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Fire Chief requesting authorization of a contract for ambulance equipment maintenance was read. He stated renewal of a contract for maintenance of medical cots, including stair chairs, will amount to $750.

Mr. PAUKEN moved the necessary legislation be prepared to authorize a contract with Equipment Management Service and Repair, Inc., as requested. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Commissioner of Public Service requesting authorization for purchases needed for operation of the pool was read. He stated barrier netting needs to be replaced at a cost of $1,300. He also said an epoxy floor treatment is needed in the locker rooms to help prevent falls. He requested a contract be authorized with Hoover Wells, Toledo, in an amount not to exceed $6,750.

Mrs. BARLOS moved the necessary legislation be prepared to authorize the purchase of barrier netting, as requested. Roll call: All members present voting yea, the Chair declared the motion carried.

Mrs. BARLOS moved the necessary legislation be prepared to authorize a contract with Hoover Wells, as requested. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Service Director requesting authorization to advertise for bids for construction of football practice fields. The Mayor requested the specifications be prepared for unit pricing.

Mr. ZIMMERMAN moved the Service Director be authorized to advertise for bids for construction of football fields. Roll call: All members present voting yea, the Chair declared the motion carried.

A tabulation of bids received by the Commissioner of Public Service for painting and insulation of the walls of water tower on Dussel Drive was presented. He stated four bids were received and he recommends the bid of LC United Painting, Sterling Heights, Michigan, be selected to perform the painting for the bid price of $48,000. He stated he recommends rejecting the insulation phase of the project and seeking proposals when the painting is completed.

Mr. ZIMMERMAN moved the bid of LC United Painting for painting interior of the water tower be declared the lowest and best and the necessary legislation be prepared to authorize a contract in the amount of $48,000. Roll call: All members present voting yea, the Chair declared the motion carried.

The application of Woodland Town Center LLC for amendment of a Special Use Permit at Parkway Plaza to allow additional cell phone antennae and equipment building was presented.

Mrs. BARLOS moved the application be referred to the Municipal Planning Commission. Roll call: All members present voting yea, the Chair declared the motion carried.

An application from the Mayor for a Special Use Permit to allow construction of a fire station at 220 Illinois Avenue was presented.

Mr. CARR moved the application be referred to the Municipal Planning Commission. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Law Director requesting approval of a Second Amendment to the Joint Economic Development Zone Contract with Monclova Township and the City of Toledo was read. She stated that a portion of the special district, fourteen acres, was rezoned for residential use and that property is no longer compatible with the administration nor the objectives of the district. She also stated the owner/developer of the rezoned property has committed a larger parcel for inclusion in a similar tax sharing district. She requested Council consider this amendment which would exclude the rezoned property from the business/industrial tax sharing zone.

Mr. BRAINARD moved the necessary legislation be prepared to authorize execution of the proposed amendment to the contract with the City of Toledo and Monclova Township. Roll call: All members present voting yea, the Chair declared the motion carried.

A letter from the Administrator requesting approval of a Job Creation Grant for the Ohio Rehabilitation Services Commission was presented. The Administrator requested the matter be tabled to the next regular meeting of Council.

Mr. CARR moved the matter be tabled to the May 1 meeting. Roll call: All members present voting yea, the Chair declared the motion carried.

Mrs. Barlos gave a verbal report from the Committee of the Whole. She stated that the Committee of the Whole met prior to tonight’s Council meeting and that items on the agenda were discussed.

Mr. Zimmerman read the following report from the Finance and Economic Development Committee.

FINANCE COMMITTEE REPORT

On March 23, 2006, the Finance Committee met to discuss the issue of whether to proceed with the service garage/building at the same time as the fire station. Present from the committee were Douglas Brainard, Jenny Barlos and Todd Zimmerman and Dave Hazard, Linda Wilker, John Jezak and Larry Gamble from the administration. Also present was Councilman Mike Coyle.

It was noted that prior to the committee meeting, both Mr. Zimmerman and Mr. Hazard had talked in some length regarding fund balances, current debt and outstanding bonds, upcoming financing issues, the possibility of a TIF being put in place and the general financial status of the city. The projected cost of the service building at this time is five million dollars. It was the opinion of Mr. Hazard that from a financial planning standpoint the City could afford to build the service building at this time, but it would better from a fiscal planning standpoint to wait until a time in the relative near future. Mr. Zimmerman indicated that he had come to the same conclusion. Other members of the committee were also in agreement.

Mr. Coyle raised concerns over why the city would wait when construction costs were expected to rise and the city could afford to build the service garage at this time. In response to that concern it was stated that the city always expects construction costs to increase, but that even in light of potential increased costs, it was prudent not to undertake two major projects at this time. Simply because the city can afford to build something does not mean that building it at this time is the best course of action.

Mr. Gamble addressed the fact that having a new service garage would be helpful and potentially cut down on some time and expense associated with preparing, starting and maintaining the fleet of trucks in the cold weather and elements. Mr. Gamble indicated that the reduction of exposure to the elements could also lead to some savings in expenses. He further stated that building the garage was not so urgent that it could not be placed off in the future.

In light of all of the information and Mr. Hazard’s recommendation, the committee reached the unanimous decision that the best course of action would be to delay construction on a service building until a time in the future.

Respectfully submitted,

Todd M. Zimmerman, Chair

Jenny Barlos

Douglas Brainard

Mr. Coyle read the following report from the Public Information Committee.

PUBLIC INFORMATION COMMITTEE

The Public Information Committee met on March 13 and April 10, 2006 to discuss requests to hold summer outdoor concerts in Uptown and Arrowhead areas. Present were committee members Mr. Brainard, Mr. Carr, and Mr. Coyle. Representing administration were Joe Camp, Larry Gamble, Dave Hazard, Linda Wilker, John Jezak, and both Chief Monto and Chief Zink. Also in attendance were representatives from MUBA, Maumee Chamber, Maumee Elks and Arrowhead Park Association.

On March 13, discussion centered on the frequency, costs, location and dates of each concert. There was concern expressed about what can be done to limit expenditures. When fielding requests for support for events like the concerts, Mr. Jezak presented a summer concert permit/proposal form that could help identify the specifics surrounding requests made by organizations to hold this type of event. After further discussion those organizations that made written requests to put on a summer concert were asked to complete this form and return them to Mr. Jezak over the next few weeks, and they agreed.

On April 10, the committee met to review the Summer Concert request forms that had been turned in to Mr. Jezak. MUBA and Maumee Chamber made a request to jointly hold a concert in the West Mews on June 24, 2006 from 5-11 pm. The Maumee Elks requested to hold a concert on July 15 from 7-11:30 pm in their parking lot and Allen Street. These requests for support were in line with what had been provided last year for these events. From the ensuing discussion, several recommendations from the committee were discussed and approved.

1) That a limit of two summer concerts (excluding Summer Fair) be permitted annually;

2) That consumption and distribution of alcohol be confined to the fenced in areas not on the street;

3) These type of request be limited to entities who have a nonprofit 501 (3)(c) or a 501 ( c)(8) Fraternal Beneficiary Society status;

4) That these organizations be provided a preferred status in future summer concert requests in order to maintain continuity that may allow for further refinement in the requests for city services;

5) Summer concerts are to end by 11 pm to minimize disruption to residents in the adjacent neighborhood;

6) Pre- and post-event meetings be held with the City Administrator in an effort to continually improve these events; and

7) Waiver of the noise ordinance.

Respectfully submitted,

Michael Coyle, Chair

Douglas Brainard

Rich Carr

Mr. COYLE moved for approval of the concerts proposed by the Chamber of Commerce and MUBA for June 24 and by the Elks for July 15 as proposed. Roll call: All members present voting yea, the Chair declared the motion carried.

Mr. COYLE moved to adopt the seven standards approved by the Committee for these concerts and concerts in the future. Roll call: All members present voting yea, the Chair declared the motion carried.

Mr. Coyle read the following report from the Buildings and Lands Committee.

BUILDINGS AND LANDS COMMITTEE

The committee met on April 10, 2006 around 6:30 pm. In attendance were Committee members Tim Pauken, Rich Carr and Mike Coyle, Councilman Doug Brainard, Dave Hazard, Linda Wilker, Larry Gamble, Joe Camp, John Jezak, Chief Monto and Joe Ballmer. Subject under review was whether to do the site work for the Service building at the same time as that of the new fire station.

Mr. Gamble had previously provided information on the importance of doing the Service building site work in conjunction with construction of the new fire station. Not only would it save us money but it allow for more of a master plan approach in developing both sites. At that time the Committee requested additional information regarding scope and costs.

Today the proposal from The Ballmer Company was reviewed, and in order to move forward, an updated contract had been determined to be a necessity. Through discussion items A1, A2, and A3 were determined to be the minimum required work necessary in doing site work for both buildings at the same time.

A1 - Complete Engineering Survey $ 6,000

A2 - Sub-surface Soils Exploration $ 6,500

A3 - Design Development Phase $ 70,400

Total $ 82,900

The committee unanimously approved moving forward on these three items to allow the site work for both buildings to be done at the same time. At that time it was suggested that Mr. Ballmer work with Mr. Gamble on the remainder of the proposal.

Respectfully Submitted,

Mike Coyle, Chair

Rich Carr

Tim Pauken

Mr. COYLE moved that legislation be prepared to authorize a contract with The Ballmer Company for items A1, A2, and A3 for site survey, soil testing, and design development in an amount not to exceed $82,900.

Roll call: All members present voting yea, the Chair declared the motion carried.

The Law Director requested an executive session to discuss purchase and sale of real estate.

Mr. COYLE moved to add an executive session to the agenda as requested. Roll call: All members present voting yea, the Chair declared the motion carried.

Legislation was considered at this time.

ORDINANCE NO. 62 – 2006 AUTHORIZING AGREEMENT FOR ARCHITECT SERVICES WITH THE BALLMER COMPANY FOR MONCLOVA PARK RESTROOM AND SHELTER IMPROVEMENTS, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. COYLE moved the ordinance be passed as an emergency measure. Roll call: Barlos, Brainard, Carr, Coyle, Pauken and Zimmerman (6) voting yea; nays, none; Buehrer (1) absent.

Mr. COYLE moved the ordinance be placed on its final passage and passed. Roll call: Barlos, Brainard, Carr, Coyle, Pauken and Zimmerman (6) voting yea; nays, none; Buehrer (1), absent.

So the Ordinance was passed.

ORDINANCE NO. 63 – 2006 AUTHORIZING EXECUTION OF CONTRACT FOR COT MAINTENANCE SERVICES FOR DIVISION OF FIRE IN THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. BRAINARD moved the ordinance be passed as an emergency measure. Roll call: Barlos, Brainard, Carr, Coyle, Pauken and Zimmerman (6) voting yea; nays, none; Buehrer (1) absent.

Mr. BRAINARD moved the ordinance be placed on its final passage and passed. Roll call: Barlos, Brainard, Carr, Coyle, Pauken and Zimmerman (6) voting yea; nays, none; Buehrer (1) absent.

So the Ordinance was passed.

ORDINANCE NO. 64 – 2006 AUTHORIZING EXECUTION OF CONTRACT HOVER-WELLS RELATIVE TO ROLF PARK POOL RESTROOM FLOORING AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mrs. BARLOS moved the ordinance be passed as an emergency measure. Roll call: Barlos, Brainard, Carr, Coyle, Pauken and Zimmerman (6) voting yea; nays, none; Buehrer (1) absent.

Mrs. BARLOS moved the ordinance be placed on its final passage and passed. Roll call: Barlos, Brainard, Carr, Coyle, Pauken and Zimmerman (6) voting yea; nays, none; Buehrer (1) absent.

So the Ordinance was passed.

ORDINANCE NO. 65 – 2006 ACCEPTING BID FOR INTERIOR PAINTING OF DUSSEL DRIVE WATER TOWER STRUCTURE IN THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. CARR moved the ordinance be passed as an emergency measure. Roll call: Barlos, Brainard, Carr, Coyle, Pauken and Zimmerman (6) voting yea; nays, none; Buehrer (1) absent.

Mr. CARR moved the ordinance be placed on its final passage and passed. Roll call: Barlos, Brainard, Buehrer, Carr, Coyle, Pauken and Zimmerman (7) voting yea; nays, none; Buehrer (1) absent.

So the Ordinance was passed.

ORDINANCE 66-2006 AUTHORIZING SECOND AMENDMENT TO CONTRACT FOR JOINT ECONOMIC DEVELOPMENT ZONE WITH THE CITY OF TOLEDO, OHIO AND MONCLOVA TOWNSHIP, OHIO, AUTHORIZING THE MAYOR AND THE MUNICIPAL CLERK TO EXECUTE CONTRACT ON BEHALF OF THE CITY OF MAUMEE, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. PAUKEN moved the ordinance be passed as an emergency measure. Roll call: Barlos, Brainard, Carr, Coyle, Pauken and Zimmerman (6) voting yea; nays, none; Buehrer (1) absent.

Mr. PAUKEN moved the ordinance be placed on its final passage and passed. Roll call: Barlos, Brainard, Carr, Coyle, Pauken and Zimmerman (6) voting yea; nays, none; Buehrer (1) absent.

So the Ordinance was passed.

ORDINANCE NO. 67 – 2006 AUTHORIZING AGREEMENT FOR CERTAIN SERVICES WITH THE BALLMER COMPANY, AND DECLARING AN EMERGENCY.

The Clerk read the Ordinance by title only.

Mr. ZIMMERMAN moved the ordinance be passed as an emergency measure. Roll call: Barlos, Brainard, Carr, Coyle, Pauken and Zimmerman (6) voting yea; nays, none; Buehrer (1) absent.

Mr. ZIMMERMAN moved the ordinance be placed on its final passage and passed. Roll call: Barlos, Brainard, Carr, Coyle, Pauken and Zimmerman (6) voting yea; nays, none; Buehrer (1) absent.

So the Ordinance was passed.

ORDINANCE NO. 68– 2006 APPROPRIATING AND TRANSFERRING FUNDS FOR VARIOUS PURPOSES.

The Clerk read the Ordinance by title only.

Mr. COYLE moved the ordinance be passed as an emergency measure. Roll call: Barlos, Brainard, Carr, Coyle, Pauken and Zimmerman (6) voting yea; nays, none; Buehrer (1) absent.

Mr. COYLE moved the ordinance be placed on its final passage and passed. Roll call: Barlos, Brainard, Carr, Coyle, Pauken and Zimmerman (6) voting yea; nays, none; Buehrer (1) absent.

So the Ordinance was passed.

Mr. PAUKEN moved to adjourn to executive session to discuss purchase and sale of real estate. Roll call: All members present voting yea, the Chair declared the motion carried.

When Council returned from executive session, Mr. PAUKEN moved to adjourn until 7:30 p.m., Monday, May 1, 2006, carried v.v.