Maumee City Council
April 4, 2005 and
April 18, 2005
Minutes
7:30 PM, Monday, April 4, 2005
The
Council of the City of Maumee, Ohio, met on the above date and time with the
following members present: Barlos,
Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7).
Mayor Wagener presiding.
Mr. SHOOK moved to suspend reading the minutes of the
March 21, 2005, meeting and approve the Minutes Journal.
Roll call: All members
present voting yea, the Chair declared the motion carried.
A letter from the Mayor appointing Jane Williams,
1202 Winghaven Road, and Doug Brainard, Council, to the Maumee Indoor Theater
Advisory Board for a three-year term expiring April 4, 2008, and a one-year term
expiring April 4, 2006, respectively, was read.
Mr. CARR moved the appointments be confirmed.
Roll call: All members
present voting yea, the Chair declared the motion carried.
A letter from the Mayor appointing the following to
the Rolf Park Pool-2005 summer season as lifeguards was read:
Jacob Bush, Toledo; Maddy Byers, East Harrison Avenue; Marnie Cadden,
Indian Wells Court; Steve Case, Pierce Street; Corey Fronk, Linden Court; Joshua
Fronk, Linden Court; Caricsa Iwinski, Oxford Court; Erin O’Brien, Thackeray
Road; Kelly Riseborough, Leith Street; Jamie Thompson, Fort Street; and Kim
Zimmerman, Grand Valley Drive.
Mr. BRAINARD moved the appointments be confirmed.
Roll call: All members
present voting yea, the Chair declared the motion carried.
A letter from the Mayor appointing the following to
the Rolf Park Pool-2005 summer season for concession/admissions was read:
Bridget Kolbow, Anderson Avenue; Megan Miller, Willowtree Lane; and Kirby
Shuey, Seventh Street.
Mrs. BARLOS moved the appointments be confirmed.
Roll call: All members
present voting yea, the Chair declared the motion carried.
A letter from the Mayor appointing Jeremy A. Green,
Michigan Avenue; Dennis Smith, South Masters Court; and David Mather, Colwell
Street, as Firefighter Class I was read.
Mr. SHOOK moved the appointments be confirmed.
Roll call: All members
present voting yea, the Chair declared the motion carried.
A notice from the Ohio Department of Liquor Control
regarding annual renewal of all liquor permits was presented.
It stated all permits expire on June 1 and included a list of all
permits.
Mr. ZIMMERMAN moved the notice be placed on file.
Roll call: All members
present voting yea, the Chair declared the motion carried.
A letter from the Service Director requesting
authorization of a contract for preventative maintenance and testing for three
standby generator systems was read. He
stated that Ohio Cat Power Systems has quoted a cost of $5,344.72 to provide
semiannual, preventative maintenance service and load bank testing for standby
generators located at the two large pumping stations and Fire Station 2.
Mr. COYLE moved the necessary legislation be prepared
to authorize a contract with Ohio Cat Power Systems in the amount of $5,344.72,
as requested. Roll call:
All members present voting yea, the Chair declared the motion carried.
A letter from the Service Director requesting
authorization of a contract change order for the Michigan Avenue and Turnpike
Pump Stations improvements project was read.
He stated that the contract amendment is in the amount of $9,354 and
combines nine minor changes.
Mrs. BARLOS moved the necessary legislation be
prepared to authorize a change order for the Michigan Avenue and Turnpike Pump
Stations improvements project in the amount of $9,354, as requested.
Roll call: All members
present voting yea, the Chair declared the motion carried.
A letter from the Commissioner of Public Service
requesting authorization of a contract for architectural services for Ford Park
restroom ADA improvements funded through the Community Development Block Grant
(CDBG) program was read. He stated
that The Ballmer Company has quoted a cost of $2,850 to provide professional
design services and limited construction administration for the restroom
improvements and that the City will be reimbursed for these expenses according
to the grant.
Mr. ZIMMERMAN moved the necessary legislation be
prepared to authorize a contract with The Ballmer Company in the amount of
$2,850, as requested. Roll call:
All members present voting yea, the Chair declared the motion carried.
A letter from Kevin and Helen Gutierrez, 222 West
Harrison Avenue, requesting permission to encroach on the street right-of-way by
constructing a motor court as part of an addition to his home was read.
He stated that he is requesting to construct a turn-around in front of
the garage approximately ten-feet into the right-of-way.
A letter from the Service Director was read.
He stated that he recommends that the property owner be allowed to
construct the parking area without a retaining wall.
He said that the right-of-way may be needed in the future for some type
of insitu treatment in the event that the Environmental Protection Agency would
establish discharge limits for storm water and the construction of the proposed
retaining wall would interfere with installation of such a treatment structure.
Mr. Buehrer stated that the City has previously
allowed encroachments into the right-of-way by property owners and he believes
that the headwall would not pose a problem should its removal be necessary.
The Law Director stated that the City generally has
not approved substantial structures to be built in the right-of-way, allowing
fences and child play structures. She
further stated that when a retaining wall was constructed on the right-of-way on
Miami Manor, the City agreed to an easement. She said that an easement would be recorded with real estate
records.
Mr. CARR moved to approve the request to construct a
motor court without a retaining wall, as recommended by the Service Director.
Roll call: All members
present voting yea, the Chair declared the motion carried.
A letter from the Fire Chief requesting authorization
to purchase two SUV’s through the state Cooperative Purchasing program was
read. He stated that the state
package, through Charlie’s Dodge, for two Dodge Durango four-wheel drive
vehicles is at a unit price of $24,046, with a per unit price trade-in of $4,000
for the Ford Explorers. He further
stated that lights and sirens from D.R. Ebel will cost $3,500 per unit, removal
and installation of radio equipment/MDT’s from Bender Communications per unit
is $2,000 and lettering per vehicle from Suzette Valentine is $550, with a total
price per unit, including trade-in, of $26,096.
Mr. ZIMMERMAN moved the necessary legislation be
prepared to authorize the purchase of two Dodge Durango four-wheel drive
vehicles through the State Cooperative Purchasing program.
Roll call: All members
present voting yea, the Chair declared the motion carried.
A letter from the Service Director requesting
authorization of an appropriation for modifications to lockers at the Rolf Park
swimming pool was read. He stated
that the installed lockers require the use of padlocks versus the coin-operated
mechanism that was requested during the design process.
He said that after much discussion the City has been asked to cover the
cost difference between the padlock doors and the coin operated doors based upon
costs at the time of bidding with the remainder of the costs being paid by the
contractor and the consultant. He
stated that the City’s cost is $10,100.
Mr. COYLE moved the necessary legislation be prepared
to authorize appropriation of $10,100 for modifications to lockers at Rolf Park
swimming pool, as requested. Roll
call: All members present voting
yea, the Chair declared the motion carried.
A letter from the Administrator requesting
authorization of a contract with Workplace Resources for services for the
employee assistance program was read. He
stated that Workplace Resources has quoted a cost of $1.75 per enrolled employee
per month resulting in an annual savings of approximately $1,040.
Mr. BUEHRER moved the necessary legislation be
prepared to authorize a contract with Workplace Resources in the amount of $1.75
per enrolled employee per month, as requested. Roll call: All
members present voting yea, the Chair declared the motion carried.
A letter from the Administrator requesting
authorization to advertise for candidates for the position of Commissioner of
Community Development was read.
Mr. CARR moved the matter be referred to the Finance
Committee. Roll call:
All members present voting yea, the Chair declared the motion carried.
A letter from the Administrator requesting
authorization to advertise to fill the vacant position of Building and Zoning
Inspector in the Division of Inspection and that the position of Zoning
Inspector/Planning Assistant be referred to the Finance Committee was read.
Mr. SHOOK moved to authorize advertising to fill the
vacant position of Building and Zoning Inspector in the Division of Inspection
and that the position of Zoning Inspector be referred to the Finance Committee.
Roll call: All members
present voting yea, the Chair declared the motion carried.
Mr. Shook reported the Committee of the Whole met
just before tonight’s meeting and that Mark Rose, attorney with Marshall
Melhorn, spoke on behalf of The Toledo Hospital and Promedica, Inc., asking for
reconsideration of the transfer of a Community Reinvestment Agreement (CRA) from
Kuhlman Corp. to Promedica, Inc., at 650-660 Beaver Creek Circle.
He stated that the property owner is The Toledo Hospital, not Promedica,
Inc., and that he believes that a new application should be accepted. He said
that items on the agenda were discussed.
Mr. SHOOK moved the report be approved.
Roll call: All members
present voting yea, the Chair declared the motion carried.
Mr. Zimmerman stated that Promedica’s request for
amendment of the CRA agreement was improperly made and that Mr. Rose said he
would submit a similar application by Toledo Hospital.
Mrs. BARLOS read the following report from the
Streets Committee meeting.
The Streets Committee met on Tuesday, March 22, 2005,
at 5:45 p.m. to discuss several items in the committee including Carew Lane,
traffic signalization modifications at I475/Dussel Drive/Salisbury Road and
Arrowhead Road/Dussel Drive, letters regarding future traffic on Jerome Road,
street improvements on Fifth Street, and potential changes in the Detroit
Avenue/Town Street/Anthony Wayne Trail area.
Present at the meeting were committee members Jenny Barlos, Mike Coyle
and Tom Shook, Administrator John Jezak, Larry Gamble and Joe Camp from the
Service Department, Linda Wilker from the Finance Department, Carew Lane
residents John and Lynn Witte and C.J. Nelson from the Mirror.
The first item discussed was the improvement of Carew
Lane. In a previous Streets
Committee meeting, we talked with the residents of Carew Lane and gave them
information about their assessments and other details of the project.
The Witte’s had some additional concerns that they wanted to discuss
including; the proximity of the Ash tree on their property to Carew Lane, the
electrical service connection to their house, and the amount of frontage between
the redesigned lane and the Witte’s house and driveway.
We discussed their concerns and promised to do everything within our
power to protect the tree and to design the street as far away from their home
as was possible. The committee
unanimously recommends allowing the tentative assessment rates for 2004 for this
project and to authorize the clerk to begin assessment proceedings.
The next item for discussion was the traffic
signalization modification at I475/Dussel/Salisbury and Arrowhead/Dussel.
The recommendation of the committee is that this item should be removed
from committee at this time because it has been addressed by the lane
realignments, which are 85% complete.
The next item for discussion was the letter from
Jerome Road residents regarding traffic from the proposed mall.
We recommend removing this item from committee at this time because
Jerome Road will have a cul-de-sac design that should minimize traffic as this
project moves forward.
The last item for discussion was the matter of
potential changes and roadway improvements in the Detroit/Town/Anthony Wayne
Trail area to aid in the revitalization of shopping centers adjacent to Detroit
Avenue. After some discussion on
this item the committee recommends authorization the administration to begin a
feasibility study on roads and traffic in this area.
Respectfully submitted,
Jenny Barlos, Chair
Michael Coyle
Thomas Shook
Mrs. BARLOS moved the report be approved in its
entirety. Roll call:
All members present voting yea, the Chair declared the motion carried.
Mr. Brainard read the following report from the
Public Utilities Committee.
The Public Utilities Committee of Council met on
Thursday, March 24, 2005, at 4:30 p.m. Present
at the meeting were: Jenny Barlos,
Mike Coyle, and Doug Brainard of the committee and Linda Wilker of the
Administration.
The purpose of the meeting was to discuss a matter
brought to Council and referred to Committee from Buckeye CableSystem involving
a franchise fee they are accessed. According
to Buckeye CableSystem they are preparing to launch a new service involving
telephone service. The service will
offer customers a significant savings in their rates.
However to make the field of competition equal Buckeye CableSystem is
asking Council to waive the franchise fee they currently are paying.
According to Buckeye none of the other phone service providers are
accessed this fee. Buckeye did
state that if the waiver was granted and at a later time all companies were
accessed the franchise fee they would gladly pay the fee at that time along with
their competitors.
After much discussion and taking into account that
Buckeye CableSystem is a local company and does make contributions to the local
community effecting the quality of life, it was decided that the committee would
recommend to Council to grant the request of Buckeye CableSystem and waive the
franchise fee for telephone service.
Respectfully submitted,
Douglas Brainard, Chair
Jenny Barlos
Michael Coyle
Mr. BRAINARD moved the report be approved in its
entirety. Roll call:
All members present voting yea, the Chair declared the motion carried.
Mr. BRAINARD moved the necessary legislation be
prepared to authorize waiver of the franchise fee for telephone service for
Buckeye CableSystem. Roll call:
All members present voting yea, the Chair declared the motion carried.
Mr. Zimmerman read the following report from the
Finance Committee and Code Committee joint meeting.
On March 14, 2005, and March 21, 2005, the Finance
and code Committees met to discuss the issue of an increase in inspection and
zoning related fees. Present from
the committees were Jenny Barlos, Brent Buehrer, Rich Carr and Todd Zimmerman,
and Bruce Wholf, Larry Gamble, Dave Hazard, John Jezak, and Linda Wilker of the
administration.
The proposed changes were discussed and are attached
hereto as Exhibit A. Mr. Wholf
explained that Maumee currently had very low fees in comparison to all
neighboring communities and thus to attempt to recapture some of the cost
related to the inspection and zoning related fees, modest increases were
requested. The committees discussed
the proposed changes and were in agreement with them. Thus it is the unanimous recommendation of both the Finance
and Code Committees that fees for inspection and zoning related services be
modified to be set at the amounts in Exhibit A. (Ordinance 62-2005)
Respectively submitted,
Todd M. Zimmerman, Chair-Finance
Jenny Barlos, Chair-Code
Brent Buehrer
Richard Carr
Mr. ZIMMERMAN moved the report be approved in its
entirety. Roll call:
All members present voting yea, the Chair declared the motion carried.
Legislation
was considered at this time.
ORDINANCE NO. 57
- 2005
AUTHORIZING AGREEMENT WITH OHIO CAT POWER SYSTEMS RELATIVE TO PROVISION
OF REGULAR PREVENTATIVE MAINTENANCE SERVICES FOR STANDBY GENERATORS IN THE CITY
OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.
The Clerk read the Ordinance by title only.
Mr. COYLE moved the ordinance be passed as an
emergency measure. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting
yea; nays none.
Mr. COYLE moved the ordinance be placed on its final
passage and passed. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting
yea; nays none.
So the Ordinance was passed.
ORDINANCE
NO. 58 – 2005
AUTHORIZING CHANGE ORDER TO CONTRACT FOR IMPROVEMENT OF MICHIGAN AVENUE
AND TURNPIKE PUMP STATIONS IN THE CITY OF MAUMEE, OHIO, AND DECLARING AN
EMERGENCY.
The
Clerk read the Ordinance by title only.
Mr. BRAINARD moved the ordinance be passed as an
emergency measure. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting
yea; nays none.
Mr. BRAINARD moved the resolution be placed on its
final passage and passed. Roll
call: Barlos, Brainard, Buehrer,
Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
So the Ordinance was passed.
ORDINANCE
NO. 59 – 2005
AUTHORIZING AGREEMENT FOR ARCHITECT SERVICES WITH THE BALLMER COMPANY FOR
FORD FIELD RESTROOM IMPROVEMENTS, AND DECLARING AN EMERGENCY.
The
Clerk read the Ordinance by title only.
Mrs. BARLOS moved the resolution be passed as an
emergency measure. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting
yea; nays none.
Mrs. BARLOS moved the resolution be placed on its
final passage and passed. Roll
call: Barlos, Brainard, Buehrer,
Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
So the Ordinance was passed.
ORDINANCE
NO. 60 - 2005
AUTHORIZING PURCHASE OF VEHICLES FOR DIVISION OF FIRE OF THE DEPARTMENT
OF PUBLIC SAFETY, AND DECLARING AN EMERGENCY.
The
Clerk read the Ordinance by title only.
Mr. SHOOK moved the ordinance be passed as an
emergency measure. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting
yea; nays none.
Mr. SHOOK moved the ordinance be placed on its final
passage and passed. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting
yea; nays none.
So the Ordinance was passed.
ORDINANCE
NO. 61 – 2005
AUTHORIZING CONTRACT WITH WORKPLACE RESOURCES RELATIVE TO EMPLOYEE
ASSISTANCE SERVICES FOR THE CITY OF MAUMEE, OHIO, AND DECLARING AN EMERGENCY.
The
Clerk read the Ordinance by title only.
Mr. BUEHRER moved the resolution be passed as an
emergency measure. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting
yea; nays none.
Mr. BUEHRER moved the resolution be placed on its
final passage and passed. Roll
call: Barlos, Brainard, Buehrer,
Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
So the Ordinance was passed.
ORDINANCE
NO. 62 - 2005
AMENDING SCHEDULE OF RATES AND FEES IN THE CITY OF MAUMEE, OHIO, AND
REPEALING CERTAIN ORDINANCE AND DECLARING AN EMERGENCY.
The
Clerk read the Ordinance by title only.
Mr. ZIMMERMAN moved the ordinance be passed as an
emergency measure. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting
yea; nays none.
Mr. ZIMMERMAN moved the ordinance be placed on its
final passage and passed. Roll
call: Barlos, Brainard, Buehrer,
Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
So the Ordinance was passed.
ORDINANCE
NO. 63 - 2005
APPROPRIATING AND TRANSFERRING FUNDS FOR VARIOUS PURPOSES.
The
Clerk read the Ordinance by title only.
Mr. CARR moved the ordinance be placed on its final
passage and passed. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting
yea; nays none.
So the Ordinance was passed.
Mr. SHOOK moved to adjourn to executive session to
discuss collective bargaining, a personnel issue, and the purchase of real
estate. Roll call:
All members present voting yea, the Chair declared the motion carried.
When Council returned to regular session, Mr. SHOOK moved to adjourn to Monday, April 18, 2005. Motion carried v.v.
********************************************
7:30
PM, Monday, April 18, 2005
The
Council of the City of Maumee, Ohio, met on the above date and time with the
following members present: Barlos,
Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7).
Mayor Wagener presiding.
Mr. SHOOK moved to suspend reading the minutes of the
April 4, 2005, meeting and approve the Minutes Journal.
Roll call: All members
present voting yea, the Chair declared the motion carried.
A letter from Michael and Frances Glaze, 108 West
Harrison Avenue, requesting vacation of a portion of Front Street was read.
Mr. COYLE moved the matter be set for public hearing
on May 2, 2005, at 7:30 p.m. Roll
call: All members present voting
yea, the Chair declared the motion carried.
A letter from the Municipal Planning Commission
recommending approval of the application of J.L. and C.E. Wilson for a zoning
change from R-3 Two-Family Residence to C-3 Uptown Commercial for parcels at 301
and 311 River Road was read. A
letter from the Building and Zoning Inspector dated April 12, 2005, was read.
Mr. SHOOK moved the necessary legislation be prepared
to authorize approval of a zoning change from R-3 Two-Family Residence to C-3
Uptown Commercial for parcels at 301 and 311 River Road, as recommended.
Roll call: All members
present voting yea, the Chair declared the motion carried.
A letter from the Municipal Planning Commission
recommending approval of the application of CSB Investors, LLC, to amend the
Planned Unit Development (PUD) permit for Riverside Commons at 2500 River Road
to allow lot splits on certain Plat One lots designated as “two-family” with
certain conditions was read.
A letter from the Building and Zoning Inspector dated
April 14, 2005, was read. He stated
that the density will not increase with this change and that the application has
been before the Administrative Board which approved variances in building
set-back requirements resulting from the splits.
Mr. SHOOK moved the necessary legislation be prepared
to approve of the application of CSB Investors, LLC, to amend the PUD permit at
2500 River Road to allow the split of Plat One lots nine through thirteen
provided that :
(a) Two zero lot line , single family dwellings sharing a common wall
will be allowed to be constructed on adjoining A and B lots of the same number,
provided such units are constructed simultaneously, and
(b) A single family dwelling which is not zero lot line shall only be
permitted to be constructed on a combined A and B lot of the same number.
Roll call: All
members present voting yea, the Chair declared the motion carried.
A letter from the Mayor appointing Matthew Mathias,
East William Street, to the position of Squad Leader in the Ambulance Bureau of
the Fire Division was read.
Mr. CARR moved the appointment be confirmed.
Roll call: All members
present voting yea, the Chair declared the motion carried.
A letter from the Mayor appointing Catherine Oatis,
Tappan Street, and Janet Russ-Jones, East John Street, to the Maumee Indoor
Theater Advisory Board to three year terms ending April 4, 2008, was read.
Mr. BRAINARD moved the appointments be confirmed.
Roll call: All members
present voting yea, the Chair declared the motion carried.
A letter from the Mayor appointing Lydia Bottoni,
West Carisbrook, as concession/admissions worker at the Rolf Park pool was read.
Mr. COYLE moved the appointment be confirmed.
Roll call: All members
present voting yea, the Chair declared the motion carried.
A letter from the Mayor appointing John Jezak as the
City’s representative to the Lucas County Improvement Corporation Board of
Trustees was read.
Mrs. BARLOS moved the appointment be confirmed.
Roll call: All members
present voting yea, the Chair declared the motion carried.
A letter from the Mayor accepting the resignation of
Tim A. Yingling as Operator in the natural resources division and Kirk D. Kern
as Commissioner of Community Development was read.
Mr. CARR moved to confirm the acceptance of the
resignations. Roll call:
All members present voting yea, the Chair declared the motion carried.
A letter from Maumee Council for the Arts requesting
support with the Summer in the City concert on June 11 and July 27 was read.
Mr. Shook stated that he believes the concert held in
Arrowhead Park was very successful and should be continued.
Mr. Brainard stated that he would like a report on
accounting of the prior events and the cost to the City for supporting the
events.
Mr. CARR moved to authorize the Administration to
enter into agreements with the Council for the Arts regarding support for the
concerts. Roll call:
All members present voting yea, the Chair declared the motion carried.
A letter from the Maumee Uptown Business Association
requesting authorization to proceed with plans for the Summer Fair for August 19
and 20 was read.
Mr. SHOOK moved to approve the dates and times for
the 2005 Summer Fair, as requested. Roll
call: All members present voting
yea, the Chair declared the motion carried.
A letter from the Fire Chief requesting permission to
take the loan of a WaveRunner by authorization of a 2005 Law Loan Program
agreement was read. He stated that
the dealer will donate the use of one personal watercraft, and that the City is
responsible for insurance and maintenance.
Mr. CARR moved the necessary legislation be prepared
to authorize the 2005 Law Loan Program agreement, as requested.
Roll call: All members
present voting yea, the Chair declared the motion carried.
A tabulation of bids by the Service Director for the
construction of the Safety Training Facility and his request to award contracts
and authorization of change orders was read.
He stated that twenty-two bids were received for the various trades and
that he recommends multiple prime contracts be awarded:
General Contractor – Mosser Construction, Inc., Fremont, $2,509,910;
Electrical – Brint Electric, Inc., Toledo, $228,350; HVAC and Plumbing – L.R.
Babcock, Inc., Napoleon, $136,479; Fire Protection – Absolute Fire Protection,
Perrysburg, $47,800; for a total of $2,917,539.
He further stated a request to authorize change orders in an amount up to
$10,000 to a total aggregate amount of $250,000.
Mr. BUEHRER moved recommended bidders be declared the
lowest and best and the necessary legislation be prepared to authorize contracts
for the construction of the Safety Training Facility with Mosser Construction,
Inc., Brint Electric, Inc., L.R. Babcock, Inc., and Absolute Fire Protection,
for a total of $2,917,539, and to authorize change orders of $10,000 or less up
to an aggregate amount of $250,000, as requested.
Roll call: All members
present voting yea, the Chair declared the motion carried.
A letter from the Police Chief requesting
authorization to purchase furniture and fixtures for the new police building
using the State Cooperative Purchasing Program contracts was read.
He stated that the following five state purchasing vendors proposals are
recommended: Clara Brown Interiors,
Columbus, $130,602.81; Continental Office Environments, Columbus, $86,816.56;
Navigating Business Space, Northwood, $30,888.50; DBI Business Interiors,
Lansing, Michigan, $13,257.28; and Central Business Group, Columbus, in an
amount not to exceed $5,850 for shelving and $34,171 for the high-density
storage and filing system.
Mr. Zimmerman questioned if the state cooperative purchasing contracts provided the best purchasing package and if change orders should be expected. The Chief of Police said the proposal presented results in the best value of furniture and fixtures and that no change orders are anticipated.
Mrs. BARLOS moved the necessary legislation be
prepared to authorize contracts with Clara Brown Interiors, Continental Office
Environments, Navigating Business Space, DBI Business Interiors, and Central
Business Group, in the total amount of $301,586.15, as requested.
Roll call: All members
present voting yea, the Chair declared the motion carried.
A letter from the Administrator requesting approval
of a Job Creation and Retention Program grant to Hansen, Inc., was read.
He stated that Hanson, Inc., proposes to relocate from Toledo to 1625
Indian Wood Circle bringing thirty-two full-time employees with an estimated
annual payroll of $2,308,000. He
said that the grant is in the amount of up to $11,500 annually each of the next
four year for a total payment not to exceed $46,000.
Mr. COYLE moved the necessary legislation be prepared
to authorize a Job Creation Retention Program grant to Hansen, Inc., as
recommended. Roll call:
All members present voting yea, the Chair declared the motion carried.
An application of Marathon Ashland Petroleum, LLC,
for amendment of a Special Use Permit to allow reconstruction of an automobile
service station at 1500 Reynolds Road was presented.
Mr. SHOOK moved to refer the matter to the Municipal
Planning Commission. Roll call:
All members present voting yea, the Chair declared the motion carried.
A letter from the Commissioner of Public Service
requesting authorization to proceed with the purchase of playground equipment
through the CDBG FY04 program was read. He
stated the equipment purchase is for Rolf Park with an allocation of $47,600 and
he requested authorization to employ contracts of the U.S. Community Government
Purchasing Alliance to satisfy bidding requirements.
Mr. ZIMMERMAN moved the necessary legislation be
prepared to authorize the purchase of playground equipment in the amount of
$47,600 for Rolf Park, through the U.S. Community Government Purchasing
Alliance, as requested. Roll call:
All members present voting yea, the Chair declared the motion carried.
Mr. SHOOK moved to add the Maumee Police
Community/Business Survey to the agenda. Roll
call: All members present voting
yea, the Chair declared the motion carried.
Mr. SHOOK moved to place the report on file.
Roll call: All members
present voting yea, the Chair declared the motion carried.
Mr. Shook reported the Committee of the Whole met
just before tonight’s meeting and that Brett Krewson, finance director,
Hansen, Inc., spoke regarding the Job Creation and Retention Grant application
for Hansen, Inc.; Horne & King, architects for the Police Building, gave a
presentation of the furniture and fixtures for the new police building; the
Administrator discussed the status of the strategic planning project; and that
items on the agenda were discussed.
Mr. SHOOK moved the report be approved.
Roll call: All members
present voting yea, the Chair declared the motion carried.
Mr. Zimmerman read the following report from the
Finance Committee meeting.
Finance Committee Report
On March 14, 2005, and April 10, 2005, the Finance Committee met to
discuss the 2005 Capital Budget. Present
from the committee was Jenny Barlos, Brent Buehrer and Todd Zimmerman, and Dave
Hazard, John Jezak and Linda Wilker of the administration. Additional members of the administration were present as
their respective budgets were discussed.
Based upon discussion and planning, several items were removed from the
budget or listed as needing further review and discussion. After reviewing all of the proposed expenditures and
discussing many of them in detail, it is the unanimous recommendation of the
finance committee that the 2005 capital budget attached hereto as Exhibit A be
approved.
Respectfully submitted,
Todd M. Zimmerman, Chair
Jenny Barlos
Brent Buehrer
Mr. ZIMMERMAN moved the report be approved in its
entirety. Roll call:
All members present voting yea, the Chair declared the motion carried.
The Administrator asked that the personnel matter be
removed from the executive session.
Legislation
was considered at this time.
RESOLUTON NO. 64
- 2005
DECLARING IT NECESSARY TO IMPROVE CAREW LANE BETWEEN RIVER ROAD AND
DETROIT AVENUE IN THE CITY OF MAUMEE, OHIO, BY PAVING, GRADING, CURBING, AND
DRAINING WITH THE NECESSARY APPURTENANCES, ORDERING PREPARATION OF ESTIMATED
ASSESSMENTS, AND DECLARING AN EMERGENCY.
The Clerk read the Resolution by title only.
Mr. COYLE moved the resolution be passed as an
emergency measure. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting
yea; nays none.
Mr. COYLE moved the resolution be placed on its final
passage and passed. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting
yea; nays none.
So the Ordinance was passed.
ORDINANCE
NO. 65 – 2005
CHANGING THE BOUNDARIES OF USE DISTRICTS R-3 AND C-3 AND THE DISTRICT MAP
ATTACHED TO THE ZONING CODE OF THE CITY OF MAUMEE, OHIO, SO AS TO CHANGE THE
ZONING REGULATIONS APPLICABLE TO CERTAIN PROPERTY, AND DECLARING AN EMERGENCY.
The
Clerk read the Ordinance by title only.
Mr. BRAINARD moved the ordinance be passed as an
emergency measure. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting
yea; nays none.
Mr. BRAINARD moved the resolution be placed on its
final passage and passed. Roll
call: Barlos, Brainard, Buehrer,
Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
So the Ordinance was passed.
ORDINANCE
NO. 66 – 2005
APPROVING AMENDMENT TO PLANNED UNIT DEVELOPMENT FOR CERTAIN PROPERTY,
REPEALING CERTAIN PROVISIONS, AND DECLARING AN EMERGENCY.
The
Clerk read the Ordinance by title only.
Mrs. BARLOS moved the resolution be passed as an
emergency measure. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting
yea; nays none.
Mrs. BARLOS moved the resolution be placed on its
final passage and passed. Roll
call: Barlos, Brainard, Buehrer,
Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
So the Ordinance was passed.
ORDINANCE
NO. 67 - 2005
ACCEPTING BID FOR GENERAL CONTRACTOR FOR CONSTRUCTION OF NEW SAFETY
TRAINING FACILITY, AUTHORIZING CONTRACT, AND DECLARING AN EMERGENCY.
The
Clerk read the Ordinance by title only.
Mr. SHOOK moved the ordinance be passed as an
emergency measure. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting
yea; nays none.
Mr. SHOOK moved the ordinance be placed on its final
passage and passed. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting
yea; nays none.
So the Ordinance was passed.
ORDINANCE
NO. 68 – 2005
ACCEPTING BID FOR ELECTRICAL CONTRACTOR FOR CONSTRUCTION OF NEW SAFETY
TRAINING FACILITY, AUTHORIZING CONTRACT, AND DECLARING AN EMERGENCY.
The
Clerk read the Ordinance by title only.
Mr. BUEHRER moved the resolution be passed as an
emergency measure. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting
yea; nays none.
Mr. BUEHRER moved the resolution be placed on its
final passage and passed. Roll
call: Barlos, Brainard, Buehrer,
Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
So the Ordinance was passed.
ORDINANCE
NO. 69 - 2005
ACCEPTING BID FOR HEATING, VENTILATION, AIR CONDITIONING, AND PLUMBING
CONTRACTOR FOR CONSTRUCTION OF NEW SAFETY TRAINING FACILITY, AUTHORIZING
CONTRACT, AND DECLARING AN EMERGENCY.
The
Clerk read the Ordinance by title only.
Mr. ZIMMERMAN moved the ordinance be passed as an
emergency measure. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting
yea; nays none.
Mr. ZIMMERMAN moved the ordinance be placed on its
final passage and passed. Roll
call: Barlos, Brainard, Buehrer,
Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
So the Ordinance was passed.
ORDINANCE
NO. 70 - 2005
ACCEPTING BID FOR FIRE PROTECTION CONTRACTOR FOR CONSTRUCTION OF NEW
SAFETY TRAINING FACILITY, AUTHORIZING CONTRACT, AND DECLARING AN EMERGENCY.
The
Clerk read the Ordinance by title only.
Mr. CARR moved the ordinance be passed as an
emergency measure. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting
yea; nays none.
Mr. CARR moved the ordinance be placed on its final
passage and passed. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting
yea; nays none.
So the Ordinance was passed.
ORDINANCE
NO. 71 - 2005
AUTHORIZING CHANGE ORDERS TO CONTRACT FOR THE CONSTRUCTION OF THE NEW
SAFETY TRAINING FACILITY IN THE CITY OF MAUMEE, OHIO, AND DECLARING AN
EMERGENCY.
The
Clerk read the Ordinance by title only.
Mr. COYLE moved the ordinance be passed as an
emergency measure. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting
yea; nays none.
Mr. COYLE moved the ordinance be placed on its final
passage and passed. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting
yea; nays none.
So the Ordinance was passed.
ORDINANCE
NO. 72 - 2005
AUTHORIZING PURCHASE OF FURNISHINGS FOR NEW POLICE BUILDING, AND
DECLARING AN EMERGENCY.
The
Clerk read the Ordinance by title only.
Mr. BRAINARD moved the ordinance be passed as an
emergency measure. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting
yea; nays none.
Mr. BRAINARD moved the ordinance be placed on its
final passage and passed. Roll
call: Barlos, Brainard, Buehrer,
Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
So the Ordinance was passed.
ORDINANCE
NO. 73- 2005
AUTHORIZING PURCHASE OF FURNISHINGS FOR NEW POLICE BUILDING, AND
DECLARING AN EMERGENCY.
The
Clerk read the Ordinance by title only.
Mrs. BARLOS moved the ordinance be passed as an
emergency measure. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting
yea; nays none.
Mrs. BARLOS moved the ordinance be placed on its
final passage and passed. Roll
call: Barlos, Brainard, Buehrer,
Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
So the Ordinance was passed.
ORDINANCE
NO. 74 - 2005
AUTHORIZING PURCHASE OF FURNISHINGS FOR NEW POLICE BUILDING, AND
DECLARING AN EMERGENCY.
The
Clerk read the Ordinance by title only.
Mr. SHOOK moved the ordinance be passed as an
emergency measure. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting
yea; nays none.
Mr. SHOOK moved the ordinance be placed on its final
passage and passed. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting
yea; nays none.
So the Ordinance was passed.
ORDINANCE
NO. 75 - 2005
AUTHORIZING PURCHASE OF FURNISHINGS FOR NEW POLICE BUILDING, AND
DECLARING AN EMERGENCY.
The
Clerk read the Ordinance by title only.
Mr. BUEHRER moved the ordinance be passed as an
emergency measure. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting
yea; nays none.
Mr. BUEHRER moved the ordinance be placed on its
final passage and passed. Roll
call: Barlos, Brainard, Buehrer,
Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
So the Ordinance was passed.
ORDINANCE
NO. 76 - 2005
AUTHORIZING PURCHASE OF FURNISHINGS FOR NEW POLICE BUILDING, AND
DECLARING AN EMERGENCY.
The
Clerk read the Ordinance by title only.
Mr. ZIMMERMAN moved the ordinance be passed as an
emergency measure. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting
yea; nays none.
Mr. ZIMMERMAN moved the ordinance be placed on its
final passage and passed. Roll
call: Barlos, Brainard, Buehrer,
Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
So the Ordinance was passed.
ORDINANCE
NO. 77 - 2005
AUTHORIZING PURCHASE OF HIGH DENSITY STORAGE AND FILING SYSTEM FOR NEW
POLICE BUILDING, AND DECLARING AN EMERGENCY.
The
Clerk read the Ordinance by title only.
Mr. CARR moved the ordinance be passed as an
emergency measure. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting
yea; nays none.
Mr. CARR moved the ordinance be placed on its final
passage and passed. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting
yea; nays none.
So the Ordinance was passed.
ORDINANCE
NO. 78 - 2005
AUTHORIZING AWARD OF JOB CREATION AND RETENTION PILOT PROGRAM GRANT TO
HANSON, INC., AND DECLARING AN EMERGENCY.
The
Clerk read the Ordinance by title only.
Mr. COYLE moved the ordinance be passed as an
emergency measure. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting
yea; nays none.
Mr. COYLE moved the ordinance be placed on its final
passage and passed. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting
yea; nays none.
So the Ordinance was passed.
ORDINANCE
NO. 79 - 2005
APPROPRIATING AND TRANSFERRING FUNDS FOR VARIOUS PURPOSES.
The
Clerk read the Ordinance by title only.
Mr. BRAINARD moved the ordinance be placed on its
final passage and passed. Roll
call: Barlos, Brainard, Buehrer,
Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
So the Ordinance was passed.
ORDINANCE
NO. 80 - 2005
APPROPRIATING AND TRANSFERRING FUNDS FOR VARIOUS CAPITAL EXPENDITURES.
The
Clerk read the Ordinance by title only.
Mrs. BARLOS moved the ordinance be placed on its
final passage and passed. Roll
call: Barlos, Brainard, Buehrer,
Carr, Coyle, Shook and Zimmerman (7) voting yea; nays none.
So the Ordinance was passed.
ORDINANCE
NO. 81 - 2005
AUTHORIZING EXECUTION OF AGREEMENT WITH HONDA EAST YAMAHA FOR
PARTICIPATION IN WAVE RUNNER 2005 LAW LOAN PROGRAM, AND DECLARING AN EMERGENCY.
The
Clerk read the Ordinance by title only.
Mr. SHOOK moved the ordinance be passed as an
emergency measure. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting
yea; nays none.
Mr. SHOOK moved the ordinance be placed on its final
passage and passed. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting
yea; nays none.
So the Ordinance was passed.
Mr. SHOOK moved to adjourn to executive session to
discuss pending litigation, the purchase of real estate, and a collective
bargaining issue. Roll call:
All members present voting yea, the Chair declared the motion carried.
When
Council returned to regular session, Mr. SHOOK moved to prepare legislation to
authorize the purchase of property at 205 Conant Street using CDBG Downtown
Revitalization Grant funds.
Mr.
SHOOK moved to authorize the Law Director to prepare and file an appeal of the
decision of the Common Pleas Court regarding the Joint Economic Development Zone
and the agreement with Monclova Township and the City of Toledo.
ORDINANCE
NO. 82 - 2005
AUTHORIZING EXECUTION OF AGREEMENT BETWEEN THE CITY OF MAUMEE AND RICHARD
O. LAZAR AND JULIE LAZAR RELATIVE TO PURCHASE OF CERTAIN REAL PROPERTY AT 205
CONANT STREET IN THE CITY OF MAUMEE, AND DECLARING AN EMERGENCY.
The
Clerk read the Ordinance by title only.
Mr. SHOOK moved the ordinance be passed as an
emergency measure. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting
yea; nays none.
Mr. SHOOK moved the ordinance be placed on its final
passage and passed. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting
yea; nays none.
So the Ordinance was passed.
ORDINANCE
NO. 83 - 2005
APPROPRIATING AND TRANSFERRING FUNDS FOR VARIOUS PURPOSES.
The
Clerk read the Ordinance by title only.
Mr. SHOOK moved the ordinance be placed on its final
passage and passed. Roll call:
Barlos, Brainard, Buehrer, Carr, Coyle, Shook and Zimmerman (7) voting
yea; nays none.
So the Ordinance was passed.
Mr. SHOOK moved to adjourn to Monday, May 2, 2005. Motion carried v.v.